Wellrithms Inc Ceo Jobs in Usa

Executive Assistant to the CEO / Senior Executive Operations Manager

Who We Are

Located in Melville, New York, Gerber Tours is a leading provider of high-quality Student travel programs. Our mission is to expertly create travel and performing arts programs that educates and inspires students, ignites their passions, and creates impactful lifelong memories. As the parent organization to American Classic Tours & Music Festivals, My Dance Dreams, and Contemporary Tours, we execute a vision of forever changing how every student sees the world around them.

We work in a fun, friendly and flexible environment filled with people who work diligently to make sure every program is unique and life-changing for our traveling students and educators. Our commitment to our culture and team members is just as important as our commitment to offering immersive, educational and inspiring opportunities for students. Gerber Tours is led by a seasoned executive team with decades of experience in the travel industry, demonstrating the strength of our culture, leadership stability, and long-term investment in our organization. Gerber Tours provides continuous learning opportunities and career growth for employees.

Job Description

Are you energized by bringing order to complexity and turning ideas into action?

Gerber Tours is seeking a highly capable Executive Assistant to the CEO / Senior Executive Operations Manager to serve as a true force multiplier for our CEO. This is not a traditional administrative role. This position is for someone who thrives on ownership, judgment, and follow-through—and who wants to play a central role in how the company operates day to day.

In this role, you will run the operating system of the CEO’s office: managing priorities, protecting time, ensuring follow-through on key initiatives, and acting as a trusted partner in execution. You’ll work closely with leadership, manage communication flow, and make sure that what gets discussed actually gets done. This role is ideal for a senior-level executive assistant or operations-minded professional who enjoys being in the center of the action and is ready to take on meaningful responsibility.

Work Location:

• This position is fully in-office for the first six months. After six months, the role is eligible for one remote day per week, in alignment with company policy.

Key Responsibilities:

Executive & Calendar Management

• Own and manage the CEO’s calendar, ensuring priorities, meetings, travel, and focus time are aligned with company goals.
• Evaluate, prioritize, and anticipate scheduling needs, conflicts, and follow-ups to keep the CEO operating at peak effectiveness.
• Anticipate scheduling conflicts, preparation needs, and follow-ups before they become issues.

Inbox & Communication Management

• Manage the CEO’s inbox and communication flow, including prioritization, drafting responses, and tracking follow-ups.
• Serve as a key liaison between the CEO and internal and external stakeholders with professionalism and discretion.

Meeting & Travel Support

• Prepare meeting materials, attend select meetings, capture decisions and action items, and drive follow-through.
• Coordinate domestic and international travel and manage expense reporting for the CEO and Executive Team.

Execution, Follow-Through & Accountability

• Track and drive execution of CEO-led initiatives, ensuring commitments are met and priorities stay on schedule. (e.g., quarterly employee assessments).
• Maintain visibility into deadlines, deliverables, and leadership accountability across the organization.

Operations & Administrative Excellence

• Maintain organized records, files, and documentation while supporting leadership meetings, company events, and special projects.
• Identify and implement improvements to workflows, communication, and operational efficiency while handling sensitive information with discretion.

Qualifications:

• 5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced environment.
• Proven ability to manage complex calendars, competing priorities, and high-volume communication.
• Strong judgment and the confidence to prioritize, push back, and make recommendations when appropriate.
• Demonstrated experience tracking initiatives and ensuring follow-through without being asked.
• Exceptionally organized, detail-oriented, and reliable.
• Strong written and verbal communication skills.
• High level of discretion, emotional intelligence, and professionalism.
• Comfortable working in-office and being a visible presence within the organization.
• Experience in operations, project coordination, or a Chief of Staff–adjacent role is a plus.

Salary Range: $85,000 – $110,000

What Success Looks Like in This Role:

• The CEO’s days are organized, intentional, and focused on the highest-impact work.
• Meetings lead to clear action and consistent follow-through.
• Initiatives don’t stall after being discussed.
• Communication is streamlined, priorities are clear, and execution improves across the organization.
• The CEO gains meaningful leverage, clarity, and bandwidth.

Looking for a career with a great company? We have opportunities available in Liverpool, NY for Truck Drivers and Warehouse Associates.

Attend our hiring event where well provide you with information about our team and the open positions below.

Our leadership team looks forward to meeting you!

When: October 12th, 10am - 5pm

Where: 4560 Morgan Place

Liverpool, New York 60;13090

What we offer:

Competitive pay

Comprehensive benefit plan (medical, dental, vision, short/long term disability, life insurance and more)

Retirement benefits

Paid time off (vacation, holidays, PTO and sick)

Employee Discount Programs

Paid training

Opportunities for growth and career advancement

We have the following positions available:

Class A or B CDL Truck Driver (Home Nightly) - $21.00/hr with a $5,000 Sign-on Bonus ($3,000 payable at 90 days and $2,000 at 1 year).

- Responsible for safely and efficiently operating a vehicle to deliver hardgoods, compressed cylinders, and associated products.

Cylinder Processor (Warehouse Associate) - $20.00/hr

- Responsible for performing duties associated with filling, labeling & preparing low pressure packaged gas cylinders and maintaining the cryogenic liquid filling system.

Praxair Distribution, Inc., a Linde Company, Praxair Distribution, Inc. is the worlds largest industrial gas company. We take pride in making our plant more productive with products, services and technologies that include high-performance surface coatings as well as specialty, medical, and process gases. For more information, please visit us at the job fair or at 60; qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Our client, a premier consulting firm specializing in government relations, public affairs, and corporate intelligence in Nashville, TN (WeHo area), has engaged us to place a high-functioning, professional, polished, proactive, & solutions oriented individual in the role of Senior Executive Assistant (EA) to the CEO/Founder (approx. 75%) & his Business Partner (BP) (approx. 25%). The EA is the CEO's most trusted operational partner, and the person who makes it possible for the executives to operate at the level this firm requires of them. This isn't a traditional support role, it’s a high-trust, high-autonomy position for someone who understands how to work alongside a founder-operator: staying out of the way when things are moving, stepping in decisively when they aren't, and never making either executive feel managed. The CEO’s energy belongs on strategy, clients, & growth, and the BP’s energy belongs on strategy, project oversight, & developing work product. Everything else, the calendar, follow-through, systems, & operational details, belongs to this role. The EA will maintain a calm, steady presence in high-pressure moments, be invisible when things go well, and indispensable when they don’t. 

The right person for this role understands, at an instinctive level, how to work with a founder who values autonomy, dislikes being managed, and has built something significant without much operational structure. They won’t try to change how anyone operates, they'll build around it. This role is not for someone who needs direction, affirmation, or structured oversight to thrive, it's for someone who reads a room before speaking, earns trust quietly, and solves problems before they reach the executive's desk. If your instinct when something is broken is to schedule a check-in about it, this isn't the right role. If your instinct is to inform the executives with the problem/solution, fix it & then let them know it's handled, please read on. 

*Please do not contact our client directly.*

Hours: M-F: 8am-5pm w/flexibility when needed + ability to support monthly evening events (approx. 1-3 mainly hosting clients @ stadium suite) - Additional flexibility needed to receive communications outside of normal business hours, responding to urgent needs immediately, and prioritizing others accordingly

Travel for EA (mostly to D.C): Approx. 1x/month with CEO (potential for more) - approx. 1/2 day trips & 1/2 overnight

Core Responsibilities:

Calendar, Time, & Energy Management:

• Own the executives’ calendars end-to-end, actively protecting time for the work that matters & problem-solving their communication styles & independent decision-making
• Anticipate scheduling needs before they think to ask; reduce the number of decisions they have to make about their own time
• Ruthlessly guard against low-value commitments; propose alternatives rather than just declining
• Solve for open blocks on calendars so they have built-in flexibility & autonomy to utilize, preventing the need to constantly re-shuffle a full deck
• Prepare both for every meeting, delivered the way each prefers to receive information
• Coordinate travel, logistics, and engagements end-to-end
• Manage expense reporting, reconciliation, and any personal logistics that consume executive time

Communications & Stakeholder Management:

• Draft high-quality correspondence & briefing materials, and external communications on their behalf
• Serve as a communications bridge with senior clients, partners, government contacts, etc.; represent each professionally and with appropriate authority
• Screen & triage incoming communications; surface what needs attention & handle what doesn't
• Know when to act & when to ask — they should never feel like they’ve been committed to something without their knowledge
• Manage sensitive & confidential information with absolute discretion

Governance, Compliance, & Documentation:

• Maintain organized systems for contracts, governance documents, regulatory filings, and key records
• Ensure audit readiness, confidentiality standards, and records management without making it a production (based on checklist of required documents)
• Maintain standardized templates & SOPs so institutional knowledge lives in the system, not in anyone's head

Strategic Execution & Follow-Through:

• Convert their priorities into clear operational plans
• Track progress across initiatives and surface blockers before they become problems either has to solve themselves
• Produce concise, data-informed status updates that gives each clarity without demanding their time
• Close the loop on action items that come out of their meetings & conversations
• Identify when a decision is stalling & create the conditions for it to move forward
• Be a relentlessly solutions-oriented person; neither executive wants a “yes” person or a “no” person; they want someone who problem solves how to get something done

Operating Rhythm & Organizational Infrastructure:

• Design & maintain the operational cadence the firm needs
• Support the Salesforce CRM relationship alongside the Director of Ops: ensure client & relationship data is current, accurate, and useful to him, and act as the primary person to ensure 100% of staff are providing updated, accurate information that he can rely on & utilize
• Coordinate across the internal team to ensure nothing falls between functions
• Build systems that reduce their cognitive load, not add to it; every process you introduce should make their lives easier, not more structured
• Proactively identify operational gaps, risks, or inefficiencies, and bring solutions, not problems, to their attention
• Ensure clients receive regular communication, support, gifts, memos, etc. to own & manage against satisfaction

Decision Support:

• Assemble the information each needs to make decisions clearly & completely
• Offer options w/ tradeoffs, not recommendations disguised as facts; they'll form their own views
• Know which decisions require their direct attention and which ones you can resolve on their behalf, and have the judgment to tell the difference

Internal Accountability & Team Coordination (CEO):

• Create lightweight accountability mechanisms that keep projects & people on track without creating a management layer the CEO has to oversee
• Flag performance or delivery issues early, with context and a suggested path forward
• Coordinate across team members on cross-functional work; resolve dependencies & blockers at the staff level before they require the CEO's involvement

You’ll thrive here if you:

• Are energized by making someone else more effective rather than being recognized yourself
• Read people and rooms quickly, and adjust your approach without being told to
• Default to action over process — you figure out what needs to happen and do it
• Know how to introduce structure quietly: systems that work without being called systems
• Can sit with ambiguity & incomplete information w/out becoming anxious or unproductive
• Earn trust slowly & protect it fiercely; you understand that discretion is the baseline, not the bar
• Have a high tolerance for a principal who processes internally, communicates concisely, and doesn't offer much unsolicited feedback
• Are genuinely loyal — in the way you show up when things are hard

This role will not be a fit if you:

• Need regular check-ins, affirmation, or structured feedback to feel effective
• Manage up by making the executive aware of how hard you're working
• Default to scheduling a meeting when something is unclear instead of resolving it
• Are uncomfortable operating in a high-trust, low-oversight environment
• Take it personally when the CEO processes quietly or doesn't volunteer information
• Confuse loyalty w/ agreement — you can push back, but you do it once, privately, and then you execute

Qualifications:

Required

• 5+ years supporting a C-suite executive, founder, or senior principal in a fast-moving, high-stakes environment
• Demonstrated experience building & owning operational systems, not just maintaining them
• Exceptional written communication: able to produce correspondence, briefings, and materials in someone else's voice
• High emotional intelligence: able to read communication style & adapt without being coached to do so
• Proficiency w/ Salesforce or comparable CRM OR comfort learning new systems quickly
• Proficiency w/ project management tools (Asana, , or similar) & Microsoft 365 / Google Workspace & comfortable using AI (executive preference is Claude) 
• Proven ability to handle confidential & politically sensitive information in a government-adjacent environment
• Track record of operating autonomously in a low-structure environment without losing quality or follow-through

Preferred

• Prior EA experience supporting a founder or high-profile principal
• Familiarity w/ government relations, public affairs, or political environments
• Experience supporting a firm through growth, acquisition preparation, or organizational scaling
• Background in project management, operations, or strategic planning
• College degree

Compensation/Benefits: 

• Base Salary: $120,000-$150,000 + performance based bonuses (5% July / 10% Dec.)
• Vacation (15 days) + Paid Holidays (13)
• 401(k) w/ 3% employer match
• M/D/V (100% coverage for employee) 
• Maternity/Paternity leave
• Additional perks: complimentary snacks/coffee/drinks, Friday lunches, team social events, and access to suite for Titans game at least 1x/year

*Successful completion of reference & background checks are required prior to employment*

Note: We appreciate your interest in this opportunity & review all submissions. Candidates of interest will be contacted via email with a questionnaire to further assess potential fit & next steps. Those not selected will have their resume kept on file for consideration of other opportunities.

TMH, LLC provides equal opportunity employment, and doesn’t discriminate with recruitment of candidates or employment on the basis of race, color, religion, gender, sexual orientation, age, national origin, marital status, disability, military status, veteran status, or any other characteristics protected by law.

Executive Assistant to the CEO, CFO and C-Suite Team, Boston, Mass, Hybrid

A global and innovative energy solutions company is seeking an exceptional Executive Assistant to serve as a true “right hand” to the CEO, CFO as well as help others on the C-Suite team with some administrative work. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the CEO's CFO’s effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities. Excellent skills using AI is a MUST as well as a “can do” problem solving persona. This is 3 or 4 days in the office depending on what is going on.

About the Job:

Trusted Partner & Strategic Support

• Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
• Anticipate needs and proactively remove friction before issues arise.
• Prepare the CEO/CFO for meetings and conversations with context and background information; leverage AI to draft, summarize analyze and prepare materials.

Time, Energy & Focus Management

• Manage a complex and fluid calendar with an understanding of priorities and relationships, .
• Protect the CEO and CFO’s time by thoughtfully filtering requests and creating space for strategic thinking.
• Coordinate domestic and international travel including detailed itineraries.

Communication & Relationship Management

• Serve as a warm, professional liaison between the CEO/CFO and internal teams, partners, and external stakeholders.
• Draft and manage correspondence on the CEO and CFO’s behalf, ensuring tone, values, and intent are consistently reflected.

Information Flow & Follow-Through

• Distill information into clear, actionable insights for the CEO and CFO; create and edit PowerPoint presentations.
• Track commitments, decisions, and follow-ups to ensure momentum and accountability.
• Support special projects and initiatives that require coordination, and thoughtful execution.
• Plan quarterly meetings and events, dinners

About You

• Bachelor’s degree required.
• At least 5 years of experience supporting busy C-Suite executives, preferably in the tech or finance space and someone who thrives in a start- up type firm mentality.
• Strong written and verbal communication skills.
• High proficiency with Microsoft Office Suite
• Up to date and use AI Tools for daily work to increase productivity and improve processes
• Handle highly sensitive information with absolute discretion.
• High emotional intelligence and sound judgement.
• You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
• You value discretion, loyalty, and long-term partnership.
• You are highly organized, detail-oriented, and capable of managing multiple priorities without losing sight of the human element.
• You communicate with warmth, clarity, and confidence You bring polish and presence, while remaining grounded and approachable with a “high touch” service and team mentality.
• Base Salary, Discretionary Bonus, 100% Medical Health Care Coverage for Employee, Unlimited PTO

What Makes This Role Exceptional

This is far more than standard executive support—it’s strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically.

Key Responsibilities

• Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals.
• Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
• Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision.
• Executive Travel Orchestration: Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
• Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
• Project Overflow Management: Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes.
• Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight.
• Operational Agility: Adapt effortlessly—executing both polished presentations and granular operational details as needs shift.

Core Skills & Proficiencies

Hard Skills

• Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
• Highly proficient in Excel for reports and data management, without needing complex macros
• Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
• Tech fluent on both Mac and PC, with practical troubleshooting abilities
• Experienced with expense systems like Concur (or equivalents)
• Familiar with collaboration platforms: SharePoint, OneDrive, etc.
• Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
• Quick to master new technologies and internal systems
• Prior exposure to supporting Board of Directors is highly valuable

Soft Skills

• Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
• Meticulous attention to detail—anticipating errors before they surface
• Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
• Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
• Agile and resilient under pressure—fluidly pivoting as priorities shift
• Effective research and networking—you know who to ask or where to look to get things done
• Deep professional discretion—trusted with sensitive and confidential matters
• "Always on" mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
• Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one

Ideal Candidate Profile

• Bachelor’s degree or higher
• Minimum of 8 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
• A Career Executive Assistant—this is your calling, not a launchpad for something else

Why Elite Candidates Will Be Drawn to This Role

• A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
• Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
• A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence

VENTEON and HARVARD RESOURCE SOLUTIONS are hiring a Executive Assistant to provide direct support for the CEO of a large start- up company. This is a critical individual contributor role interfacing with the high-level executives at the company. Position requires exceptional judgement, professionalism, and the ability to operate with discretion in a highly dynamic, fast paced environment. The ideal candidate blends world-class executive administrative support with strong project management capability, working seamlessly with

C-Suite leaders, investors, board members, and cross functional teams. Role is responsible for ensuring CEO’s time, priorities, workflows, and communications are optimized for maximum impact while also leading select projects that advance organizational effectiveness.

POSITION TYPE: Fulltime, onsite position with regular overtime, weeknight, and weekend work expected on a regular basis.

PAY: Commensurate with years of experience, executive capability, and technical software competence. Salary range: $100,000 -$120,000 plus annual bonus, stock options, PTO, and Benefits package.

REQUIREMENTS of the Executive Assistant:

• 10+ years in executive support roles, with at least 5 years’ experience supporting a CEO or C‑suite executive strongly preferred. Background in high‑growth, fast‑paced, technology or manufacturing environments or start-up company.Strong critical thinking, decision‑making, and problem‑solving skills in a dynamic environment with the ability to anticipate needs, propose solutions proactively, and resolve issues independently.
• Exceptional organizational, prioritization, and time‑management skills; proven ability to manage multiple concurrent workstreams with precision.
• Demonstrated ability to work autonomously while building collaborative relationships across teams.
• Excellent written and verbal communication skills, with the ability to produce executive‑ready content and tailor messaging to diverse audiences.
• High degree of discretion, integrity, and professionalism in handling confidential information.
• Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.

Technical Skills

• Strong proficiency with AI, productivity, and collaboration tools (e.g., Smartsheet work management and automation platform, ChatGPT, Canva, AI, Amazon Narratives, Power BI, and SharePoint) is required.
• Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights.
• Ability and curiosity to learn and navigate modern technologies, systems, and internal tools quickly.
• Experience supporting virtual meeting management tools and executive communication platforms.

Personal Attributes

• Highly agile, resourceful, and solutions‑oriented.
• Calm under pressure with strong emotional intelligence and executive presence.
• Customer‑service mindset with a bias for action and continuous improvement.
• Keen attention to detail paired with the ability to see the bigger picture.

DUTIES of the Executive Assistant

Provide Executive Support

• Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
• Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
• Prepare, edit, and distribute meeting agendas, notes, summaries, and executive-level communications.
• Track deadlines and deliverables for CEO-related projects.
• Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
• Serve as a trusted liaison between the CEO and internal/external stakeholders, ensuring timely follow‑up, strong alignment, and consistent communication flow.
• Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
• Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
• Unlock additional time for the CEO to focus on high-impact strategic responsibilities by proactively managing administrative tasks and anticipating needs.
• Expected to be consistently available and responsive, providing whatever support is required—whether administrative, logistical, or strategic—to ensure the CEO can operate effectively and focus on high-priority responsibilities.

If you are a high performer and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you may not be a fit for this position.

At Venteon and Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Accounting & Finance, Engineering, and IT talent in the industry today.

Personal Assistant to CEO

Global Entertainment Company | New York, NY | Onsite

A global entertainment company is seeking a Personal Assistant to support the CEO in its Midtown NYC office.

This is a great opportunity to join a fast-growing entertainment organization producing and distributing high-caliber content. The New York office is a small, collaborative team (about 10 people), and this role will work closely with a team of assistants across multiple offices supporting a dynamic CEO with a fast-paced schedule.

This role is ideal for someone who wants to build a long-term career supporting senior leadership in the entertainment industry and thrives in a high-energy, no-ego environment.

Key Responsibilities

• Manage a complex, fast-moving CEO calendar
• Coordinate domestic and international travel (commercial and private aviation)
• Handle high-volume calls and communications
• Assist with both professional and personal tasks including appointments, errands, gifting, and family logistics
• Liaise with internal teams and external partners across offices in LA, Texas, NYC, and London
• Support general administrative and operational needs as priorities shift
• Provide occasional driving support for meetings, airports, productions, and events

Requirements

• Highly organized, proactive, and resourceful
• Comfortable supporting both professional and personal needs for an executive and family
• Strong discretion and sound judgment
• Valid passport and willingness to travel as needed
• Valid driver’s license

Details

• Onsite 5 days/week – Midtown West
• Hours typically 9am–7pm with flexibility as needed
• $22–25/hour + overtime (flexible for exceptional candidates)

A great opportunity to join a respected entertainment company with strong culture, excellent tenure, and exposure to a dynamic CEO.

A dynamic manufacturing company in Milwaukee, WI, is on the lookout for an experienced Executive Assistant to support the CEO and CFO. This isn't just an ordinary assistant role—it's your chance to be at the heart of the action, offering comprehensive administrative support while skillfully managing a variety of business needs that demand confidentiality and a sharp eye for detail. In this role, you will anticipate the needs of the CEO and CFO, juggling complex schedules, coordinating critical meetings, and keeping everything on track. Your proactive approach will be key to adapting to the fast-paced demands of this role. More than just support, you'll become a valued partner to the executive team, gaining insights into the business that few others have. The organization offers a competitive salary ranging from $100,000 to $125,000 based on experience, ensuring you are well-compensated for your expertise.

Responsibilities of the Executive Assistant to CEO:

• Keep the schedules of the top executives running like clockwork. Coordinate meetings, set appointments, and manage travel plans with precision and creativity
• Serve as the primary point of contact for the CEO and CFO, fielding calls, emails, and messages. Deliver timely responses and ensure nothing slips through the cracks
• Handle sensitive and confidential information with the utmost discretion. You’re the person the executives trust with the company’s most important secrets
• Draft, proofread, and format crucial documents, reports, presentations, and correspondence with an eye for detail. Your work will make the executive team shine
• Arrange complex domestic and international travel, taking care of every detail—from flights and accommodations to ground transportation—so the executives can focus on their work
• Prepare and submit expense reports, ensuring every detail is accurate and in line with company policies. Your precision will help keep the finances in order
• Assist in coordinating projects and presentations, ensuring smooth company updates and meetings. Organize off-site meetings and corporate events with flair, collaborating with multiple teams to create memorable experiences
• Demonstrate flexibility and resourcefulness to address unexpected issues and adapt to changing priorities. You're the glue that keeps the executive office running smoothly, no matter what challenges arise

Requirements of the Executive Assistant to CEO:

• Bachelor's degree or equivalent experience
• 10+ years of experience in supporting C-level executives
• Strong experience with Google Workspace applications
• Previous support experience in a global organization, demonstrating an understanding of global business practices is preferred
• Previous experience interacting with a private equity company is preferred
• Proven ability to handle sensitive information with strict confidentiality, especially relating to high-level company data or information
• Excellent organizational skills with a focus on detail, combined with advanced written and verbal communication abilities, particularly when interacting with senior executives
• Ability to prioritize tasks, manage complex projects, and take independent action in a fast-paced environment with minimal guidance

P- 18

Executive Assistant to CEO & COO (Naperville, In-Person)

Full-Time | Monday–Friday

SNT Biotech is a growing healthcare technology and diagnostics company focused on preventive screening solutions that help health plans and healthcare organizations close gaps in care.

We are seeking a highly polished, proactive, and exceptionally organized Executive Assistant to support our CEO and COO in our Naperville office.

This role is ideal for someone who has experience supporting senior executives in a fast-paced environment and who takes pride in keeping priorities organized, communications moving, and important follow-ups from falling through the cracks.

This is not a purely administrative role. In addition to executive support, this person will help coordinate business follow-up, organize leads and communications, and bring structure to a busy and growing organization.

This is an in-person role. Candidates must be able to commute to Naperville, Illinois Monday through Friday.

Key Responsibilities

Executive Support

• Manage complex calendars for the CEO and COO

• Coordinate internal and external meetings across multiple priorities

• Monitor high-volume inboxes and flag priority items

• Prepare daily and weekly priority lists to support executive focus

• Coordinate travel arrangements and meeting logistics

Communication and Follow-Up

• Draft polished professional emails and meeting follow-ups

• Track action items and ensure next steps are completed

• Maintain organized notes and summaries from meetings

• Support preparation of presentations and key documents

Business and Client Coordination

• Organize conference leads and follow-up activity

• Coordinate outreach and meeting scheduling with prospective clients

• Maintain CRM updates (Salesforce or similar systems)

• Assist with proposal preparation and follow-up materials

• Help leadership stay organized around active opportunities and conversations

Administrative Organization

• Maintain organized digital files and trackers

• Help create structure around recurring administrative and business tasks

• Support day-to-day coordination that keeps leadership operating efficiently

Qualifications

• 5+ years of experience supporting senior executives (CEO, COO, founder, or other C-suite leaders)

• Excellent written and verbal communication skills

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities in a fast-moving environment

• High level of professionalism and discretion

• Comfortable using Google Workspace, Microsoft Office, LinkedIn, and CRM systems such as Salesforce

• Confident interacting with clients, partners, and senior stakeholders

• Must be able to work on-site in Naperville Monday through Friday

Preferred Experience

• Experience supporting executives in a founder-led or growing company

• Experience helping organize client follow-up or sales coordination

• Familiarity with CRM systems and conference lead follow-up

• Experience working in healthcare, diagnostics, or other fast-paced industries

Compensation and Benefits

Salary range: $65,000 – $80,000 depending on experience

Benefits include

• Health insurance

• 401(k)

• Paid time off

Why This Role Matters

This role plays an important part in helping leadership stay organized, responsive, and focused as the company continues to grow. The right person will become a trusted partner in keeping communication, priorities, and follow-ups moving across the business.

How to Apply

Please submit your resume along with a short paragraph explaining why you would be a strong fit for this role. Candidates must be able to work on-site in Naperville, Illinois.

Company Description

ATLAS is a Real Estate Development & Investment firm specializing in Industrial, Multifamily, Retail, and Office assets. Headquartered in Scottsdale, AZ.

Role Description

This is a full-time, on-site role based in Scottsdale, AZ, supporting the Founder/CEO of ATLAS. The Executive Assistant will manage the CEO’s time, communication, and daily operating flow to ensure focus on high-value priorities across the business.

Responsibilities include:

• Managing and prioritizing the CEO’s calendar, ensuring alignment with key business objectives
• Serving as the primary filter for email, calls, and inbound requests
• Preparing for meetings with agendas, materials, and relevant context
• Tracking active deals, projects, and internal initiatives to ensure follow-through and accountability
• Coordinating communication across internal teams, partners, and investors
• Handling travel, expenses, and day-to-day logistics
• Supporting investor relations and maintaining CRM accuracy
• Anticipating needs, identifying issues early, and solving problems proactively

This role requires strong judgment, attention to detail, and the ability to operate with speed and discretion. The ideal candidate is highly organized, resourceful, and comfortable working in a fast-paced, entrepreneurial environment.

This is not a traditional administrative role—it is a high-leverage position designed to increase efficiency, reduce friction, and support execution across the firm.

Qualifications

• Proficiency in Executive Administrative Assistance and Administrative Assistance
• Strong Communication skills and a professional demeanor
• Excellent organizational and multitasking abilities
• Proficiency in relevant software tools such as Microsoft Office Suite
• Ability to prioritize tasks in a fast-paced environment with attention to detail
• Prior experience in real estate, finance, or similar industries is a plus
• Bachelor’s degree or equivalent experience is preferred