Logistics And Warehousing Jobs in Eldridge, CA

We’re hiring a Founding Product Manager to help build AI-powered software transforming how logistics operators work.

This is not a feature-factory PM role.

This is a ground-floor opportunity to design and ship a product that turns messy, real-world logistics workflows into simple, trusted, intelligent software.

Who we’re looking for

You’re scrappy, systems-minded, and thrive in ambiguity.

• 3–5+ years shipping B2B SaaS products
• Experience building products from 0→1 (ideally for non-technical users)
• Comfortable operating in highly regulated or operationally complex industries
• Strong product instincts paired with structured thinking
• Bonus: logistics, supply chain, or fintech experience
• Early stage startup experience

You’re excited by turning operational chaos into elegant, intuitive systems.

What you’ll do

• Own end-to-end product execution. from customer discovery and prioritization through delivery and launch
• Map messy, real-world logistics workflows into crisp product experiences
• Work closely with engineering to ship AI features operators trust defining quality bars for accuracy, confidence, and explainability
• Build the product foundation: instrumentation, metrics, release processes, and scalable systems
• Visit customers to deeply understand workflows and pain points
• Partner with GTM to drive adoption, retention, and expansion

This is a true founding PM role. You’ll shape not just features, but the product philosophy and operating system of the company.

Comp

$150K–$200K

0.3–0.8% equity

If you want to build at the intersection of AI and global trade and be the product leader from day one please send in your resume asap

Role & Responsibilities:

• Plan, monitor, direct, and assign workload to station staff.
• Ensure freight is managed efficiently, including completion of correct documentation, fulfillment is completed, compliance requirements are met, customer SOPs are followed, costs are controlled, and accounts are billed and paid correctly.
• Coach and train all station staff, including cross training employees, and ensuring staff complete all required MEC trainings on time.
• Work closely with MEC sales, management, and other internal team member to respond promptly to customer needs, suggest and implement corrective action when issues arise, and take accountability for offering solutions when problems are presented.
• Proactively assist other members of MEC in order to help MEC achieve its vision and strategic goals.
• Daily report monitoring validating that KPIs are being met including but not limited to:
• Properly filing AES
• On Time Billing
• Work with District Manager to monitor P&L, acting as a secondary owner for oversight and monitoring.
• Maintaining and creating business relations with local vendors including but not limited to truckers and airline carriers.
• For stations with warehouse operations, ensure proper understanding of the fundamentals of warehousing operations including validating that warehouse is adequate to support station operations.
• Other duties as assigned by management.

Qualifications:

• Bachelor’s degree in related field.
• Minimum 5 years of experience in freight forwarding, with experience in air and ocean operations required.
• Minimum 3 years of customer service experience, with demonstrated customer service standards that have exceeded expectations.
• DG, Hazmat, TSA Certification.
• Knowledge of Incoterms.
• Experience handling bonded freight and out-of-gauge or project cargo required.
• A basic understanding of the fundamentals of warehouse and trucking operations required.
• Strong attention to detail, with the ability to respond to requests with urgency and take corrective action when problems arise.
• Strong time management skills and the ability to multi-task and prioritize in a fast-paced environment, while exercising sound judgement.
• Must be self-motivated, customer-service oriented, and eager to ensure the success of the team.
• Knowledge in Microsoft Office required, CW1 preferred.

MEC values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Life & Disability Insurance, Sick, and Vacation. MEC reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

Customs Manager

Location: South San Francisco, CA (Onsite)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Employment Type: Full-Time, Exempt

Compensation Range: $82,500 – $128,000 / year

Benefits: This role is eligible for medical, dental, vision and 401k.

About the Organization

A global transport and logistics provider is seeking an experienced Customs Manager to oversee and manage local customs brokerage operations in South San Francisco. The organization operates in over 80 countries and delivers end-to-end supply chain solutions including transportation, freight forwarding, customs brokerage, and compliance services.

Position Summary

The Customs Manager is responsible for providing operational leadership and compliance oversight for local customs brokerage activities. This role ensures adherence to U.S. Customs and Border Protection (CBP) regulations, minimizes regulatory and financial risk, and supports efficient import/export processing.

This is a fully onsite leadership role requiring daily presence at the South San Francisco facility.

Responsibilities

• Supervise and manage local customs brokerage operations in alignment with CBP regulations and internal compliance standards

• Monitor transaction volume, reject rates, and entry accuracy

• Ensure timely filing of customs entries and payment of duties, taxes, and government obligations

• Conduct customs entry audits and compliance reviews

• Maintain documentation in accordance with 19 CFR 163

• Ensure responsiveness to CBP communications, notices, and directives

• Provide training and development to customs brokerage staff

• Optimize customs clearance processes to reduce delays and mitigate risk

• Manage relationships with customs authorities and clients

• Utilize ACE Secure Data Portal for compliance and reporting

• Ensure brokerage team has up-to-date access to CBP regulations and Harmonized Tariff Schedule

Required Qualifications

• Active U.S. Customs Broker License (Required)

• Minimum 5 years of experience in customs operations with management and compliance responsibilities

• In-depth understanding of U.S. Customs regulations, import requirements, and international trade practices

• Proficiency in customs valuation and classification methodologies

• Experience with customs automation systems and brokerage software

• Experience conducting audits and compliance assessments

• Strong leadership and team management skills

• Strong analytical and problem-solving abilities

• Excellent communication and interpersonal skills

• Fluent in English (oral and written)

Preferred Qualifications

• Bachelor’s degree in International Trade, Supply Chain Management, or related field

• Experience within global freight forwarding or logistics organizations

• Familiarity with Air & Sea freight forwarding brokerage environments

Compensation & Benefits

The expected base salary range for this position is $86,500 – $129,500 annually. Actual compensation will be determined based on job-related knowledge, skills, experience, and geographic considerations.

Comprehensive benefits package includes:

• Medical, dental, and vision insurance

• Prescription coverage

• Life insurance

• Short-term and long-term disability

• Health and flexible spending accounts

• 401(k) plan with company matching contributions (up to 5%)

• Paid time off, paid holidays, and floating holidays

• Wellness resources

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

We are partnering with a well-established consumer goods company to find a proactive and detail-oriented Operations Manager to lead the full operational lifecycle of the business — from supply chain and logistics to order management and distributor relations. The Operations Manager will play a key role in ensuring efficient inventory flow, optimizing distribution processes, and driving operational excellence across all functions.

Key Responsibilities

Supply Chain Management

• Oversee daily inventory planning to ensure timely delivery of goods from domestic and international vendors.
• Monitor inventory performance and address delays, shortages, and quality concerns.
• Communicate key updates and insights to company leadership.

Logistics & Distribution Management

• Manage inbound inventory, freight costs, customs brokers, warehousing, and transportation.
• Partner with 3PL providers to ensure accurate receiving, storage, and outbound shipping.
• Optimize logistics workflows to improve efficiency and reduce costs.

Distributor Relationship Management

• Serve as the primary operational contact for major customers and distributors.
• Ensure alignment with partner processes, service levels, and routing guides.
• Troubleshoot and resolve order, shipping, or system-related issues.

Inventory & Order Management

• Maintain appropriate inventory and oversee SKU planning to prevent shortages or excess.
• Manage demand forecasting and inventory accuracy across multiple locations.
• Lead order management processes to ensure seamless and timely fulfillment.

Systems & Data

• Utilize and support systems for order flow, reporting, and inventory visibility.
• Ensure data accuracy across systems and resolve synchronization issues.
• Develop and track KPIs related to logistics, fulfillment, and inventory performance.

Required Qualifications

• 5+ years of experience in operations, supply chain, logistics, or inventory management (consumer goods, wholesale, or distribution industries preferred).
• Hands-on experience with order-processing and integration systems.
• Solid understanding of import logistics, freight, customs, and vendor relations.
• Strong analytical and problem-solving skills with data-driven decision-making ability.
• Proven multitasking skills in a fast-paced environment.
• Excellent communication and cross-functional collaboration abilities.
• Experience working with 3PLs, distributors, or large retail partners.
• Familiarity with forecasting tools, ERP systems, and inventory planning software
• Demonstrated success optimizing operational workflows and driving process improvements.

Work Environment & Benefits

• Occasional domestic or international travel to suppliers, warehouses, or distributors
• Collaborative team environment with long-tenured employees
• Competitive compensation package
• Health, dental, and company profit-sharing benefits
• Professional growth opportunities as the company expands its distribution strategy
• Reports directly to the Principal Management Team.

FIELD & OFFICE ADMINISTRATOR AND OPERATIONS COORDINATOR

RISE Homes – San Mateo, California

POSITION SUMMARY

RISE Homes is hiring a Field & Office Operations Admin & Coordinator to support the physical and logistical side of our residential real estate business across the San Francisco Peninsula and Bay Area.

This role handles the hands-on execution that keeps listings prepared, marketing materials ready, vendors coordinated on site, and the office organized and professional. You will be out at properties, vendors, printers, and the office daily — ensuring everything is physically in place for listings, marketing, and events.

This is an ideal role for someone dependable, organized, detail-oriented, and comfortable managing many small but important tasks that keep a real estate team running smoothly.

ABOUT RISE HOMES

RISE Homes is a boutique real estate team based in San Mateo specializing in high-coordination residential listings, including probate and trust sales.

Our business manages multiple listings at once across the Bay Area, each requiring vendors, marketing, inspections, staging, and logistics. This role ensures the physical execution of those activities happens reliably and professionally.

CORE RESPONSIBILITIES

LISTING FIELD LOGISTICS

• Install and remove lockboxes at listings
• Pick up and deliver keys between office, agents, and vendors
• Install and remove yard signs and directional signs
• Deliver and set out brochures and property materials
• Check listing readiness before milestones (photos, staging, showings)
• Verify property access for vendors and inspectors
• Coordinate on-site logistics with the remote operations team

VENDOR & PROPERTY COORDINATION (ON-SITE)

• Meet painters, stagers, cleaners, photographers, and contractors at properties
• Provide access and confirm work scope
• Take photos or notes of progress and report back to team
• Confirm vendor completion and readiness
• Pick up or return materials related to listing prep
• Support staging install and removal logistics

(You are the on-site presence ensuring work happens as planned.)

MARKETING MATERIALS & PRINT COORDINATION

• Pick up brochures, flyers, postcards, and signage from printers
• Assemble brochure packets and marketing booklets
• Deliver marketing materials to listings and office
• Maintain inventory of signs, lockboxes, brochure boxes, and materials
• Prepare open house materials and supplies
• Organize and restock marketing storage areas

OFFICE OPERATIONS & PRESENTATION

• Keep office clean, organized, and professional
• Organize marketing materials, supplies, and equipment
• Maintain printer supplies and paper stock
• Assemble listing folders and presentation materials
• Prepare materials for meetings and events
• Ensure office readiness for clients and visitors

LISTING & EVENT SUPPORT

• Prepare open house kits and materials
• Deliver and pick up event supplies
• Assist with setup for client or community events
• Transport materials between office and event locations
• Support outreach and marketing logistics

INVENTORY & EQUIPMENT MANAGEMENT

• Track lockboxes, signs, keys, and marketing materials
• Maintain organized storage systems
• Report damaged or missing equipment
• Prepare materials for new listings
• Ensure supplies are stocked and ready

TOOLS & SYSTEMS

This role uses basic operational tools for coordination and communication:

• Google Drive (checklists, addresses, instructions)
• Slack (team communication)
• Maps / navigation tools
• Printer & office equipment
• Inventory trackers
• Phone camera for property updates

You will coordinate daily with the remote Executive Assistant and agents.

REQUIRED QUALIFICATIONS

• Valid driver’s license and reliable vehicle
• Comfortable driving throughout the Bay Area
• Highly dependable and punctual
• Organized and detail-oriented
• Comfortable handling many small tasks daily
• Professional and respectful with vendors and clients
• Able to lift and transport boxes and materials

IDEAL TRAITS

• Takes pride in organized, clean environments
• Notices details others miss
• Follows instructions precisely
• Self-directed once given tasks
• Calm and reliable under deadlines
• Enjoys hands-on work and movement

WORK STRUCTURE

• Full-time
• Based in San Mateo office
• Daily travel to listings and vendors across Bay Area
• Combination of office and field work
• Some weekend availability for listing needs

SUCCESS IN THIS ROLE LOOKS LIKE

• Listings always have signs, lockboxes, and materials ready
• Vendors have smooth property access
• Marketing materials are stocked and prepared
• Office remains clean and organized
• Events and open houses are prepared smoothly
• Agents never worry about physical logistics

ROLE RELATIONSHIP

This role works closely with:

• Founder & agents
• Remote Executive Assistant / Operations Coordinator
• Vendors and contractors
• Printers and marketing suppliers

You are the physical execution partner to the remote operations lead.

Friedman’s Home Improvement is seeking a hands-on Applications Manager to own, lead, and continuously improve the enterprise applications that power our retail, supply chain, and digital operations. This is a working manager role ideal for a technically strong leader who enjoys coding, problem-solving, mentoring a small team, and partnering closely with the business to deliver measurable impact.

This role blends technical depth, people leadership, and operational excellence. You will be accountable for the reliability, scalability, and performance of core systems including Dynamics 365 Finance & Operations, eCommerce (Sana Cloud Commerce), Retail POS, Warehouse Management, and Business Intelligence platforms.

The ideal candidate thrives in a lean, fast-paced environment, leads with curiosity and empathy, and embraces agile delivery, observability, automation, and software reliability engineering principles to reduce toil and create durable systems.

Top 5 Non-Negotiables

To be successful in this role, you must bring:

1. Hands-on (coding) experience with Microsoft Dynamics 365 Finance & Operations
2. Hands-on engineering leadership with strong understanding of observability, monitoring, and automation
3. Power BI and data warehouse experience, with a track record of driving data-informed decisions
4. Proven ability to lead and develop a small, high-performing technical team while remaining technically hands-on
5. Exceptional communication and relationship-building skills, fostering accountability, collaboration, and continuous improvement across business partners

What You’ll Do

Application & Platform Leadership

• Own the end-to-end enterprise applications portfolio, including D365 F&O, eCommerce (Sana Cloud Commerce), POS, Warehouse Management, BI, and integrated corporate systems
• Ensure high availability, performance, scalability, and security across all platforms
• Lead application upgrades, releases, and vendor-delivered enhancements with strong change-management discipline

Hands-On Technical Execution

• Act as a hands-on technical leader, designing, configuring, coding, and supporting enhancements and integrations—especially within Dynamics 365 F&O
• Drive automation of repetitive tasks using tools such as Power Automate, RPA, or Copilot to reduce manual effort and operational friction
• Lead root-cause analysis and implement durable fixes to improve system stability and reliability

Data, BI & Decision Enablement

• Own Power BI, Power On, and reporting ecosystems, ensuring data accuracy, governance, and performance
• Partner with business leaders to translate data into actionable insights, dashboards, and KPIs
• Oversee data pipelines, warehousing, and analytics capabilities that support enterprise decision-making

Agile, SRE & Continuous Improvement

• Apply agile methodologies to prioritize work, deliver iteratively, and adapt quickly to changing business needs
• Champion observability and SRE practices to proactively detect issues, optimize performance, and improve uptime
• Continuously identify opportunities to improve processes, tooling, and system efficiency

People & Partner Leadership

• Build, mentor, and lead a lean, high-performing team of Application Specialists
• Foster a culture of ownership, accountability, collaboration, and technical excellence
• Manage vendor relationships to ensure delivery against timelines, budgets, and service-level expectations
• Partner closely with functional leaders to align technology solutions with business outcomes

Financial & Operational Stewardship

• Provide accurate budgeting, forecasting, and cost management for application initiatives and vendor services
• Support special projects and strategic initiatives aligned with Friedman’s business goals

Education & Experience

• Bachelor’s degree in Computer Science or related field or 8+ years of equivalent professional experience
• 6+ years of hands-on experience with Dynamics 365 Finance & Operations
• 4+ years in retail or omnichannel environments
• Experience supporting Business Intelligence, data modeling, ETL, and analytics platforms
• Microsoft certifications (strongly preferred):
• Dynamics 365 Finance & Operations Apps Solution Architect Expert
• Dynamics 365 Finance Functional Consultant Associate

Required Qualifications

• Deep technical and functional expertise in D365 F&O, including architecture, customization, integrations, and troubleshooting
• Experience with Power BI, Power On, data warehousing, ETL pipelines, Azure Synapse or similar platforms
• Strong familiarity with Agile, DevOps, and SRE practices, including observability tools (e.g., Azure Application Insights)
• Proven success translating business needs into scalable technical solutions
• Demonstrated ability to lead, coach, and grow a technical team while remaining hands-on
• Strong project management skills and experience leading cross-functional initiatives
• Excellent written and verbal communication skills—able to explain complex technical concepts in clear, business-friendly terms
• Highly organized, detail-oriented, and process-driven, with a mindset of continuous improvement
• Customer-focused with strong follow-through and ownership mentality

Why Friedman’s

At Friedman’s, technology directly supports the people and operations that serve our communities. This role offers the opportunity to make a visible impact, work closely with business leaders, and build resilient systems that support a growing, values-driven organization.

We look forward to hearing from you!

Head of Operations and Manufacturing Ripple Medical | California (Hybrid or Remote) | Full-Time

ABOUT RIPPLE MEDICAL

Ripple Medical is a health tech company on a mission to revolutionize hypertension management with our cuffless blood pressure wearable. Once cleared by FDA, our product will enable patients to easily and accurately monitor blood pressure at home, empowering them and their providers with actionable data to improve outcomes. We're a collaborative, mission-driven team of 33 working in a medical device regulatory environment to bring this technology to the millions of patients who can benefit.

POSITION SUMMARY

The Head of Operations and Manufacturing will own the end-to-end operational infrastructure required to bring Ripple's FDA-regulated cuffless blood pressure monitor to market and scale production. This is a hands-on leadership role for someone who thrives building from zero to one in a regulated environment: selecting contract manufacturers, standing up supply chains compliant with FDA 21 CFR Part 820, establishing ISO 13485-certified quality management systems, and preparing for direct-to-patient fulfillment.

As a company preparing for 510(k) submission and commercial launch, this role is critical to ensuring we can reliably manufacture and deliver a high-quality, FDA-cleared medical device at scale. The ideal candidate brings deep experience in medical device manufacturing (particularly wearable or electro-optical devices), understands regulated hardware supply chains and design transfer, and can roll up their sleeves while building the team and processes for long-term growth.

This position reports directly to the CEO with high visibility to the leadership team and Board of Directors.

KEY RESPONSIBILITIES

Manufacturing & Production

• Lead selection and onboarding of contract manufacturing partners with Class II medical device experience, including RFQ, quality audits, contract negotiation, and ongoing management.
• Own design transfer and manufacturing transfer, working with engineering on DFM principles, Device Master Record (DMR) requirements, and production readiness.
• Establish production planning, forecasting, and capacity management for V&V builds, pilot production, and volume manufacturing.
• Drive continuous improvement in yield, quality, and cost while maintaining FDA and ISO compliance.
• Oversee pilot runs and scale-up, including process validation (IQ/OQ/PQ) and manufacturing controls.

Supply Chain & Procurement

• Build and manage the end-to-end supply chain, including component sourcing, supplier qualification, and inventory management per FDA purchasing controls.
• Develop supplier relationships and negotiate terms while ensuring supply continuity, traceability, and risk mitigation.
• Implement inventory planning to balance working capital with service levels, including buffer strategies for Year 1 launch.
• Monitor and mitigate supply chain risks: component shortages, single-source dependencies, geopolitical factors, and logistics disruptions.

Quality & Regulatory Compliance

• Maintain and improve the ISO 13485-certified QMS in partnership with the quality and regulatory team, ensuring FDA 21 CFR Part 820 compliance.
• Support 510(k) submission activities related to manufacturing, including process validation documentation, DMR development, and device history records (DHR).
• Define incoming inspection, in-process controls, and final product testing consistent with the risk management file.
• Manage product certifications for a Class II device, including FDA registration, UDI compliance, and applicable international requirements.
• Lead root cause analysis and CAPA for quality issues, ensuring post-market surveillance compliance.

Fulfillment & Logistics

• Design the direct-to-patient fulfillment strategy, including 3PL selection with FDA-cleared Class II device experience.
• Establish logistics and distribution for nationwide shipping of a regulated device with chain-of-custody and traceability.
• Develop returns, replacement, and warranty processes that balance patient experience, cost, and compliance.

Team & Organizational Development

• Start as an individual contributor who executes hands-on, then build and lead the operations team through 510(k) clearance and commercial launch.
• Establish operational metrics and dashboards for manufacturing, supply chain, and quality performance.
• Partner with finance on cost modeling, COGS optimization, and operational budgeting.
• Collaborate cross-functionally with engineering, software, regulatory, and commercial teams.

QUALIFICATIONS

• 7-12 years in manufacturing, operations, or supply chain, with 3-5+ years in medical devices (Class II preferred), wearables, or regulated hardware.
• Experience managing contract manufacturers for regulated medical devices, preferably in Asia and/or domestically.
• Experience at or with CMs/EMS providers (Flex, Jabil, Celestica, Plexus, Sanmina) in Class II medical device or wearable programs is a strong plus.
• Track record of design transfer and scaling production from pilot to volume for regulated products.
• ISO 13485 and FDA 21 CFR Part 820 experience required.
• Familiarity with the 510(k) process and manufacturing documentation (process validations, DMR/DHR) strongly preferred.
• Bachelor's in Engineering, Supply Chain, Operations, Biomedical Engineering, or related field; MBA or advanced degree a plus.
• Based in California or travel up to 25%.

COMPENSATION

• Base Salary: $160,000 - $210,000 USD
• Performance Bonus: Tied to company milestones and personal objectives
• Equity: Early-stage stock option grant with meaningful ownership
• 100% Employer-Paid Healthcare: Medical, dental, and vision
• Additional Benefits: 401(k) with company match, flexible PTO

Executive Personal Assistant

60% Executive Support • 40% Personal & Family Support

San Francisco, CA | In-Person | Full-Time

About the Company

Meanwhile is the world's first licensed and regulated Bitcoin life insurance company, founded in 2022 by Zac Townsend and Max Gasner. Operating entirely in Bitcoin from premiums to claims. Meanwhile is on a mission to democratize access to financial protection for a new generation of policyholders. The company has raised over $80M from investors and is building the infrastructure for life insurance in the digital economy.

About the Role

Zac is seeking his first-ever dedicated Executive Personal Assistant, someone who will sit in-office daily and serve as his operational right hand across both his professional and personal life. This is a highly dynamic, judgment-intensive role for someone who thrives in ambiguity, takes full ownership, and moves fast without cutting corners.

The company has scaled from 5 to 24 people, is navigating a major growth phase, and the CEO's time is at a premium. The EPA will be the connective tissue between Zac's work calendar, his home, and the people who depend on him including his team, his wife, and their two young children.

This role is for someone who takes deep pride in execution, anticipates needs, and finds satisfaction in making a founder's life seamlessly functional.

Key Responsibilities

EXECUTIVE & OFFICE SUPPORT

• Own and manage Zac's calendar end-to-end, syncing professional commitments with personal obligations and stakeholder availability (including his wife's schedule)
• Triage Zac's inbox (Superhuman), draft responses, create templates, and escalate only when necessary
• Act as the team-facing point of contact in Slack collect action items owed to Zac, track deliverables, and produce a daily/weekly digest
• Prepare meeting briefs, talking points, pre-reads, and post-meeting follow-ups
• Run light contract review read NDAs and agreements for anything unusual before routing to Zac or General Counsel
• Plan and coordinate quarterly offsites: 2 in SF, 1 in NY, and 1 international destination per year including hotels, travel, agendas, and team logistics
• Handle office management: pantry stocking, equipment inventory, building communications, furniture orders, and vendor coordination
• Support light HR administration: run bi-weekly payroll in Rippling, obtain state tax IDs for new remote hires, complete employment verifications, and onboard new employees into company systems
• Manage vendor documentation internally track and maintain the company's vendor review workflow and records
• Research trip logistics (e.g., who Zac should meet with in NY) listen actively, ask smart questions, and pull in relevant team members
• Support compliance training logistics and internal documentation as needed

PERSONAL & HOUSEHOLD SUPPORT

• Manage and coordinate vendor relationships for the Balboa Terrace residence.
• Manage both vehicles: service appointments, registration, insurance, and roadside issues
• Oversee the SF rental property: coordinate repairs, communicate with tenants, manage contractors
• Assist with ongoing personal errands, travel bookings, family events etc. 
• Keep personal finances organized: manage credit cards to the right accounts, track receipts, and liaise with Zac's accountant when needed
• Coordinate and maintain kids’ home school tutor’s schedules
• Source and book tickets for family activities (ski team, events, travel) without overstepping wife's ownership of trip planning

What Success Looks Like

• Zac's work calendar and personal calendar are fully in sync nothing falls through the cracks
• The office runs smoothly: snacks are stocked, equipment is ready, and team admin is off Zac's plate
• Household vendors are managed proactively Zac and his wife never have to chase anyone
• His wife notices that her own mental load has decreased
• Action items owed to Zac are tracked and followed up without him asking
• Zac is prepared for every meeting and every trip, without having to over-explain
• This person has become a trusted, discreet, indispensable partner

Ideal Candidate

• 5-8+ years of EA/PA experience supporting a founder, CEO, or high-net-worth individual in a fast-moving environment
• Background in a regulated industry (fintech, financial services, legal, or similar) is a strong plus Meanwhile operates in a compliance-heavy environment
• Exceptionally organized with strong calendar management instincts across both professional and personal domains
• High EQ and situational awareness knows when to act independently, when to ask, and when to quietly involve a spouse or third party
• Low ego, hands-on, and proud of excellent execution at every level
• Discreet and trustworthy this person will have access to the family home, financial accounts, and sensitive business information
• Strong written communicator; able to draft in Zac's voice for contracts, internal Slack messages, and vendor communications
• Comfortable being present on-site (office or home) when needed; valid driver's license required
• San Francisco-based or willing to relocate

TECHNICAL PROFICIENCY

• Slack, Asana, Superhuman, Rippling (or similar HRIS)
• Google Workspace (Docs, Sheets, Calendar), macOS, Apple devices
• Claude / ChatGPT comfort with AI tools for research and drafting
• Nice to have: familiarity with regulated financial or compliance workflows

Work Style & Expectations

Zac's day typically runs 8am–4pm in the SF office at 44 Montgomery St, with calls starting at 8am. He is offline from 5–7pm for family time, then back online from 7–10pm. He will send Slacks and emails outside of hours responses are expected during core hours (8am–4pm) unless it's an urgent matter. He is also open to one work-from-home day per week for the right candidate.

The expectation is in-person presence whenever Zac is in the office, and continued on-site work at the office or home on days he is traveling or remote.

Compensation & Benefits

• Salary: $180,000–$280,000 depending on experience
• Health, dental, and vision benefits
• Equity consideration for the right candidate
• Work alongside one of SF's most interesting founders at a category-defining, venture-backed startup

AdaptHealth Opportunity – Apply Today!

At AdaptHealth we offer full-service home medical equipment products and services to empower patients to live their best lives – out of the hospital and in their homes. We are actively recruiting in your area. If you are passionate about making a profound impact on the quality of patients’ lives, please click to apply, we would love to hear from you.

Operations Manager

The Manager of Operations oversees the operations performed within a branch. Specifically, providing leadership, guidance, and coordination of services to ensure the distribution of all medical equipment, supplies and services delivered to a patient’s home accurately and on-time. Collaboration with leadership, health systems, hospice partners and key community referral sources to improve patient services. The Manager of Operations may also serve as the site leader in absence of on-site leadership.

Job Duties:

• Comply with all current government regulations and professional standards respecting patient care
• Participate in educational and professional programs and/or review professional literature on an ongoing basis to maintain knowledge and competency in current and developing techniques, professional standards, and the HME products and services offered by AdaptHealth
• Oversees timely and efficient execution of all branch operations including Delivery, Warehouse, Logistics and Respiratory staff (with appropriate clinical supervisory support, as required)
• Ensure that the services provided via the branch location are done so in accordance with all federal, state and local laws, rules and regulations, including but not limited to those put forth by: CMS, Department of Health, DOT, FDA, OSHA, and the company’s accreditation organization
• Manage logistics team providing daily direction and communication to employees so that orders are routed in a timely, efficient, and knowledgeable manner or exceed productivity and cost per delivery goals
• Ensure cost-effectiveness and delivery timeliness through selected method of delivery regarding delivery management throughout organization
• Responsible for managing inventory and working collaboratively with the department leaders to ensure that all customers receive their goods and services with a timely, efficient, and clinically safe manner
• Control inventory at the branch level. Place purchase orders in accordance with company restocking protocol
• Addresses service concerns, identifies trends and reacts accordingly
• Work with regional and department leadership to resolve concerns and to improve the patient experience
• Responsible for root cause analysis and problem resolution for all operations reviewing trends of customer service failures, determines root cause analysis, and implements appropriate communication / measures for improvements
• Maintain rapport with ordering physicians and referral sources. Inform the physicians and pertinent others of the changes in the patient’s condition through visit reports and telephone communication
• Conduct consistent communication with regional and departmental leadership throughout organization to review delivery resources to maintain the organizational goals and metrics for patient care, safety, personnel, and maintenance
• Works with others to ensure initial and ongoing training occurs regularly with return demonstration and accountability as evidenced by achieving operational and regulatory audit goals.
• Assist in resolving patient equipment problems under emergency conditions
• Assist with preventative maintenance, required service checks, and patient/environmental assessment on home respiratory equipment during scheduled visits to patients
• Other duties as assigned.

Minimum Job Qualifications:

• An associate degree from an accredited college required, bachelor’s degree preferred
• Five (5) years’ experience in the HME leadership is required
• Relevant experience in health care, insurance customer services, claims, billing is preferred
• Valid and unrestricted driver’s license in the state of residence

AdaptHealth is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.

PI61435138a59a-37344-39963378

As a Procurement Specialist, you will be the first point of contact for our business teams. Embedded in a dedicated pod, you'll manage purchase orders, track requests, facilitate supplier onboarding, and ensure procurement flows seamlessly through systems and approvals.

This is a hands-on, detail-oriented role where you'll work closely with cross functional partners (e.g sourcing, supply chain, finance) to translate requests into clean procurement transactions and keep momentum. You will report to a Sourcing Category Lead and work alongside other specialists, logistics, and front-end systems support.

This role provides embedded, hands-on, high-quality procurement support for some of the most complex and fast-moving programs in the world. By sitting close to teams, Procurement Coordinators:

• Ensure suppliers are onboarded quickly, POs flow without error, and shipments arrive on time.
• Guide requests through the right sourcing path to balance speed, accuracy, compliance, and cost efficiency, maximizing end-user experience.
• Deliver proactive order tracking and improved visibility for stakeholders.
• Drive efficiency through standardized buying, automation opportunities, and cost-reduction practices.

What You Will Do

• Serve as the embedded procurement partner to business teams, providing responsive, high-quality support on intake and order management.
• Guide requests through the right sourcing path to balance speed, accuracy, compliance, and cost efficiency.
• Enter and manage POs/orders in Zip/Oracle; ensure coding is correct and approvals flow smoothly.
• Facilitate supplier onboarding - gather vendor docs, coordinate approvals, and track until active; escalate delays with context and solutions.
• Partner with Legal, Security, and other cross-functional partners to ensure contracts, NDAs, and compliance checks don't stall procurement.
• Escalate blockers, approval delays, or scope questions to sourcing managers or functional partners
• Assist with contract and SOW workflows by ensuring correct templates, approvals, and documentation are used
• Monitor and proactively track physical goods orders and deliveries with suppliers and logistics partners, keeping stakeholders informed at every stage.
• Maintain data accuracy across procurement systems (Zip, Oracle, PLM) for spend, supplier, and delivery info.
• Promote consistency and efficiency by spotting opportunities for standardization and aggregation of purchases.
• Communicate proactively with sourcing, supply chain, and finance stakeholders, tailoring your approach to ensure clarity and alignment.
• Generate reports/dashboards on order status, cycle times, and onboarding SLAs for your pod.
• Document and refine workflows to simplify repeat transactions and improve efficiency.
• Identify and bring forward ideas to improve processes, reduce friction, and scale procurement support - including opportunities to leverage automation and AI tools where possible.

You Might Thrive in This Role If You

• Bring 4+ years in procurement coordination, sourcing support, purchasing operations, AP/finance ops, or supply chain support.
• Have experience with procurement systems (Zip, Oracle, NetSuite, SAP, Coupa, Ariba, etc.).
• Excel at attention to detail and accuracy in data entry and approvals.
• Are service-oriented and responsive - you like being embedded with teams and helping them move fast.
• Thrive in ambiguous, fast-moving environments with shifting priorities.
• Communicate clearly, escalate when needed, and adapt your approach to different audiences.
• Take pride in keeping teams moving forward by coordinating requests and resolving blockers quickly.

Pay Rate: $70-$85/hour on W-2

-Looking for Travel Directors located in Virginia/DC area for in person corporate meetings and events

-Must have travel director experience and industry references to qualify for our Travel Director position

-Must have professional resume for review and able to complete a video conference interview

-Maximize client/customer satisfaction by providing consistent on site customer service

-Support the Planner onsite with any and all event/meeting management tasks

-Manage the registration desk including name badge printing and attendee management

-Manage the Banquet event order and F&B logistics

-Review the accommodations list and manage check ins and check outs

-Ground transportation management

-Conduct any onsite printing and maintain proper signage and collateral

-Manage and cultivate relationships with the client and attendees

-Support the even production including A/V, Expo, and break out session management

-Support the Planner with any and all onsite task requests

JRN#2425

A discreet and tight-knit family in the Bay Area Peninsula is adding a new full-time role, encompassing both Chef & Household Operations Assistant (Sunday–Thursday) responsibilities. This role blends culinary leadership (backup to Head Chef), personal administrative support, and light operational oversight within a small estate team. In general, you will be responsible for cooking two days per week, and spend the other days supporting household and personal operations. The ideal candidate is flexible, discreet, detail-oriented, and comfortable floating between kitchen, personal support, and household coverage to ensure seamless daily operations.

This is an opportunity to join a collaborative team offering stable, long-term employment.

KEY RESPONSIBILITIES:

Culinary & Kitchen

• Serve as backup to Head Chef; independently plan, shop, and prepare high-quality, healthy meals 2+ days per week
• Accommodate dietary preferences and restrictions.
• Maintain organization, sanitation, and inventory of kitchen and pantry.
• Manage food procurement, grocery runs, and kitchen supply ordering.
• Support event dining, including menu coordination and execution.
• Assist with meal service as needed.
• Strong skills in various Asian cuisines / California farm-to-table preferred.
• Assist Head Chef with prep duties.

Household Operations & Team Support

• Provide proactive administrative and personal support to Principals and other household employees (EA / Estate Manager) as needed.
• Manage errands, ad hoc projects, reservations, and select travel coordination.
• Assist with gift sourcing, purchasing, wrapping, and personal shopping.
• Support packing/unpacking and trip preparation.
• Handle correspondence and maintain strict confidentiality.
• Float within a small estate team to provide coverage as needed.
• Conduct daily walk-throughs to maintain presentation and attention to detail.
• Coordinate with housekeeping, vendors, and service providers.
• Assist with event planning logistics and vendor coordination.
• Support household ordering, package distribution, and returns.
• Provide light vehicle oversight (inspection, fueling, service coordination) and occasional driving.
• Assist with management of two household dogs (appointments, supplies, scheduling).
• Maintain working knowledge of household systems and technology.

QUALIFICATIONS:

• Proven private home experience in both culinary and personal assistant capacities.
• Strong cooking skills with ability to execute healthy, family-style meals at a high standard.
• Flexible mindset, able to pivot between roles and responsibilities with ease and a positive attitude.
• Highly organized, adaptable, and comfortable in a fast-paced estate environment.
• Discreet, professional, and service-oriented.
• Tech-savvy; able to quickly learn household systems and platforms.
• Valid driver’s license and willingness to provide transportation support.
• Team-minded with willingness to cross-train and provide operational backup.
• Excellent verifiable references and clean background check.

Location: Bay Area Peninsula

Compensation: 160-185K, generous medical stipend, PTO & Sick leave

Schedule: Sunday - Thursday (Chef days:12 PM-10 PM, primarily dinners, some lunches; Operational days: 9 AM-7 PM)

*OPEN TO RELOCATING A STAR CANDIDATE

VP of Sourcing

SAUSALITO, CA (hybrid)

Serena and Lily is seeking a VP of Sourcing to join our team in Sausalito, California. This role will report to the CFO / COO and will have direct reports to mentor and guide. We are looking for an individual with experience as the head of a department; and who has strong knowledge in sourcing, production, and product development. You will lead and continue to advance S&L’s sourcing strategy. You will manage information across functions, leading and working closely with all cross-functional partners. Each day can range from small tasks to building large strategies for this role.

The ideal candidate is a strong and motivational leader, a strategic thinker, a collaborative cross-functional partner, and a reliable team player. You must also have a strong business acumen, an impressive work ethic, advanced presentation skills, a deep understanding and appreciation for the S&L customer, and a sincere commitment to the development of your direct reports.

RESPONSIBILITIES:

• Oversee sourcing teams and strategies across multiple categories or business units.
• Develop and execute long-term sourcing strategies aligned with organizational goals.
• Manage supplier partnerships and drive cost savings, efficiency, and innovation.
• Determine company-wide sourcing policies while partnering with senior leadership
• Works directly with Agents/Vendors in all product categories. Vendors range from overseas to domestic importers.
• Managing and onboarding Domestic or Direct Import US vendors to suit Serena & Lily’s packaging, labeling, and operations processes.
• Optimize sourcing procedures to attain maximum efficiency.
• Manage Calendar & timelines w/ cross-functional teams and vendors/agents to ensure on-time deliveries.
• Manage compliance with legal and regulatory requirements, including sustainability and ethical sourcing guidelines
• Evaluate current supplier portfolio and introduce new suppliers to balance the sourcing matrix with strategic goals for growth.
• Close working partnership with Design, Merchandising, Planning and DC.
• Leadership – pro-actively mentor, train, guide, and support the sourcing team.
• Implement operation efficiencies and adapt quickly to changes.
• Define a clear people development vision that aligns with the organization’s goals. This includes identifying the skills, competencies, and leadership qualities required for future success.
• Succession Planning - encourage tailored development plans that address specific needs of individuals while aligning them with the broader organizational strategy

REQUIREMENTS:

• A minimum of 10 years in Sourcing and Production Role.
• Strong leadership, strategic thinking, and stakeholder management skills.
• Experience in managing teams and complex supplier negotiations.
• Knowledge in product sourcing internationally as well as domestically.
• Understanding of raw material properties, fabric, embroidery, construction, and finishes.
• Excellent communication skills
• Strong negotiation, financial reporting and quantitative analysis skills.
• Strong capacity planning and production management capabilities.
• Knowledge of product packaging, quality assurance and product testing.
• Logistics and supply chain management and coordination experience.
• Effective communicator with internal and external parties, must have the ability to work in/with cross functional teams.
• Proactive approach to problem solving, adapt quickly to changes.
• Demonstrates high level of organization and can quickly reprioritize based on the needs of the business.
• Detail oriented and driven by deadlines and high sense of urgency.
• Ability to manage production to the master calendar.
• Must be willing to accommodate off hours/overseas meetings.
• Travel required.
• Proficient reading, written and verbal language skills (English).
• Multi-cultural awareness and respect.
• College Degree required.

COMPENSATION:

• $250k-$300k per year is the anticipated starting base pay for this role. This range represents the low and high end of the anticipated base salary range for this role. The actual base pay is dependent upon many factors, such as: experience, education, and skills.
• Employees (and their families) are covered by medical, dental, vision, and basic life insurance should they choose to participate in Serena & Lily’s benefits. Employees can enroll in our company’s 401k plan. During the first year of employment, full-time employees accrue twenty-one days of PTO and seven paid holidays throughout the year.

Job Title: Manager, ERG Engagement & Communications

Client Location: San Francisco, CA - Hybrid Schedule

Starting: 03/24/2026

Maximum Pay (per hour): 53.33

Job Description:

We are working with a global beauty retailer on their search for a strategic, execution-oriented DE&I program leader to own and elevate our national Pride initiative; driving enterprise-wide engagement, compelling storytelling, and large-scale community activation.

You will lead the planning and execution of 8 major Pride parades nationwide and approximately 60 in-store Brave Space activations, ensuring our values of belonging and equity are brought to life for employees, clients, and the communities we serve.

This role partners directly with senior DE&I leadership and collaborates across Communications, Retail Operations, Marketing, Social Impact, ERG leaders, nonprofit partners, and executive stakeholders. If you thrive at the intersection of culture strategy, brand storytelling, and operational excellence — this is your seat at the table.

Hybrid Schedule: In-person at San Francisco office every Tuesday and Wednesday and on Sunday, June 29th to support the San Francisco Pride Parade.

What You’ll Own

Enterprise Pride Strategy & Program Execution

• Lead end-to-end planning and execution of a national Pride initiative spanning 8 Pride parades and ~60 in-store activations.
• Drive timeline management, asset development, vendor coordination, logistics, and stakeholder alignment across corporate, retail, and distribution centers.
• Partner with nonprofit organizations and external vendors to ensure flawless activation and brand-aligned execution.
• Develop scalable playbooks, tools, and engagement resources that elevate ERG impact and streamline program delivery.
• Track participation, engagement metrics, and program ROI — delivering post-program insights and executive-ready reporting.

DE&I Communications & Inclusive Storytelling

• Own and craft enterprise-wide internal communications supporting Pride initiatives across digital platforms and internal channels.
• Translate DE&I strategy into compelling narratives that inspire participation and deepen belonging.
• Collaborate with creative and editorial teams to ensure inclusive, resonant storytelling across touchpoints.
• Serve as the connective tissue across Corporate, Retail, and Distribution communications to ensure message consistency and cultural alignment.

Operational & Strategic Support

• Partner with DE&I leadership on budget tracking, forecasting, and vendor management.
• Provide structure, clarity, and operational rigor to complex, cross-functional initiatives.
• Anticipate risks, remove friction, and ensure on-time, high-impact delivery.

Who You Are

• 3–5+ years of experience in DE&I, ERG leadership, program management, internal communications, or culture strategy.
• A builder — you don’t just support initiatives, you structure and elevate them.
• Exceptional written communicator with strong editorial judgment and visual storytelling instincts.
• Highly organized with strong project management discipline; able to manage multiple activations simultaneously.
• Data-informed — you use engagement insights and metrics to shape narratives and improve outcomes.
• Deeply culturally aware, inclusive in mindset, and passionate about building belonging at scale.

Why This Role Matters

You will lead one of our most visible culture initiatives of the year — influencing employee engagement, brand reputation, and community impact nationwide.

This is an opportunity to shape how a large, distributed organization activates its values in real time.

Compensation

$170k-$225k

0.17%-1.04%

TLDR

We are growing fast, profitable, and need to hire a Founding Back End Engineer ASAP. This role is focused on selling Neon’s automation platform to healthcare and life sciences organizations, owning the full sales cycle from prospecting through close. Ideal candidates have enterprise SaaS sales experience, thrive in high-growth environments, and are motivated to build a category-defining company. You should have at least 4 years of experience.

Our Market

The crisis: Sarah delayed cancer treatment for weeks facing massive monthly costs. Marcus's autoimmune condition worsened while battling insurance denials.

Over 50% of critical prescriptions are abandoned due to:

• Cost barriers: Patients with high copays are 5x more likely to abandon treatment
• Insurance maze: Complex prior authorizations block access
• Logistical challenges: Coordinating medical visits for treatments

Neon's technology eliminates these obstacles by automating patient access workflows for pharma companies: —automating authorizations, streamlining benefits verification, and unlocking financial assistance.

Why Join?

• Frighteningly ambitious: We’re seasoned builders on a mission to create a $200B+ company—on the scale of Palantir or ServiceNow—serving the largest healthcare enterprises.
• Experienced founding team: Built by exited founders, YC & MIT alum, ex-Tesla, ex-Google engineers.
• Hypergrowth with stability: We went from initial idea to 7+ figure customer contracts in just 4 months—in an industry where sales cycles typically take 12-18 months. We are profitable and relentlessly focused on execution.
• Powerhouse backing: We’re funded by elite Silicon Valley VCs who've backed unicorns like DoorDash, Lyft, and Mammoth Biosciences. And strategic healthcare investors with deep industry connections.
• Outsized impact & opportunity: Work at the intersection of agentic AI, healthcare transformation, and life-changing patient outcomes.

Required Skills

Technical skills:

• Proficiency with Node, Typescript, and Python.
• Good understanding of system design concepts - distributed systems, reliability/performance tradeoffs
• Experience in API design, implementation, and documentation
• Experience using AI coding tools (Cursor, Github Copilot, Claude, etc)
• Experience working with CI/CD systems and good DevOps skills a nice to have
• Excellent documentation and testing habits
• Proficiency with version control (Git)

Soft skills:

• 10x mindset - you’ll be among the first engineering hires!
• You are a fun human!
• Good time management and planning skills

Experience

4-7 years of experience (or equivalent) as a software engineer.

We’re leveling this role to Pave’s “P4” level: Leads project teams, provides direction, and keeps stakeholders informed. Determines key milestones and provides updates and check-ins to relevant teams and partners.

• You are able to work with the rest of the team to:
• 
  
• Define priorities
• Suggest good solutions
• Excel at implementation
• You pick up concepts quickly, pattern match on past problems.
• You are obsessed with speed and quality, and help embed that quality into the rest of the team.
• You are self-directed, and do not need help organizing / prioritizing your time.

Specific project experience

• Nice if you have worked on distributed architectures in the past, but not a strict requirement.
• You must have experience working on projects touching many parts of a large codebase.

Superintendent – DSA Projects

Location: Bay Area, CA

Employment Type: Full-Time | Onsite

Project Type: K-12 and Higher Education Construction

Position Overview

A leading California general contractor is seeking an experienced Superintendent with DSA project experience to lead field operations on public school and higher education construction projects across the Bay Area. This role is ideal for a Superintendent who thrives in a highly regulated environment and has a track record of delivering projects on time, within budget, and to stringent quality standards.

Key Responsibilities

Field Leadership & Execution

• Oversee all onsite construction activities on DSA-regulated projects.
• Manage subcontractors, crews, and daily field operations.
• Maintain jobsite organization, logistics, and sequencing.
• Develop and manage short-interval and look-ahead schedules.

DSA Compliance & Regulatory Oversight

• Ensure compliance with California Division of the State Architect (DSA) regulations.
• Coordinate inspections, approvals, and maintain thorough documentation.
• Ensure adherence to public works and school construction standards.

Safety & Quality

• Promote a strong safety culture and enforce company and regulatory safety standards.
• Oversee quality control processes and inspections in coordination with QA/QC staff.
• Identify and resolve field issues proactively.

Team Coordination & Communication

• Collaborate closely with Project Managers, engineers, and design teams.
• Serve as the main onsite point of contact for owners, inspectors, and consultants.
• Mentor assistant superintendents, field engineers, and trade foremen.

Qualifications

• 7+ years of superintendent experience on DSA-regulated school or higher education projects.
• Strong knowledge of DSA construction standards, inspections, and documentation.
• Proven ability to manage multiple trades in complex projects.
• Experience with fast-track scheduling and active school environments preferred.
• Excellent leadership, communication, and problem-solving skills.

We’re looking for a highly intelligent, strategic, and driven individual with exceptional communication skills and organizational abilities to join our team as a deputy chief of staff / executive personal assistant to a busy tech founder with a young family. This role will report to and work closely with the Chief of Staff to serve as the right-hand of the Principal and his family across all facets of their domestic office and household affairs. In this capacity, the ideal candidate will be able to seamlessly balance and transition from critical strategic initiatives and projects that help the Principal and family scale to the various day-to-day tasks required to keep the household running smoothly. Searching for a high-performer that is looking for longevity and the ability to grow rapidly in a dynamic environment and be part of a tight-knit team.

Critical Requirements / Attributes:

• LOCAL CANDIDATES ONLY - can easily be on-site in Lafayette/Orinda area when needed
• 5+ years of experience supporting executives in a complex, high-paced environment, ideally having worked in a private/family office setting
• Bachelor's or advanced degree from a highly-rated institution with evidence of intellectual distinction
• Strategic operator with the ability to develop clear plans across near, medium and long term horizons and then develop a plan to execute on said strategy
• Extremely strong research, reasoning, and analytical skills demonstrated in a professional setting
• Impressive ability to communicate clearly and concisely, both verbally and in writing
• Very technically savvy; not just with standard productivity tools (e.g., Office/Excel) but modern AI apps and the aptitude to pick up new technologies as well
• Maniacal attention to detail, incredible organizational skills, and proactivity are absolutely paramount requirements for this role
• Wired with a "move fast and get it done" mindset for any task - big or small - that can come up with creative solutions on the spot to challenges that may arise
• High EQ with great interpersonal skills and ability to operate in a tight-knit team environment
• Excellent references with demonstrated longevity at previous roles

Responsibilities include (but are not limited to):

• Spearheading various strategic initiatives for Principal - including requirements specification, strategy design, and execution plan
• Assessing overall support needs of the Principal and family and putting in place workflows/processes to streamline and simplify operations
• Handling tasks of a highly confidential nature with the utmost discretion and professionalism
• Researching, organizing and arranging travel for the family, including flights, accommodations, transportation, activities, etc.
• Conducting research and executing on various topics related to lifestyle and philanthropic needs, children's activities, etc
• Overseeing Principal and family calendars, including scheduling appointments, meetings, and events
• Identifying need for various advisors / vendors, researching / screening options, and managing / hosting vendors as necessary
• Building and maintaining positive relationships with all stakeholders, including family members, staff, vendors, and contractors

Logistics:

• Full-time Monday-Friday but flexibility to occasionally work after hours / weekend
• Predominantly remote but with ability to be on-site at family home (Lafayette / Orinda area) when needed
• LOCAL CANDIDATES ONLY

Compensation:

• $100K+ per year | DOE
• Health benefits
• Paid vacation / sick days / holidays
• Annual performance and salary review
• Discretionary bonus

NIBBI SUMMARY

Nibbi Brothers has been a member of the Bay Area’s construction community since 1950. The Company is known for its integrity, innovation, quality and contributions to the communities in which it works. Nibbi’s safety program often exceeds federal and state requirements, demonstrating that the safety and wellbeing of everyone associated with our projects is the highest priority. Core markets include commercial, civic, seismic retrofits, historic restoration, waterfront structures, education, housing, hospitality, and community-based facilities. Nibbi self-performs production framing and structural concrete. Our projects range in size from $5 million to over $200 million.

Nibbi provides its people with comprehensive benefits and opportunities for career development. We encourage continuing education at all levels. We are proud of our friendly, family culture that is based on respect, collaboration and a strong work/life balance.

POSITION SUMMARY

The Project Manager’s primary responsibility is to manage, in collaboration with the Superintendent, the successful completion of assigned projects. The Project Manager is the lead for project financials, risk management, and client relations. Occasional travel is required. This position reports to the Project Executive.

ESSENTIAL FUNCTIONS

• Manage financials, risk management, and client relations of assigned projects from pre-construction to closeout.
• Ensure Nibbi’s standards of safety and quality are adhered to by assertively championing Nibbi’s safety culture to project team and subcontractors.
• Mentor and develop field team members while effectively managing the overall team.
• Work collaboratively with Superintendent, project team members, and field.
• Represent Nibbi in a professional manner.

RESPONSIBILITIES

• Manage the field and project team successfully and collaboratively.
• Establish and maintain positive and effective relationships with clients, Construction Managers, project team, consultants/architect/engineers, subcontractors, adjacent community, trade unions, and governmental agencies.
• Actively participate in project buy-out and formalizing subcontractors.
• Review all project documents, including project submittals, RFIs, and shop drawings, for completeness and accuracy.
• Collaborate with the Pre-Con department to write and ensure execution of all subcontracts and purchase orders.
• Assist Superintendent with initial project set-up including site logistics.
• Create and enforce a site-specific emergency action plan for assigned projects in collaboration with the Superintendent.
• Use project management and scheduling software consistently and accurately.
• Responsible for managing project financials, billings, and cost procedures.
• Responsible for the financial oversight of field labor.
• Conduct team meetings, owner/architect meetings, and safety audits.
• Produce project specific status job status review reports.
• Manage project closeout.
• Attend company and industry events including meetings, trainings, workshops, etc.
• Other related duties as assigned or needed.

QUALIFICATIONS

Degree in Construction Management, or related field, and 4-5 years of experience as an Assistant Project Manager, or equivalent role, in the construction industry. The ideal candidate will have experience with apartment complex construction rehabilitation projects. Candidates must have a solid understanding of the construction industry, job site safety requirements, contract management, planning and scheduling, budgets, building products, and relevant technology. This position requires a high level of fluency reading plans, specifications, and related project documents. Key competencies are leadership, initiative, communication, teamwork, managing for results, and coaching & mentoring.

Technical Skills: ProCore, Tekla, On-Screen Take-off, Primavera P6, MS Office Suite.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee, with or without reasonable accommodation, to successfully perform the essential functions of this job. While performing the duties of this job the employee may be exposed to conditions that include weather such as heat and/or humidity and cold, fumes or airborne particles, exposure to dust and asphalt, and moving mechanical parts. There may be occasional exposure to toxic or caustic chemicals. Conditions can also include risk of electrical shock and risk of vibration. The noise level in the work environment can often be loud.

The Project Manager is regularly required to:

• Walk, climb stairs, sit, and stand.
• Talk and hear at normal levels.
• See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus.
• Reach with hands and arms.
• Use hands and fingers to operate tools and other business machines.
• Lift and/or move up to 50 lbs.

COMPENSATION & BENEFITS

Comprehensive medical, dental, and vision

Flex plans

Life insurance

Supplemental insurance plans

401K with employer matching

Vehicle allowance

PTO

Holidays

Incentive compensation bonus

Educational reimbursement

Student loan repayment assistance

The expected salary range for this role is between $135,000 and $140,000 annually, depending on experience.

Nibbi Brothers is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other personal characteristic protected by law. Employment decisions are made on the basis of qualifications, merit, and business need.

Must be authorized to work in the US now and in the future without employer sponsorship. Nibbi Brothers uses E-Verify.

Contractor’s License #757362

Senior Superintendent | San Franciscos | $185,000–$215,000 + Executive Benefits

As a recruitment partner representing one of the most respected national general contractors in the U.S., we are confidentially seeking an elite Senior Superintendent to lead landmark ground-up K-12 builds across Northern California.

This is not a “keep-the-schedule-moving” role. This is for a field leader who commands $60M–$100M+ projects with precision, presence, and performance.

Why This Opportunity Stands Apart:

Our client is a nationally recognized, design-forward builder known for delivering complex public-sector projects with discipline and innovation. Their Northern California division is expanding due to repeat client wins and a strong forward backlog in large-scale K-12 construction.

They are looking for a true builder — someone who thrives in high-visibility environments where safety, schedule, quality, and stakeholder coordination must operate flawlessly.

If you have led major ground-up education, hospital, commercial, multifamily, or industrial builds in Northern California — and you are ready to take ownership of marquee projects — this is your platform.

What You’ll Be Trusted To Lead:

• Full on-site leadership of $60M–$100M+ ground-up K-12 projects
• Direct oversight of Assistant Superintendents, field engineers, and trade partners
• Implementation of Lean Construction methodologies at scale
• Advanced coordination using BIM/VDC workflows
• Complex phasing, site logistics, and stakeholder management (districts, municipalities, inspectors)
• Proactive risk management with zero-compromise safety culture

You will not be micromanaged — but you will be expected to perform at a top-tier level.

What Sets You Apart

We are looking for seasoned field leaders who bring:

• 15+ years of commercial construction experience
• Proven success delivering $60M–$100M+ ground-up projects
• Strong K-12 experience (highly preferred)
• Advanced Lean Construction expertise
• Deep BIM coordination experience
• Experience across Northern California markets
• Background in large commercial, healthcare, multifamily, or industrial builds
• Strong subcontractor command and client-facing leadership presence

You are calm under pressure. You lead from the front. You know how to build culture on-site — not just buildings.

Compensation & Executive-Level Benefits:

• $185,000–$215,000 base salary
• Competitive bonus structure
• Comprehensive healthcare package
• 401(k) with strong company contribution
• Vehicle allowance / project-based support
• Long-term stability with a national platform

Interviews are scheduled to take place next week so if you’re interested in hearing more about this and other roles, then please get in touch asap to discuss further at 48 or send your resume to

Our client is seeking a dedicated, thoughtful Executive Assistant to join their growing team. This role supports fast-paced executives and calls for exceptional professionalism, adaptability, and strong attention to detail. It’s an exciting opportunity to make a real impact within a thriving organization.

Executive Assistant

Responsibilities:

• Schedule and adjust meetings and calls, internally and externally
• Proactively manage CEO’s calendar and inbox
• Go to contact for scheduling, travel coordination, and administrative support
• Arrange and manage all logistics for travel
• Submit expenses and reconcile credit cards
• Manage shipping and receiving via FedEx, UPS, USPS, etc.
• Oversee office and vendors for office supplies, maintenance, etc.
• Event planning and coordination
• Provide ad hoc project support, including PowerPoint presentations

Qualifications

• Bachelor’s degree ideal
• 4+ years EA experience
• Proactive and resourceful team player with the ability to also be extremely effective independently and work in fast-paced environments
• Clear oral and written communication skills
• Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• A forward-looking thinker who actively seeks opportunities and proposes solutions
• Experience drafting, editing, and formatting presentations

Competitive base salary, health benefits and other excellent perks!