Jobs in Charlotte

The Specialized Recruiting Group is hiring a Office Manager/Bookkeeper for a construction firm client of ours in Charlotte. Please see the full job description below and apply/reach out if interested!

Job Description: Office Manager / Bookkeeper

The Office Manager/Bookkeeper serves as the operational backbone and cultural leader of the organization. This role ensures the office runs efficiently, supports leadership, develops internal administrative staff, and upholds a professional, service‑oriented environment. The ideal candidate is proactive, accountable, and skilled at keeping people, systems, and operations aligned.

Key Responsibilities

1. Office Operations & Cross‑Department Coordination

• Serve as the primary point of communication between leadership, project management, sales, and accounting.
• Coordinate meetings, maintain calendars, and manage daily office workflows.
• Ensure timely submission of internal and external paperwork (COIs, W9s, reports).
• Prepare monthly financial summaries and internal reporting (CBUSA, BTA).

2. Team Leadership & Staff Development

• Hire, onboard, and train administrative team members as the business scales.
• Provide oversight for Accounts Payable, Accounts Receivable, and Operations Coordinator roles.
• Establish clear expectations, accountability, and performance standards.

3. Culture, Events & Community Engagement

• Lead culture-building efforts, team communication, and internal engagement.
• Plan company events, team-building activities, and community service initiatives.
• Champion a positive, service-first office environment.

4. Executive Support

• Manage executive inboxes, calendars, communication, and priorities.
• Support leadership with confidential initiatives and special projects.
• Maintain organized documentation and follow-up systems.

5. Financial Administration

• Process invoices, expenses, and payments (QuickBooks & Buildertrend).
• Track project costs, client payments, and maintain clean financial records.
• Support audits, reconciliations, 1099s, and compliance requirements.

6. Reporting & Compliance

• Prepare recurring reports (BTA, CBUSA, NCHBA, cash flow, builder’s risk).
• Support insurance audits, monthly reconciliations, and annual reporting.
• Maintain documentation standards and ensure compliance across operations.

7. Office & Vendor Management

• Oversee office maintenance, supplies, vendor relationships, and service providers.
• Ensure the workspace reflects a professional, polished environment.

Ideal Candidate Profile

Experience & Technical Skills

• 5+ years of administrative, operations, or office leadership experience (construction/design‑build preferred).
• Proficient in QuickBooks, Buildertrend, and Google/Microsoft Office.
• Experience hiring, training, and managing administrative staff.
• Strong financial literacy and comfort with reporting and reconciliations.
• Skilled in developing SOPs and managing recurring operational workflows.

Leadership & Soft Skills

• Highly organized, proactive, and calm under pressure.
• Strong communicator with excellent judgment and discretion.
• Service‑minded, people‑focused, and committed to supporting team success.
• Able to hold others accountable while maintaining a positive

WTS Energy is looking for a Material Manager who will oversee all Material Management activities across construction projects, ensuring traceability, accuracy, and compliance with both corporate policies and regulatory requirements.

This is a hands-on, site-based position where you’ll help build the material management process from the ground up.

Requirements:

• Managing goods receipt and issue (P2P process: PO, delivery notes, invoices)
• Ensuring accurate inventory tracking and adjustments
• Being present on site during material deliveries and verifying documentation
• Monitoring yard storage and applying best material storage practices (no traditional warehouse)
• Tracking and improving material and warehouse KPIs
• Uploading, scanning, and maintaining records in JDE ERP
• Working closely with site teams to introduce structured material management processes
• Supporting one project initially, with the opportunity to expand across multiple projects as the organization grows

Qualifications:

• 10+ years’ experience in Material Management for construction or infrastructure projects
• Proficiency in JDE ERP (JD Edwards) for purchasing, tracking, and cost control
• Strong skills in Microsoft Office (Excel, SharePoint, OneDrive)
• Excellent attention to detail and documentation accuracy
• Strong cross-functional coordination with Project, Cost Control, and Operations teams
• Fluent in English (spoken and written); Italian or Spanish a plus

This is a great opportunity for an experienced Material Manager looking to join a world-class infrastructure project team.

Apply now!

SUMMARY:

The Inventory Manager is a hands-on operational support role focused exclusively on maintaining inventory accuracy and integrity for a Fortune 500 corporation. The role exists to support warehouse operations by ensuring every part is in the correct location, in the correct quantity, and ready for kitting or picking. The primary objective is to prevent “Not In Location” (NIL) events that cause production downtime. We need employees who are highly promotable and self-sustaining.

We are seeking an experienced inventory manager to lead inventory control operations within a fast-paced distribution environment, managing approximately $18 million in on-hand inventory. This role is responsible for improving and sustaining inventory accuracy to 99.7%.

The ideal candidate will bring strong inventory discipline, root cause analysis, operational leadership, and the ability to perform under pressure while working cross-functionally with internal teams and external customer contacts.

Key Responsibilities

• Lead and own the site’s cycle count process across ad hoc and structured count programs
• Ensure urgent inventory discrepancies are investigated, counted, and resolved within tight turnaround windows
• Perform root cause analysis on variances and implement corrective actions to prevent repeat issues
• Drive transactional integrity by identifying and correcting scanning failures, unrecorded inventory moves, and supplier-related discrepancies
• Partner with operations leadership to improve inventory processes, controls, and overall accuracy
• Support daily warehouse functions, including inbound receiving, put-away, replenishment, kitting, picking, and pre-shipment audit activity
• Supervise and develop hourly inventory team members, along with inventory/data support personnel
• Address performance issues, resolve floor-level conflict, and maintain accountability in a demanding operational setting
• Build and manage professional relationships with customer-side inventory stakeholders, including high-pressure interactions that require tact, composure, and confident communication

Operational Scope

• Inventory value of approximately $18M
• Current inventory accuracy is in the 80% range, with the expectation to drive sustained improvement to 99.7%.
• ERP platform with a blend of system-based and manual inventory processes
• High-volume environment requiring speed, accuracy, and disciplined follow-through

Key Process Areas

• Inbound receiving and put-away
• Bin allocation and inventory placement
• Kitting and order picking
• Replenishment and internal inventory movement
• Manual cycle counting and audit execution
• Root cause investigation and corrective action implementation

What We’re Looking For

• Strong background in inventory control, warehouse operations, or distribution leadership
• Experience managing cycle counts, discrepancy research, and inventory accuracy improvement
• Ability to lead in a manual-process-heavy environment with limited system automation
• Strong problem-solving skills and comfort working under strict deadlines
• Proven leadership ability with both frontline associates and support staff
• High emotional intelligence, professionalism, and the ability to navigate demanding stakeholder relationships

Lead Project Superintendent

A leading construction firm delivering industry-leading strategies in construction management, design-build, virtual construction, green building, and public-private partnerships throughout Virginia and the Carolinas is seeking a full-time Lead Project Superintendent in the Charlotte, NC area with multifamily construction expertise.

As a Lead Project Superintendent, you will oversee multiple project superintendents and field teams, ensuring the successful delivery of large-scale multifamily projects while maintaining the highest standards of safety, quality, and client satisfaction.

Duties and Responsibilities:

• Lead, mentor, and oversee project superintendents and field staff across multifamily projects.
• Develop and implement comprehensive site logistics plans for both occupied and non-occupied residential environments.
• Coordinate and manage all trade partners, including scheduling, scope of work, and overall project execution.
• Develop, review, and maintain detailed construction schedules for multiple large-scale multifamily projects; provide strategic solutions for sequencing, phasing, and activity impacts.
• Conduct constructability reviews specific to multifamily building systems and provide guidance to project teams.
• Manage coordination with authorities having jurisdiction and ensure all required inspections are completed.
• Enforce quality control in accordance with established standards, with a strong focus on residential finishes and building envelope performance.
• Lead and enforce strict jobsite safety standards and requirements.
• Serve as the primary point of contact for clients, ensuring seamless communication and exceptional project delivery.

Qualifications and Experience:

• Minimum of 7–10 years of experience as a commercial or multifamily construction superintendent, with a minimum of 5 years managing complex projects.
• Proven experience managing $30 Million+ multifamily projects (garden-style, podium, wrap, or mid-rise preferred).
• OSHA training required.
• Strong ability to read, interpret, and provide guidance on technical specifications and architectural drawings.
• Proficient in Microsoft Office Suite, Bluebeam, and scheduling software (MS Project, Primavera, Phoenix).
• Experience with Building Information Modeling (BIM) and virtual construction practices.
• Exceptional leadership, communication, and problem-solving skills.
• Collaborative mindset and demonstrated ability to lead high-performing, multidisciplinary teams.

OVERVIEW

Barton Malow is expanding our leadership team with a newly created Director of Construction role to support our rapidly growing Southeast Healthcare Market, spanning VA, NC, SC, FL, and TN. This position will serve as a key operational and strategic resource, guiding the successful delivery of large, complex healthcare projects while elevating field excellence, safety, and innovation across the region. As a senior leader, the Director of Construction will mentor and empower our superintendent teams, shape project build strategies, strengthen client relationships, and ensure our work consistently reflects the high standards that define Barton Malow’s healthcare portfolio.

The Director of Construction oversees the construction effort on complex, large healthcare projects or multiple healthcare projects to ensure it is constructed safely in accordance with design, budget and schedule. This position directly supervises and mentors the Superintendents assigned to the project/s, collaborates with the project management team, manages the Owner’s expectations, ensures productivity of subcontractors, and provides leadership in complying with applicable project, Barton Malow, and regulation requirements. The Director provides leadership, strategic planning and embraces innovation as the construction industry evolves.

Responsibilities:

• Enforces corporate safety policies on jobsites, including pre-task safety planning and providing key responsibility for safety compliance in the field.
• Supports sales efforts and project pursuits and promotes Barton Malow in the healthcare industry.
• Leads project team with the establishment of the overall project build strategy and work flow and helps document those in site logistics and phasing plans.
• Oversees set-up of baseline project schedule(s) and schedule updates; ensures all activities take place on or ahead of scheduled dates; supervises, coordinates and sequences subcontractor’s work to minimize interference between various trades and owner activities on large, complex project or multiple projects; maintains labor harmony.
• Oversees and coordinates with each trade holding permits and Authorities Having Jurisdiction (AHJs) to ensure compliance with inspection process and progress is in line with schedule, planning, and commissioning process.
• Assists with development of work scopes and front-end documents for bidding to create clear and concise scopes of work based on full understanding of the contract documents and applicable work rules/jurisdictions; assists with bid process including participation in post-bid interviews and answering bidder questions.
• Partners with Project Executives with management of overall budget and forecasting of usage, by helping to control cost and monitoring potential changes from contractors, including time and materials.
• Attends internal and external (with owners and designers) project meetings to provide field progress reports, awareness of challenges faced, and help problem-solve on construction activities.
• Manages the installation of the work in the field to the quality standards required for the project.
• Supports the success of the project team, specifically upcoming Superintendents, by sharing lessons learned and training/mentoring; acts as a career advocate.

Requirements:

• Minimum 15 years' experience in the healthcare construction industry on large and complex projects
• Experience leading large healthcare projects greater than or equal to$500 million
• Minimum of 8 years of direct supervision of projects teams including trades
• Willing to travel throughout the Southeast region (VA, SC, NC, TN, and FL)
• Regional experience and contractor knowledge
• Strong negotiation skills to resolve field issues with subcontractor, design team and/or owner
• OSHA 30

SENIOR ELECTRICAL ESTIMATOR

Are you a seasoned Electrical Estimator who thrives on accuracy, collaboration and winning work? We're looking for a Sr. Electrical Estimator to lead electrical-driven proposals from concept through submission, ensuring every bid is complete, competitive and delivered on time.

WHAT YOU'LL DO

As a key member of our precon team, you'll play a critical role in shaping successful projects by:

• Leading and scheduling bid review meetings to ensure all deadlines and submission requirements are met
• Preparing and completing bid documentation using required forms, formats, and processes
• Attending pre-bid meetings, site walkthroughs, and client discussions as needed
• Managing all pre-bid documentation, including drawings, specifications, addendums, RFIs, and meeting minutes
• Soliciting and evaluating vendor and subcontractor pricing
• Coordinating completion of all bid-related documents (bid bonds, insurance certificates, schedules, org charts, signatures, etc.)
• Supporting Project Managers with pricing for large change orders on active projects
• Maintaining and enhancing the estimating database in collaboration with Business Development
• Building and sustaining strong relationships with subcontractors and suppliers
• Leading post-award turnover meetings from Preconstruction to Operations
• Updating estimating templates, tools, and worksheets for continuous improvement
• Gathering feedback from project teams to refine labor units and production rates
• Developing familiarity with client site nuances and their impact on estimating strategies
• Following up with clients throughout the bid process
• Auditing takeoffs and adjusting labor and material extensions to ensure accuracy

WHAT YOU'LL BRING:

• Associate degree in Engineering, Construction Management, or equivalent field experience
• 10+ years of estimating experience on E/I/C projects in industrial markets such as Pharma, Life Sciences, Food Processing, and General Manufacturing
• 5+ years of Instrumentation & Controls (I&C) estimating experience
• Strong understanding of electrical design fundamentals and the National Electrical Code (NEC)
• Ability to read and interpret electrical symbols, P&IDs, control diagrams, and loop sheets
• Proficiency with estimating software (QuoteSoft preferred)
• Advanced skills in Microsoft Excel, Word, and Project
• Clear, confident written and verbal communication skills

WHY INSERV?

• Competitive pay that rewards your impact
• Professional development and continuous learning opportunities
• 401(k)
• Health, Dental and Vision Insurance
• Paid Time Off (PTO)
• Tuition reimbursement

COMPANY OVERVIEW

Founded in 1992, InServ is a full-service industrial contractor serving the life sciences, advanced manufacturing, and food and beverage sectors. We specialize in mechanical, electrical and instrumentation, hygienic piping and HVAC trades. Operating from multiple locations across North Carolina, we serve clients throughout the Southeast. Our success is built on an unwavering commitment to safety, quality, and schedule adherence.

InServ is proud to be equal opportunity employer committed to building a diverse and inclusive workforce. We consider all qualified applicants without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other characteristic protected by law.

WHAT'S ON OFFER

• Base salary depending on experience level. Annual and project-based bonuses
• Company vehicle or vehicle allowance (depending on candidate preference), along with inclusive benefits package
• Very strong project pipeline and family-oriented culture – clear progression potential

Job description

Reputable, leading, local General Contractor with a heavy focus on commercial construction projects.

• Projects include: life sciences, higher education, multifamily, retail, historical renovations, and industrial.
• Seeking a senior construction project manager to lead and support their growth in the local market

The Sr. Project Manager will lead the project team and have overall responsibility for the success of assigned project(s) with a focus on budgeting, planning, scheduling, quality, and relationship with owners and subcontractors

Select Responsibilities:

• Work with project team to ensure timely completion and accuracy of project information and targets
• Organize and participate in project meetings with staff, owners, architects, and trade partners
• Prepare contracts and change orders in a timely fashion
• Prepare and communicate monthly variance cost/budget reports to the management team
• Provide oversight for all phases of construction, including safety, staffing, and ensuring contract documents are being followed and work is on schedule and within budget
• Foster strong partnership with owner to help the firm continue building on their 80% repeat business with current clients
• Produce and assist in close-out documentation

CANDIDATE QUALIFICATIONS

• Bachelor’s degree in civil engineering, construction management or other relevant discipline
• Minimum of 7 years’ experience in the commercial construction industry
• Successfully managed multiple projects to completion with values ranging from $15M-$70M
• Ability to organize, analyze, and problem solve challenges when they occur on assigned projects

· Effective communication and ability to build/foster strong relationships with all internal and external stakeholders

The Specialized Recruiting Group is hiring a Online Sales Specialist (OSS) for a homebuilder client of ours in Charlotte. Check out the details below and apply if interested!

Position Overview

The OSS is the first point of contact for prospective buyers. This role is responsible for converting inbound and outbound lead opportunities into qualified appointments that drive traffic, sales, and revenue across all our clients' markets (Charlotte, Triad, Raleigh, Coastal, Charleston).

The OSS delivers an exceptional client experience, executes defined follow-up processes with urgency and consistency, and partners with the on-site sales team to achieve division sales goals. The OSS is expected to operate with urgency, discipline, and a results-driven mindset. This is not a passive lead response role — it is a proactive, high-volume sales position focused on conversion.

Primary Objectives

The ISS is accountable for:

• Driving qualified appointments from internet and phone inquiries
• Increasing division traffic through disciplined outbound follow-up
• Converting leads into sales at or above company benchmarks
• Protecting and enhancing the client experience
• Contributing directly to annual sales and revenue goals

Key Responsibilities

Lead Management & Client Engagement

• Respond to all inbound internet leads, registrations, calls, texts, and emails with urgency and professionalism
• Execute structured outbound follow-up campaigns via phone, text, and email
• Qualify prospects, uncover needs, overcome objections, and position our client effectively
• Set and confirm qualified appointments for on-site sales teams
• Establish proper expectations and guide clients through next steps

Sales Conversion & Performance

• Convert inquiries into appointments and appointments into sales through consistent follow-up
• Meet or exceed established appointment conversion and sales conversion benchmarks
• Maintain daily activity levels aligned with performance standards
• Contribute to division traffic and revenue goals

Systems & Process Execution

• Accurately document all client interactions in CRM (same day)
• Process Sale Central notifications within defined response time standards
• Ensure all appointments are entered and confirmed within required timeframes
• Follow established ISS scripts, processes, and communication standards

Team Collaboration

• Communicate proactively with ISS teammates, managers, and on-site sales teams
• Attend and actively participate in weekly ISS meetings and trainings
• Support coverage needs across all markets as required
• Act as a client advocate while protecting company standards and processes

Performance Expectations

The ISS is accountable for both activity and results, including:

• Daily outbound activity standards (calls, texts, emails)
• 95%+ same-day lead response and completion
• 100% same-day CRM documentation of inbound calls
• Appointment conversion target: 17% (or current company standard)
• Sales conversion target: 3% (or current company standard)
• Contribution toward annual sales and traffic goals

Qualifications

• High school diploma or GED required
• 1–3 years of experience in sales, call center, real estate, or customer engagement preferred
• Strong phone presence and objection-handling ability
• Proficiency in Microsoft Outlook, Word, Excel, and CRM systems
• Ability to manage a high-volume, fast-paced workflow
• Valid driver’s license and reliable transportation (minimal travel as required)
• Ability to work onsite in Monroe, NC per company expectations

Core Competencies

• Strong written and verbal communication
• High attention to detail and organizational skills
• Self-motivated with strong time management
• Comfortable handling objections and guiding client decisions
• Adaptable to changing schedules and priorities

Project Engineer

As a Construction Project Engineer you will be an integral part of a team that oversees the new construction and renovation of Commercial and special project.; project quality control, subcontractor coordination, daily logs/project documentation, safety, and inspections.

Responsibilities:

• Support the Project Manager and Superintendent in overall project execution.
• Assist with updating project schedules and communicating changes to subcontractors and Owners.
• Learn and apply basic knowledge of project financials, including cost books and change orders.
• Review and assist with the development of subcontracts and subcontractor change orders.
• Manage administrative project tasks including RFIs, submittals, and pricing/change order support.
• Gain exposure to contract language and Owner requirements.
• Develop solutions to improve project performance and execution.
• Understand and support compliance with company and project-specific quality standards.
• Communicate consistently with internal teams, subcontractors, and key external stakeholders.
• Promote and support a zero-incident safety culture through understanding of OSHA and company protocols.
• Mentor project interns and contribute to a collaborative team environment.

Requirements:

• Bachelor’s degree in construction management, or related field preferred.
• Minimum of 1 year of project management experience in commercial construction GC.
• Strong knowledge of contract terms, cost management, scheduling, and construction processes.
• Familiarity with scheduling software, Microsoft Office Suite, and construction document management.
• Excellent communication, collaboration , and problem-solving abilities.

WHO WE ARE:

Prescient National is an AM Best A (Excellent) rated Workers' Compensation insurance company offering national coverage. We provide innovative insurance products and effective loss reduction strategies, tailored to meet both current and future challenges. Our solutions include Guaranteed Cost Policies, Deductible Policies, Retrospective Rating Policies, Excess/Self Insurance, and Captive Options, all designed to align with each employer's unique risk profile and appetite. By leveraging deep analytics and fostering strong relationships with stakeholders, we deliver unparalleled service and creative solutions that distinguish us in the industry.

ABOUT THE ROLE:

This Claims Support role is an exciting opportunity to be at the heart of the claims process, ensuring accuracy, timeliness, and seamless coordination from initial intake to ongoing communication. You'll be a vital part of the team, handling a high volume of incoming claims and documentation, supporting internal and external stakeholders, and contributing to early-stage investigations on more complex claims. With responsibilities that span data entry, correspondence management, and process support, this position offers a dynamic environment where attention to detail and multitasking are key. It’s a great fit for someone who thrives in a fast-paced setting and is looking to build a strong foundation in the insurance industry.

HOW YOU WILL MAKE AN IMPACT:

• HYBRID ROLE- Provide front desk coverage during receptionist absences. (Our office is located in Uptown Charlotte)
• Monitor and respond to all communications (email, fax, phone, voicemail) and answer incoming claims-related phone calls.
• Accurately key a high volume of claims into the system on the same day they are received, regardless of submission channel.
• Attach incoming documents—including legal, employer, case management, and counsel correspondence—to the correct claim files; split documents as needed.
• Process and deliver letters, forms, and other correspondence to the appropriate parties.
• Complete information requests for subrogation and file compilation for defense and plaintiff counsel.
• Create and assign claim diaries; review reports for intake accuracy and make timely corrections.
• Perform initial investigations on assigned soft tissue and lost time claims within 48 hours, documenting key risk factors in the CL411 diary.
• Request and obtain POMQs, PADT results, and initial medical records on soft tissue and lost time claims as assigned.
• Provide treatment facilities with billing information for relevant claims.
• Support departmental needs by participating in team meetings and completing special projects as assigned.

WHO YOU ARE:

• Able to work from our office when necessary
• High School Diploma or GED equivalent required
• 2+ years office experience preferred
• 1+ years of Insurance experience preferred
• 1+ years of Workers compensation insurance experience preferred
• Strong customer service skills
• High attention to detail
• Strong written and verbal communication skills
• Resourceful and solutions focused

BENEFITS:

• Remote Workplace: Enjoy the ability to work a hybrid schedule from home and from our office located in Uptown Charlotte
• Competitive Salary & Growth: Join a team that thrives on leadership, initiative, creativity, and passion, with a salary that matches your drive.
• Time off & Holidays: 3+ weeks of vacation and 13 paid holidays to recharge and relax
• Health & Wellness: We reimburse up to $25 a month for gym memberships
• 401(k) Savings: We match up to 3% of your contribution
• Excellent Health Benefits: Vision + Dental are 100% covered by Prescient and we contribute 80% of medical coverage premiums. Plus $500 Employer HSA contribution!
• FSA Healthcare and Dependent Care: Flexible Spending Accounts to support your healthcare needs.
• Employee referral bonuses, Tuition assistance & MORE!

We are an equal-opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.