Jobs in Wheaton

Overview:

The HR Assistant provides administrative and operational support to the Human Resources department, with a focus on payroll processing, benefits administration, onboarding support, and general office coordination. This role also assists with executive travel logistics and supports internal compliance and audit activities, including J-SOX documentation. Due to the sensitive nature of employee, payroll, and executive information handled, this position must uphold the highest standards of confidentiality, discretion, and ethical conduct at all times. This position is ideal for an organized, detail-oriented professional seeking a role in HR and administration.

Core Responsibilities:

• Assist with payroll processing, including data entry, timekeeping review, and payroll-related reporting.
• Support benefits administration, including enrollments, changes, terminations, and employee inquiries.
• Maintain accurate payroll and benefits records in HRIS and payroll systems.
• Assist with reconciliation of payroll and benefits invoices.
• Ensure confidentiality and compliance with company policies and applicable regulations.
• Assist with employee onboarding, including preparing offer packets, new hire documentation, and orientation materials.
• Maintain employee personnel files and HR documentation.
• Provide general administrative support to the HR Director and executive team.
• Perform general administrative duties such as filing, scanning, data entry, and document management.
• Answer and route inquiries professionally and efficiently.
• Assist with travel arrangements and modifications for executive team members.
• Assist with internal audits and compliance activities, including J-SOX documentation and controls support.
• Help collect, organize, and maintain audit-related records and evidence.
• Support internal process reviews and documentation updates.
• Adhere to corporate governance, internal controls, and compliance standards.
• Works closely with HR, Finance, and executive leadership.
• Assist in documenting HR, administrative, and cross-functional workflows and processes by collaborating with various divisions to ensure accuracy, consistency, and alignment with organizational standards.
• Serves as a point of contact for employee administrative questions.

Qualifications:

• High school diploma required; associate’s degree or coursework in HR, accounting, or business preferred.
• 3-5 years of administrative, HR, payroll, or office support experience.
• Basic knowledge of payroll and benefits administration.
• Strong organizational skills with high attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

Reporting into the EVP/COO Enesco, the Director of Logistics will lead and optimize operations by focusing on managing inbound and outbound logistics, ensuring efficiency and cost-effectiveness while maintaining high service levels. The ideal candidate will have extensive experience with brokerage services, contract negotiation, customs processes, and distribution center interactions.

Responsibilities:

• Oversee and optimize the flow of goods from suppliers to distribution centers and from distribution centers to retail locations.
• Ensure timely and accurate delivery of products, minimizing delays and disruptions.
• Leverage brokerage services to facilitate efficient transportation solutions.
• Evaluate and select appropriate service providers based on performance metrics.
• Negotiate contracts and freight rates with carriers and service providers.
• Monitor market trends to secure favorable terms and conditions.
• Ensure compliance with customs regulations and manage customs documentation.
• Collaborate with customs brokers to facilitate smooth cross-border shipments.
• Coordinate with distribution centers to ensure alignment with logistics strategies.
• Implement best practices for inventory management and order fulfillment.
• Oversee the order management process, ensuring accuracy and timeliness.
• Collaborate with sales and operations teams to forecast demand and manage inventory levels.
• Establish and maintain transloading and cross-docking initiatives to enhance logistics efficiency.
• Analyze and report on project performance, make adjustments as necessary.

Qualifications:

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field
• Minimum of seven (7) years of experience in logistics management within a retail/wholesale environment.
• Proven expertise in inbound and outbound logistics, brokerage services, and customs processes.
• Strong negotiation skills with a track record of managing freight rates and contracts.
• Experience with order management systems and processes.
• Familiarity with transloading and cross-docking projects.
• Excellent analytical, problem-solving, and communication skills.

Ad Populum Offers:

• Opportunity to shape the future of a growing company
• Competitive salary and benefits package
• Opportunities for professional growth and development
• Collaborative and supportive work environment

The salary on offer for this hybrid position will be $150,000.00 per year.

Ad Populum LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identify, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law.

ABOUT AD POPULUM: Ad Populum aligns corporate strategy and fosters growth across its diverse portfolio of legendary brands, including: NECA, the industry leader in pop culture action figures and collectibles, Rubies, the #1 costumes company in the world, Enesco, known for Department 56, a top purveyor of holiday décor, Kidrobot, a globally recognized, premier creator of limited edition art toys, plush and lifestyle accessories, WizKids, a top producer of miniatures and award winning table top games worldwide, JEI, the creators of American icons such as the Chia Pet and Clapper, ExKaliber, an esteemed collective of Amazon brands that ranks among the top 150 Amazon sellers globally, Graceland, Rock n Roll’s top destination and #1 music attraction in the world, Smiffys, a leading global innovator in fancy dress, Halloween and Carnival manufacturing since 1894, and Party City, the global leader in the celebrations industry helping tens of millions of people create unforgettable memories.

Comprised of three wholly-owned business subsidiaries, Enesco is a global leader in the gift, home décor, collectible and accessory industries. Well-known for its Enesco Gift and Department 56 operating businesses, Enesco specializes in designing, manufacturing, marketing, and distributing high-quality contemporary gifts, home accessories, and collectibles to celebrate every occasion and recipient. Enesco Gift and Department 56 customers include large department store chains, mass market channels, online third-party e-tailers, end-consumers, home décor boutiques, and specialty card and gift retailers in over 50 countries. Working with its own sales teams and global distributors, Enesco serves markets in the United States, Europe, Asia, the Americas, and Australia.

Vendor Account Manager

Location: Near Oak Brook, IL

Salary: $80,000 – $110,000

A well-established family-owned manufacturer of industrial water chillers and process cooling systems is seeking a Vendor Account Manager to support purchasing operations and supplier relationships. These chillers are used in advanced technology and industrial applications where reliable temperature control is critical.

This role plays a key part in ensuring the organization maintains strong vendor partnerships while keeping materials flowing to support manufacturing schedules. The Vendor Account Manager will work closely with engineering, operations, quality, and inventory teams to manage supplier performance, inventory planning, and purchasing strategy.

The ideal candidate is proactive, organized, and comfortable managing vendors, planning inventory, and coordinating cross-functionally in a manufacturing environment.

This position reports to the Director of Operations.

Key Responsibilities

Vendor Management

• Maintain professional communication with suppliers via phone and email while representing the company’s collaborative culture
• Organize annual meetings with key vendors to maintain strong relationships
• Coordinate discussions between vendors and engineering regarding new and existing components used in the company’s industrial water chiller systems
• Develop a working technical understanding of the parts you purchase and how they support chiller assemblies
• Present vendor scorecard feedback annually and collaborate on performance improvements
• Evaluate supplier performance to determine opportunities for alternative vendors based on quality, pricing, or reliability
• Work with engineering to approve new vendors and components when needed

Inventory & Purchasing Management

• Maintain appropriate inventory levels based on customer forecasts and vendor lead times
• Manage ERP data including safety stock levels and reorder points
• Purchase materials strategically to optimize price breaks, freight efficiency, and warehouse space
• Implement and manage vendor stocking agreements

Project Coordination

• Coordinate supplier-related project meetings
• Communicate project updates to internal teams and vendors
• Escalate schedule risks or delays to the Materials Manager when needed

Qualifications

• Experience in purchasing, supply chain, vendor management, or materials planning in a manufacturing environment
• Experience working with ERP/MRP systems
• Strong communication skills and ability to collaborate across engineering, operations, and suppliers
• Ability to manage multiple priorities with strong attention to detail
• Experience resolving supplier performance or supply chain issues
• Technical aptitude and comfort working with mechanical components or industrial equipment preferred

Are you passionate about connecting people with the right opportunities? Join our innovative marketing firm as an Entry Level Recruiter and be a part of raising the bar in consumer engagement. We collaborate with local and national brands to develop relationship-based marketing campaigns, and we're expanding our reach nationwide.

As our firm experiences rapid growth, we're seeking a motivated Entry Level Recruiter to join our dynamic team. Recruiters are fundamental to our success and play a core role in our organization. If you have 0-5 years of experience, enjoy engaging with people, and take pride in your work, we invite you to continue reading!

Responsibilities:

• Conduct inbound and outbound calls to connect with prospective candidates.
• Review resumes of potential applicants to identify individuals suited for various positions.
• Continuously research our client brands to ensure candidates understand job duties.
• Manage recruiting schedules for multiple accounts, ensuring efficient coordination.
• Generate and provide updated reports with detailed candidate breakdowns.
• Book Zoom/in-person interviews, streamlining the hiring process.
• Work with ATS applications to effectively track candidate progress.
• Place strategic advertisements on various job boards to attract top talent.

Requirements:

• Possess an outgoing and positive attitude that fosters strong relationships.
• Must be proficient in web applications and comfortable with technology.
• Exhibit exceptional customer service skills to provide a personalized candidate experience.
• Ability to self-manage and prioritize tasks in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Must have a proactive, go-getter mentality and thrive in collaborative settings.
• Must thrive in a fast-paced high-pressure environment
• Proficient in handling and prioritizing multiple tasks, ensuring timely completion.

Benefits:

• Pay range starting at $650 per week + bonuses based on performance
• Hybrid Schedule after completing two weeks of training in office
• Exciting travel opportunities, both domestically and internationally.
• Build a vast professional network across the country, enhancing your skills and connections.
• Unlimited growth potential within our organization for top performers.

Additional Information:

• Workday begins promptly at 7:30 am, ensuring an early start to the day for maximum productivity.
• Some weekend work is required, to accommodate business needs and deliver exceptional results.
• 90-day probationary period, providing an opportunity to showcase your skills and demonstrate your commitment to the team.

At our firm, we offer room for professional growth and advancement. Whether you're looking to increase your earning potential or pursue a management role, we only promote from within. Initial interviews will be conducted immediately.

Overview:

Establishes, manages, reviews and maintains production schedules for assigned work center to ensure that the master production schedule is being executed. Analyze work center loads for effective capacity planning, and also ensure accurate inventories by effectively addressing any labor reporting issues. Manage the production meetings and handle inquiries from the sales team. Maintains and reviews shop dispatch list, ensuring completion of manufacturing to meet customer shipping requirements. Answer related inquiries for all levels of the organization. Manage local 3rd party manufacturing suppliers including coordinating and arranging for outsourced work required to complete work requirements. Update and maintain the bills of materials and work requirements within our ERP system. This position has a close working relationship with Sales and Engineering. Guidance may be provided on possible sources of information and methods to complete tasks. Able to meet deadlines and exercise judgment regarding related items.

Core Responsibilities:

• Daily analysis, planning, and review of work center capacity based on requirements loaded by Sales and Master Scheduler.
• Maintain and review dispatch lists targeting customer promise delivery dates.
• Effective sequencing of jobs, processes and assignments to the production floor and interface with shop floor supervisor.
• Communicate with customer service on status of sales orders and estimated completion. Ensure information needed for labeling of finished goods is accurate and correct
• Participate in production meetings and monitor any potential production issues or needs.
• Implement material substitutions as needed, coordinating these with purchasing to ensure inventory accuracy.
• Audit of inventory data as compared to packing slips from material receipts. Corrective action implementation based on issues found.
• Maintain effective communications with internal customers regarding inventory accuracy, engineering changes and shop order closeouts.
• Maintain current knowledge for this position and within the work area through continuing education, subscriptions, certifications, and memberships.
• Participate in related staff, team and/or task group meetings to ensure the continuous improvement of processes, methods, productivity and quality, while reducing costs. Participate in in-house training programs.
• Ensure that all operations are within established guidelines and conform to health and safety standards.
• Conduct a continuous study of internal processed and methods, research new technology and develop proposals for application of such technology for the purposes of cost reduction and process improvement.
• Other duties as assigned or required.

Qualifications:

• Associate Degree with 4-7 years of progressively responsible, directly related experience; or a combination of education and experience equivalent to these. Accuracy is essential to this position.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability (including physical) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must possess the ability to read, analyze and interpret business and technical documents, flow charts, budget information, procedure manuals and so on; the ability to prepare required routine reports and correspondence; ability to communicate effectively with others, using skill and diplomacy and have the ability to work with all levels of the organization.
• Requires the ability to work within established health, safety and quality guidelines and the ability to organize the workload and meet deadlines.
• Must possess knowledge and experience in automated systems and terminology and the ability to develop and interpret related reports using spreadsheet, word processing and graphics software. Requires the ability to operate a variety of standard business machines, such as a computer and keyboard, a calculator, telephone, FAX, photocopier and so on.
• Must possess the ability to add, subtract, multiply and divide, using whole numbers/decimals and the ability to apply concepts of business math to practical situations and dimensions to production.
• Must possess the ability to apply common sense understanding to carry out detailed instructions furnished in written, oral or diagram format. Must possess strong knowledge, understanding and experience in various problem-solving and participatory management techniques.
• Requires the ability to operate a variety of standard business machines, such as a computer and keyboard, a calculator, telephone, FAX, photocopier and so on.
• Must possess the ability to add, subtract, multiply and divide, using whole numbers/decimals and the ability to apply concepts of business math to practical situations and dimensions to production.
• Must possess the ability to apply common sense understanding to carry out detailed instructions furnished in written, oral or diagram format. Must possess strong knowledge, understanding and experience in various problem-solving and participatory management techniques.

We are an Equal Opportunity Employer and make employment decisions without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, military or veteran status, sexual orientation, gender identity, marital status, or any other status protected by applicable federal, state, or local law.

LHH Recruitment Solutions has partnered with a growing organization, and they are seeking a motivated Technical Product & Quoting Engineer – CNC Environment to join their team. This is a pivotal, hands-on role that blends CNC manufacturing expertise, RFQ/quoting ownership, and product engineering leadership. The ideal candidate brings strong experience supporting CNC-machined components from RFQ through production, collaborating closely with engineering, operations, and suppliers. This role supports a diverse customer base across industries including aerospace, pipe fittings, hydraulics, and hose assemblies.

Key Responsibilities:

• Own and develop accurate, competitive CNC RFQs and production quotes for complex machined components and assemblies.
• Analyze customer drawings, specifications, and RFQs to determine manufacturing feasibility, machining strategy, and cost drivers.
• Translate customer requirements into manufacturable CNC solutions, considering tolerances, materials, cycle times, and production methods.
• Collaborate with engineering, CNC programmers, machinists, and production teams to optimize designs for manufacturability, quality, and cost.
• Support CNC production planning by validating routings, estimating run times, tooling needs, and labor requirements.
• Lead product definition, requirements gathering, and business case development for new and existing products.
• Coordinate prototype builds, first articles, testing, and validation to support customer and internal approvals.
• Partner with sourcing and supply chain teams to support supplier evaluation, CNC sourcing decisions, and cost‑reduction initiatives.
• Monitor product performance, quality metrics, and production feedback, driving continuous improvement initiatives.
• Provide technical guidance and training to internal teams and external partners related to CNC processes and quoting assumptions.
• Track and report key performance indicators including revenue, margin, quoting accuracy, and customer satisfaction.

Qualifications and Skills:

• Bachelor’s Degree in Mechanical, Manufacturing, Industrial Engineering, or related field.
• Significant hands-on experience in a CNC machine shop environment.
• Proven experience with CNC RFQs, CNC quoting, and supporting CNC production in a precision manufacturing environment.
• Strong understanding of CNC machining processes (turning, milling, multi-axis preferred), materials, tolerances, and GD&T/blueprint reading.
• Demonstrated experience estimating cycle times, labor, tooling, and overhead for CNC-machined components.
• Experience working closely with CNC programmers, machinists, and production teams.
• Proficiency with CAD/CAM software and experience navigating ERP/MRP systems.
• Industry experience in aerospace, pipe fittings, hydraulics, hoses, or similar precision manufacturing sectors.
• Strong problem-solving skills, assertiveness, and a collaborative, team-oriented mindset.
• Excellent communication skills with the ability to explain technical and cost concepts to both technical and non-technical stakeholders.
• Familiarity with Lean Manufacturing, Six Sigma, or continuous improvement methodologies is a plus.

Compensation Range: $115,000-$135,000 + 15% Bonus

Benefits Offered: 2 weeks of vacation, paid sick leave where applicable by state law, Medical Insurance, Dental Insurance Vision Insurance, 401K, and Life Insurance.

If you are a passionate Technical Product & Quoting Engineer looking for anew and rewarding career, please apply today! You don’t want to miss out on this opportunity!

LHH is a leader in permanent recruitment—and in the placement of top talent. Our areas of specialty include office administration, customer service, human resources, engineering, and supply chain and logistics. Please feel to check us out and apply for other opportunities if this role isn’t a perfect match.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit

Rossi Real Estate Corp. is a full-service real estate company specializing in landlord representation, property management, construction, and marketing services. We’re a close-knit, professional team that values flexibility, collaboration, and exceptional service.

We’re looking for a Commercial Property Manager with a strong operational and administrative mindset who enjoys solving problems, building strong tenant relationships, and keeping property operations running smoothly.

In this role, you’ll oversee a diverse commercial portfolio of approximately 600,000+ square feet across 250 tenants, ensuring day-to-day operations, tenant communication, and internal coordination run seamlessly.

This is an ideal role for someone with commercial property management or property administration experience who thrives in a collaborative, fast-paced environment.

Key Responsibilities

• Manage the day-to-day operations of a commercial, industrial, and retail property portfolio
• Serve as the primary point of contact for tenants, ensuring responsive communication and high-quality service
• Coordinate maintenance requests and oversee the Maintenance Team to ensure properties remain well maintained
• Review vendor contracts, monitor performance, and negotiate agreements when appropriate
• Conduct routine property inspections and coordinate improvement projects with the Project Manager
• Prepare operational updates and reports for Ownership

Partner closely with the Leasing Team on:

• new leases
• renewals
• early terminations
• tenant onboarding and move-ins/outs

Oversee tenant accounts including:

• rent collection
• reviewing aging reports
• resolving account issues or disputes

Qualifications

• 3+ years of experience in commercial property management, property administration, or real estate operations
• Strong organizational and administrative skills with high attention to detail
• Excellent communication and tenant service skills
• Ability to manage multiple priorities independently
• Proficiency with Microsoft Office (Yardi experience is a plus)
• Willingness to travel periodically to properties throughout the suburbs
• Illinois Broker’s License preferred

Why You’ll Love Working With Us

• Small, professional team where your voice is heard
• Opportunity to make a meaningful impact across a diverse portfolio
• Collaborative and flexible working environment

Benefits

• 401(k) with company match
• Medical, dental, and vision insurance
• Life and disability insurance
• Paid time off

Small team. Big impact.

If you’re looking for a role where operations, tenant relationships, and problem solving intersect, we’d love to hear from you.

SUMMARY DESCRIPTION:

The R&D Testing Technician will execute daily engineering test assigned by Engineering Manager. The candidate will perform various acoustical, mechanical, and electrical tests. The candidate will support the engineers in their ongoing R&D testing to achieve their task on time. The candidate should be well organized, has strong attention to details and able to work in fast paced environment

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Perform engineering tests including and not limited to: Acoustical testing, mechanical testing and electrical testing
• Documenting and archiving test results and test procedures
• Work with various mechanical tools and fixtures to conduct tests
• Work with electronic test equipment
• Manage the engineering lab, make sure tools and equipment are arranged in the right spot and perform 5S to the labs
• Manage engineering samples with proper labels and arrange them in cabinet
• Support engineers in new developed test procedures by documenting the test procedures
• Support engineers in shipping samples out to customers, purchase experimental parts from website

POSITION REQUIREMENTS:

• Associate’s degree in engineering, Electronics, or equivalent work experience
• Ability to set up and utilize electronic test equipment such as multimeters, oscilloscopes, and run LabVIEW code
• Ability to work with various fixtures and tools to conduct various testing
• Able to multi-task and work fast paced environment to meet deadlines
• Attention to detail and organized
• Excellent communication skills
• Self-motivated and eager to learn
• Ability to follow instructions
• Basic knowledge of computers, spreadsheets, and power point

REPORTING RELATIONSHIPS:

Reports to: Sr. Manager Application Engineering – MedTech & Specialty Audio

Ready to build your career at one of the nation’s leading real estate development companies? InSite Real Estate is seeking a passionate, skilled Project Manager, (Junior), to join our Project Development Group. InSite is a quality-driven, growth-centered real estate development company committed to helping our employees excel through challenging but rewarding projects, competitive benefits, and charting their own career paths.

Who We Are

InSite Real Estate is a nationally recognized commercial real estate development company based in Oak Brook, Illinois. Since our founding in 1988, InSite Real Estate has completed over 650 industrial, office, and retail projects in over 45 states across the nation. Throughout our decades of experience developing, owning, and operating tenant-driven investment property, we have worked on projects ranging from 2,000 SF to 2.6 million SF in size, and $1 million to $250 million in value.

Our commitment to quality, integrity, and the growth of each of our employees makes InSite Real Estate an ideal place to accelerate your career. At InSite, we believe that individual growth and satisfaction lead to company growth, and we are committed to our employees’ success and professional development. InSite’s fast-paced, collaborative, and fun company culture makes it a great place to work, and as one of the nation’s leading real estate development companies, InSite is a financially strong, stable, and reliable employer.

Primary Responsibilities

• Participate with the Project Principal, Managing Director – Retail, and Director of Construction on the site plan, budget model, and schedule for potential new developments.
• Assist with site investigations documenting pre-construction conditions.
• Identify any potential issues that may incur additional project costs to overcome (e.g., grading, storm water quality or quantity control, wetlands, floodplains, easements, access, utilities, entitlements).
• Maintain critical dates, schedule, and document management to track the due diligence/inspection process.
• Review and analyze project documents including construction plans and specifications, due diligence documents, utility agreements, and municipal code.
• Familiarity with permitting and entitlement.
• Travel required

Qualifications

• Bachelor’s degree in civil engineering required.
• Qualified candidates without the relevant experience will have the opportunity for training and practical learning.
• 0 to 3 years of progressively responsible experience in civil engineering, site planning, and land development preferred.
• Knowledge of site planning, site engineering, and storm water design and management.
• Knowledge of site development (i.e. conceptual site planning, entitlements, due diligence, engineering).
• Proficiency in AutoCAD, MS Office, and MS Project is preferred. Working knowledge of MS Visio, Site Ops, SketchUp, and Yardi is a plus.
• Local candidates only.

Benefits

• Generous paid vacation and sick time.
• Medical, dental, vision, life, and disability insurance (short and long term).
• 401(k) plan with 5% match and immediate vesting.
• Voluntary benefit offerings: critical illness, accident insurance, hospital stay and pet insurance.
• Flexible spending accounts including dependent care.
• Opportunities to increase earnings through our annual incentive bonus.
• Fitness center on-site & discount membership to Lifetime Oakbrook.
• Company-paid cell phone.
• Personal financial planning services.
• Exciting and collaborative culture.
• Limitless opportunities for professional growth.