Logistics And Warehousing Jobs in Berkeley

Role & Responsibilities:

• Plan, monitor, direct, and assign workload to station staff.
• Ensure freight is managed efficiently, including completion of correct documentation, fulfillment is completed, compliance requirements are met, customer SOPs are followed, costs are controlled, and accounts are billed and paid correctly.
• Coach and train all station staff, including cross training employees, and ensuring staff complete all required MEC trainings on time.
• Work closely with MEC sales, management, and other internal team member to respond promptly to customer needs, suggest and implement corrective action when issues arise, and take accountability for offering solutions when problems are presented.
• Proactively assist other members of MEC in order to help MEC achieve its vision and strategic goals.
• Daily report monitoring validating that KPIs are being met including but not limited to:
• Properly filing AES
• On Time Billing
• Work with District Manager to monitor P&L, acting as a secondary owner for oversight and monitoring.
• Maintaining and creating business relations with local vendors including but not limited to truckers and airline carriers.
• For stations with warehouse operations, ensure proper understanding of the fundamentals of warehousing operations including validating that warehouse is adequate to support station operations.
• Other duties as assigned by management.

Qualifications:

• Bachelor’s degree in related field.
• Minimum 5 years of experience in freight forwarding, with experience in air and ocean operations required.
• Minimum 3 years of customer service experience, with demonstrated customer service standards that have exceeded expectations.
• DG, Hazmat, TSA Certification.
• Knowledge of Incoterms.
• Experience handling bonded freight and out-of-gauge or project cargo required.
• A basic understanding of the fundamentals of warehouse and trucking operations required.
• Strong attention to detail, with the ability to respond to requests with urgency and take corrective action when problems arise.
• Strong time management skills and the ability to multi-task and prioritize in a fast-paced environment, while exercising sound judgement.
• Must be self-motivated, customer-service oriented, and eager to ensure the success of the team.
• Knowledge in Microsoft Office required, CW1 preferred.

MEC values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Life & Disability Insurance, Sick, and Vacation. MEC reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

Logistical Planner

Start: Immediate

Duration: Through June 2027

Location: Hybrid from Oakland, CA – Onsite 3x weekly

Pay Rate: $55.00 Per Hour + All Benefits

Responsibilities

• Oversee supply planning function for a complex and diverse set of multiple material categories.

• Review and release purchase requisitions, initiate stock transfers, and expedite with vendors as needed to meet project start dates.

• Closely coordinate and communicate allocation plans in the event of material shortages.

• Provide off-hour material procurement and expediting support during storms and other emergencies.

• Interacts with program management, construction, and business finance organizations regularly to socialize supply plans and related assumptions.

• Maintain SAP planning parameters in alignment with forecasts that achieve target fill rate and inventory turnover performance.

• Presents findings and makes recommendations to function management

• Coach peers in supply planning concepts and lead continuous improvement efforts utilizing lean six sigma tools.

Requirements

• Must have experience in Logistics/Supply Chain with 7+ years of experience
• Must have Demonstrated proficiency in inventory management, statistics, forecasting, and forecasting methods with an understanding of their financial and operational impacts.
• Must have Hands-on SAP experience, and knowledge of lean six sigma concepts.
• Must have Strong analytical, organizational, decision making, presentation, and interpersonal skills
• Must have Strong Excel knowledge and experience, especially with VLOOKUP, Pivot Tables, Conditional Formatting, General Formulas, Shortcut Keys
• Must have Demonstrated proficiency in inventory management, statistics, forecasting and forecasting methods with an understanding of their financial and operational impacts.
• Must currently reside in Northern California

Certification Desired: APICS CPIM Certification

Logistics & Warehouse Planner

Job Description

The Logistics & Warehouse Planner is responsible for coordinating material flow, warehouse activities, and inventory levels across multiple projects. You’ll work closely with warehouse leads, production teams, purchasing, and suppliers to ensure materials are available when needed—avoiding shortages, delays, or inefficiencies.

Job Summary

You’ll plan and schedule deliveries, oversee warehouse allocation, track inventory levels, and align purchasing expectations to maintain a steady flow of materials throughout the operation. As a central point of communication between warehouse operations, suppliers, carriers, and internal teams, you will manage inquiries, delivery updates, schedule changes, and cancellations while keeping communication clear and consistent.

Essential Functions

Determine required materials based on production schedules and warehouse stock levels.

Generate RFQs, purchase orders, and replenishment requests as needed.

Ensure incoming materials meet specifications, quality requirements, and cost standards.

Maintain accurate inventory records and ensure consistent supply to support daily operations.

Coordinate cross-department communication on inventory needs, delivery timelines, and supplier payments.

Track warehouse throughput, inbound/outbound volumes, and material usage trends.

Schedule and oversee the receipt, storage, staging, and delivery of materials and finished goods.

Liaise with suppliers, distributors, carriers, and internal teams regarding logistics and warehouse requirements.

Manage inventory discrepancies, schedule changes, and order cancellations.

Prepare cost estimates, inventory forecasts, KPIs, and operational performance reports.

Essential Requirements

Ability to analyze demand forecasts, warehouse capacity, and material consumption.

Experience generating RFQs, purchase orders, replenishment schedules, or logistics documentation.

Knowledge of warehouse operations, material compliance, inventory control, and cost management.

Strong organizational, communication, and problem-solving skills.

Ability to prioritize tasks and work in a fast-paced environment.

Other Functions

Collaborate with quality control to ensure incoming and outgoing materials meet company standards.

Identify warehouse bottlenecks, improve material flow, and support continuous improvement initiatives.

Monitor market trends, supplier performance, and customer needs to adjust inventory strategies.

Support cycle counts, physical inventory, and warehouse audits.

Job Requirements

Bachelor’s Degree in Supply Chain, Logistics, Operations Management, Business, Industrial Engineering, or related field (or equivalent experience).

Prior experience in logistics planning, warehouse coordination, or inventory management preferred.

Job Type: Full-time

Title: Logistical Planner

Location: Oakland, CA

Mode: Hybrid

Duration – 16+ month

Type: Contract w2

TOP THINGS LOOKING FOR:

1. Demonstrated proficiency in inventory management, statistics, forecasting and forecasting methods with an understanding of their financial and operational impacts.

2. Hands-on SAP experience, and knowledge of lean six sigma concepts.

3. Strong analytical, organizational, decision making, presentation, and interpersonal skills

4. Strong Excel knowledge and experience, especially with VLOOKUP, Pivot Tables, Conditional Formatting, General Formulas, Shortcut Keys

TOP SKILL SETS LOOKING FOR IN A CANDIDATE:

Hands-on SAP experience

Strong Excel knowledge and experience, especially with VLOOKUP, Pivot Tables, Conditional Formatting, General Formulas, Shortcut Keys

Strong analytical, organizational, decision making, presentation, and interpersonal skills

Job Responsibilities

• Oversee supply planning function for a complex and diverse set of multiple material categories.

• Review and release purchase requisitions, initiate stock transfers, and expedite with vendors as needed to meet project start dates.

• Closely coordinate and communicate allocation plans in the event of material shortages.

• Provide off-hour material procurement and expediting support during storms and other emergencies.

• Interacts with program management, construction, and business finance organizations regularly to socialize supply plans and related assumptions.

• Maintain SAP planning parameters in alignment with forecasts that achieve target fill rate and inventory turnover performance.

• Presents findings and makes recommendations to function management

• Coach peers in supply planning concepts and lead continuous improvement efforts utilizing lean six sigma tools

Our Crew Members create a warm and friendly shopping experience in our stores. We answer questions, offer suggestions, and ensure our customers know they are welcomed and cared for. We entertain customers and make grocery shopping an exciting adventure.

Some responsibilities may include:

• Working on teams to accomplish goals
• Operating the cash register in a fun and efficient manner
• Bagging groceries with care
• Stocking shelves
• Creating signage to inform and delight customers
• Helping customers find their favorite products

You'll learn a lot. You're not stuck doing one task here. Each Crew Member contributes to creating a WOW customer experience by participating in all aspects of the job.

If you have experience in art including penmanship, working with chalk, and large signage, that's a plus.

If you have a passion for people and a fervor for food, we'd love to meet you. We can teach you the rest.

Stores have the greatest need for people that can work evenings and weekends.

Trader Joe's is an equal-opportunity employer and is committed to hiring a diverse Crew.

About Pinterest:

Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we're on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product.

Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other's unique experiences and embrace theflexibility to do your best work. Creating a career you love? It's Possible.

At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we're looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we'll explore your foundational skills and how you collaborate with AI.

Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here.

Pinterest is looking for a Sr. Staff Quantitative Researcher (Quant UXR) to lead quantitative research at the intersection of our consumer- and advertiser-facing orgs. We're looking for a seasoned quantitative researcher ready to identify the most important ecosystem-level questions and to create and execute a learning agenda to address them. In this role, you'll bring expertise in behavioral analysis, statistical modeling, and survey methods to design, execute, and communicate strategic research on a deadline in a fast-paced environment. You'll uncover opportunities and solutions that balance engagement and revenue goals, present your results to senior audiences, and partner with other leaders to develop strategy that executes on our learnings. With this role, you'll have ownership of a broad problem space, autonomy to set and execute the learning agenda, and impact over the holistic Pinner experience.

What you'll do:

• 
  
• Work across monetization teams and as needed collaborate with consumer facing orgs to define and address complex, monetization impacting ecosystem - questions with implications for the business and overall user experience
  
• Proactively guide teams to the most important questions and problems to address for users and/or the business; set the quantitative learning agenda for Monetization and decide on the best approaches to address it
  
• Prioritize and conduct quantitative research that varies in approach, scale, scope, timeframe and methodology, while balancing effort against priority and impact
  
• Explore the intersection of perceptions/attitudes and behaviors through surveys and deep behavioral analysis
  
• Participate in the development of user-centric metrics for Monetization teams while aiding in the development of core centric user metrics
  
• Elevate topics from the learning agenda that would be best to present to senior leadership and tailor deliverables and socialization efforts for these audiences.
  
• Bring together a holistic understanding of the problem space from behavioral analyses, experiment learnings, qualitative insights, and own work to inform product and business decisions
  
• Lead strategic initiatives and actively engage in the development of strategy with Product, Design, Engineering, and Data Science partners
  
• Partner with research managers to set the quantitative research direction and provide guidance to more junior quantitative researchers
  
  

What we're looking for:

• 
  
• Bachelor's/Master's degree in a relevant field such as human computer interaction or psychology or equivalent experience
  
• 7+ years of experience in quantitative product/user experience research with experience leading end-to-end quantitative research studies; an advanced degree in Statistics, Mathematics, or Economics is a plus but not required
  
• Experience with Ad product development/UX research preferred
  
• Knowledgeable of relevant statistical concepts (significance testing, regression/linear models).
  
• Experience with a wide range of quantitative research approaches and methods, experimentation at scale, various survey methodologies and advanced data techniques (Max Diff, Conjoint, Segmentations, Drivers Analysis)
  
• Experience with longitudinal analysis, multilevel/mixed effects modeling, and survey weighting and strong SQL and Quantitative Programming skills (R, Python, etc.).
  
• Ability to synthesize data from multiple sources (surveys, behavioral, 3rd party) to craft clear insights with strategic business impact)
  
• Strong storytelling skills with experience turning data into actionable insights and socializing across different departments (from ad sales executives to data scientists to high-level executives)
  
• Adept communicator with a bias toward action and an excellent collaborator, able to build strong relationships within various cross functional teams within and outside of the monetization org.
  
• Self-starter and problem solver who proactively partners with other (qual and quant) researchers and cross-functional partners, including Product, Data Science, Finance, Product Marketing, Content, Sales, Marketing, Comms, and Brand, to develop new research initiatives with high comfort working in ambiguity
  
• Knows how to 'right size' research approach, i.e., when to deploy tried and tested tools and when to try something new
  
• PhD preferred, in computational social sciences (e.g. Economics, sociology, psychology), statistics, computer science, related field, or equivalent practical experience
  

Relocation Statement:

• 
  
• This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.
  

In-Office Requirement Statement:

• 
  
• We let the type of work you do guide the collaboration style. That means we're not always working in an office, but we continue to gather for key moments of collaboration and connection.
  
• This role will need to be in the office for in-person collaboration 1-2 times/quarter and therefore can be situated anywhere in the country.
  

#LI-BL5

#LI-REMOTE

At Pinterest we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.

Information regarding the culture at Pinterest and benefits available for this position can be found here.

Our Commitment to Inclusion:

Staff Attorney (Immigration)

ABOUT THE POSITION

LSC seeks an attorney to represent children in immigration proceedings. Our immigration clients are primarily monolingual Spanish speakers and also include Central American and Mexican indigenous youth as well as youth of African descent. We welcome applicants at all levels and provide opportunities for training and leadership. Review of candidates will begin immediately and continue until the position is filled.

Key areas of responsibilities include:

· Conducting legal screenings, client interviews, and factual and legal investigations, counseling clients, developing case strategies and case plans, and engaging in oral and written advocacy as part of representing children in immigration matters (primarily Special Immigrant Juvenile Status, Asylum, T and U visa cases)

· Representing non-detained youth in Immigration Court proceedings and related state court matters (probate guardianship and dependency as needed), as well as applications before U.S. Citizenship & Immigration Services (USCIS) and cases before Board of Immigration Appeals (BIA)

· Engaging in advocacy efforts on behalf of children, including conducting community presentations for children, families, schools, and community organizations

· Representing LSC in local and national coalitions and collaboratives as needed

· Occasional on-call attorney rotations with the Rapid Response Network

· Other duties as assigned

Qualifications:

· 0-4 years experience as a licensed attorney. Current California Bar Membership in good standing preferred – candidates barred in good standing in other states who are eligible for provisional licensure will also be considered, but presence in the SF Bay Area is required. We will consider candidates with pending Bar Exam results.

· Fluency in Spanish strongly preferred

· Prior experience in the practice of immigration law preferred

· Experience working with children who have experienced trauma preferred

· Excellent research, analytical, writing and verbal communication skills

· A strong commitment to the rights of youth

· Ability to respond quickly and efficiently to the demands and deadlines of a fast-paced caseload

· Well-organized, motivated, creative, and independent, yet also able to work cooperatively in an interdisciplinary team-oriented environment

· Commitment to providing services with cultural humility and with an approach that values all individuals and respects differences regarding race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability, socio-economic circumstance, immigration status, and record of arrest or conviction

· Ability to work efficiently and effectively under pressure and in crisis situations

SALARY & BENEFITS

Salary scale is non-negotiable and is based on years of relevant full-time experience as an attorney, ranging from $78,13 years). Benefits include fully paid health insurance for employees and majority paid for child dependents (medical, dental, and vision), retirement contribution and generous paid leave (vacation, sick, holiday, and sabbatical). LSC also offers a flexible spending account for qualified health expenditures.

LSC has a "hybrid" model in which the employee can work a blend of field, home and office. This position is based in San Francisco and requires presence in the area with the ability to come to the office and other locations in the Bay Area.

This position is in a bargaining unit represented by IFPTE Local 20.

APPLICATION PROCESS

Please send cover letter, resume, and contact information for three references to with "Immigration Staff Attorney" in the subject line. In your cover letter, please address the following in order for your application to be considered:

LSC's clientele is extremely diverse, and the majority of our clients are low-income youth of color. To ensure that our agency is best serving these children, LSC strives to promote an evolving set of behaviors and attitudes amongst our staff, as well as policies that enable us to work effectively in all cross-cultural situations, with clients, with our coworkers, and with the community. We see this as a commitment to enhance the provision of our services to all clients; to raise the level of positive client outcomes; and to create an inclusive and respectful workplace in which differences are acknowledged and valued. How do you think your personal background or experiences, professional or otherwise, have prepared you to contribute to our commitment to cultural humility and diversity amongst our staff? Feel free to think broadly about your response to this question, applying various aspects of your life and personal experiences.

ABOUT LEGAL SERVICES FOR CHILDREN

Founded in 1975, Legal Services for Children ("LSC") is one of the country's first non-profit law firms dedicated to providing free legal representation and social work services to children. Our mission is to ensure that all children in the San Francisco Bay Area are raised in a safe environment with equal access to a meaningful education and other services that are necessary to thrive and grow. We believe that youth deserve positive alternatives to unnecessary placement in foster care, juvenile justice facilities, and immigration detention. LSC started the interdisciplinary approach that is considered a best practice in juvenile law today. We deploy attorney-social worker teams to assist Bay Area children who need to access the legal system to stabilize or improve their lives. LSC's attorneys represent children in legal matters that involve guardianship, dependency, school discipline, immigration, and other civil legal matters. Our social workers provide crisis intervention, case management, counseling, and psychosocial assessments. LSC staff also engage in policy and advocacy projects aimed at advancing the rights of children.

To promote social justice and best serve our clients, LSC is committed to maintaining a diverse staff and providing services with cultural humility. We are committed to fostering, cultivating and preserving a culture of equity, diversity and inclusion and ensuring a workplace where staff can flourish and grow professionally, and well beyond. We strongly encourage candidates from traditionally underrepresented communities and historically oppressed groups including People of Color and LGBTQ individuals to apply. Bilingual/bicultural candidates are strongly encouraged to apply.

The ideal candidate will be responsible for managing warehouse operations of a 3PL style warehouse. These operations include shipping, inventory management and e-commerce order fulfilment. Your goal will be to increase operational efficiency and ensure a safe environment.

Responsibilities:

• Track and manage inventory and e-commerce order fulfilment
• Inspect warehouse and keep the warehouse clean and safe
• Manage warehouse staff
• Evaluate performance metrics to ensure quality delivery and cost-efficient work-flow processes
• Drive improvement to internal processes and WMS

Qualifications:

• 5+ years of 3PL warehouse management experience
• 5+ years e-commerce/individual package fulfilment
• 5+ years enterprise WMS experience - NetSuite/Oracle/SAP etc
• 5+ years experience managing scheduling and resource management of a team of at least 10 people
• Experience with pick and pack workflow, packaging and kitting
• Experience setting up a physical warehouse from scratch

FIELD & OFFICE ADMINISTRATOR AND OPERATIONS COORDINATOR

RISE Homes – San Mateo, California

POSITION SUMMARY

RISE Homes is hiring a Field & Office Operations Admin & Coordinator to support the physical and logistical side of our residential real estate business across the San Francisco Peninsula and Bay Area.

This role handles the hands-on execution that keeps listings prepared, marketing materials ready, vendors coordinated on site, and the office organized and professional. You will be out at properties, vendors, printers, and the office daily — ensuring everything is physically in place for listings, marketing, and events.

This is an ideal role for someone dependable, organized, detail-oriented, and comfortable managing many small but important tasks that keep a real estate team running smoothly.

ABOUT RISE HOMES

RISE Homes is a boutique real estate team based in San Mateo specializing in high-coordination residential listings, including probate and trust sales.

Our business manages multiple listings at once across the Bay Area, each requiring vendors, marketing, inspections, staging, and logistics. This role ensures the physical execution of those activities happens reliably and professionally.

CORE RESPONSIBILITIES

LISTING FIELD LOGISTICS

• Install and remove lockboxes at listings
• Pick up and deliver keys between office, agents, and vendors
• Install and remove yard signs and directional signs
• Deliver and set out brochures and property materials
• Check listing readiness before milestones (photos, staging, showings)
• Verify property access for vendors and inspectors
• Coordinate on-site logistics with the remote operations team

VENDOR & PROPERTY COORDINATION (ON-SITE)

• Meet painters, stagers, cleaners, photographers, and contractors at properties
• Provide access and confirm work scope
• Take photos or notes of progress and report back to team
• Confirm vendor completion and readiness
• Pick up or return materials related to listing prep
• Support staging install and removal logistics

(You are the on-site presence ensuring work happens as planned.)

MARKETING MATERIALS & PRINT COORDINATION

• Pick up brochures, flyers, postcards, and signage from printers
• Assemble brochure packets and marketing booklets
• Deliver marketing materials to listings and office
• Maintain inventory of signs, lockboxes, brochure boxes, and materials
• Prepare open house materials and supplies
• Organize and restock marketing storage areas

OFFICE OPERATIONS & PRESENTATION

• Keep office clean, organized, and professional
• Organize marketing materials, supplies, and equipment
• Maintain printer supplies and paper stock
• Assemble listing folders and presentation materials
• Prepare materials for meetings and events
• Ensure office readiness for clients and visitors

LISTING & EVENT SUPPORT

• Prepare open house kits and materials
• Deliver and pick up event supplies
• Assist with setup for client or community events
• Transport materials between office and event locations
• Support outreach and marketing logistics

INVENTORY & EQUIPMENT MANAGEMENT

• Track lockboxes, signs, keys, and marketing materials
• Maintain organized storage systems
• Report damaged or missing equipment
• Prepare materials for new listings
• Ensure supplies are stocked and ready

TOOLS & SYSTEMS

This role uses basic operational tools for coordination and communication:

• Google Drive (checklists, addresses, instructions)
• Slack (team communication)
• Maps / navigation tools
• Printer & office equipment
• Inventory trackers
• Phone camera for property updates

You will coordinate daily with the remote Executive Assistant and agents.

REQUIRED QUALIFICATIONS

• Valid driver’s license and reliable vehicle
• Comfortable driving throughout the Bay Area
• Highly dependable and punctual
• Organized and detail-oriented
• Comfortable handling many small tasks daily
• Professional and respectful with vendors and clients
• Able to lift and transport boxes and materials

IDEAL TRAITS

• Takes pride in organized, clean environments
• Notices details others miss
• Follows instructions precisely
• Self-directed once given tasks
• Calm and reliable under deadlines
• Enjoys hands-on work and movement

WORK STRUCTURE

• Full-time
• Based in San Mateo office
• Daily travel to listings and vendors across Bay Area
• Combination of office and field work
• Some weekend availability for listing needs

SUCCESS IN THIS ROLE LOOKS LIKE

• Listings always have signs, lockboxes, and materials ready
• Vendors have smooth property access
• Marketing materials are stocked and prepared
• Office remains clean and organized
• Events and open houses are prepared smoothly
• Agents never worry about physical logistics

ROLE RELATIONSHIP

This role works closely with:

• Founder & agents
• Remote Executive Assistant / Operations Coordinator
• Vendors and contractors
• Printers and marketing suppliers

You are the physical execution partner to the remote operations lead.

About the Company

ArtHaus Partners creates housing that is both inspiring and attainable. Founded in Oakland, we design, develop, and manage homes for the urban workforce—renters who have too often been priced out of the communities they support. With roots dating back to 1977, our team has grown into a fully integrated company committed to reimagining affordable housing.

Today we hold over $800 million in assets across 160 profitable residential and multifamily projects, with over 3700 units under management and development in over 60 buildings. By adhering to our five core investment principles – cycle resistance, resident experience, efficiency, cash flow and impact – we consistently create value.

About the Role

The Executive Assistant is a trusted partner to the CEO and senior leadership team, responsible for ensuring seamless daily operations, executive effectiveness, and high standards across administrative, operational, and client service functions. This role requires exceptional judgment, discretion, flexibility, and the ability to operate across strategic priorities and hands-on execution.

In addition to corporate responsibilities, this role supports family office functions, requiring a high level of trust, professionalism, and adaptability. The Executive Assistant will assist with select personal and household-related matters for the CEO and, when appropriate, provide support to immediate family members. Periodic travel is required to support executive meetings, site visits, investor engagements, company events, and family office needs.

Key Responsibilities

Executive & Strategic Support

• Act as a close partner to the CEO, supporting all aspects of executive workflow, priorities, and daily execution.
• Manage highly sensitive, high-volume email communications on behalf of the CEO, drafting nuanced responses and routing messages with appropriate context and urgency.
• Maintain a prioritized, organized running list of CEO action items, deadlines, and decision points.
• Travel with or in advance of the CEO as needed to support meetings, events, site visits, and off-site commitments.
• Maintain the highest level of confidentiality across executive, company, investor, and family office matters when applicable.

Calendaring for CEO/Executives/Business Development, Meetings & Follow-Through

• Coordinate complex in-person and virtual meetings with internal teams, investors, partners, and external stakeholders.
• Manage calendar holds, scheduling conflicts, conference room bookings, and multi-location meeting logistics.
• Prepare and distribute agendas and meeting materials in advance of meetings to ensure clarity and efficiency.
• Attend meetings as needed to take detailed notes, document decisions, and track action items with owners and deadlines.
• Distribute post-meeting summaries and follow-ups within 24 hours and track action items through completion.
• Track meeting timing throughout the day to ensure schedules remain on track and transitions are seamless.

Events & Client Service

• Coordinate investor, client meetings and events, including coffees, lunches, dinners, and off-site gatherings
• Create and send event invitations; manage guest lists, RSVPs, confirmations, and follow-up communications
• Coordinate event logistics such as catering orders, delivery, setup, teardown, and post-event cleanup
• Travel as required to support off-site meals, meetings, and events

Investor Relations & External Engagement

• Assist with preparation of investor communications, reports, presentations, and meeting materials.
• Support investor meetings, tours, and follow-ups in coordination with business development and asset management teams.
• Travel as needed to support investor meetings, property tours, and fundraising-related engagements.

Communications & Marketing Support

Support executive and company-level communications and light marketing initiatives, ensuring consistent, polished messaging across channels.

• Draft, edit, and coordinate internal and external communications, including executive announcements, partner communications, and company-wide updates.
• Assist with newsletter marketing, including content drafting, editing, scheduling, and coordination with design or distribution platforms.
• Support CEOs social media coordination by drafting captions, coordinating content calendars, and working with internal or external marketing partners as needed.
• Ensure written communications align with brand voice, executive tone, and strategic priorities.
• Track deadlines and approvals for marketing and communications deliverables to ensure timely execution.

Family Office & Personal Support

• Support family office operations including coordination of personal and business expenses, bill pay processes, and expense classification across company, family office, and personal accounts.
• Provide logistical and administrative support for personal matters related to the CEO, including scheduling, errands, reservations, and time-sensitive requests.
• Assist with personal event planning, household-related coordination, and property-related projects as needed.
• Provide support to immediate family members at the CEO’s direction, coordinating logistics, scheduling, and administrative needs.
• Assist with pet-related care coordination, including scheduling veterinary appointments, grooming, walking and transportation, and care arrangements during travel periods.
• Coordinate executive and family-related travel logistics including itineraries, accommodations, ground transportation, and troubleshooting during travel.

Qualifications & Attributes

• At least 3 Years EA Experience Supporting C-Level Executive is required.
• Highly proactive and anticipatory; identifies needs before being asked.
• Excellent Writing Skills (writing in Executive’s voice, social media copy, newsletters, high stakes external communications)
• Strong project management skills - clear system for tracking projects and providing updates
• At least 1 year of recent experience managing an Executive’s inbox and calendar
• Exceptionally organized with strong attention to detail and follow-through.
• Polished, warm, and hospitality-oriented with strong executive presence.
• Flexible and available to accommodate travel, off-site work, and time-sensitive personal requests.
• Calm under pressure and solution-focused.
• Comfort with quickly adapting to frequently shifting priorities.
• Trusted with sensitive information and exercises sound judgment at all times.
• Comfortable operating in both corporate and family office environments with professionalism and discretion.
• Must have a valid driver’s license and have reliable transportation.
• Must be willing to work out of our Oakland office. This is not a remote position.