Jobs in Imperial Beach, CA

Program Assistant

Location: Remote

Experience Level: Entry‑Level (0–2 Years)

Position Overview

The Program Assistant (Level I) provides essential administrative and operational support to utility programs by ensuring accurate documentation, timely coordination, and effective communication. This is a highly administrative, entry‑level role ideal for someone who is detail‑oriented, organized, and comfortable supporting day‑to‑day program operations in a remote environment.

This individual will play a key role in maintaining records, supporting data entry and procedure tracking, coordinating meetings, and assisting with training and outreach efforts. The Program Assistant must be a self‑starter who is responsive during the workday and able to manage tasks independently while working remotely.

Key Responsibilities

• Provide administrative support to assigned utility programs to ensure smooth daily operations
• Perform high‑volume data entry and maintain accurate program records, documentation, and tracking logs
• Support procedure management and ensure updates are properly documented and filed
• Coordinate meetings, including scheduling, preparing agendas, and distributing meeting materials
• Maintain and update program databases, spreadsheets, and shared files
• Respond to internal and external stakeholder inquiries in a timely and professional manner
• Assist with organizing program‑related events, trainings, and outreach activities
• Prepare and organize materials for training sessions and program communications
• Ensure compliance with documentation standards and internal procedures

Required Qualifications

• High school diploma or equivalent (required)
• 0–2 years of professional experience in an administrative, clerical, or support role
• Demonstrated experience with data entry and administrative tracking
• Experience supporting or maintaining procedures, records, or documentation
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines

Preferred Skills & Attributes

• Self‑starter who can work independently in a remote environment
• Highly responsive and dependable during standard work hours
• Strong written and verbal communication skills
• Comfortable working in a fast‑paced, process‑driven environment
• Ability to follow established procedures while maintaining accuracy and consistency

Pay

$23hr - $24hr

The Agramont Group of companies is seeking a detail-oriented and proactive Logistics Operations Coordinator to join our operations team in San Diego, CA.

The specific hiring entity will be confirmed at the time of offer.

Key Responsibilities:

• Coordinate inbound and outbound logistics operations, including scheduling and dispatch.
• Resolve transportation, customer service, and import/export-related issues.
• Collaborate with internal departments to streamline logistics processes.
• Maintain accurate records, reports, and performance metrics.
• Supervise or support logistics specialists, planners, or schedulers.
• Monitor and manage quality, safety, and efficiency standards.

Required Skills and Qualifications:

• Bachelor’s degree in business, Supply Chain Management, or a related field.
• Experience in logistics, transportation, or similar industry.
• Bilingual in English and Spanish (Preferred).
• Strong written and verbal communication skills.
• Excellent problem-solving and critical thinking abilities.
• Proven ability to manage time and handle multiple tasks.
• Sound judgment and decision-making under pressure.

Work Schedule:

Monday-Friday: 6:00 am- 2:00 pm (On-Site)

Saturdays: 6:00 am-11:00 am (Remote)

Pay Range: $46,800 - $62,400 / yr

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off
• Paid Holidays
• 401(k)

Join a growing logistics team offering great benefits, career growth, and a supportive work environment.

The ideal candidate will oversee projects from bidding to execution. You will work with senior management and act as the point of contact for clients. 

• Oversee all stages of project life cycle
• Manage project budget
• Provide timely status reports to stakeholders

Qualifications

• 5+ years of experience
• Strong organizational and project management skills
• Industry knowledge and ability to read blueprints
• Detail-oriented and strong communication skills

• 1-3 years Contract Experience
• Business Negotiations and Commercial Contract Negotiations
• Data driven. Strong proficiency in Excel, Power Data driven, Strong proficiency in Excel, Power BI and creating dashboards. Independent learner. Focused on driving results and outcomes.
• Experience using SAP and Salesforce
• Sales Support Services
• Ability to create Standard Operating Procedures (SOPs)
• Addressing Customer Needs
• Contract Lifecycle Management (CLM)
• Legal Agreements
  
  

• Lead all Dispensing contracting life cycle activities within specific regions from contract negotiation to signature including components such as lease vs. buy, software specification, maintenance and service, installation, and invoicing and reconciliation of capital products.
• Serve the business unit and strategic customer teams with high quality, responsive service, and negotiation competencies to drive revenue growth.
• Review deal profitability and adherence to set pricing strategies and manage approvals based on decision rights matrix.
• Support, administer, and carry out policies, procedures, and processes to harmonize contract negotiation and general provisions, with appropriate flexibility to meet customer/market needs and dynamics. Ensure that risk is mitigated, and regulations are appropriately addressed consistently across all business offerings.
  
  

Director of Estimating - Electrical Civil & Commercial

We have an immediate opportunity for an experienced Director of Estimating the San Diego office. This position requires a strategic leader with technical estimating and vendor management experience to include risk management in Electrical.

Duties and Responsibilities

• Excellent customer service skills building relationships with owners, general contractors, engineers and subcontractors
• Develop, train, mentor and motivate team members
• Continue to develop relationships with new and current clients
• Attend Construction Trade Meeting regularly including after-hour outings
• Timely and accurate development of bids and proposals for management
• Strong knowledge of anticipated construction problems with solutions to minimize cost and mitigate risk
• Responsible for understanding the financial components inclusive of cost controls measures, delivery margins, and reporting
• Apply proper analysis to plan and modify estimates to account for labor, materials, equipment costs, project circumstances and environment and schedules
• Responsible for coordinating, managing, supervising, and producing estimates
• Coordinate the assembly of bid proposals using Accubid
• Responsible for creating the scope letter, which is thorough, accurate, and clearly written
• Ability to be able to present the proposal to client
• Ability to attend and lead a turnover meeting with Project Managers and staff as well as a “Lessons Learned Meeting”
• Perform additional assignments as directed by management
• Some travel is required to customers’ location and jobsites

Qualifications and Education

• Four-year degree desired
• Background as an electrician is a plus
• 10 years plus experience as an Estimator in Electrical Civil & Commercial Construction
• Proven experience of electrical estimating on small and large design build projects, commercial and industrial to include estimates for instrumental controls associated with industrial, water treatment plants, pump, and lift stations projects
• Ability to read plans, specifications, Electrical Code books, read and comprehend project, drawings, specifications, and request for proposals
• Requires a valid California driver’s license and a clean driving record
• Experience working with Accubid, Line Count, Microsoft Office 365 in addition to learning other software tools
• Working knowledge of Bid Tracer, a plus
• Work extended hours as necessary to complete tasks
• Ability to walk and stand for an extended period (1-5 hours) which may also require sitting, squatting, going up and down stairs and ladders

Benefits provided

(Electrical Estimator, Accubid, Bid Tracer, Office 365, Civil, Commercial, Design-Build, Estimating)

Job Description: Office Manager

This is an in-office, non-sales administrative role.

Our leading real estate development and asset management company is seeking an experienced Office Manager with strong organizational and operational management skills. This is a people-facing position that involves working with both internal and external team members.

Role Overview

The Office Manager will oversee day-to-day office functions, ensure efficient administrative workflows, and support company operations across all departments. While this position may occasionally provide administrative assistance to senior leadership, its primary focus will be on office management, operational coordination, and maintaining a professional, well-run workplace.

The ideal candidate will uphold the highest standards of organization, confidentiality, and service while helping the company operate smoothly and efficiently.

Ideal Candidate

• Demonstrates exceptional attention to detail and strong organizational capabilities.
• Has a proven track record of managing office operations and cross-departmental workflows.
• Maintains professionalism and resilience, even in demanding or fast-paced environments.
• Adapts effectively to different working styles, operational needs, and organizational priorities.
• Approaches all responsibilities with confidentiality, discretion, and resourcefulness.

Qualifications and Education

• Extensive experience in office management and administrative assistance.
• Associate’s or Bachelor’s degree in Business Administration, Marketing, or a related field preferred. Equivalent experience considered.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Proficiency with DocuSign, Adobe.
• Knowledge of Nexus, MRI, and Argus is a bonus.
• Notary commission (or willingness to obtain).
• Demonstrated ability to manage office operations with accuracy, discretion, and adaptability.

Essential Duties and Responsibilities

• Oversee administrative processes to ensure efficient workflows and consistent support across departments.
• Coordinate meetings and communications at the organizational level.
• Prepare business documents, reports, and presentations as needed for company operations.
• Maintain and refine administrative policies, procedures, and internal systems.
• Ensure the office environment, conference rooms, and shared spaces are maintained to the highest professional standards.
• Oversee reception, mail coordination, and general office logistics.
• Plan and manage company events, including board meetings, staff gatherings, holiday events, open houses, and groundbreaking ceremonies.
• Assist with property management coordination, including tracking tenant and vendor insurance.
• Log sales reports and distribute construction or compliance notices.
• Support asset management workflows through research, data compilation, light analysis, and preparation of marketing or digital materials.
• Manage ad hoc operational projects assigned by senior leadership.
• Collaborate with administrative, accounting, and property teams to support organizational goals and improve processes.
• Identify opportunities to enhance office efficiency and recommend solutions.

Personal Attributes

• Exceptional precision, organization, and follow-through.
• Ability to remain calm, solutions-oriented, and effective under pressure.
• Flexible and adaptable to evolving priorities and diverse leadership styles.
• Strong interpersonal and communication skills for working with employees, vendors, tenants, and stakeholders.
• Professional, reliable, and capable of managing complex operational responsibilities with discretion.

About the Role

This role supports the operational, financial, and administrative functions of a retail real estate portfolio. The position works closely with internal teams, tenants, and vendors to ensure smooth daily operations, accurate financial processes, and strong service delivery. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast paced environment.

Responsibilities

• Collaborate with internal departments to support execution of strategic objectives
• Assist with daily operational and financial performance of retail properties
• Prioritize and manage multiple tasks in a fast paced environment
• Monitor ongoing projects to ensure timely and accurate completion
• Identify process inefficiencies and recommend improvements
• Build and maintain strong relationships with tenants and retailers
• Serve as a secondary point of contact for tenant service requests and vendor inquiries
• Assist with tenant rent collections and communication regarding outstanding balances
• Collect tenant assignment packages and provide recommendations to the Manager
• Maintain accurate tenant and vendor contact information
• Collect and enter tenant sales data into Yardi
• Track vendor and tenant insurance certificates via Jones
• Review, code, and route vendor invoices for approval
• Prepare letters, memos, and other communications as needed
• Assist in sourcing qualified vendors and monitoring vendor performance
• Coordinate vendor service requests and utility transfers under manager direction
• Support monthly and quarterly reporting and assist with annual budget preparation
• Organize and maintain file archiving and document storage

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field
• Minimum of 2 years of real estate experience
• Ability to travel as needed
• Strong quantitative and analytical skills
• Familiarity with leasing concepts, contracts, and industry terminology
• Intermediate proficiency in Microsoft Office, especially Excel
• Working knowledge of Yardi required
• Strong customer service orientation with excellent communication skills
• Highly organized with strong prioritization and time management abilities
• Demonstrates integrity, reliability, and sound judgment
• Creative problem solver who adapts well to change

Position Overview – Senior / Lead Superintendent (Multifamily)

• We are seeking an experienced Senior / Lead Superintendent to oversee the full construction lifecycle of ground-up multifamily developments, including podium, wrap, and wood-frame projects. This role requires a hands-on field leader with deep multifamily experience, strong subcontractor management skills, and the ability to manage complex site logistics, schedules, and quality standards from mobilization through final turnover.

Key Responsibilities

Field Leadership & Construction Execution

• Lead all onsite construction activities from mobilization through project closeout.

• Enforce project schedules, sequencing, and daily work plans to achieve milestones.

• Maintain strict adherence to safety standards, quality control procedures, and contract documents.

Site Logistics & Coordination

• Manage site logistics including deliveries, crane operations, limited laydown space, and access control.

• Coordinate with inspectors, utilities, and local authorities.

• Anticipate and resolve challenges related to working hours, noise ordinances, and neighboring properties.

Subcontractor & Trade Management

• Direct, schedule, and hold subcontractors accountable for manpower, productivity, and quality.

• Lead daily huddles and weekly coordination meetings.

• Review work in place for compliance with drawings and specifications.

Schedule, Quality & Closeout

• Drive the project schedule and proactively mitigate delays.

• Conduct inspections, punch walks, and quality reviews.

• Oversee commissioning, inspections, and final turnover to ownership.

Qualifications

• 7+ years of experience as a Lead or Senior Superintendent on ground-up multifamily projects.

• Proven experience with podium, wrap, or wood-frame construction.

• Strong understanding of structural systems, MEP coordination, and finish sequencing.

• Ability to read and interpret drawings, schedules, and specifications.

• Excellent leadership, communication, and problem-solving skills.

About Douglas Wilson Companies

For over 35 years, Douglas Wilson Companies (DWC) has been a national leader in providing specialized

real estate, receivership, and fiduciary services. As we enter a new phase of growth fueled by decades of

trusted relationships and brand strength, we are seeking a Director of Operations to support our executive

team and project managers in delivering disciplined, high-quality service.

Job Description

This newly created, highly impactful role provides comprehensive operational oversight and strategic

tracking for DWC’s growing portfolio of projects, from inception to completion. Working directly with

the CEO, President, and senior project managers, this position ensures seamless cross-team coordination

and the alignment of priorities across all key leaders. The Director of Operations brings essential structure,

visibility, and accountability, guaranteeing that all project components are addressed, deadlines are met,

and critical information flows smoothly throughout the organization. The ideal candidate is a highly

organized, assertive, and professional individual who thrives in a fast-paced environment and provides the

operational backbone needed to support DWC’s continued success.

Key Responsibilities

Project Oversight & Coordination

• Track all active projects from kick-off to completion.
• Coordinate and lead project kick-off meetings with project managers; maintain and distribute standardized project initiation checklists.
• Develop and manage detailed project timelines, including reporting deadlines, court updates, and payment application schedules.
• Maintain centralized tracking of bonds, insurance, and compliance items for all projects.
• Ensure legal documentation (e.g., receivership orders, consulting agreements) is reviewed in collaboration with DWC’s counsel at project inception.

Operational Discipline & Reporting

• Monitor and document external counsel assignments and fees to report the allocation of legal work to executive management.
• Support the leadership team with regular reporting on project status, resource allocation, and compliance milestones.
• Maintain organized records and tracking tools to enable data-driven decision-making by the executive team.

Process Improvement

• Recommend and implement administrative processes that improve efficiency and scalability.
• Serve as a key liaison between teams and senior leadership to ensure accountability and clarity on responsibilities.

Qualifications & Essential Skills

Experience & Background

• 7+ years of operational and/or project management experience.
• Experience working closely with executive teams and managing multiple high-stakes projects simultaneously.

Core Competencies

• Exceptional Organization and Follow Through: We operate across a wide range of industries – real estate, agriculture, manufacturing, hospitality, and corporate turnarounds. The ability to manage many diverse moving pieces simultaneously and maintain a highly organized approach is essential for success.
• Proactive Communication: Exceptional written and verbal communication skills are required. We work closely with lenders, owners, attorneys, operators, and internal teams; strong communicators who keep people aligned and surface issues early tend to thrive in this environment.
• Strong Prioritization and Judgement (Triage Management): Priorities shift quickly in what we do. The strongest performers know how to distinguish urgent from important and can adjust calmly as things evolve.
• Assertiveness and Professionalism: A proactive, professional, and assertive approach is necessary for conform and success in a high-expectation environment.

Technical Proficiency

• Proficient with project management tools and Microsoft Office Suite.

Why Join Us

• Opportunity to play a pivotal role in a nationally recognized company at an exciting point of growth.
• Direct interaction with an accomplished executive team and seasoned managers.
• A values-driven, relationship-focused company with a strong track record of success.

Our Story:

From South Africa to Southern California, the ColRich story is a decades-long journey of growth, continuous reinvention and a culture of caring. Through generations of family ownership, the ColRich brand has evolved, but the company’s foundation remains the same today as in the beginning; build lasting communities through a culture centered around innovation, humility and a commitment to helping others – ColRich Thrive.

Our Bio:

ColRich is a real estate, construction and investment firm focused on value-add, residential real estate in strategic locations primarily in the Western U.S. Our platform’s sustainability is assured through long- term ownership enabled by long-term debt and equity. We are focused on enduring, tax-efficient cash flow for our investors.

In the multifamily space, we actively maximize cash-on-cash returns and capital appreciation by acquiring properties with upside through extensive renovation and improved management. Leveraging our unique homebuilding background and construction platform, we reposition these older properties as design-forward, affordable workforce housing alternatives to newer Class A product.

Our development history includes the successful entitlement, construction, marketing and sales of single- family homes, townhomes, mid-rise condominiums and apartments. Currently we are bringing to market two master-planned, destination-oriented communities offering a combined 5,000+ homes (both for sale and rental) over a 10-year time horizon. In addition, the company is also working on several individual apartment developments (1,000+ units).

With a service matters operating philosophy, our team is passionate about supporting residents across our portfolio, building better environments that fuel happier residents, improving investor returns and creating a strong sense of purpose that drives what we do every day.

Our Current Portfolio:

ColRich’s portfolio includes $1.05 billion of equity actively invested through December 2025 in 89 deals across 9 states. These include master-planned community developments and 20,000+ multifamily units.

Our Approach:

A vertically integrated, hands-on approach is at the core of our company’s capabilities. Deep in-house construction, design, finance and asset management expertise ensures that our essential functions are managed internally and operationally intertwined to produce indisputable long-term value for our stakeholders. Our communities are built to last, offering enduring and stable environments where our residents will thrive.

Our DNA:

• Caring
• Wired for Connection
• Ever Evolving
• Hardworking
• Original Thinkers
• Competitive
• Humble
• Seasoned Through Adversity

Our Mantra:

Build lasting communities

Position: Legal and JV Operations Coordinator – San Diego, CA

About the Role: The Legal and JV Oper administrative and operational support across Legal, Insurance, and Joint Venture Accounting functions. This role is responsible for managing corporate compliance filings, litigation and claims documentation, insurance tracking, JV accounting administrative processes, and invoice management. The position plays a critical role in ensuring accurate documentation, timely filings, organized contract management, and visibility into claim and insurance trends.

Specific responsibilities include:

Legal Operations & Litigation Support

• Coordinate document production to outside counsel and assist in discovery responses
• Track claims data including type, frequency, and settlement values
• Acknowledge Service of Process (CT Corp)
• Prepare, proofread, and format legal documents and presentations
• Maintain contract management and organized legal file systems

Insurance Administration & Claims Tracking

• Track insurance policies, COIs, renewals, and historical renewal costs
• Coordinate documentation for OCIP and Builders’ Risk policies
• Manage quality control of policy updates (SOV, Named Insureds)
• Coordinate with adjusters, construction, and property management regarding remediation and claims
• Assist with insurance renewal processes
• Maintain tracking of insurance and legal costs and claim trends

Corporate Entity

• Manage entity acquisitions, dissolutions and DBA/FBN filings
• File required Secretary of State filings
• Maintain corporate compliance calendars and tracking logs
• Serve as primary point of contact for CT Corp communications

JV Accounting and Finance Administration

• Prepare monthly bank reconciliations
• Monitor and record daily bank activity (ACH/wires) - Research discrepancies
• Ad hoc data analysis and special projects
• Support Yardi migration initiatives
• Manage CPA invoice tracking and payments
• Prepare annual Form 1099 filings
• Track and process legal and professional service invoices

Requirements:

• 3–5 years administrative, legal operations, or accounting support experience
• Strong Excel skills (tracking, data organization, reporting)
• High attention to detail and ability to manage multiple priorities
• Experience with litigation support, insurance administration, or entity management preferred

Reporting Structure:

• Reports to: Accounting Manager
• Receives task direction from: JV Director and Legal Director
• Performance evaluation: Led by Accounting Manager, with input from both directors

Benefits:

• Base salary and discretionary annual bonus competitive with industry standards
• $75,000 - $95,000 depending on experience
• Health and dental insurance paid fully at the employee level by employer
• Eligible upon hire for 401(k) plan
• Paid holidays and vacation time

Assistant Superintendent – Multi-Family Podium Projects

San Diego, CA

$95K–$130K + 401(k) Match + Car Allowance

Full-Time

We’re partnering with a national General Contractor known for delivering high-quality projects across the U.S. Their portfolio includes student housing, military accommodations, and market-rate apartments. Currently, they have four podium-style projects in San Diego, each with 200+ units. This is a fantastic opportunity for professionals looking to build a long-term career with a company committed to growth and excellence.

What’s on Offer:

Competitive pay: $95K–$130K

401(k) with match

Car allowance

Work on large-scale, high-profile projects

Clear career growth path

Ideal Candidate:

Experience in multi-family or podium-style construction

Strong organizational & communication skills

Thrives in a fast-paced environment

Career-driven mindset

Interested? Apply today!

Call/Text: 747-327-7643

Email:

Senior Project Manager 

Bandak Project Management 

Remote (Candidates must be located in Los Angeles or Orange County, CA) 

About the Company 

Bandak Project Management specializes in delivering comprehensive strategic planning and exceptional project execution across diverse sectors. With decades of experience in built environment project leadership, the firm has successfully navigated complex challenges - including international logistics and supply chain disruptions, while ensuring timely, budget-conscious delivery. 

Our services include real estate strategy, construction management, investment representation, and master planning across industries such as science & technology, nonprofit, residential, and professional services. Bandak’s expertise spans specialized projects including biomanufacturing facilities, utility service upgrades, and mixed-use developments - tailored to meet each client’s unique goals. 

Role Description 

This is a full-time remote Senior Project Manager position. Candidates must be based in Los Angeles County or Orange County, California, as the role will require regular site visits and in-person meetings within the region. 

The Senior Project Manager will oversee and manage the planning, coordination, and execution of projects from inception through completion. Responsibilities include: 

• Managing project schedules, budgets, and resources 
• Leading cross-functional teams and consultant coordination 
• Serving as the primary point of contact for clients and stakeholders 
• Overseeing procurement, logistics, and expediting efforts 
• Ensuring adherence to quality, safety, and compliance standards 
• Proactively identifying risks and resolving challenges to maintain project momentum 

This role requires strong leadership, strategic thinking, and the ability to manage multiple priorities in a dynamic project environment. 

Qualifications 

• 5–7+ years of Project Management experience in a construction setting 
• Proven ability to plan, execute, and oversee complex projects efficiently 
• Experience with expediting and procurement coordination 
• Strong understanding of construction logistics and scheduling 
• Knowledge of inspection processes and quality control standards 
• Excellent organizational, communication, and client-facing skills 
• Ability to manage multiple priorities and solve problems effectively 
• Experience in construction management, real estate strategy, or science & technology sectors preferred 

Requirements 

• Must reside in Los Angeles County or Orange County, CA 
• Ability to travel locally to project sites as required 
• 5+ years of construction-focused Project Management experience 

Compensation & Benefits 

Competitive salary plus a comprehensive benefits package including: 

• Full benefits package 
• 401(k) 

The Senior Project Engineer is responsible for ensuring administrative, contractual, financial and technical aspects of the assigned project(s) being executed. Senior Project Engineer will be reporting to the Project Manager and/or Superintendent.

The Senior Project Engineer will supervise a team of skilled Project Engineer professionals who support departmental and organizational goals through their efforts.

Job Responsibilities includes (but may not be limited to):

• Assists Project Manager and Superintendent in the management of construction projects, which involves cost control, expediting, quantity take-off, scheduling and safety.
• Develop peer constructability review of design documents.
• Develop, input and update project schedule as directed.
• Assist with the coordination, development and accuracy of the project estimate, budget, revisions, cost coding, and prepare cash flow charts.
• Analyze changes to contract documents, i.e. Owner Change Order Requests (CORs), Subcontractor Change Orders (SCOs).
• Review revised cost reports with Project Manager and assist in establishing final costs.Attend and participate in monthly job reviews.
• Work with Project Manager to perform a thorough and objective bid analysis using all applicable components.
• Prepare subcontractor Schedule of Values and monthly owner billings with Project Manager and Project Superintendent.
• Other duties upon request.

Qualifications:

• 4+ years of experience as a Project Engineer in commercial construction industry.
• Bachelor’s degree in Construction Management of Engineering or related field.
• Proficient computer skills in Microsoft Office Suite, Project Management software (Viewpoint or similar) and Scheduling software (Primavera or similar).
• Apply a complete and proficient understanding of construction management, engineering, safety, scheduling, estimating, budgets, costing and procurement.
• Analyzing and interpreting data.
• Effective verbal and written communication skills.
• Multi-tasking in a fast paced environment.
• Strong leadership, detail oriented, problem solving, initiative and teamwork.
• Proven ability to fulfill project development to project closeout responsibilities.

Working Conditions:

• Duties required physical abilities such as repetitive hand/finger motions, arm extensions, sitting, standing, and walking jobsites that include uneven and changing site conditions. As well as climbing stairs and ladders, etc.
• The individual is required to occasionally move around the office and constantly operate a computer and other office machinery, etc.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Level 10 Construction is an Equal Opportunity Employer M/F/Disability/Veterans.

All applicants applying must be authorized to work in the United States.

Company: TaliMar Financial

Location: In-Office

Reports To: Brock VandenBerg / Sarah Zybura

Job Type: Full-Time (40 hours per week)

Compensation: $27.00–$30.00/hour ($56,160–$62,400 annually)

TaliMar Financial is seeking a detail-oriented and motivated Jr. Operations Coordinator to support day-to-day business operations and management in a small but growing financial services firm.

This is an entry-level role designed to start similarly to an executive or administrative assistant position, providing hands-on exposure to leadership, operations, and internal processes across the organization. The Jr. Operations Coordinator will work closely with management to ensure the smooth execution of administrative, operational, and financial-support tasks.

This role is ideal for a candidate with a background in accounting, finance, or strong quantitative skills who is eager to learn how a growing business operates from the inside out. Over time, the position will expand into deeper operational coordination and process support.

• Manage and organize office mail, files, documents, and databases.
• Provide direct support to management including calendar management, meeting coordination, and follow-ups.
• Support internal workflows and help ensure operational tasks are completed accurately and on time.

• Answer phones, respond to emails, and assist with customer inquiries, ensuring clear and professional communication.
• Assist with coordinating deadlines and priorities across departments or projects.
• Support cross-functional projects by tracking progress and documenting next steps.

• Perform data entry with a high degree of accuracy across internal systems.
• Assist with basic reporting, reconciliations, and tracking of operational metrics.
• Support accounting-related tasks as needed (e.g., organizing financial data, reviewing numbers for accuracy).

• Help maintain efficient office operations including ordering office supplies, organizing office events, and maintaining an organized work environment.
• Assist with improving and documenting internal processes as the company scales.

• Provide support for ad-hoc tasks including research, document preparation, and various administrative duties as needed.
  

• Bachelor’s degree or coursework in accounting, finance, or business preferred.
• Strong math skills and comfort working with numbers are required.
• Prior administrative, operations, accounting, or internship experience is a plus but not required.
• Entry-level candidates with strong aptitude and willingness to learn are encouraged to apply.

• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• High attention to detail and accuracy.

• Self-motivated and proactive.
• Adaptable with the ability to work independently or as part of a team.
• High level of professionalism and confidentiality.
  

• Starting Pay: $27.00–$30.00 per hour
• Professional Development: Exposure to the financial services industry and opportunities to grow within the company
• Supportive Environment: A collaborative and friendly workplace where you will be an integral part of the team
• Other Benefits: Company sponsored 401K Plan with matching, Company sponsored QSEHRA Plan, Cell Phone Stipend, 120 Hours of PTO accrued per year, Company Paid Holidays, Company sponsored lunch on Friday's.

D&L Builders Inc. – San Diego, CA

Full-Time | On-Site | Monday–Friday

D&L Builders Inc. is a growing construction and home improvement company based in San Diego, specializing in high-quality residential remodeling and renovation projects. We pride ourselves on professionalism, attention to detail, and outstanding customer service. Our team is dedicated to delivering excellent results while creating a positive and organized work environment.

We are currently looking for a reliable and organized Office Administrator who can help support our daily operations and keep our office running efficiently.

The Office Administrator plays a key role in supporting both our office and field teams. This person will manage administrative tasks, coordinate communication with clients, help maintain project documentation, and ensure that daily office operations run smoothly.

This is a great opportunity for someone who enjoys organization, customer service, and working in a fast-paced construction environment.

• Answer incoming phone calls and assist clients professionally

• Respond to emails and schedule appointments

• Maintain organized client files and project documentation

• Support project managers and office staff with administrative tasks

• Coordinate schedules, meetings, and internal communication

• Manage office supplies and basic office equipment

• Assist with invoices, documents, and data entry

• Help ensure smooth communication between clients, subcontractors, and the internal team

• Previous experience in office administration, administrative assistant, or office coordinator roles preferred

• Strong communication and customer service skills

• Excellent organization and multitasking abilities

• Proficiency with Microsoft Office, Google Docs, spreadsheets, and email platforms

• Ability to work in a fast-paced office environment

• Professional attitude and strong attention to detail

• Construction industry experience is a plus but not required

Monday – Friday

9:00 AM – 5:00 PM

Full-time | On-site

Starting at $22 per hour

After 3 months of successful performance, pay may increase to $25 per hour

• Growing and stable construction company

• Friendly and supportive team environment

• Opportunity for growth and increased responsibilities

• Hands-on experience in the construction and home improvement industry

Your new company

Hays, in partnership with a leading commercial real estate management firm based in San Diego, is actively seeking a Senior Portfolio Manager to oversee a dynamic portfolio across California.

Your new role

• Provide strategic oversight and ensure the effective management of a diverse commercial real estate portfolio.
• Lead and mentor Real Estate Managers and Property Assistants, fostering performance, professional development, and team collaboration.
• Direct lease renewal negotiations, manage construction projects, and oversee billing for special assignments beyond standard contract scope.
• Cultivate and maintain strong client relationships through proactive communication and exceptional service delivery.
• Review and authorize operating budgets, financial reports, and vendor agreements to ensure accuracy and alignment with portfolio goals.
• Conduct regular property inspections to maintain high standards and ensure all spaces are consistently tour-ready.
• Manage capital improvement and tenant construction projects, ensuring compliance with building codes and company standards.
• Deliver quarterly portfolio performance updates and strategic recommendations to executive leadership.

What you'll need to succeed

• Minimum of 10 years of Commercial Real Estate Management.
• Active California Real Estate License (Salesperson or Broker).
• Strong leadership and mentoring skills with experience supervising teams.
• Familiarity with Yardi, MRI, Kardin or similar property management/accounting software.
• Preferred: College degree, CPM or RPA designation, and project management experience.

What you'll get in return

You’ll receive a competitive salary, comprehensive benefits, and the opportunity to work with a company known for its proactive, personalized service and commitment to excellence. You’ll join a collaborative team with access to growth opportunities and the chance to make a meaningful impact in the commercial real estate industry. Employees are encouraged to take ownership of their portfolios and projects.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Company Description

JB Pacific is a general contractor specializing in delivering complex life science and commercial construction projects along the west coast. We are dedicated to excellence and focus on providing innovative solutions to our clients. With a reputation for quality and leadership, JB Pacific strives to exceed industry standards.

Role

Commercial Construction | Warehouse Manager (Full Time)

Hourly Position | Starting Pay: $30-$35 per hour (based on experience and qualifications)

JB Pacific is seeking a highly organized and motivated Construction Warehouse Manager to join our team. This position plays a critical role in ensuring materials, tools, and equipment are properly received, stored and distributed efficiently to job sites. Applicants shall meet the following requirements for consideration:

Qualifications

·        Minimum of 3 Years of construction experience

·        Dedicated, reliable & hard working

·        Proficient with inventory management systems or software

·        Experience w/ standard trade tools

·        Excellent organizational and leadership skills

·        Safe work habits

·        Ability to lift 50+ lbs.

·        Good verbal communication skills

·        Work well with team members

·        Self-motivated

·        Reliable transportation

·        Valid driver’s license and clean driving record

Responsibilities

·        Supervise warehouse daily operations

·        Maintain accurate inventory of construction materials

·        Coordination of deliveries, shipments for multiple job sites

·        Manage and process invoices, work orders, and delivery documentation

·        Track equipment maintenance, repairs and rentals

·        Ensure compliance with all safety procedures and company policies

·        Collaborate with project managers and field teams to meet material and scheduling needs

·        Identify and implement process improvements for better warehouse efficiency

·        Capable of moving & lifting equipment and materials

Safety is a priority in our company, and all applicants are expected to uphold and be examples of our internal corporate safety standards. We are a growing company that specializes in working in complex environments to deliver projects that help the health and well-being of our community.

At JB Pacific we are committed to the development and success of our employees. We offer a competitive compensation and benefit package for this position. We strive to provide a collaborative environment with a steadfast dedication to being great builders. We are planners, collaborators, builders, fathers, mothers, outdoorsman, surfers, skiers, stewards of our environment, soccer coaches, snowboarders, bookworms, coffee drinkers, we work hard, we play hard and we are leaders. We are JB Pacific! Join our team and grow with us!

The Project/Construction Manager is responsible for the planning, implementation, and closeout of construction and/or relocation projects. Projects will be assigned based on workload, and may be grouped based on geography, client, or project type. This position will support the team direction and assist with the motivation of the team members. The Project/Construction Manager is expected to see all jobs to completion.

Responsibilities include assemblage of all team resources (internal and external), including project scoping, selection and management of consultants, design professionals, contractors, vendors and inter-departmental support. Scope of work to be managed will incorporate all project components including design, furniture, move management, construction, telecommunications, information technology, audio-visual and security systems. Project Manager will be responsible for contract management (consultant, contractor and vendor), financial management (including budget preparations and cost tracking), and performance management (including planning, scheduling, implementation, status reporting and client satisfaction). The Project Manager will act as the primary interface with outside clients and stakeholders, including third-party engineering companies, involved in projects.

Duties and Responsibilities include, but are not limited to the following:

• Develop and manage project budgets and scope changes
• Track and report project anticipated costs
• Identify potential budget problems and ensure budgets are met
• Prepare project schedules
• Ensure milestones are identified, tracked and communicated to all team members and that scope changes, and other issues affecting projects, are identified and managed
• Prepare scope documents and proposals that identify project objectives, scope of work, resources, project team roles, budgets, schedules, assumptions, risks and constraints
• Track invoicing including the ensuring of timely, accurate, and compliant turnaround of invoice approvals, dispute resolution, change order negotiation and issuance
• Assist in the preparation of consultant, contractor, and vendor contracts and purchase orders - ensuring complete, enforceable scopes of services, terms and conditions, costs, and payment processes
• Ensure that project teams meet all procedural requirements for code, safety permitting and audit compliance
• Chair regularly-scheduled project team meetings for all projects; prepare and track meeting minutes and action item lists
• Provide timely and continual communication to customers
• Provide feedback to the other Project Managers, Facility Managers, and Move Managers on consultant/vendor performance, project issues, new resources and opportunities for continual improvement
• Exercise discretion and judgment when managing the projects and daily tasks, and working with clients, customers and the project team
• Strong leadership skills, must be able to create and manage a productive and effective team environment
• On site coordination with contractors, consultants and vendors

· Regular visits to job sites and daily reporting via Raken.

· Act as on-site client representative to manage workflow and builder coordination.

· Coordinate scheduling of special inspections and be responsible for maintaining copies of inspection reports and logs.

· Review builders’ safety plan, JHA’s, and stop any unsafe work practices.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in construction management, architecture, engineering or comparable experience
• Certified Construction Manager (CCM) or Certified Facility Manager (CFM) preferred
• Minimum of five years of project management experience
• Ten years of experience in the fields of general contracting, construction management, relocation planning, facility management or architectural design
• At least three years experience in an in-house Facilities Management environment desired
• Specific experience in large-scale tenant improvement and/or mechanical / electrical systems projects
• Experience in large-scale manufacturing and related processes
• Strong project management and organizational skills; participatory management style desired
• Excellent verbal and written communication skills; along with financial and leadership skills
• Proficiency in contract assemblage and administration, automated project scheduling and spreadsheet applications
• Proficiency in Microsoft Office and Microsoft Project; AutoCAD experience a plus
• Ability to manage deadlines
• Valid California Driver's License
• Valid California registered vehicle
• Current automobile insurance
• United States Citizen

GENERAL QUALIFICATIONS:

• Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason
• Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback
• Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions
• Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives
• Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
• Language Ability - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence; Ability to speak effectively before groups of customers or employees of organization
• Math Ability - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Computer Skills - To perform this job successfully, an individual should have strong knowledge of the following: Office365 including SharePoint, Excel, Word, Project, PowerPoint, Outlook, along with Adobe Acrobat Pro, Bluebeam, and Procore

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Your new company

Hays is partnering with a leading Southern California commercial real estate firm to recruit a Senior Property Manager for their expanding Office Property Management division. The organization manages over 15 million square feet across the region and is recognized for its client‑focused service model, institutional‑level reporting standards, and strong operational excellence. This role offers the opportunity to oversee a medical office building and contribute to a well‑established, growth‑oriented management team.

Your new role

• Oversee day‑to‑day operations of a Class A/B office portfolio in San Diego
• Maintain premier physical building conditions and uphold Meissner’s service excellence standards
• Supervise on‑site administrative or engineering personnel (depending on property assignment)
• Manage annual operating budgets, financial reporting, and forecasting
• Oversee vendor management, RFPs, and contract compliance
• Coordinate maintenance, repairs, and capital improvement initiatives
• Support leasing activities and collaborate with ownership, brokers, and internal teams
• Ensure strong tenant relationships, prompt service delivery, and effective communication
• Implement property‑specific operational strategies aligned with Meissner’s best practices

What you'll need to succeed

• Minimum 2+ years of Commercial Property Management experience (Office preferred)
• Strong knowledge of financial reporting, budgeting, and CAM reconciliations
• Experience working with institutional owners is highly preferred
• Familiarity with property management software such as Yardi and MRI
• Strong understanding of vendor oversight, tenant relations, and operational compliance
• CPM or RPA designation preferred but not required
• Excellent communication, time‑management, and leadership skills

What you'll get in return

• Competitive compensation and full benefits
• A supportive, collaborative company culture grounded in integrity, excellence, personal growth, and teamwork
• Exposure to institutional‑level reporting and best‑in‑class operational systems
• Opportunities for career development across property management, accounting, asset management, and project management
• The chance to influence the performance and stability of flagship San Diego office properties

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

My client is a vertically integrated owner-builder dedicated to developing and delivering high-quality multifamily and townhome communities in San Diego. They have recently broken ground on :

• 107 mid-rise units (8 stories: 5 wood over 3 concrete)
• 49 mid-rise units (8 stories: 5 wood over 3 concrete)
• 11 new townhomes

They are now seeking a Office Engineer or an Project Engineert o join their growing team to help support the successful delivery of these exciting developments in San Diego.

To be considered for this role, you must 2–5 years of experience in ground-up multifamily construction.

In return, you will receive a competitive salary (commensurate with experience) as well as 401k, Health insurance, Opportunities for advancement, PTO and Retirement plan.