Jobs in Colma

Top Skills:

Full cycle recruiting.

Offer Negotiation and driving closures.

In-house and Agency Experience.

Job Title: Technical Recruiter III

Location: SFO, CA (Hybrid)

Duration: 06+ months

Description:

You'll be tasked with supporting our hiring managers, building high-performance teams and partnering wherever needed.

- You will source and hire across all teams but primarily engineering; helping to drive our product and ultimately continue to expand our business globally.

- You will create robust pipelines while making each candidate feel like they're the only one you're talking to.

- You will be knowledgeable about our business and be on point for HR related questions (i.e. benefits, comp, etc).

- You will spread the Uber LOVE through attending networking events, e-meetups, etc.

- You will work to improve upon existing programs and develop innovative strategies around finding our future team.

- You will develop relationships across multiple teams.

- You will showcase your passion for the industry. That means intimate knowledge about market, target companies, relationships in open source networks.

- You will willingly build pipelines from scratch, over and over again.

What you'll need

- At least 5 years of technical recruiting experience required

- At least 1 year of technical sourcing experience required

- In-house & agency recruiting experience

- To be degreed or have equivalent work experience

- To be technically savvy

-Full cycle recruitment

-Offer Negotiation and driving closures.

Job Title: Marketing Operations Program Manager:

Client Location: San Bruno, CA or Bentonville, AR

Starting: ASAP

Pay Comments: W2, Benefits and 401k matching

Minimum Pay (per hour): 45.00

Maximum Pay (per hour): 50.00

Hours: Full-time

Duration: Temp to Perm

Please note this role requires you to be onsite 5 days a week.

Job Description:

Our client is looking for a strategic, high-energy, and detail-oriented Program Manager to lead the execution of marketing initiatives across Walmart Marketplace. This individual will serve as the operational bridge between the Seller Events, Communication and Marketing (ECM) team, the Creative Studio, and key business partners, ensuring every brand touchpoint is executed with precision and high impact. This is a marketing operations role focused on intake management, cross-functional coordination, and workflow oversight for Marketplace assets.

The ideal candidate is a seasoned project management professional who thrives in fast-paced environments, remains calm under pressure, and has a deep understanding of end-to-end program delivery. You will be responsible for bringing brand positioning to life across various marketing channels and managing complex, cross-functional timelines.

What You’ll Do

• Lead Program Marketing Execution: Manage the end-to-end marketing projects across Events, Communication, and Marketing. This includes driving the successful execution of marketing deliverables ensuring all assets, graphics, and collateral are delivered on time and within scope.
• Bridge the Gap: Act as the primary liaison between Strategists, business partners, channel partners, and the internal creative studio to facilitate design and production of digital and copy marketing assets.
• Manage Complex Deliverables: Digest technical program specifications and translate them into actionable creative briefs, hitting the ground running even with last-minute requirements.
• Drive Process Migration: Support the team's transition from Jira/Asana to Airtable, helping to streamline workflows and improve project visibility during the migration.
• Cross-Functional Collaboration: Partner closely with Brand, Creative, and Operations teams, as well as key business partners across various hubs (San Bruno, Hoboken, Bentonville) to ensure marketing alignment.
• Requirement Gathering: Proactively seek out missing information from stakeholders to prevent bottlenecks and ensure the Creative team has everything they need to succeed.
• Quality Control: Maintain high standards for brand consistency across all physical and digital marketing assets, ensuring the company is represented with excellence.

What You’ll Need

• Experience: 5–7+ years of experience in Program Management or Marketing Project Management.
• Systems Expertise: Proficiency in Jira and Asana. Airtable experience is a significant bonus, as the team is currently migrating to this platform.
• Adaptability: Proven ability to handle rapid changes, shifting deadlines, and the high-pressure nature of program execution with a solutions-oriented mindset.
• Detail Obsession: Exceptional attention to detail; you are the person who catches the small spec error before it goes to print or the wrong link before an email sends.
• Communication Skills: Strong ability to communicate clearly across different time zones and office hubs, bringing clarity to ambiguous situations.
• B2B/Corporate Background: Experience navigating a large, matrixed organization is highly preferred.

The target hiring compensation range for this role is $45.00 to $50.00. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Creospan is a growing tech collective of makers, shakers, and problem solvers, offering solutions today that will propel businesses into a better tomorrow. “Tomorrow’s ideas, built today!” In addition to being able to work alongside equally brilliant and motivated developers, our consultants appreciate the opportunity to learn and apply new skills and methodologies to different clients and industries.

******NO C2C/3RD PARTY, LOOKING FOR W2 CANDIDATES ONLY, must be able to work in the US without sponsorship now or in the future***

Software Engineer III (Android)

Burlingame, CA - Hybrid

Long term Contract

Job Responsibilities:

• Present designs, prototypes and concepts to cross functional partners and stakeholders.
• Work collaboratively with Research, Engineering and other partners to execute and complete experiences.
• Work on a variety of coding languages and technologies.
• Implement custom user interfaces using latest programming techniques and technologies.
• Develop reusable software components for interfacing with back-end platforms.

Must-Have Skills:

• UI development across platforms (desktop + Android), including custom UI implementation with modern techniques.
• Strong software engineering fundamentals: building maintainable/testable codebases, API design, and unit testing.
• Mobile engineering (Android): Java/Kotlin + Android SDK, and ability to integrate UI with back-end platforms.
• Python knowledge.

Nice-to-Have Skills:

• iOS development (Objective-C/C++/Swift, iOS SDK/frameworks).
• Multithreaded programming + mobile memory management.
• Scripting language proficiency ( JavaScript / Hack) for tooling, infrastructure, or automation.

One of Swoons top clients in the Artificial Intelligence space is hiring a Professional Services Sourcing manager to join their team out of San Francisco, CA!

Details:

Location: Hybrid - San Francisco

Rate: $80-$95/hour W2

Duration: 6 months to start with chance of extension

This person will bridge strategic category leadership and day-to-day sourcing execution. This role sits between category coordination and category strategy, with a stronger tilt toward sourcing ownership, supplier strategy, and cross-functional deal execution. It will also be involved in M&A activities, helping to integrate the vendors of acquired companies.

Day to Day:

• Lead end-to-end sourcing for professional services engagements, from intake through negotiation, contracting, and award.
• Negotiate MSAs and ISAs with a wide range of professional services firms and align commercial terms to OpenAI’s risk and governance standards.
• Build and run competitive processes (RFP/RFQ), including scope shaping, bid evaluation, and commercial recommendation development.
• Partner with Legal, Finance, Security, and Extended Workfoce teams to structure agreements that balance speed, flexibility, compliance, and value.
• Standardize sourcing playbooks, rate card approaches, and service taxonomy to reduce fragmentation across the category.
• Build playbooks and repeatable frameworks for M&A-related sourcing and contract integration activities.

Requirements:

• 8+ years of experience in sourcing, category management, procurement, or commercial operations in fast-scaling environments.
• Strong sourcing and negotiation experience across professional services, consulting, or contingent/advisory spend.
• Experience in M&A post merger integration of contracts
• Experience balancing strategic category goals with high-volume, hands-on sourcing execution.

Job Title: ServiceNow Project Manager

Location: Remote/San Francisco, CA

Position Type: Full-time, Direct Hire

Salary Range: $135-150,000 (negotiable based on experience)

Summary:

The ServiceNow Project Manager will oversee the end-to-end implementation of ServiceNow across the organization. The ideal candidate will have a proven track record of successfully leading complex ServiceNow deployments, with a strong preference for experience in the utilities sector. This is a role requiring strategic leadership, cross-functional coordination, and hands-on program management expertise.

Responsibilities:

• Lead the full lifecycle of the ServiceNow implementation program, from planning and design through deployment and stabilization.

• Collaborate with stakeholders across IT, operations, and business units to define requirements, scope, and success criteria.

• Manage vendor relationships, including ServiceNow partners and system integrators.

• Ensure alignment with enterprise architecture, security, and compliance standards.

• Drive change management, training, and communication strategies to support adoption.

Qualifications:

• 7+ years of Project Management experience.

• At least 7+ years experience leading ServiceNow implementations.

• ServiceNow CIS Certifications in two of the three ServiceNow apps is required: ITSM, ITOM and/or SSM.

• Deep understanding of ServiceNow modules such as ITSM, ITOM, CMDB, and SSM.

• Strong leadership and stakeholder management skills.

• Experience managing cross-functional teams and third-party vendors.

• Excellent communication, organizational, and problem-solving skills.

• Must be fluent at using either agile or waterfall project management methodologies.

• Must be able to manage the program to the required budget, in addition to providing budgetary forecast and burndown reports on a scheduled basis.

Event & Catering Service Manager – $80,000–$90,000 + Benefits – San Francisco Bay Area, CA

The company is seeking an experienced Event & Catering Service Manager to lead the delivery of high‑volume, off‑site catering and events across the Bay Area. This role is ideal for a professional who thrives on organising seamless occasions, managing teams under pressure, and ensuring every detail lands perfectly.

The successful candidate will oversee weddings, corporate functions, banquets, and social events, taking responsibility for the full event journey — from initial client briefing through to post‑event review. Acting as the main point of contact for clients, the Event & Catering Service Manager will ensure that every occasion runs smoothly, safely, and on time.

This is a hands‑on, varied position where no two days are the same. One day may involve planning menus and floor layouts, while the next requires on‑site leadership, guiding the team and welcoming guests. The role offers real satisfaction for those who enjoy seeing a room come together and guests smiling.

Key Responsibilities

• Plan and manage banquets, weddings, meetings, and large‑scale off‑site events
• Meet clients to confirm requirements, menus, layouts, and staffing
• Collaborate with chefs, venues, and suppliers to deliver flawless service
• Prepare event sheets, floor plans, packing lists, and hire orders
• Supervise event and catering staff on‑site, ensuring service standards are upheld
• Oversee set‑up, service areas, and food safety compliance
• Resolve issues quickly and professionally during live events
• Record staffing and labour details, completing post‑event reviews

The Company

The organisation is a friendly, professional hospitality team known for well‑run events and warm service. Teamwork, clear communication, and pride in delivery are central to its reputation. The Event & Catering Service Manager plays a key role in maintaining and strengthening that reputation.

Benefits

• Competitive salary ($80,000–$90,000)
• 401(k)
• Health, dental, and vision insurance
• Paid time off

The Person

• Minimum 3 years’ experience as an Event & Catering Manager, Event Manager, or similar role
• Proven experience in off‑site catering and managing high‑volume events
• Strong organisational and time management skills
• Confident in leading teams on busy event floors
• Excellent client communication abilities
• Knowledge of food hygiene standards
• Calm, practical, and reliable under pressure
• Flexible with evenings, weekends, and holidays

How to Apply If you are ready to bring your expertise in off‑site, high‑volume catering to a team that values professionalism and pride in delivery, we would love to hear from you. Please apply directly through LinkedIn with your resume.

PLEASE READ THIS JOB ANNOUCEMENT IN ITS ENTIRETY. An Alameda County Job Application is required to be considered for ALL County recruitments.

Alameda County Health, Housing and Homelessness Services, Flexible Housing Subsidy Pool, is recruiting for a *provisional-project position:

PROGRAM SPECIALIST

Join our dynamic, motivated and compassionate team.

$93,496.00-$131,560.00 Annually

Plus, an excellent benefits package!

This is a provisional-project recruitment:

*Provisional Appointments: For a provisional appointment, a civil service exam is not required. However, to obtain a regular position, the appointee will need to compete successfully in a County Exam when open.

Project positions are generally for a specific, limited duration. Projects can last for five years but may be shorter depending on the project. Newly hired incumbents in project positions do not qualify for retirement.

This position requires CA residency.

*This position is located in Oakland CA, and is available for hybrid work.

Housing and Homelessness Services

Housing & Homelessness Services works to build a robust, integrated, and coordinated system for housing and homelessness services and acts as the County’s point of contact on homelessness strategic planning and program development. Formerly the Office of Homeless Care and Coordination (OHCC), Housing & Homelessness Services (H&H) works to improve health and housing outcomes among people experiencing homelessness.

H&H operates within Alameda County Health and alongside other County agencies and departments, as well as cities, community-based organizations, and other Continuum of Care partners. Housing & Homelessness Services oversees Coordinated Entry and System Access services, the Homeless Management Information System (HMIS), and works with 50+ providers across more than 145 contracts to provide comprehensive crisis response/diversion, interim, and permanent housing services throughout the County’s homelessness response system. Health Care for the Homeless (HCH), which also sits within Housing & Homelessness Services, is a federally designated health center program offering medical, mental health, dental, optometry, pharmacy, and case management services.

Learn more about us!

POSITION

Under direction, to provide program planning, technical assistance, review and evaluation functions to direct client service delivery programs where such services are provided by community-based organizations (CBO's), contract service providers and/or County staff in a wide variety of service areas; to act as County liaison with service providers and funding sources and ensure that program regulations and procedures are followed; and to do related work as required.

DISTINGUISHING FEATURES

This professional-level class provides technical programmatic services in a wide variety of client service areas; however, all positions are typically characterized by the following elements:

· The need for technical knowledge in the service delivery area to which assigned;

· The fact that client services are provided by CBO's, other contract providers and/or County staff; and

· The focus of responsibilities being related to program development and implementation, rather than to the provision of administrative or support to County departments.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Develops and modifies techniques and formats to evaluate pilot or current program effectiveness and to determine the need for program modifications and/or new program development.

2. Researches program alternatives, funding sources, service delivery organizations and other elements for possible program inclusion; evaluates alternatives, prepares reports and makes recommendations.

3. Acts as the County liaison and provides coordination among community-based organizations and other service providers, County departments, State or other funding sources and community or business organizations; interacts with various planning councils or boards; answers questions and provides training and technical assistance as required.

4. Monitors assigned program or programs; ensures compliance with contract provisions and funding source regulations; recommends and facilitates implementation of procedural and operational changes to maximize service delivery and revenue reimbursement.

5. Compiles and maintains accurate records and files regarding program activities; prepares periodic and special statistical or narrative reports as required; may access multiple databases to prepare such reports.

6. Negotiates contracts with service providers; ensures that contracts are renewed in a timely manner; prepares, distributes and follows up on contract documentation.

7. Participates in departmental, Countywide and/or State planning processes; serves on a variety of committees and task forces.

8. Analyzes changes in regulations; evaluates the impact upon program operations and drafts policy and procedural changes as required.

9. Prepares a variety of correspondence, periodic and special reports, informational publications, program documentation, policies, procedures and other written materials.

10. Operates a variety of standard office equipment including a word processor and/or computer; may drive a county or personal vehicle to make site visits and attend meetings.

PROGRAM SPECIALIST

QUALIFICATIONS

Education:

The equivalent to graduation from an accredited four year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, a social science or a field related to the program area to which assigned.

(Additional experience as outlined below may be substituted for the education on a year-for-year basis.)

AND

Experience:

The equivalent to three years of full-time professional-level or supervisory work in the direct delivery of services to clients or the oversight of such services in the program area to which assigned, one year of which must have included program planning and evaluation, or in program administration, contract negotiations, grants management and similar financial services.

Substitution:

(Possession of a Master’s degree in business, public administration, social science or a related field to the program area to which assigned from an accredited college or university, may be substituted for two years of the required experience.)

Licenses:

Specified positions may require possession of a valid California driver's license. Specified positions may also require licensure or certification in the programmatic area to which assigned

HOW TO APPLY

Deadline: TBD

Please submit a County of Alameda Job Application, resume and cover letter to:

Tyler Clark, ( )

The application template is available online on Alameda County’s Online Employment Center @

USERS can click on “Fill out the application” to fill out an application template. Once the application is completed, candidates can click on the “Review” tab to “Print My Application” or “SAVE as PDF”. A PDF copy of the application must be submitting you to be considered for the position.

Alameda County HCSA is enriched with a diverse workforce. We believe the best way to deliver optimal programs and services to our communities is to hire and promote talents that are representative of the communities we serve. Diverse candidates are strongly encouraged to apply.

BENEFITS

In addition to a competitive salary, employees also enjoy an attractive benefits package with the following elements:

your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

*Click here to learn more about benefits.

A confidential, high‑growth life sciences consultancy is aggressively investing in its San Francisco office and is seeking an Associate Principal or Principal to help lead and expand its Commercial Strategy capability. The market offers substantial opportunity for individuals ready to shape client portfolios, lead teams, and drive commercial expansion.

You will take on a senior leadership position, leading large commercial strategy programs, expanding key client relationships, and driving commercial growth. While the work is strategically centered on commercial topics, candidates with blended backgrounds (commercial + medical or commercial + market access) are welcome.

You Will:

• Lead major commercial strategy engagements across launch, pricing considerations, market shaping, forecasting, brand strategy, and commercial excellence
• Develop and grow strategic client relationships
• Drive business development, target account planning, and revenue growth
• Mentor, develop, and oversee multiple consulting teams
• Shape the direction and growth trajectory of the San Francisco office
• Contribute to leadership initiatives, capability-building, and thought leadership

You Bring:

• 8–12+ years’ experience in commercial strategy within life sciences consulting
• Proven track record of revenue generation and strategic account leadership
• Strong executive presence and ability to influence senior stakeholders
• Experience leading multiple teams and delivering complex engagements
• Ability to shape practice direction and contribute to firmwide growth
• Advanced degree preferred (MBA, MSc, MPH, PhD)

Why This Role?

• One of the most strategically important and fastest-growing markets within the organisation
• Pathways up to Principal or Partner for exceptional performers
• High visibility and significant leadership responsibility
• Ability to shape both client strategy and internal growth
• Entrepreneurial, low-ego, high-talent environment

Are you looking for an opportunity to support a leading community and private bank serving Bay Area businesses, nonprofits, and individuals? Bank of San Francisco is seeking a Relationship Manager, Commercial Banking to become a critical part of our team.

Location: San Francisco, CA

Job Responsibilities:

• Develop and manage new and existing client relationships through superior client service.
• Keep up to date with local bank competition and community involvement.
• Act as personal concierge for all commercial banking clients, anticipating their needs and exceeding expectations.
• Meet established goals by keeping up to date on all Bank products and services, and recommending appropriate products and services to each client.
• Meet clients in person or on calls, demo products available to the client, and provide assistance with product setup.
• Collect and analyze information to determine credit worthiness of prospects; present loan recommendations to the Bank’s Chief Credit Officer and loan committee(s) as appropriate.
• Establish, and negotiate when necessary, credit terms including cost, repayment method and schedule, and collateral.
• Take responsibility for processing and maintaining all loans in the portfolio (e.g., ensure loans are properly risk-rated, borrowers’ financial reporting and payments are current).
• Represent the Bank at community, networking, and trade association functions.
• Team up with internal partners to enhance the client experience, through continuous improvements.

Requirements:

• College or advanced degree in business or related field, or equivalent work experience.
• Operational knowledge of commercial banking services and regulations (e.g., credit; depository, cash management and loan products; BSA/AML).
• Knowledge of and ties to the San Francisco/Bay Area market.
• Excellent oral and written communication skills with absolute discretion.
• Proficiency with Microsoft Office, specifically Word and Excel; knowledge of Salesforce.
• Ability to organize and prioritize amid change.
• Strong credit and analytical skills. Attention to detail is critical.
• A high level of client service and interpersonal skills to communicate effectively throughout the Bank and to represent the Bank positively at all times.

To apply please send your resume or inquiry to Sue at

Base salary $110,000 - $160,000 with a highly competitive no cap incentive plan.

BSF is an Equal Opportunity Employer. Recruitment, placement, and promotions are conducted without regard to an individual’s race, color, religion, sex, national origin, age, physical handicap, veteran status or sexual orientation, or any other classification protected by Federal, State, and local laws & ordinances. We will consider qualified candidates with criminal history in a manner consistent with the requirement of the San Francisco Fair Chance Ordinance. All qualified applicants are encouraged to apply.

PRC Baker Places is a non-profit organization dedicated to serving the San Francisco community through legal advocacy, workforce development, financial services, and residential treatment programs. We support formerly homeless adults living with co-occurring mental health and substance use disorders by providing a continuum of integrated direct care services. All of our programs are grounded in a social rehabilitation philosophy that integrates harm reduction and daily living skills within a safe and supportive environment.

Mission Statement: Our mission is to help people affected by HIV/AIDS, substance use, or mental health issues better realize opportunities by providing integrated legal, social and health services that address the broad range of social risk factors that impact wellness and limit potential.

Values that Guide Us: Accountability, Honesty, Integrity, Diversity & Inclusion, Respect

If you’re passionate about making a real impact in your community, working in a dynamic, inclusive environment, and helping people rebuild their lives, PRC Baker Places is the place for you.

Job Title: Volunteer Director

Department: Operations/Development

Reports to: CPO

Position Overview

The Volunteer Director (Part-Time) is responsible for building, expanding, and leading PRC’s volunteer strategy across multiple programs, including residential treatment sites, Healing Spaces volunteer activations, meal services, client engagement activities, corporate volunteer engagements, fundraising events, and administrative support.

This role combines strategic leadership with hands-on execution, overseeing the full volunteer lifecycle—from recruitment and training to event planning, on-site leadership, and post-event reporting. The Volunteer Director will serve as the primary steward of PRC’s volunteer culture, ensuring volunteer experiences are mission-aligned, well-organized, trauma-informed, and impactful for both clients and community partners.

The ideal candidate is a mission-driven leader with strong relationship-building skills, excellent program and event management experience, and a passion for mobilizing individuals and corporate partners in support of PRC’s work.

Primary Duties and Responsibilities

Strategic Volunteer Program Leadership

• Develop and implement PRC’s agency-wide volunteer strategy aligned with organizational goals and program needs.
• Build and sustain partnerships with corporations, universities, community groups, and civic organizations to create long-term volunteer pipelines.
• Collaborate with program directors and site leadership to assess volunteer needs, define appropriate volunteer activities, and develop tailored support plans.
• Establish systems and best practices that support volunteer retention, recognition, and long-term engagement.

Volunteer Recruitment, Communication & Engagement

• Lead recruitment for individual, group, skill-based, corporate, and event-specific volunteers.
• Respond to volunteer inquiries and maintain consistent, professional communication throughout the volunteer lifecycle.
• Maintain relationships with long-standing volunteers while actively soliciting new volunteers.
• Create, distribute, and manage volunteer-related communications, including recruitment messaging, confirmations, reminders, and follow-up communications.
• Record and track volunteer engagement, participation, skills, and hours served.
• Address volunteer concerns, conflicts, or disputes with professionalism and care.

Healing Spaces & Volunteer Event Planning and Management

• Coordinate closely with program managers and site leadership to plan volunteer activations.
• Conduct initial planning conversations to assess site needs, wish lists, budget considerations, and feasibility.
• Determine which projects are appropriate for volunteer engagement, including safety, scope, and client impact.
• Schedule and lead site walk-throughs, site visits, and cross-departmental planning meetings.
• Partner with Communications to create promotional and recruitment collateral.
• Coordinate with Facilities to plan and complete pre-event preparation and post-event needs.
• Solicit in-kind donations and resources, including:
• Refreshments and snacks
• Event and project supplies
• Specialized skills or talent
• Furniture, materials, or gardening resources
• Arrange logistics for supply and donation pick-up and delivery.
• Collaborate with Development and data teams to ensure tax acknowledgments and donation tracking.
• Coordinate ordering of PRC-branded (or co-branded) volunteer apparel.

Event Planning Considerations Include:

• Site readiness (trash removal schedules, junk or furniture removal, hazard mitigation)
• Client participation opportunities when appropriate and safe
• Prior use of hauling or scavenger services
• Availability of volunteers to assist with hauling or off-site disposal

Day-of Event Leadership & On-Site Execution

• Arrive early to manage site setup and ensure readiness prior to volunteer arrival.
• Oversee:
• Refreshment setup (with attention to cleanliness and allergen awareness)
• Volunteer sign-in and consent form completion
• Personal item storage areas
• Event signage and sponsor recognition (as applicable)
• Prepare volunteer workstations and clearly label tools, supplies, and task areas.
• Ensure removal or protection of:
• PHI or confidential materials
• Client belongings
• Safety hazards
• Greet volunteers, orient them to the space, and review expectations, safety guidance, and photography consent.
• Lead volunteer welcome and opening remarks, including:
• Mission and impact overview
• Introduction of site staff
• Sponsor and donor recognition
• Assign tasks based on volunteer interest, skill level, and physical ability.
• Identify and support volunteer task leads when appropriate.
• Monitor volunteer and client safety throughout the event.
• Provide encouragement, guidance, and real-time problem-solving during activities.
• Oversee cleanup, inventory of supplies, return of borrowed items, and coordination of haul-away needs.
• Collect all consent forms and required documentation.

Post-Event Follow-Up & Reporting

• Schedule and lead post-event debriefs with key staff.
• Provide event summaries, photos, and highlights to Communications for internal and external storytelling.
• Send personalized thank-you communications to volunteers, sponsors, donors, and program staff.
• Record volunteer attendance, hours, and engagement data in CRM systems.
• Identify opportunities for improvement and initiate planning for future volunteer engagements.

Fundraising Event Volunteer Support

• Partner with Development and event producers to define volunteer needs for fundraising events, including:
• Setup and breakdown
• Registration and greeting
• Ushers and activation assistants
• Auction and raffle support
• Photographer and vendor liaison roles
• Prepare and distribute volunteer recruitment communications.
• Coordinate volunteer orientations and trainings.
• Develop contingency plans for volunteer no-shows or last-minute changes.

Compliance, Reporting & Administration

• Maintain accurate volunteer records, including hours served, engagement level, and skill sets.
• Support reporting needs for grants, donor relations, HR, and program evaluation.
• Collaborate with HR to ensure compliance with onboarding processes, policies, and confidentiality requirements.

Other Organizational Duties

• Represent PRC with professionalism, compassion, and mission alignment.
• Treat all clients, volunteers, and community partners with dignity and respect.
• Perform other leadership duties as assigned.

Minimum Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 5+ years of experience leading volunteer programs, preferably in social services, behavioral health, or nonprofit settings.
• Strong communication, organizational, and relationship-building skills.
• Ability to engage corporate partners and community groups.
• Demonstrated alignment with PRC’s mission and values.
• Exhibit exemplary customer service, compassion, and care in the execution of all duties and interactions.

Compensation & Benefits

This is a volunteer leadership position and does not include financial compensation. PRC provides an employer-sponsored benefits package (medical, dental, and vision), invitations to partner and donor events, branded PRC apparel, and other non-monetary benefits in recognition of the role’s impact and responsibility.