Jobs in Oakbrook Terrace

ABSOLUTELY NO SPONSORSHIP OF ANY KIND -- PLEASE DO NOT APPLY -- NO VISAS OR ANY TYPE OF SPONSORSHIP

Quality Manager

Must have strong experience in automotive manufacturing quality leadership (IATF 16949 OR TS 16949)

Position Overview

The Quality Manager leads the site’s quality function and ensures that products consistently meet internal standards and customer requirements. This role is responsible for managing quality personnel, driving continuous improvement initiatives, supporting production teams, and maintaining compliance with applicable quality systems and industry standards. The position works cross-functionally with operations, engineering, and leadership to maintain product integrity and address quality-related concerns throughout the manufacturing process.

Key Responsibilities

• Lead and develop the plant’s quality team by providing guidance, training, and ongoing performance feedback to ensure departmental goals are achieved.
• Direct daily quality activities including product inspections, issue resolution, and verification that manufactured products meet required specifications.
• Review and coordinate responses to customer and internal corrective actions, ensuring appropriate investigation, documentation, and follow-through.
• Analyze quality and production data to identify trends, investigate root causes, and support improvements to manufacturing processes.
• Partner with manufacturing and engineering teams to resolve product quality issues and improve overall process capability.
• Evaluate finished products and production processes to determine compliance with specifications, standards, and customer expectations.
• Investigate testing or measurement concerns by verifying calibration and functionality of inspection equipment and coordinating necessary corrective actions.
• Organize and interpret inspection results, historical quality data, and production records to support problem solving and decision-making.
• Communicate quality performance metrics through reports, charts, presentations, or other analytical tools for leadership review.
• Maintain and support the organization’s quality management system by ensuring policies, procedures, and documentation remain current and effective.
• Facilitate meetings or discussions focused on quality improvement initiatives, corrective actions, and process performance.
• Participate in internal and external quality audits and assist with follow-up actions to address findings or recommendations.
• Utilize a variety of inspection and measurement tools including micrometers, calipers, optical comparators, and related quality equipment.
• Maintain accurate documentation and records associated with quality activities and compliance requirements.
• Promote a clean, organized, and safe working environment while following company policies and operational procedures.
• Perform additional responsibilities as needed to support operational and business objectives.

Qualifications

• High school diploma or equivalent required; additional technical training or education related to quality, manufacturing, or engineering preferred.
• Previous experience in a quality leadership or supervisory role within a automotive manufacturing environment.
• Background in metal stamping, precision manufacturing, or similar industrial production processes is strongly preferred.
• Working knowledge of industry quality methodologies and core tools such as PPAP, FMEA, MSA, SPC, and APQP.
• Ability to interpret blueprints, technical drawings, GD&T, and product specifications.
• Proficiency using inspection and measurement equipment including calipers, micrometers, optical comparators, and vision systems.
• Strong analytical skills with the ability to evaluate data, identify trends, and drive corrective actions.
• Effective communication skills with the ability to collaborate across departments and clearly convey quality expectations.

Work Environment & Physical Requirements

• Position operates in both office and manufacturing environments.
• Requires the ability to stand, walk, bend, and move throughout a production facility.
• Use of hands and visual inspection tools required during portions of the workday.
• Occasional exposure to moving machinery or industrial equipment.
• Ability to travel periodically to customer or supplier locations when required.

Client Engagement Coordinator

Client Engagement Operations & Sales Support (Onshore)

We are seeking a detail-oriented and proactive Client Engagement Coordinator to support client engagement operations, lead management, and sales execution. This role works closely with Client Partners and cross-functional teams to help track leads, maintain pipeline visibility, and ensure follow-through across client engagement activities.

This position is ideal for someone early to mid-career who is looking to grow in sales operations, client engagement, or consulting operations, and who thrives in an organized, execution-focused role.

This is an onshore, Chicago-based role reporting to the VP of Client Engagement, with a hybrid work model out of our Westmont, IL office. Client Engagement Manager Onsho…

Core Role Purpose

Support Client Engagement operations by coordinating leads, maintaining CRM accuracy, and assisting Client Partners with pipeline tracking and follow-ups.

Help ensure consistency, organization, and visibility across sales and client engagement activities.

Reduce administrative and operational burden on Client Partners so they can focus on client relationships and revenue growth.

Key Responsibilities

Lead Coordination & Pipeline Support

• Assist in managing incoming leads from various sources (marketing, partners, referrals, events, etc.).
• Support lead assignment, tracking, and status updates within Salesforce and HubSpot.
• Work with Client Partners to:
• Track follow-ups and next steps
• Monitor pipeline movement and aging
• Ensure activities and notes are properly logged
• Help maintain accurate CRM data to support reporting and forecasting.

Sales Operations & Reporting Support

• Assist with preparation of pipeline reports, dashboards, and scorecards.
• Support weekly and monthly pipeline review processes.
• Help identify gaps in follow-up, data quality, or process adherence.
• Provide administrative and analytical support to sales and engagement leadership.

SOW & Renewal Coordination (Support Role)

• Assist with the preparation and tracking of Statements of Work (SOWs).
• Help monitor renewal timelines and flag upcoming renewals.
• Coordinate documentation and approvals with Sales, Finance, Legal, and Delivery teams.

Pre-Sales & Proposal Support

• Support proposal development, pricing inputs, and deal coordination.
• Help gather inputs from internal teams and ensure timely submissions.
• Assist with staffing models and deal documentation.

RFP / RFI / RFQ Support

• Assist in coordinating RFP, RFI, and RFQ responses.
• Track deadlines, inputs, and submission requirements.
• Help ensure responses are complete and submitted on time.

Salesforce Hygiene & Process Support

• Support Salesforce data hygiene by:
• Updating lead and opportunity records
• Logging activities and notes
• Assisting with forecast updates
• Help maintain standard sales and engagement processes.
• Identify process gaps or inefficiencies and escalate opportunities for improvement.

Cross-Functional Coordination

• Act as a coordination point between Client Partners and internal teams including:
• Delivery & Practice Leaders
• Finance, Legal, Talent, and Operations
• Help ensure information flows smoothly across teams during sales and engagement cycles.

Required Qualifications

• 2-5 years of experience in sales operations, client engagement, account coordination, or a related role
• Experience working with CRM tools (Salesforce preferred)
• Strong organizational skills and attention to detail
• Comfortable working with data, tracking tasks, and managing follow-ups
• Strong written and verbal communication skills
• Interest in growing a career in client engagement, sales operations, or consulting
• Background or exposure to IT consulting, technology services, or B2B environments is a plus
• Local to Chicago, IL with ability to work hybrid from the Westmont office

Benefits

• 100% free medical insurance, including dental and vision
• 50% contribution for dependents
• 401K Option
• Paid holidays, Sick leaves, Accrued holidays etc.

Job Description

The Executive Director, Patient Services Great Midwest, is responsible for leading Quest Diagnostics’ Patient Services in the Region, a scope of 2100 employees and 300+ Patient Service Centers and 500+ In-Office Phlebotomist locations. The Executive Director will lead Patient Services strategy and execution driving customer & employee experience, operational excellence and profitable growth for the business.

The ideal candidate will have successfully demonstrated experience in driving transformational change across a dispersed geographic footprint in large customer-facing operations, leveraging tools and technology, metrics, analytics and a strong process-oriented approach.

This role is a key member on the senior leadership team for the GMW region and is critical in supporting profitable growth in partnership with the Commercial Sales organization.

This position directly reports to the Regional President and is based on-site at our Wood Dale, IL office. Region travel is required.

Pay Range: $230-$270,000 base salary + 30% AIP + LTI

Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.

Benefits Information: We are proud to offer best-in-class benefits and programs to support employees and their families in living healthy, happy lives. Our pay and benefit plans have been designed to promote employee health in all respects – physical, financial, and developmental. Depending on whether it is a part-time or full-time position, some of the benefits offered may include:

• Day1Medical,supplementalhealth,dental&visionforFTemployeeswhowork30+ hours
• Best-in-class well-being programs
• Annual, no-cost health assessment program Blueprint for Wellness®
• healthyMINDS mental health program
• Vacation and Health/Flex Time
• 6Holidaysplus1"MyDay" off
• FinFit financial coaching and services
• 401(k)pre-taxand/orRothIRAwithcompanymatchupto5%after12monthsof service
• Employee stock purchase plan
• Life and disability insurance, plus buy-up option
• Flexible Spending Accounts
• Annual incentive plans
• Matching gifts program
• Education assistance through MyQuest for Education
• Career advancement opportunities
• …andsomuch more!

Responsibilities

• Develop Patient Services strategy and execution plan for the business
• Deliver exceptional patient centric experience and superior customer service while driving profitable growth
• Partner with Commercial sales, Marketing and Regional leadership team on Patient Services priorities and strategic goals, including creating a customer-centric and high-performance oriented team
• Own profitability of Patient Services operations
• Drive operational excellence by optimizing operations - meet or exceed all metrics such as patient wait time, recollections, patient satisfaction, PSC and IOP cost and productivity, employee turnover, employee engagement and quality metrics, etc.
• Grow patient encounters with commercial
• Ensure adherence to regulatory, compliance, medical quality and safety (OSHA) guidelines.
• Ensure training standards are followed across the entire team, clients, commercial and other ad hoc team members.
• Hire, engage and develop leaders in the Patient Services function from supervisors to managers and Director with a strong focus on building a robust leadership pipeline
• Facilitate alignment with Logistics and other regional functions in support of streamlined operations and profitable growth
• Partner and align with the National Patient Services team in support of priorities and execution of initiatives
• Travel within region to ensure high-touch two-way dialogue with employees

Competencies

• Business and Financial Acumen
• Strategic Agility
• Customer Focus
• Drive for Results
• Creative Problem Solving
• Interpersonal Savvy
• Process Management
• Building Effective Teams
• Communication & Influencing skills
• Innovation
• Matrix management

Qualifications

• BA / BS degree required; advanced degree preferred
• 10+ years of professional experience in a leadership role in a customer service environment
• Experience in leading large customer-facing operations
• Clinical laboratory or Retail experience is a plus
• Health / patient care experience a plus
• Demonstrated success in overseeing a large, dispersed department or function, with direct impact on service metrics and financial results, experience in best-in-class service industries
• Experience leading change and business transformation
• Execution / results focus
• P&L / business acumen

About The Team

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.

CNC Supervisor

Elk Grove Village, IL

We are seeking a highly skilled Lead CNC Machinist to spearhead our machining team. In this pivotal role, you will balance technical expertise with leadership, overseeing the setup and operation of CNC centers while mentoring a team of machinists. From low-volume prototypes to high-volume production, you will ensure every part meets our rigorous quality and safety standards.

Primary Responsibilities

• Team Leadership: Lead and mentor a team of machinists in the setup, troubleshooting, and operation of CNC machine centers.
• Technical Operations: Perform Manual Data Input (MDI) programming and monitor parts throughout the entire machining process.
• Quality Control: Utilize manual gauges and instruments for precise inspections; interpret 2-D drawings and GD&T to ensure absolute accuracy.
• Operational Excellence: Participate in Lean manufacturing initiatives, Gemba walks, and daily activity tracking to optimize workflow.
• Collaboration: Work closely with team members to solve technical issues and collaborate with management on project estimation and quoting.
• Safety & Compliance: Maintain strict adherence to all company safety protocols and quality procedures.

Candidate Requirements

• Experience: 3–5 years of CNC Machinist/Operator experience plus 3–5 years of CNC Programming experience.
• Education: High School Diploma or GED required.
• Leadership: Proven ability to successfully lead and develop a team with varying skill levels.
• Technical Skills: Deep understanding of GD&T, 2-D drawing interpretation, and manual inspection tools.
• Soft Skills: High attention to detail, strong verbal/written communication, and the ability to manage confidential information.
• Physical Demands: Ability to stand/walk for extended periods and lift up to 50 lbs.
• Flexibility: Must be able to work in a fast-paced environment and work overtime as business needs require.

Work Environment

• Fast-paced production setting with exposure to moderate noise levels.
• Requires the use of standard PPE (gloves, safety glasses, etc.).
• A collaborative atmosphere focused on continuous improvement and Lean principles.

The Senior Procurement Analyst will support and execute data-driven sourcing strategies for consumable and expendable (C&E) materials, rotable and repair components for different business groups within the company. This role sits at the intersection of sourcing, analytics, and supply planning leveraging supplier data, forecasting outputs, and inventory planning concepts to inform sourcing decisions.

The ideal candidate has prior hands-on sourcing and contracts experience and is comfortable working with spend management software such as Coupa, SAP Ariba and Zycus, forecasting tools, and BI tools such as Domo, Power BI and Tableau, to support supplier strategy and sourcing decisions in a fast-paced environment.

What you will be responsible for:

• Own direct strategic sourcing for MRO materials and repair services, translating forecast demand and supply plans into multi-year sourcing strategies rather than transactional buying.
• Lead and support RFQs/RFPs, supplier negotiations, and award recommendations, ensuring alignment with cost targets, capacity constraints, quality requirements and contractual terms.
• Evaluate sourcing options using a Total Cost of Ownership (TCO) lens cost, lead time, MOQ, validity to support informed supplier selection decisions.
• Interpret outputs from internal forecasting tools and historical demand data to inform direct sourcing strategies, supplier capacity discussions and volume-based or long-term agreements.
• Demonstrate working knowledge of time-series concepts such as trend, seasonality, variability and forecast error.
• Apply a practical understanding of supply chain planning concepts safety stock, reorder point (ROP), lead time variability, and service levels - to evaluate sourcing options and understand their implications for cost, availability, and supplier strategy.
• Use SQL to extract and analyze spend, demand, pricing, lead time, and supplier performance data from ERP and planning systems.
• Use Python for data analysis, automation, and modeling related to pricing trends, demand variability, and sourcing scenarios.
• Develop and maintain BI dashboards (Power BI, Tableau, or similar) to track KPIs including cost savings, supplier OTD, contract coverage, pricing compliance and contract performance.
• Translate analytical insights into clear, actionable recommendations for sourcing and operations leadership.
• Monitor supplier performance against cost, quality, delivery, turnaround, and capacity commitments.
• Identify risks related to forecast volatility, long lead times, single-source suppliers, and constrained repair capacity.
• Support supplier performance reviews and continuous improvement initiatives.
• Work closely with Maintenance, Planning, Engineering, Quality, and Finance teams to align sourcing with operational and customer requirements.
• Assist with contract reviews, pricing agreements, and service-level terms informed by forecasted volumes.
• Ensure sourcing activities comply with FAA, EASA, AS9110, and internal quality standards.
• Maintain sourcing documentation to support audits and customer requirements.
• Adhere to ethical sourcing and procurement policies.

What you need to be successful in this role:

• Bachelor's degree in supply chain management, Business, Engineering, Data Analytics or related fields.
• 3-5 years of experience in strategic sourcing, procurement or supply chain roles.
• Prior hands-on sourcing experience is required (RFPs, supplier negotiations, supplier selection).
• Working knowledge of forecasting concepts and supply chain planning fundamentals (e.g. safety stock, ROP, EOQ, lead time variability and service levels).
• Experience using spend management software (Coupa, SAP Ariba, Zycus).
• Experience using or supporting demand planning/forecasting and inventory planning tools
• Experience using BI tools (Domo, Power BI, Tableau)
• Strong proficiency in SQL for data extraction and analysis.
• Working proficiency in Python for data analysis and automation.

Preferred:

• Master's degree preferred. Experience in aviation MRO, aerospace aftermarket, or similarly regulated environments.
• Familiarity with MRO ERP and Planning Systems (AMOS, Ramco, Trax, SAP, Oracle).
• Familiarity with FAA, EASA and AS9110 quality requirements.
• Professional certification (CPSM, CSCP, CIPS) a plus.

The rewards of your career at AAR go far beyond just your salary:

• Competitive salary and bonus package
• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) retirement plan with company match
• Generous paid time off program
• Professional development and career advancement opportunities

Physical Demands/Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility. The environmental characteristic for this position is an office setting. Candidates should be able to adapt to a traditional business environment. AAR provides accommodation in accordance with applicable laws through all stages of the hiring process. If you require accommodation for any part of the application and/or hiring process, please advise Human Resources.

Compensation:

The anticipated salary range for this position is $85,000 to $99,000 annually. This range reflects the base salary for candidates who meet the requirements of the role, including experience, education, and location. [In addition to base pay, this role is eligible for a bonus.] AAR offers a competitive benefits package, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan with employer match, paid time off and holiday pay, as well as opportunities for professional development and growth.

#LI-MA1 #LI-ONSITE

POSITION SUMMARY

The Lead Postal Affairs & Logistics role is responsible for leading the postal team in developing,

implementing, and managing the company’s postal processes to optimize efficiency, reduce postage and handling costs, and establish a competitive mail service operation for all company sites and its clients. This role will stay abreast of the latest technology and postal changes and become the in-house subject matter expert in this area. This individual will promote continuous improvement while working alongside team members, increasing the company’s expertise in postal affairs. This role will also oversee procurement functions developing vendor relationships securing competitive pricing for both production and postal needs.

ESSENTIAL JOB FUNCTIONS

POSTAL

• Research and propose cost-effective postal process improvement projects and postal saving

campaigns.

• Collaborate with department members to identify and implement process improvements and propose postal cost saving measures for internal and external clients

• Serve as the subject matter expert for UPS, FedEx, and USPS systems, postal processing software,

presorting, and foreign mail workflow.

• Lead department in integration of internal management information systems relating to

inventory and postal functions

• Act as subject matter expert on postal regulations and accountable for documenting and educating all affected departments

• Serve as main point of contact when negotiating service agreements / best pricing with vendors

and make recommendations to management

• Oversee postal promotions ensuring successful implementation and maintaining project plan

for each

• Train internal teams on postal processes and compliance, ensuring maximum efficiency and cost

savings.

• Oversee collection of postal metrics and mailing analyses

• Mentor and act as backup for all team functions

• Perform other duties as assigned

PROCUREMENT

• Oversee identification of prospective suppliers, negotiation of favorable pricing and

contract terms and creation supplier performance metrics and reporting.

• Oversee submission and management of orders with external suppliers, establishing reorder point and reorder quantity guidelines.

• Collaborate with team members and oversee communication and timeliness of order process

QUALIFICATIONS

EDUCATION

• Minimum Required: Bachelor’s degree in business, accounting, or related field.

EXPERIENCE:

• 5-7 years of related postal or procurement field experience.

• Proficient in Microsoft Office Suite of products and experience with mail processing

software.

KNOWLEDGE & SKILLS

• Excellent organizational, presentation, and communication skills, as well as attention to

detail.

• High integrity and ability to maintain confidentiality.

PHYSICAL EFFORT

• Required to perform basic functions typically employed in an office setting.

• Prolonged periods sitting at a desk and working on a computer.

WORK ENVIRONMENT

• Office Setting: Standard, climate-controlled office environment.

• Production Facility: Moderate noise level in shipping and production areas.

Company Description

EllisLudell, headquartered in Itasca, Illinois, has been a leader in the industrial laundry sector since 1898, offering cutting-edge equipment and solutions. Known for their expert engineering, they design advanced machinery such as Sideloader Washer/Extractor and WHISPERDRYer and provide innovative systems like the Uptime Intelligent Machine Management platform. Focused on sustainability, Ellis develops products that minimize water and energy consumption, reducing costs and environmental impact. With clients in industries such as healthcare, hospitality, and food processing, Ellis specializes in delivering customized solutions that enhance performance and efficiency. Their commitment to innovation and environmental stewardship solidifies their leadership in the industrial laundry industry.

Role Description

At EllisLudell, our Buyers don’t just place orders — they help keep production moving.

We design and manufacture engineered-to-order industrial laundry and water treatment systems used across North America. Every machine we build is different. Every project has a schedule. And every late part has the potential to delay customer shipments.

We’re looking for a mid-level Buyer who thrives in a fast-paced manufacturing environment and enjoys solving real problems — working directly with Engineering, Production, Customer Service, and suppliers to make sure materials arrive when they’re needed.

If you’ve ever found yourself chasing down a critical component so a build doesn’t stall… this might be the role for you.

What You'll Be Doing

• Issue purchase orders for mechanical, electrical, and fabricated components based on engineering BOMs and production schedules
• Monitor open orders and proactively follow up with suppliers to ensure on-time delivery
• Expedite late or critical materials to prevent production delays
• Communicate delivery risks or supply disruptions to internal stakeholders
• Collaborate with Engineering regarding design changes and part revisions
• Work with Production and Customer Service to align material availability with build schedules
• Participate in production meetings as needed
• Engage directly with shop floor personnel to identify and resolve material shortages
• Maintain purchasing data in ERP system
• Support vendor communication regarding order status, lead times, and pricing updates
• Identify opportunities to improve planning and reduce reactive expediting
• Participate in occasional supplier visits, particularly during onboarding or when addressing delivery/quality concerns

Qualifications

• 3+ years of purchasing experience in a manufacturing environment
• Experience working within an ERP system
• Strong organizational and time management skills
• Proficiency in Microsoft Excel
• Ability to manage multiple priorities in a deadline-driven environment
• Effective communication skills across departments and with suppliers

Preferred (But Not Required)

• Experience in engineered-to-order or custom equipment manufacturing
• Ability to read and interpret engineering drawings or BOMs
• Experience purchasing mechanical or electrical components
• Exposure to supplier performance management or vendor negotiation
• APICS certification or similar supply chain training

Compensation & Benefits

• Salary Range: $70,000 – $90,000 annually (based on experience)
• Health insurance
• 401(k)
• Paid time off
• Company holidays

Join our team as a Logistics Technician and help keep our lab moving! You'll handle shipments, support lab operations, manage inventory, and play a key part in maintaining a safe, efficient, and well‑organized facility.

About the Role

The Logistics Technician supports our daily logistics, inventory, and facility operations within a dynamic laboratory and office environment. This role ensures timely shipping and receiving, accurate inventory control, and safe, compliant handling of analytical samples and chemicals. You’ll partner closely with internal teams and external vendors to maintain organized storage systems, uphold ISO and GLP standards, and contribute to the overall functionality of our building systems. If you’re detail‑oriented, service‑minded, and enjoy varied, hands‑on work, this is a great opportunity to grow and make an impact.

What You’ll Do

Logistics & Material Handling

• Receive, inspect, document, and store all incoming shipments
• Prepare and ship outgoing products and materials, ensuring proper labeling, packaging, and documentation
• Maintain organized storage areas and accurate inventory records
• Track product movement and maintain chain-of-custody documentation per ISO requirements
• Update logistics dashboards to reflect real‑time inventory and project status

Facilities Support

• Support day‑to‑day laboratory operations, including equipment monitoring and movement/disposal of test units
• Assist with workspace setups, reconfigurations, and event support

Vendor & Supply Coordination

• Schedule and coordinate deliveries and pick-ups with vendors and contractors
• Monitor supply levels and assist with restocking laboratory and building materials
• Report vendor performance issues to management

Analytical Sample Handling

• Receive, inspect, document, and store analytical samples
• Maintain sample traceability and support contamination-prevention
• Check and document acceptance criteria (e.g., temperature, pH, turbidity)
• Safely dispose of expired analytical samples

Safety & Compliance

• Follow OSHA, company safety procedures, ISO, and Good Laboratory Practice (GLP) guidelines
• Participate in emergency preparedness drills and support building security
• Keep work areas clean, organized, and hazard‑free across the facility and lab spaces

What You Bring

• High school diploma or equivalent required; associate degree or higher preferred
• At least one year of chemistry coursework with lab experience
• 1–3 years of experience in logistics, shipping/receiving, or facility operations
• Familiarity with project management tools and the ability to maintain accurate logistics records
• Proficiency in Microsoft 365 (Outlook, Word, Excel)
• Ability to lift and move up to 50 lbs and operate material handling equipment (dollies, pallet jacks), with or without reasonable accommodation

Why You’ll Love Working Here

• A mission-driven environment that supports scientific and operational excellence
• Hands‑on work with real impact across laboratory and facility operations
• Opportunities to grow your skills in logistics, laboratory support, and compliance
• A collaborative team that values organization, safety, and proactive problem-solving

Overview:

The HR Assistant provides administrative and operational support to the Human Resources department, with a focus on payroll processing, benefits administration, onboarding support, and general office coordination. This role also assists with executive travel logistics and supports internal compliance and audit activities, including J-SOX documentation. Due to the sensitive nature of employee, payroll, and executive information handled, this position must uphold the highest standards of confidentiality, discretion, and ethical conduct at all times. This position is ideal for an organized, detail-oriented professional seeking a role in HR and administration.

Core Responsibilities:

• Assist with payroll processing, including data entry, timekeeping review, and payroll-related reporting.
• Support benefits administration, including enrollments, changes, terminations, and employee inquiries.
• Maintain accurate payroll and benefits records in HRIS and payroll systems.
• Assist with reconciliation of payroll and benefits invoices.
• Ensure confidentiality and compliance with company policies and applicable regulations.
• Assist with employee onboarding, including preparing offer packets, new hire documentation, and orientation materials.
• Maintain employee personnel files and HR documentation.
• Provide general administrative support to the HR Director and executive team.
• Perform general administrative duties such as filing, scanning, data entry, and document management.
• Answer and route inquiries professionally and efficiently.
• Assist with travel arrangements and modifications for executive team members.
• Assist with internal audits and compliance activities, including J-SOX documentation and controls support.
• Help collect, organize, and maintain audit-related records and evidence.
• Support internal process reviews and documentation updates.
• Adhere to corporate governance, internal controls, and compliance standards.
• Works closely with HR, Finance, and executive leadership.
• Assist in documenting HR, administrative, and cross-functional workflows and processes by collaborating with various divisions to ensure accuracy, consistency, and alignment with organizational standards.
• Serves as a point of contact for employee administrative questions.

Qualifications:

• High school diploma required; associate’s degree or coursework in HR, accounting, or business preferred.
• 3-5 years of administrative, HR, payroll, or office support experience.
• Basic knowledge of payroll and benefits administration.
• Strong organizational skills with high attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

Reporting into the EVP/COO Enesco, the Director of Logistics will lead and optimize operations by focusing on managing inbound and outbound logistics, ensuring efficiency and cost-effectiveness while maintaining high service levels. The ideal candidate will have extensive experience with brokerage services, contract negotiation, customs processes, and distribution center interactions.

Responsibilities:

• Oversee and optimize the flow of goods from suppliers to distribution centers and from distribution centers to retail locations.
• Ensure timely and accurate delivery of products, minimizing delays and disruptions.
• Leverage brokerage services to facilitate efficient transportation solutions.
• Evaluate and select appropriate service providers based on performance metrics.
• Negotiate contracts and freight rates with carriers and service providers.
• Monitor market trends to secure favorable terms and conditions.
• Ensure compliance with customs regulations and manage customs documentation.
• Collaborate with customs brokers to facilitate smooth cross-border shipments.
• Coordinate with distribution centers to ensure alignment with logistics strategies.
• Implement best practices for inventory management and order fulfillment.
• Oversee the order management process, ensuring accuracy and timeliness.
• Collaborate with sales and operations teams to forecast demand and manage inventory levels.
• Establish and maintain transloading and cross-docking initiatives to enhance logistics efficiency.
• Analyze and report on project performance, make adjustments as necessary.

Qualifications:

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field
• Minimum of seven (7) years of experience in logistics management within a retail/wholesale environment.
• Proven expertise in inbound and outbound logistics, brokerage services, and customs processes.
• Strong negotiation skills with a track record of managing freight rates and contracts.
• Experience with order management systems and processes.
• Familiarity with transloading and cross-docking projects.
• Excellent analytical, problem-solving, and communication skills.

Ad Populum Offers:

• Opportunity to shape the future of a growing company
• Competitive salary and benefits package
• Opportunities for professional growth and development
• Collaborative and supportive work environment

The salary on offer for this hybrid position will be $150,000.00 per year.

Ad Populum LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identify, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law.

ABOUT AD POPULUM: Ad Populum aligns corporate strategy and fosters growth across its diverse portfolio of legendary brands, including: NECA, the industry leader in pop culture action figures and collectibles, Rubies, the #1 costumes company in the world, Enesco, known for Department 56, a top purveyor of holiday décor, Kidrobot, a globally recognized, premier creator of limited edition art toys, plush and lifestyle accessories, WizKids, a top producer of miniatures and award winning table top games worldwide, JEI, the creators of American icons such as the Chia Pet and Clapper, ExKaliber, an esteemed collective of Amazon brands that ranks among the top 150 Amazon sellers globally, Graceland, Rock n Roll’s top destination and #1 music attraction in the world, Smiffys, a leading global innovator in fancy dress, Halloween and Carnival manufacturing since 1894, and Party City, the global leader in the celebrations industry helping tens of millions of people create unforgettable memories.

Comprised of three wholly-owned business subsidiaries, Enesco is a global leader in the gift, home décor, collectible and accessory industries. Well-known for its Enesco Gift and Department 56 operating businesses, Enesco specializes in designing, manufacturing, marketing, and distributing high-quality contemporary gifts, home accessories, and collectibles to celebrate every occasion and recipient. Enesco Gift and Department 56 customers include large department store chains, mass market channels, online third-party e-tailers, end-consumers, home décor boutiques, and specialty card and gift retailers in over 50 countries. Working with its own sales teams and global distributors, Enesco serves markets in the United States, Europe, Asia, the Americas, and Australia.