Jobs in Monterey Park

2,052 positions found — Page 93

Operations Manager
Salary not disclosed
Los Angeles, CA 1 week ago

A well-established heavy industrial contractor is seeking an experienced Operations Manager to oversee large-scale mechanical construction operations throughout Southern California. This executive-level leadership role carries full responsibility for regional operational performance, financial outcomes, workforce development, safety leadership, and long-term client engagement.

The organisation delivers complex, self-performed heavy industrial construction services including civil works, reinforced concrete structures, steel erection, fabrication and installation of process piping systems, mechanical equipment installation, and full lifecycle support through start-up, testing, and commissioning activities.


The successful candidate will be a highly experienced operational leader with a strong background managing complex water and wastewater infrastructure programs for public sector clients. This individual will demonstrate strong commercial accountability, leadership capability, operational discipline, and a commitment to developing high-performing construction teams while maintaining strong customer partnerships.

Key Responsibilities


Financial Management & Project Oversight:


  • Maintain full profit and loss accountability across all regional heavy industrial mechanical projects, including detailed monthly cost performance reviews and ongoing labour productivity analysis.
  • Monitor forecasting accuracy using internal project management and accounting systems to ensure proactive financial visibility.
  • Evaluate and authorise change orders exceeding established approval limits, with particular attention to schedule implications and commercial risk.
  • Participate in recurring financial performance reviews with executive leadership and finance stakeholders to address billing concerns, cost-to-complete adjustments, contract changes, and overall project profitability.


Leadership, Talent Development & Operational Culture:


  • Promote organisational standards and expectations across all project teams, reinforcing adherence to safety programs, quality benchmarks, operating procedures, and professional conduct.
  • Coach and mentor Project Managers, Engineers, and Superintendents to strengthen leadership succession and long-term organisational capability.
  • Conduct and coordinate performance reviews for operational personnel while supporting continuous professional development initiatives.
  • Lead university outreach and early-career recruitment initiatives in collaboration with Human Resources and marketing partners, including participation in targeted career fairs and structured internship programs throughout the year.
  • Facilitate recurring regional operations leadership meetings to review performance, resolve operational challenges, and maintain alignment across projects.
  • Review and approve weekly payroll submissions, scheduling requests, and leave approvals for senior project staff.
  • Support executive communications by contributing operational updates and content for twice-yearly regional workforce meetings.
Not Specified
Director of Operations, Government Affairs
Salary not disclosed
Los Angeles, CA 1 week ago

Reports to – COO


Organization Overview

Baby2Baby is a non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states. The organization has distributed over half a billion items in the past 14 years to children in homeless shelters, domestic violence programs, foster care, hospitals and school districts as well as children who have lost everything in the wake of disaster. The organization’s success has been propelled forward by its industry-leading model that is redefining what it means to operate a non-profit with a seamless integration of impact, innovation, and influence, which earned them praise from TIME Magazine as one of 2023’s most influential companies and recognition as the #1 non-profit on Fast Company’s World’s Most Innovative Companies List.


Position Overview

As Baby2Baby enters a period of significant growth and expanded opportunity, we seek a dynamic, creative, and entrepreneurial leader to serve as a strategic partner to the Chief Operating Officer (COO). The Director of Operations, Government Relations will play a critical role in strengthening operational effectiveness, driving execution, and increasing efficiency across Baby2Baby’s government-funded programs.

Reporting to the COO, this role serves as a trusted right hand, leading the planning, coordination, and project management of complex, cross-departmental initiatives tied to public funding. The Director will translate strategic priorities into actionable plans, ensure alignment across departments, and drive accountability to meet programmatic, financial, and compliance objectives. This position requires a highly organized and solutions-oriented operator who can manage multiple stakeholders, anticipate challenges, and keep initiatives moving forward in a fast-paced, mission-driven environment.

This is a highly collaborative, hands-on role for a strategic thinker with strong execution skills who thrives at the intersection of operations, programs, and leadership.

The Director of Operations, Government Relations works Monday–Friday at Baby2Baby’s headquarters (5830 W. Jefferson Boulevard, Los Angeles, CA 90016) and other locations as needed. The role is currently in-office 3–5 days per week and may include occasional weekend hours or travel.

Duties and Responsibilities

  • Serves as a strategic operational partner to the Chief Operating Officer, translating organizational priorities into clear, actionable project plans for government-funded programs while leading the management and coordination of relationships with government officials.
  • Acts on behalf of the COO, as delegated, to drive cross-departmental alignment, collaboration, and accountability across funded initiatives, partnering with Finance, Programs, Warehousing, Communications, Development, Procurement, and others..
  • Coordinates the planning and execution of complex, cross-functional initiatives, ensuring on-time delivery, operational excellence, and full compliance with grant requirements.
  • Manages communication with internal and external stakeholders, including program teams, finance, compliance partners, and funders, to ensure initiatives advance efficiently and remain aligned with organizational goals.
  • In partnership with Program Directors, provides oversight, direction, and accountability for Program Specialist Leads, ensures consistency, quality, and operational rigor across programs.
  • Monitors project performance and timelines; proactively identifies issues and elevates decision points, recommendations, and solutions to the COO.
  • Facilitates regular meetings and check-ins to maintain momentum, resolve operational barriers, and ensure clear communication across teams.
  • Develops and delivers data-driven updates for the COO related to project status, performance metrics, budgets, and compliance obligations.
  • Ensures strong alignment between program implementation, financial oversight, and compliance requirements in close coordination with Finance and Program teams.
  • In collaboration with the COO and Finance team, supports budgeting, forecasting, and financial planning for government-funded projects.
  • Supports operational decision-making by synthesizing input from program staff, partners, and funders into clear, actionable recommendations.
  • Identifies and implements process improvements and operational efficiencies to strengthen execution and scalability across government-funded programs.
  • Serves as a thought partner to the COO and senior leadership on government-funded initiatives; ensures the appropriate departments are engaged from ideation through implementation.
  • Additional responsibilities as needed.


Required Qualifications

  • Bachelor’s degree required; MBA or advanced degree preferred.
  • Minimum of 8–10 years of professional experience in government, nonprofit, or related sectors, with increasing levels of responsibility.
  • At least 3 years of experience managing and developing staff.
  • Demonstrated success in a similar operational or project management leadership role, with a strong track record of driving execution and results.
  • Proven ability to plan, lead, and manage complex, cross-functional initiatives in fast-paced environments.
  • Exceptional organizational skills with the ability to manage multiple priorities, meet deadlines, and operate effectively under pressure.
  • Strong strategic thinker with a high level of attention to detail and follow-through.
  • Excellent written and verbal communication skills, including the ability to synthesize information and tell a compelling story to diverse audiences.
  • Highly collaborative, flexible, and solutions-oriented, with strong interpersonal and relationship-building skills.
  • Self-motivated, confident, energetic, and creative problem-solver.
  • Strong editing and proofreading skills.
  • Proficiency in Microsoft Office and Google Workspace.
  • Demonstrated commitment to Baby2Baby’s mission and values.

Preferred Qualifications

  • Experience leading or managing programs funded in whole or in part by state or federal government sources.


Other

Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff. We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.

Not Specified
Marketing Assistant
Salary not disclosed
Los Angeles, CA 1 week ago

Karen Kane is a California lifestyle brand known for effortless style, quality craftsmanship, and a commitment to responsible fashion. For over 45 years, our family-run company has designed clothing that celebrates confidence, comfort, and modern femininity.

We are looking for a Marketing Assistant who is highly organized, detail-oriented, and excited to work at the intersection of fashion, marketing, and ecommerce. This role will help manage and organize our growing library of digital content while supporting marketing campaigns, product launches, and seasonal catalog production.


This is a great opportunity for someone early in their career who wants exposure to fashion marketing, ecommerce, creative production, and digital asset management.


Key Responsibilities

Digital Asset Management & Creation

  • Organize and maintain the company’s digital asset library including product photography, campaign imagery, video, and marketing collateral
  • Ensure assets are properly tagged, categorized, and accessible for internal teams (marketing, ecommerce, wholesale sales, and design)
  • Manage image uploads, file naming conventions, and metadata for efficient retrieval
  • Coordinate with photographers, designers, and retouchers to collect and archive final assets


Marketing & Content Support

  • Assist with preparing assets for email campaigns, ecommerce, social media, and wholesale marketing
  • Support the marketing team in preparing seasonal campaign materials, catalogs, and digital lookbooks
  • Help track and organize campaign creative, product launches, and seasonal marketing content
  • Assist in maintaining consistency in brand imagery and visual standards


Ecommerce & Product Content

  • Support the ecommerce team with product image organization and uploads
  • Ensure product photography and lifestyle imagery are correctly matched to products
  • Assist in preparing visual content for Shopify and wholesale platforms


Cross-Department Coordination

  • Work closely with marketing, ecommerce, design, and sales teams to ensure assets are available for campaigns, product launches, and presentations
  • Assist with organizing creative assets for market appointments, trade shows, and sales presentations


Qualifications

  • Bachelor’s degree in Marketing, Communications, Fashion, or related field preferred
  • 1–2 years experience or internships in marketing, ecommerce, or creative operations
  • Highly organized with strong attention to detail
  • Comfortable managing large volumes of digital files and assets
  • Familiarity with Adobe Creative Suite (especially Photoshop) a major plus
  • Experience with Shopify, DAM systems, or CMS platforms is a plus
  • Interest in fashion, branding, and visual storytelling


What Makes You a Great Fit

  • Naturally organized and detail-driven
  • Enjoy working with creative teams and visual content
  • Comfortable managing multiple projects simultaneously
  • Curious about how marketing, ecommerce, and product storytelling work together
Not Specified
Executive Chef
Salary not disclosed
Los Angeles, CA 1 week ago

**THIS ROLE REQUIRES RELOCATION TO THE RENO, NV AREA**


Luxury resort is seeking a talented well-rounded Executive Chef to lead the award-winning food and beverage operation. Looking for an accomplished chef with proven experience overseeing dynamic, large scale, multi-outlet hotels. Great opportunity to join a prestigious property which prides itself on a strong culture of employee care and long-term retention; equally reflected in the tenure of past Executive Chefs.

Strong benefits!


Executive Chef Responsibilities:

  • Provide strategic oversight of multiple culinary outlets, ensuring consistency, creativity, and operational excellence
  • Proactively manage costs, budgets, forecasting, and financial performance to meet or exceed property goals
  • Ensure all food meets the highest standards of quality, presentation, and guest satisfaction
  • Recruit, train, mentor, and develop a high-performing culinary team
  • Foster a culture of respect, fairness, recognition, and team engagement
  • Maintain proper ordering, inventory controls, and administrative systems
  • Lead all cost control initiatives, including labor and food cost management
  • Uphold best practices for safety and sanitation in the kitchen


Executive Chef Preferred Requirements:

  • 6+ years’ experience as an Executive Chef (Culinary Director, Chef & B) of a respected culinary program overseeing at least 5 outlets doing 30 MIL+ in F&B revenue
  • Proven background in high-end hotels or complex multi-outlet environments featuring multiple cuisines and service models
  • Any Forbes training a plus
  • Culinary degree a plus
  • Strong financial acumen with expert-level knowledge of P&L management, inventory systems, and cost controls
  • Exceptional leadership presence and communication skills
  • Creative, innovative approach to menu development and team engagement
  • Exceptional standards for cleanliness, health, and safety
  • Flexible schedule, including weekends, and on holidays


**THIS ROLE REQUIRES RELOCATION TO THE RENO, NV AREA**


Compensation Package Includes:

  • Base Salary in the range of $150k-$180k
  • Bonus program
  • Medical benefits
  • 401k + matching
  • PTO plan
  • Tuition reimbursement
  • Relocation Assistance
Not Specified
Recruitment Coordinator
Salary not disclosed
Pasadena, CA 1 week ago

Recruiting Coordinator

Contract: 3-6 months (possibility to extend)

Salary: $55,000 - $65,000

Location: Pasadena, hybrid 1-2x onsite


JOB SUMMARY

A confidential scientific research organization is seeking a Recruiting Coordinator to support hiring operations during a period of increased talent acquisition activity. This temporary role will assist the recruiting function by coordinating interview logistics, supporting candidate engagement, and helping ensure a smooth and organized hiring process for both candidates and internal stakeholders.


The Recruiting Coordinator will play an important role in managing scheduling, maintaining recruitment records, and supporting sourcing and outreach efforts. This position works closely with internal hiring teams and talent acquisition leadership to help keep searches moving forward efficiently while maintaining a positive and professional candidate experience.


This role is well suited for an early-career recruiting professional who enjoys a fast-paced environment and is interested in gaining deeper exposure to recruiting operations and coordination within a technical organization.


SECTION 3: DUTIES / RESPONSIBILITIES

  • Coordinate interview scheduling across multiple calendars, ensuring efficient alignment between candidates and hiring teams
  • Communicate with candidates throughout the interview process, providing updates, confirmations, and logistical details
  • Maintain accurate candidate records and recruitment activity tracking within internal systems
  • Draft and distribute interview confirmations, follow-up communications, and other candidate correspondence
  • Assist with candidate sourcing through online platforms, professional networks, and internal databases
  • Monitor recruitment progress across active searches and ensure documentation is up to date
  • Support hiring teams with interview logistics, candidate feedback collection, and coordination of next steps
  • Help facilitate the offer process by supporting documentation preparation and communication with candidates
  • Provide administrative support to the recruiting function, including maintaining organized recruitment files and records
  • Assist with improving scheduling workflows, documentation practices, and internal recruiting processes
  • Support general talent acquisition initiatives and special projects as needed

SECTION 4: ESSENTIAL QUALIFICATIONS

  • Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field
  • Minimum 2 years of experience in recruiting coordination, HR administration, or talent acquisition support
  • Ability to manage multiple schedules, priorities, and candidate communications simultaneously
  • Strong organizational skills with careful attention to detail
  • Comfortable working with recruiting platforms, job boards, and candidate tracking tools
  • Strong written and verbal communication skills

SECTION 5: DESIRED QUALIFICATIONS

  • Experience supporting hiring efforts for technical, engineering, research, or scientific roles
  • Prior experience working within an internal recruiting team or project-based organization
  • Ability to work effectively in fast-moving environments where processes may evolve over time

SECTION 6: WORKING CONDITIONS

  • Temporary assignment (3–6 months) with potential for extension
  • Hybrid schedule based in Pasadena, CA with approximately 1–2 days onsite per week
  • Collaborative and team-oriented office environment

SECTION 7: COMPENSATION

  • Salary range: $55,000 – $65,000 annually, depending on experience

SECTION 8: PHYSICAL REQUIREMENTS

  • Ability to work at a computer for extended periods of time
  • Regular use of a computer, phone, and video conferencing tools

SECTION 9: DIRECT REPORTS

  • None

ADDITIONAL REQUIREMENTS

  • Ability to work independently while maintaining strong communication with team members
  • Demonstrated sound judgment and proactive problem-solving abilities
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams); familiarity with applicant tracking systems is preferred


Please submit your resume for consideration!

Not Specified
Administrative Coordinator
Salary not disclosed
Los Angeles, CA 1 week ago

Career Group Companies is a forward-thinking, collaborative recruitment firm. We partner with the nation's top companies to deliver high-quality staffing solutions across industries such as fashion, finance, and creative services. Our team prides itself on building long-term, high-touch relationships with clients and candidates, focusing on personalized solutions and a commitment to excellence.


We seek a bright, personable, and ambitious Administrative Coordinator to join our team at our stunning Corporate Headquarters in Century City, Los Angeles. This role provides an exceptional opportunity to grow within a fast-paced corporate environment.


What to Expect:

  • Provide administrative support to department leaders and team members
  • Maintain internal databases with operational information, records, and reports
  • Collect and report the team’s daily and weekly activity
  • Draft and edit clear and professional internal documents, reports, and communications
  • Utilize various applicant tracking systems and input data
  • Conduct thorough reference checks
  • Assist with documentation, record-keeping, and compliance-related administrative processes
  • Coordinate scheduling via Outlook
  • Support team members with general administrative duties and special projects as needed


Who We Are Seeking:

  • Self-motivated, talented, and ambitious
  • Love working at the fastest pace
  • Innate ability to connect with people
  • Sharp eye for detail and precision
  • Professional and goal-oriented
  • Highly organized with a passion for building relationships
  • Bachelor’s degree preferred


We offer an incredible collaborative work culture, outstanding compensation and benefits package, and tremendous career growth potential.


If you are passionate about people and growing a career, we want to hear from you!


Job Type: Full-time


Salary: $50,000-$55,000 per year

Not Specified
General Manager - Recycling Operations
Salary not disclosed
Los Angeles, CA 1 week ago

General Manager - MRF

Position Summary:


The General Manager works in all business aspects (revenue growth and managing cost) of Material Recovery Facility (MRF). In addition, the General Manager will ensure the highest standards of environmental safety and operational excellence by effectively managing the day-to-day operation and continuous improvement of assigned MRF.

Essential Job Functions:

  • Manage performance of operations and maintenance managers.
  • Manage the day-to-day operations and maintenance, meeting performance standards and productivity metrics.
  • Full P&L responsibility of Material Recovery Facility and Transfer Station, including all business aspects of operation (revenue growth, cost management, compliance, personnel development, capital projects, and budget development).
  • Effectively lead team of 100+ employees in operation that includes MSW (Mixed Solid Waste) Processing, Transfer Station, Transportation, and Maintenance.
  • Responsible for ensuring optimal workflow, staffing levels, and equipment utilization to achieve production and financial goals.
  • Develop and coach staff; effectively communicate goals and expectations, and provide feedback on performance to employees.
  • Ensure that facility is in compliance with all Federal, State, OSHA and Local regulations and requirements.
  • Lead scheduled Operations meetings with Leadership Team.
  • Review and analyze monthly financial/operational results with Board of Directors and Executive Team.
  • Develop annual operating budget which includes revenue, cost projections, and capital projects.
  • Manage Sales of Commodities, ensuring quality, competitive pricing, and movement of material.
  • Effectively interact and communicate with vendors, customers, and other business associates.
  • Well versed in all aspects of Waste and Recycling operations, including latest equipment and technology.
  • Ensure the training and development of the skills of the workforce by providing proper guidance and coaching.
  • Engaging in the interview process in order to hire the most talented and qualified personnel.
  • Establish the necessary procedures to ensure overall safety of employees, customers and visitors.
  • Engage employees to create a safe, energetic work environment through feedback and recognition.
  • Ensure the cleanliness and maintenance of facility, equipment, and property through inspections and preventive maintenance programs.


Required Qualifications:


  • Bachelor's Degree (Engineering preferred)
  • 7 to 10 year's management experience.
  • Experience managing a manufacturing operation with mechanical and processing equipment.
  • Knowledge of DOT, OSHA, Dust Control, and other related state and federal regulations.
  • Must have demonstrated leadership, problem solving and organizational skills.
  • Good interpersonal skills and ability to coach and develop subordinates.
  • Excellent communication and customer service skills.
  • Ability to effectively interface with general public and regulatory agencies as well as political contacts.
  • Ability to perform physical requirements of the position with or without reasonable accommodations.


Preferred Qualifications:


  • Previous experience in a waste-recycling industry or industrial or manufacturing environment.



Benefits:

  • Competitive wages
  • Comprehensive benefit package Medical, Dental, Vision
  • 401K
  • Employee Assistance Program
  • Life Insurance
  • Paid Vacation and Sick Time
  • Career plan
  • Recognition programs
  • Professional development learning
  • An exceptional work environment


Athens will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and any other applicable state, federal or local laws. EEO/M/F/disability/veteran

Not Specified
Part-Time Wig & Extension Colorist/Stylist (1099 Contractor)
Salary not disclosed
Los Angeles, CA 1 week ago

Location: Los Angeles, CA

Position Type: Part-Time | Independent Contractor (1099)


Hair With A Cause | OAW is a luxury, medical-adjacent hair restoration studio specializing in custom wigs, toppers, and extensions. We provide a high-touch, confidence-restoring experience for women navigating medical and traditional hair loss, with a strong focus on customization, precision color, and elevated client care.

We are seeking a part-time Wig & Extension Colorist/Stylist with a minimum of 2+ years of hands-on experience specifically coloring wigs and/or human hair alternative hair.

This role is ideal for a detail-driven artist who is passionate about dimensional color, seamless blending, and working in a boutique, transformation-focused environment.

  • Custom color human hair wigs, toppers, and extensions
  • Perform advanced techniques including rooting, toning, lowlighting, dimensional color, and blonding
  • Cut, shape, and finish style alternative hair units
  • Blend extensions and toppers with natural hair
  • Preserve the integrity and longevity of all hairpieces
  • Support fittings and final delivery styling
  • Maintain a luxury, client-centered experience
  • Active cosmetology license
  • Minimum 2+ years of experience coloring wigs and/or alternative hair (required)
  • Strong corrective color and blonding skills
  • Exceptional attention to detail
  • Professional, dependable, and able to work independently
  • Compassionate and comfortable working with clients experiencing medical hair loss
  • Experience with medical hair loss clients
  • Extension certifications
  • Experience cutting and customizing wigs and toppers
  • Background in a luxury or boutique salon environment
  • $27–$32 per hour (1099), based on experience and technical skill
  • Flexible part-time schedule
  • Work in a purpose-driven, transformation-focused luxury space
  • Be part of life-changing services for our clients
  • High-level, customized color work — not a high-volume salon
  • Supportive and collaborative team environment


temporary
Loan Servicing Associate
Salary not disclosed
Los Angeles, CA 1 week ago

JOB SUMMARY

Performs loan servicing functions; complies with all Bank lending policy and procedures, and regulations which apply within the scope of the position, including Bank Secrecy Act.


DUTIES

  • Perform loan servicing from new loan barding, process and monitor loan payment transactions, payoff demand requests, loan payoffs, insurance tracking and rate changes;
  • Coordinate daily activities and functions of loan servicing to ensure proper interpretation and implementation of all regulatory requirements and bank policies;
  • Assist customers and staff with loan-related inquiries;
  • Perform loan account maintenance;
  • Ensure compliance with all applicable government, investors, and bank regulations;
  • Perform other duties as assigned


QUALIFICATIONS

  • EDUCATION: AA degree or equivalent
  • EXPERIENCE: No experience required. Experience in mortgage servicing/lending is a plus


SKILLS/ABILITES

  • Strong interpersonal and customer service skills
  • Positive attitude
  • PC proficiency in Microsoft Office
  • Detail-oriented and follow-through skills.


Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.


WHY WORK FOR US?

Since opening our first branch in Los Angeles in 2008, Royal Business Bank (RBB) has grown rapidly by adding branches in Southern California, Nevada, New York, New Jersey, Chicago, and Hawaii. We offer a comprehensive and innovative suite of banking services for individuals and businesses. We have great benefits that include, but not limited to:

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • 401(k)
  • Disability insurance


Royal Business Bank is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Not Specified
Operations Administrator
🏢 Ernest
Salary not disclosed
Commerce, CA 1 week ago

Operations Administrator

Location: Commerce, CA (100% on-site)

Full-time | Comprehensive Benefits | Exceptional Culture

Pay Rate: $25 - $30/hour DOE


Purpose of the Role

At Ernest, operations run on relationships, trust, and follow through. The Operations Administrator plays a central role in keeping the Los Angeles Division connected and moving forward.

This position provides high level administrative support to the General Manager, Director of Operations, and Sales Management Team. More than administrative execution, this role helps create organization, clarity, and momentum across the division. From coordinating events to preparing bid packets, maintaining reports, and supporting operational needs, the Operations Administrator ensures leaders can focus on driving results while the foundation runs seamlessly.

When this role is operating at a high level, the division feels organized, supported, and aligned.


What Success Looks Like

  • Leaders are supported proactively and consistently
  • Divisional meetings and events are organized, professional, and well executed
  • Reports, surveys, and documentation are accurate and maintained
  • Operational and sales teams receive timely administrative support
  • The Los Angeles Division experiences smooth day to day coordination


Essential Functions

  • Provide administrative support to the General Manager, Director of Operations, Directors of Client Relations, Client Coordinators, and Merchandisers.
  • Coordinate divisional events and administrative responsibilities for the Los Angeles Division
  • Maintain all division quality and safety surveys
  • Create customer bid packets
  • Coordinate employee appreciation luncheons and the annual company picnic
  • Generate reports, memos, and letters
  • Review and analyze incoming emails and reports to determine significance and distribute appropriately on behalf of the General Manager and Sales Management Team
  • Perform general office duties and special projects in support of the Sales Management Team
  • Order and maintain office supply inventory
  • Order business cards for the Los Angeles Division
  • Run reports using SAP
  • Complete supplier questionnaires for sales representatives and obtain required merchandising documentation
  • Update office forms and documents using Excel and PDF tools
  • Assist the Director of Operations with operational responsibilities, including managing kitchen supply inventory and scheduling contractors for repairs
  • Coordinate and set up biweekly sales meetings
  • Plan and execute divisional events


Qualifications

  • Minimum of 3 years of experience in administrative or office support roles such as Administrative Assistant, Executive Assistant, Office Manager, or other comparable positions involving coordination, documentation, reporting, and day to day office operations support.
  • Experience coordinating events preferred.
  • Bachelor’s degree, Associate degree, or equivalent combination of relevant experience.
  • Strong time management and organizational skills.
  • Proficiency in Excel, PowerPoint, and Photoshop.
  • Experience creating and maintaining databases.


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Not Specified
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