Upstream Bio Jobs in Usa

Schedule:

• Monday to Friday, 9:00am - 5:30pm

Work Location: In person

Ability to Commute:

• Torrance, CA 90502 (Required)

Experience:

• Home Infusion: 1 year (Preferred)

License/Certification:

• Pharmacy Technician License (Preferred)

Come Join the Premier Infusion & Healthcare Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work!

Premier Infusion and Healthcare Services is a preferred post-acute care partner for hospitals, physicians and families in Southern CA. Our rapidly growing home health and infusion services deliver high-quality, cost-effective care that empowers patients to manage their health at home. Customers choose Premier Infusion and Healthcare Services because we are united by a single, shared purpose: We are committed to bettering the quality of life for our patients. This is not only our stated mission but is what truly drives us each and every day. We believe that our greatest competitive advantage, our greatest asset are our employees, our Premier Family in and out of the office sets Premier apart.

PREMIER BENEFITS - For FULL TIME Employees:

● Competitive Pay

● 401K Matching Plan - Up to 4%

● Quarterly Bonus Opportunities

● Medical, Dental & Vision Insurance

● Employer Paid Life Insurance

● Short Term / Long Term Disability Insurance

● Paid Vacation Time Off

● Paid Holidays

● Referral Incentives

● Employee Assistance Programs

● Employee Discounts

● Fun Company Events

Description of Responsibilities

The Bio-Med Technician is responsible for receiving and monitoring stock of infusion pumps among other tasks.

Reporting Relationship

Designated Person

Scope of Supervision

None

Responsibilities include the following:

1. Check in pumps from service of patient’s care.

2. Carefully check pumps for damages.

3. Clean and test pumps for accuracy.

4. Make sure the infusion pumps are available for use.

5. Monitor stock of infusion pump daily.

6. Return Rental infusion pump back to vendors.

7. Arrange infusion pump pick return.

8. Provide support to Pharmacy Staff and other departments

Minimum Qualifications:

• Effective interpersonal, time management and organizational skills.
• Must be detail-oriented with accuracy.
• Compliant to safety rules.

Education and/or Experience:

• Must have a High School diploma or Graduation Equivalent Diploma (G.E.D.) or Higher.
• Prior experience in a pharmacy or home health company is of benefit.
• Prior experience in a consumer related business is also of benefit.
• Must possess excellent oral and written communication skills, with the ability to express technical issues in “layman” terms.

Equal Employment Opportunity (EEO)

It is the policy of Premier Infusion & Healthcare Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Premier Infusion & Healthcare Services will provide reasonable accommodations for qualified individuals with disabilities.

JOB OVERVIEW

Reporting to the Sr. Manager, EHS, the EHS Associate position supports all areas of Environment, Health, and Safety with a focus on waste management, emergency response programs, and regulatory compliance.

PRIMARY RESPONSIBILITIES

• Demonstrate environmental, health, and safety (EHS) expertise while fostering a culture of safety excellence and proactive commitment to workplace well-being.
• Drives conformance to the site’s EHS management system
• Establish effective programs, communications, and procedures that meet regulatory requirements and align with Piramal EHS Guidelines.
• Manage waste and recycling programs in accordance with DEP, DOT, RCRA, and EPA requirements through internal procedures, training, and coordination of vendors.
• Provide support for sitewide EHS leading and lagging indicator programs, with a drive to CAPA completion and achievement of EHS sitewide and corporate goals.
• Identify and assess workplace hazards, implementing necessary measures to minimize risks.
• Sustain Occupational Health programs both in-house and contracted.
• Perform periodic workplace inspections, audits and hazard assessments.
• Keep site emergency response procedures up to date, conduct training and drills.
• Participate and foster growth in Site Safety Committee.
• Support ESG and sustainability goals.
• Maintain personal protective equipment (PPE) hazard assessment program and inventories.
• Demonstrate financial stewardship.

QUALIFICATIONS/REQUIREMENTS

• Minimum of Associated Degree, Bachelor’s preferred, in a scientific discipline, Health and Safety or Environmental Science preferred, with 3-5 years experience in the EHS field.
• Experience in hazardous and non-hazardous waste management.
• Solid understanding of OSHA regulations with training development and delivery competency.
• Working knowledge of spill response and management techniques.
• Must possess problem solving, logic, and critical thinking skills and the ability to make sound, risk-based decisions.
• Must be able to work in a team environment with effective project planning/management, organization, and execution skills.
• Must have proficiency in the Microsoft Office Suite programs.
• Excellent oral and written communication skills.
• Ability to work effectively managing multiple projects independently with cross-functional departments and manage priorities to meet timelines.
• Must be innovative, proactive, resourceful and committed to continuous improvement.

WORK ENVIRONMENT

The position requires the ability to work in office and manufacturing settings with time spent performing “on the floor” activities in laboratory and manufacturing areas, as well as outdoor activities such as water sampling and roof inspections. Generally a day shift position, but may require very occasional overtime, evening, or weekend work with an ability to be reached after hours in case of emergency.

PHYSICAL REQUIREMENTS

• Lift up to 40 lbs.
• Able to work safely with heavy equipment.
• Regularly stand, walk, sit, use hands and fingers, feel objects, tools, controls, reach with hand and arms, talk, hear, and good vision.
• Ability to climb ladders, bend, stoop, and kneel.
• Individual may be required to wear Personal Protection Equipment including N95 respirators and Powered Air Purifying Respirators.
• Not allergic to chemicals or bio-substances found in laboratory or production facilities.

La Rabida Children’s Hospital provides specialized, family-centered health care to children with medically complex conditions, disabilities, and chronic illness. Through expertise, compassion, and advocacy we help children and their families reach their fullest potential, regardless of their ability to pay.

Our not-for-profit hospital, licensed for 49 beds, helps transition children from neonatal or pediatric intensive care to home, by providing medical, rehabilitative and developmental care, and by training families to continue treatments and manage the necessary equipment in the home. La Rabida also provides extensive rehabilitation for those recovering from wounds or burns and treatment for exacerbations of chronic conditions.

The hospital’s enhanced pediatric patient-centered medical home provides primary care to children with complex medical conditions and their siblings. Children with medical homes elsewhere come to La Rabida for specialty services. La Rabida offers a wide range of specialty services provided to children with sickle cell disease, diabetes, and many others. Children are supported in their emotional and developmental growth, particularly in cases where such growth has been interrupted by accident or disease.

Finally, La Rabida provides forensic and treatment services for children exposed to abuse and neglect, comprehensive assessments for youth in care, early intervention for children between 0 and 3 years of age. Care coordination services for medically complex children are also provided for those who are covered by a health plan and receive care from providers in Cook County

The EVS specialist assists in all operational activities, maintaining a pleasant, comfortable, and safe environment for patients, staff, and visitors. An EVS Specialist is responsible for collecting waste from all areas of the hospital including biohazard waste, buff/scrub/recoat floors, assist with laundry carts to and from floors to laundry room, and similar tasks.

• Collect waste from all areas of the hospital, including bio-hazard waste and store in designated area for pick-up
• Disinfect all dumpsters and waste areas
• Dust mop and wet mop floors
• Wash windows, clean stainless steel, door and door frames, elevator and grooves
• Buff/scrub/recoat floors
• Assist with laundry carts to and from floors and to laundry room, separate linen and distribute
  
  

• High school diploma or G.E.D preferred.
• Two to three years' experience in health care environmental services work preferred
• Some knowledge of infection control; techniques skills; experience in operative mechanical and electrical equipment preferred
  
  

La Rabida Children’s Hospital is very proud to be an Equal Employment Opportunity Employer

La Rabida is a place unlike any other. We understand the needs of families with children dealing with the most serious or complicated of conditions. With teams of the best healthcare providers in Chicago, we give continuous, comprehensive care, education, and support, helping families face their unique obstacles head-on.

La Rabida Children’s Hospital is very proud to be an Equal Employment Opportunity Employer.

Company Description

Variantyx is a technology-driven precision medicine company providing state-of-the-art diagnostic solutions for the rare genetic disorders and reproductive genetics markets, and treatment optimization in oncology. Our proprietary whole genome analysis platform allows us to better understand a person’s genetic makeup, leading to unmatched diagnostic capabilities and improved personalized treatment recommendations.

visit our website: Description

We are seeking an entry-level Specimen Processing Assistant to support our diagnostic laboratory team at our on-site facility in Framingham, MA. This full-time role involves receiving, processing, and organizing biological specimens, ensuring adherence to laboratory protocols and quality standards. Additional responsibilities include maintaining accurate records, utilizing laboratory tools and software, and collaborating with colleagues to streamline workflows and uphold compliance.

Saturday shift coverage needed.

Position Duties & Responsibilities:

• Receive and triage all patient specimens for testing.
• Accession and manage patient information within the LIMS.
• Collaborates with clinical Coordinators to verify missing patient/sample information.
• Biobanking: sorts samples and distributes them to the appropriate storage.
• Maintains designated laboratory equipment.
• Prepares samples for processing.
• Uses various laboratory computer systems for labeling, inquiry, results as needed.
• Disposes of bio-hazardous and chemical waste in the accessioning room.
• Assists with department quality and process improvement projects.
• Sets up supplies for the assigned work area
• Discards specimens as needed.
• Upholds all CLIA, CAP, NYS and other state regulations, as required.
• Call patients to verify and confirm personal information to identify samples
• Ensure accuracy of patient details in the lab's database, and update any discrepancies or changes.
• Update and document patient records in the Salesforce system
• Follow all HIPAA guidelines and confidentiality protocols to protect patient information at all times.

Education & Skills:

• High School degree
• Great organizational skills
• Clear and effective Communication skills
• Multitasking skills
• Must be able to speak/read/write in English
• Detail Oriented

JOB DESCRIPTION

One of our large pharmaceutical clients is looking to hire an Associate Scientist of Cell Banking to perform Cell Banking for the Cell Culture processes and/or bio-analytical testing within the API Large Molecule Process Development group in Malvern PA. The candidate's primary responsibilities will include but are not limited to the production, testing, inventory, and supply of Master, Working, and development Cell Banks for clinical, and commercial production as well as analytical testing for biopharmaceutical and cell therapy products.

Responsibilities will include:

-Support Cell banking organization by performing Cell banking for Cell Culture processes and analytical testing.

-Execute production, testing, and release of Master, Working, development, and analytical cell Banks and ensures the timely supply to customers.

-Work in a team environment as well as contributing individually to meet project timeline and objectives

-Participate in Cell culture and cryopreservation of cells using aseptic techniques under GMP Compliant conditions.

-Execute all activities per established procedures and protocols -Interface with internal and external customers to ship cell banks and supply critical information as per their requirements.

-Collaborate cross-functionally to represent Cell Banking department. -

Author, review, and approve technical documents, SOPs, and batch records

.

Required:

-Bachelor's degree in scientific field, preferably Biotech

-Minimum 1 year of experience working in a lab environment, preferably GMP

-Minimum 1-2 years of experience working within cell culture

-Minimum 1 year of experience working with Aseptic techniques

-GDP (Good documentation practice)

-Strong attention to detail -Extremely motivated individual

NYU Langone Hospital—Brooklyn is a full-service teaching hospital and Level I trauma center located in Sunset Park, Brooklyn. The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Position Summary:

We have an exciting opportunity to join our team as a Nursing Director Hospital Perioperative Services.

In this role, the successful candidate Responsible and accountable to the VP of Nursing in the directing, evaluating and improving nursing care processes, patient care systems and the interdisciplinary work environment for a clinical division on a 24/7 basis. Clinically works with nurse managers, physicians and other disciplines to achieve outcomes.

Job Responsibilities:

• Performs other duties as aligned with the mission, values and goals of the organization.
• Maintains and improves nursing practice standards; accountable with managers and coordinators for the quality of nursing care within a clinical division.
• Sets goals and program priorities within the division integrated with organizational philosophy and strategic plan
• Establishes, in conjunction with administration, a divisional budget and manages the division within the approved budget. Makes recommendations for changes based on assessment of salary and non-salary expenses. Develops and implements plans to increase efficiency and improve expense/revenue ratio
• Evaluates patient care in assigned areas by leading Performance Management activities, evaluating results and planning appropriate action with the managers to improve processes, systems and deficiencies.
• Participates in planning system changes involving other disciplines and departments and assists managers with implementation and evaluation as necessary
• Conducts performance appraisals on management staff in division and reviews performance appraisals of staff done by managers.
• Acts as resource to managers in all personnel actions including transfers, promotions, resignations, and corrective action.
• Hears grievances at Step 1I and takes appropriate action on a timely basis
• Interviews management staff and recommends hiring of applicants with appropriate skills and behaviors. Assists managers in staff interviews as needed.
• Provides an environment and leadership style which motivates, encourages and educates staff.
• Approves unit objectives and receives progress reports from managers on a regular basis
• Participates in or chairs appropriate councils, committees, activities and special projects representing the division, Nursing and/or the hospital.
• Participates actively in the hospital risk management and patient safety programs, and reports any high risk situation; assists in its correction and intervenes to minimize risk, and improve safety.
• Interprets implements, enforces and evaluates hospital, departmental and interdepartmental policies and procedures and participates in necessary revisions to promote evidence-based practices.
• Identifies needs for coordinated activity on behalf of patients in the division and initiates interdepartmental planning and solutions.
• Works collaboratively with Materials Management and Bio Medical Engineering to ensure adequate supplies and equipment.
• Makes daily rounds of area/s under his/her direction.
• Communicates regularly with managers and staff for all shifts as applicable.
• Solicits input and provides feedback on issues raised by the Nursing staff. Follows through until resolved. Makes recommendations based on employee suggestions
• Keeps the Vice President for Nursing informed on general operations, goals, and issues
• Maintains channels of communication in a positive, courteous and helpful manner.
• Demonstrates service excellence skills toward patients, visitors, physicians and co-workers. Serves as a role model and holds managers and staff accountable for same.
• Enhances professional growth and self-development.
• Applies information from education programs, workshops review of literature and specialty and/or nurse administrative organization to area(s) of responsibility
• Coaches nurse managers and staff in professional growth and development
• Provides and arranges for mandatory annual staff inservice education and promotes nursing excellence via clinical rounds, case reviews, quality and or research initiatives
• Demonstrates the ability to organize, plan and successfully effect change
• Ensures nursing regulatory and accreditation standards are met in area(s) of responsibility
• Acts as a patient advocate and reports adverse occurrences; plans and implements changes to prevent recurrence

Minimum Qualifications:

NYS RN Licensure

BSN, MSN or Health related field with theoretical background in nursing practice and administration required.

A minimum of five years of nursing practice with progressive experience in management.

Leadership Certification required

Demonstrated commitment to continuing professional development.

Knowledge of regulatory and accreditation standards for areas of responsibility. Excellent verbal and written communication skills.

Willingness to devote the time required completing assigned tasks on schedule.

Use this link to apply

Location:

Pembroke Pines, Florida

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary:

Directs the department's activities and resources to ensure alignment with the mission, values, and objectives of the department and organization. Plays a pivotal role in aligning patient care coordination and organizational goals, regulatory compliance, and financial stewardship. This role promotes a holistic approach to patient management and requires strong leadership skills to inspire and guide both the social work and case management teams in achieving shared goals while fostering collaboration. The Director oversees case management operations, executes initiatives to manage length of stay, prevents readmissions while ensuring resource allocation aligns with fiscal objectives. Manages a team who works under conditions that require quick informed decision making.

Responsibilities:

Prepares and evaluates departmental budgets and ensures that the department operates in compliance with allocated funding. Coordinates and directs internal/external audits.Plans and monitors staffing activities, including hiring, orienting, evaluating, disciplinary actions, and continuing education initiatives.Manages and evaluates department operations, including information technologies, service level determination and complaint management, to achieve performance and quality control objectives.Develops and implements departmental goals, plans, and standards consistent with the clinical, administrative, legal, and ethical requirements/objectives of the organization.

Competencies:

Education and Certification Requirements:

Accredited Program: Nursing (Required)Registered Nurse Compact License (RN LICENSE COMPACT) - Compact RN Multistate, Registered Nurse License (RN LICENSE) - State of Florida (FL)

Additional Job Information:

Complexity of Work: Requires critical thinking skills, effective communication skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. This role demands an expert level understanding of case management, social work practices, and roles in discharge planning to ensure high quality efficient patient care. This role must be able to balance the needs of the patients and the system's objectives while maintaining regulatory standards. Requires knowledge of State and Federal regulations governing discharge planning conditions of participation, hospital information systems (e.g., logician and IDX), staff development techniques and performance improvements processes. Required Work Experience: Five (5) years of experience in a case management setting with, at least, two (2) years of leadership experience within case management. Other Information: Master's degree preferred.

Working Conditions and Physical Requirements:

• Bending and Stooping = 0%
• Climbing = 0%
• Keyboard Entry = 80%
• Kneeling = 0%
• Lifting/Carrying Patients 35 Pounds or Greater = 40%
• Lifting or Carrying 0 - 25 lbs Non-Patient = 60%
• Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0%
• Lifting or Carrying > 75 lbs Non-Patient = 0%
• Pushing or Pulling 0 - 25 lbs Non-Patient = 60%
• Pushing or Pulling 26 - 75 lbs Non-Patient = 60%
• Pushing or Pulling > 75 lbs Non-Patient = 0%
• Reaching = 60%
• Repetitive Movement Foot/Leg = 0%
• Repetitive Movement Hand/Arm = 80%
• Running = 0%
• Sitting = 80%
• Squatting = 0%
• Standing = 80%
• Walking = 80%
• Audible Speech = 80%
• Hearing Acuity = 80%
• Smelling Acuity = 0%
• Taste Discrimination = 0%
• Depth Perception = 80%
• Distinguish Color = 80%
• Seeing - Far = 60%
• Seeing - Near = 80%
• Bio hazardous Waste = 60%
• Biological Hazards - Respiratory = 60%
• Biological Hazards - Skin or Ingestion = 60%
• Blood and/or Bodily Fluids = 60%
• Communicable Diseases and/or Pathogens = 60%
• Asbestos = 0%
• Cytotoxic Chemicals = 0%
• Dust = 60%
• Gas/Vapors/Fumes = 60%
• Hazardous Chemicals = 60%
• Hazardous Medication = 40%
• Latex = 60%
• Computer Monitor = 80%
• Domestic Animals = 60%
• Extreme Heat/Cold = 0%
• Fire Risk = 0%
• Hazardous Noise = 0%
• Heating Devices = 0%
• Hypoxia = 0%
• Laser/High Intensity Lights = 0%
• Magnetic Fields = 0%
• Moving Mechanical Parts = 0%
• Needles/Sharp Objects = 60%
• Potential Electric Shock = 0%
• Potential for Physical Assault = 60%
• Radiation = 0%
• Sudden Decompression During Flights = 0%
• Unprotected Heights = 0%
• Wet or Slippery Surfaces = 60%

Shift:

Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.

Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.

Employment is subject to post offer, pre-placement assessment, including drug testing.

If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email

An AI-driven company for agentic software development, is seeking a highly organized, proactive, and entrepreneurial Executive Assistant to serve as the strategic right-hand to their CEO, with occasional support for our CTO. This individual will play a crucial role in managing complex operations, supporting the company’s rapid growth, and ensuring seamless execution across both internal and external priorities.

This is a dynamic, high-impact position for someone who thrives in fast-paced, entrepreneurial environments. The ideal candidate is detail-oriented, adaptable, proactive, collaborative, and driven to excel alongside our growing team of 45 professionals, which is scaling to 100+ this year.

Responsibilities:

- Support office setup, move-ins, and space changes with office manager

- Coordinate company offsites, team events, and internal communications

- Maintain and update organization-wide documentation, including contact directories, team birthdays, and employee bios

- Own and manage updates to the CEO’s Notion workspace and company knowledge systems - Support operational coordination with team members, including the Ops Lead and VP of Operations Executive Support

- Manage calendars and travel coordination for the CEO and occasionally CTO, for internal meetings, conferences, events, speaking engagements, and investor meetings, protecting focused work blocks

- Prioritize scheduling requests and resolve conflicts proactively with strategic thinking, with the CEO’s priorities top of mind

- Prepare detailed materials and briefing documents for internal and external meetings

- Record meeting notes and action items, and track follow-ups, using tools like Gong and Fireflies for automated note-taking

- Serve as a trusted gatekeeper and communication liaison for executive priorities

- Track and process expense reports and reimbursements efficiently

-Take ownership of ad-hoc strategic projects and initiatives

- Support event planning, including business dinners, conferences, and fundraising events

- Provide occasional light personal administrative support, such as gift purchasing and personal errands

- Handle comprehensive inbox triage and draft/coordinate email responses when appropriate

- Coordinate and assist with board meeting logistics

- Maintain CRM hygiene and relationship management for executive networks

Qualifications

- 8+ years in an EA role

-Longevity as EA for founder or CEO in a software development/AI/large tech company in a hyper growth/startup environment

- Experience working in a corporate environment in an office of 50+ employees

- Experience with Series B or growth-stage companies - Extremely organized, accountable, and skilled at managing multiple competing priorities

-Tech-savvy with proficiency in Slack, Notion, Ramp, and AI tools

- Comfortable with ambiguity, autonomy, and wearing multiple hats in a startup environment

Our Story:

From South Africa to Southern California, the ColRich story is a decades-long journey of growth, continuous reinvention and a culture of caring. Through generations of family ownership, the ColRich brand has evolved, but the company’s foundation remains the same today as in the beginning; build lasting communities through a culture centered around innovation, humility and a commitment to helping others – ColRich Thrive.

Our Bio:

ColRich is a real estate, construction and investment firm focused on value-add, residential real estate in strategic locations primarily in the Western U.S. Our platform’s sustainability is assured through long- term ownership enabled by long-term debt and equity. We are focused on enduring, tax-efficient cash flow for our investors.

In the multifamily space, we actively maximize cash-on-cash returns and capital appreciation by acquiring properties with upside through extensive renovation and improved management. Leveraging our unique homebuilding background and construction platform, we reposition these older properties as design-forward, affordable workforce housing alternatives to newer Class A product.

Our development history includes the successful entitlement, construction, marketing and sales of single- family homes, townhomes, mid-rise condominiums and apartments. Currently we are bringing to market two master-planned, destination-oriented communities offering a combined 5,000+ homes (both for sale and rental) over a 10-year time horizon. In addition, the company is also working on several individual apartment developments (1,000+ units).

With a service matters operating philosophy, our team is passionate about supporting residents across our portfolio, building better environments that fuel happier residents, improving investor returns and creating a strong sense of purpose that drives what we do every day.

Our Current Portfolio:

ColRich’s portfolio includes $1.05 billion of equity actively invested through December 2025 in 89 deals across 9 states. These include master-planned community developments and 20,000+ multifamily units.

Our Approach:

A vertically integrated, hands-on approach is at the core of our company’s capabilities. Deep in-house construction, design, finance and asset management expertise ensures that our essential functions are managed internally and operationally intertwined to produce indisputable long-term value for our stakeholders. Our communities are built to last, offering enduring and stable environments where our residents will thrive.

Our DNA:

• Caring
• Wired for Connection
• Ever Evolving
• Hardworking
• Original Thinkers
• Competitive
• Humble
• Seasoned Through Adversity

Our Mantra:

Build lasting communities

Position: Legal and JV Operations Coordinator – San Diego, CA

About the Role: The Legal and JV Oper administrative and operational support across Legal, Insurance, and Joint Venture Accounting functions. This role is responsible for managing corporate compliance filings, litigation and claims documentation, insurance tracking, JV accounting administrative processes, and invoice management. The position plays a critical role in ensuring accurate documentation, timely filings, organized contract management, and visibility into claim and insurance trends.

Specific responsibilities include:

Legal Operations & Litigation Support

• Coordinate document production to outside counsel and assist in discovery responses
• Track claims data including type, frequency, and settlement values
• Acknowledge Service of Process (CT Corp)
• Prepare, proofread, and format legal documents and presentations
• Maintain contract management and organized legal file systems

Insurance Administration & Claims Tracking

• Track insurance policies, COIs, renewals, and historical renewal costs
• Coordinate documentation for OCIP and Builders’ Risk policies
• Manage quality control of policy updates (SOV, Named Insureds)
• Coordinate with adjusters, construction, and property management regarding remediation and claims
• Assist with insurance renewal processes
• Maintain tracking of insurance and legal costs and claim trends

Corporate Entity

• Manage entity acquisitions, dissolutions and DBA/FBN filings
• File required Secretary of State filings
• Maintain corporate compliance calendars and tracking logs
• Serve as primary point of contact for CT Corp communications

JV Accounting and Finance Administration

• Prepare monthly bank reconciliations
• Monitor and record daily bank activity (ACH/wires) - Research discrepancies
• Ad hoc data analysis and special projects
• Support Yardi migration initiatives
• Manage CPA invoice tracking and payments
• Prepare annual Form 1099 filings
• Track and process legal and professional service invoices

Requirements:

• 3–5 years administrative, legal operations, or accounting support experience
• Strong Excel skills (tracking, data organization, reporting)
• High attention to detail and ability to manage multiple priorities
• Experience with litigation support, insurance administration, or entity management preferred

Reporting Structure:

• Reports to: Accounting Manager
• Receives task direction from: JV Director and Legal Director
• Performance evaluation: Led by Accounting Manager, with input from both directors

Benefits:

• Base salary and discretionary annual bonus competitive with industry standards
• $65,000 - $80,000 depending on experience
• Health and dental insurance paid fully at the employee level by employer
• Eligible upon hire for 401(k) plan
• Paid holidays and vacation time

Charles Sterling Group is seeking an experienced Recruiting Associate Coordinator to support our executive search work across financial services and asset management. This role is the operational backbone of the search process, owning candidate scheduling, candidate research, and internal operational support for the firm’s executive search team.

Key Responsibilities

Search administration & process support

• Maintain accurate candidate and client records in the firm’s CRM/ATS; ensure complete documentation and clean data
• Support pipeline tracking and reporting (shortlists, interview stages, weekly status updates)
• Prepare and distribute client and candidate materials (status reports, resumes, bio summaries, interview prep packets) and coordinate internal review workflows

Interview scheduling & logistics

• Coordinate scheduling for senior candidates and search consultants
• Manage calendars for Partners and Consultants; anticipate conflicts and proactively propose solutions
• Handle last-minute changes with professionalism

Database management and research

• Assist with ad-hoc candidate identification related to ongoing executive search mandates across financial services and asset management
• Help improve and standardize database processes

Required Qualifications

• 2-5+ years of experience in an administrative, or recruiting support role, ideally in executive search, recruiting operations, professional services, or asset management
• Demonstrated ability to manage high-volume, high-complexity scheduling with senior stakeholders
• Exceptional attention to detail and strong judgment when handling sensitive information
• Strong written and verbal communication skills with a professional, candidate-friendly tone
• Proficiency with Microsoft Office (Outlook/Calendar, Excel/Sheets, Word/Docs); comfort learning new systems quickly

Preferred Qualifications

• Experience supporting executive search or talent advisory in asset management / alternatives / investment firms
• Familiarity with CRMs/ATS platforms
• Experience preparing candidate packets, tracking pipelines, and supporting client-facing deliverables
• Comfort working in a fast-paced environment with shifting priorities and tight timelines
• Financial services/asset management industry knowledge