Ups Tracking Jobs in Usa

Seeking BC/BE Electrophysiology Cardiologist to be part of an exceptional opportunity within our well-established, highly regarded Cardiology Division in Tallahassee, FL.

This position will support the increase in current patient volumes.

The ideal candidate will be able to provide services in support of full spectrum cardiovascular testing including; treatments with diagnostic and interventional cardiac catheterization, cardiac surgery, TAVR, PVI ablations, ICD and CRT-D implantation, non-invasive testing services, cardiac rehabilitation, an arrhythmia with left atrial appendage occlusion (Watchman) and advanced cardiac imaging.

Join the premier Cardiac Center in the North Florida Region.

Opportunity to participate in clinical trials and join a private research institute Practice solely at 1 medical center, which provides 2 Full-service EP Labs, with a 3rd in planning 2 Year Partnership Tract 1:7 Weekend Call (General Cardiology) 1:30 Night Call (General Cardiology) Top Tier Production Home to 80 Watchman Implants Last Year Benefits of private/multi-specialty practice with partnership with large system and exclusive cardiology contract.

Current composition includes: 5 Interventional Cardiologists 8 Non-invasive/imaging Cardiologists 3 Electrophysiologists 4 Cardiothoracic surgeons 11 Internal Medicine/Family Medicine physicians 1 Vascular Surgeon The group is active in research and education and own and own operate a well-developed, independent clinical research institute participating in over 100 clinical trials over the past decade and active in multiple new device and pharmaceutical studies.

Physicians also serve on faculty at Florida State University (FSU) College of Medicine and as preceptors with FSU Internal Medicine Program and Hospital's Family Medicine Residency Program.

Compensation & Benefits: RVU based compensation with No Cap Flexible Schedule to offer balance Health, Dental, Vision Short Term and Long-Term Disability 403 retirement & 457B plans Not-For Profit Hospital CME, License, Certification costs covered Academic and teaching opportunities Tallahassee, Florida Near, but far, from the well-known destinations of the Sunshine State, Tallahassee offers a distinct culture and community with access to some of the world's greatest beaches.

The capital city, Tallahassee is a hub of political activity and home to universities, research institutes and some of Florida's most pristine nature.

Often described as "The Other Florida" with its deep-rooted history, rolling hills, mild climate, southern-style hospitality and canopy roads of moss-draped oaks.

Tallahassee is a medium-sized city where the power of state government and a vibrant academic and artistic community are complemented by old-fashioned charm.

Tallahassee is located in the central northwest panhandle region of Florida, 30 minutes north of the Gulf of Mexico and 30 minutes south of Thomasville Georgia.

This region marks the center of the eight-county Big-Bend area.

Tallahassee is a great place to live and a better place to practice! APPLY NOW or TEXT Job & email address to 636
- 628
- 2412.

Search all of our provider opportunities here: brittmedicalDOTcom/search-current-jobs

Well-regarded regional defense litigation firm is seeking a Medical Malpractice Attorney to join their Parkville area, MD team. The ideal candidate will have 15+ years of medical malpractice litigation experience as well as first chair jury trial experience.

This position is hybrid remote, 2 days remote, 3 days in office per week.

Candidates should be admitted to practice in Maryland.

Competitive base salary 160k to 175k, bonus and benefits.

Resumes may be sent to for review.

This is a LOCAL long term maintenance project and does NOT pay per-diem so the ideal candidate must live within 50 miles of Chalmette, LA. (Shifts are 5x8's Monday - Friday)

About the Company: At UPS Industrial Services excellence isn't just a goal, it is our baseline. It is our mission to be the industry standard by delivering results, adding value, and earning trust. We have built a reputation of excellence and integrity by creating a team of respected professionals who are passionate to be the best. We believe that our people are our greatest asset. Come join our winning team today!

About the Role: UPS Industrial Services is seeking skilled and experienced Boilermakers to join our team. The ideal candidates will be based locally in the Chalmette, LA area, possess extensive experience and proficiency in the trade, and demonstrate the ability to interpret and work from blueprints, plans, and other technical drawings. These positions will involve maintenance and turnaround work as required. The roles are typically long-term. Please note, there is no per diem offered for these positions. This is a local job and does not pay per-diem so the ideal candidate must live within 50 miles of Chalmette, LA.

Requirements:

• Must be able to pass drug screen.
• Must be able to pass background check.
• Must have a valid TWIC card.
• Must be able to pass a physical and PFT/FIT test.
• Must be committed to safety and quality

Responsibilities:

• Be familiar and be able to interpret the results of various NDE methods such as PT, MT, UT and RT.
• Deal with AI, client reps. and third party inspectors.
• Be proficient in the testing of assembled vessels by pumping water or gas under specified pressure into vessels and observing the vessels and instruments for evidence of leakage.

Job Duties & Essential Functions: :

• Read blueprints and specifications to determine the scope of work, locations, quantities, and sizes of materials required.
• Use knowledge of towers/columns, exchangers, boilers, heaters, reactors, drums, fin fans, pressure vessels, and other industrial equipment to perform duties
• Properly select and use manual, pneumatic, and electric tools according to tasks
• Hoist equipment and tools into location via bull rigging or crane.
• Repair and replace trays and other internal components
• Perform or assist with pulling bundles
• Repair and replace boiler tubes
• Fabricate equipment according to blueprints or instruction from Supervision
• Verify vertical and horizontal alignment of structural-steel members, using plumb bobs, laser equipment, transits, and/or levels.
• Connect columns, beams, and girders with bolts, following blueprints and instructions from supervisors.
• Bolt align structural-steel members in position for permanent riveting or bolting.
• Able to properly bolt and torque components according to equipment specifications
• Pull, push, or pry iron/steel equipment into approximate positions for bolting into place.
• Cut, bend, and weld iron/steel pieces, using metal shears, torches, and welding equipment.
• Help maintain a safe and clean work environment
• Perform all other duties as required

Qualifications and Experience:

• Minimum of 8 years Boilermaker experience in Industrial or Petrochemical setting
• NCCER certification a plus
• Knowledge of building codes, industry standard concepts, practices, and procedures.
• May be required to pass a craft test

Working Environment:

• Outdoor/Plant Environment

EEO statement

UPS Industrial Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.

Director of Engineering Operations - Data Center

About Our Client

Our client is a premier Houston-based colocation provider with a 20-year management track record of 100% uptime. Operating a 155,000+ square-foot, fully fault-tolerant facility—and currently expanding with a new 24MW build—our client serves enterprise clients across energy, healthcare, finance, government, and technology. The company’s leadership includes one of only three Accredited Tier Designers in Houston, and is recognized as a third-generation data center owner-operator known for delivering an unparalleled customer experience.

The Opportunity

We are seeking a Director of Operations to serve as the in-house technical authority on the UPS, power distribution, and emergency power systems that underpin 100% uptime. This role is purpose-built for an experienced critical power professional who has spent a career on the OEM and field service side of the business—commissioning, troubleshooting, and maintaining the very systems that keep mission-critical facilities running—and is ready to bring that depth of knowledge to an owner-operator environment.

You will be the go-to expert for all critical power infrastructure across our client’s Houston campus, working directly with a tenured operations team during a period of significant expansion. Your deep familiarity with UPS platforms, switchgear, transfer switches, and battery systems—combined with established OEM and vendor relationships—will be a force multiplier for the organization.

Key Responsibilities

• Serve as the primary technical resource for all UPS systems, including preventive maintenance, firmware management, diagnostics, module-level repair, and full system commissioning.
• Operate, monitor, and maintain critical electrical infrastructure including switchgear, automatic transfer switches (ATS), static transfer switches (STS), PDUs, RPPs, generators, and battery plants.
• Leverage deep OEM relationships and product knowledge (Schneider/APC, Eaton/MGE, Toshiba/Mitsubishi, Vertiv/Liebert, or similar) to optimize maintenance programs, warranty coverage, and parts sourcing.
• Perform root cause analysis on critical power system failures and develop corrective action plans to prevent recurrence and protect uptime commitments.
• Execute complex switching operations, load transfers, and system isolations following strict Method of Procedure (MOP) protocols and change management processes.
• Monitor and interpret data from Building Management Systems (BMS) and Electrical Power Monitoring Systems (EPMS) to identify trends, anomalies, and capacity risks.
• Support commissioning and acceptance testing of new critical power infrastructure associated with our client’s ongoing 24MW expansion, including factory witness testing and site acceptance.
• Manage vendor and contractor relationships for equipment servicing, warranty claims, emergency callouts, and capital improvement projects.
• Maintain detailed maintenance records, as-built documentation, battery test logs, and standard operating procedures (SOPs) for all critical power systems.
• Participate in a 24/7 on-call rotation and serve as a first responder for power-related facility alarms and emergency events.
• Ensure compliance with NFPA 70E, OSHA, NEC, and all applicable codes and safety standards.

Required Qualifications

• 15+ years of progressive experience in critical power systems, with a strong emphasis on UPS field service, commissioning, and maintenance.
• Extensive hands-on experience with UPS platforms from major OEMs such as Schneider Electric/APC, MGE, Eaton, Toshiba/Mitsubishi, Vertiv/Liebert, or equivalent manufacturers.
• Deep working knowledge of power distribution systems including switchgear, transformers, PDUs, RPPs, bus duct, and battery systems (VRLA, lithium-ion).
• Demonstrated experience with automatic transfer switches (ATS) and static transfer switches (STS), including testing, maintenance, and failure response.
• Proven ability to read, interpret, and redline single-line diagrams, schematics, and electrical drawings.
• Proficiency in switching operations, lockout/tagout (LOTO), and energized work procedures in compliance with NFPA 70E.
• Strong vendor and OEM relationship management skills with established networks in the critical power ecosystem.
• Excellent documentation habits and experience working within formal change management and MOP frameworks.

Strongly Preferred Qualifications

• Background spanning multiple critical power OEMs and/or manufacturer’s representative organizations, providing broad product knowledge across competing platforms.
• Prior experience in a data center, colocation, or mission-critical facility environment (owner-operator, hyperscale, or enterprise).
• Experience in field operations leadership, including scheduling, dispatching, and managing service delivery teams.
• Familiarity with generator paralleling systems, medium-voltage distribution, and utility interconnection.
• Relevant certifications such as Journeyman or Master Electrician license, NFPA 70E certification, OEM factory training certifications, or BICSI credentials.
• Electrical Engineering degree, Electrical Technology degree, or equivalent technical training (military technical training fully valued).
• Experience supporting commissioning, capacity expansion, or new-build critical infrastructure projects.
• Familiarity with BMS/EPMS platforms (Schneider EcoStruxure, Vertiv Trellis, or similar).
• U.S. military service with technical MOS/rating experience is a recognized asset.

Why our Client?

• Join a team backed by a 20-year, 100% uptime track record—one of the strongest in the industry.
• Work alongside a tenured leadership team that includes an Accredited Tier Designer from the Uptime Institute.
• Serve as the in-house critical power authority—your OEM and field service expertise will have direct, visible impact on operations.
• Play a hands-on role in a major 24MW expansion, gaining experience with next-generation data center power infrastructure.
• Be part of a third-generation owner-operator known for engineering excellence and an exceptional customer experience (85+ five-star Google reviews).
• Collaborative, high-trust culture where deep technical knowledge is valued, recognized, and rewarded.
• Competitive compensation, benefits, and long-term career growth within a rapidly scaling platform.

Work Environment

• On-site role based at our client’s Houston, Texas data center campus.
• Participation in a 24/7 on-call rotation is required.
• Must be able to lift up to 50 lbs, work on ladders, and operate in environments with elevated noise and temperature.
• Requires use of personal protective equipment (PPE) including arc-flash rated clothing when performing energized work.

Director of Engineering Operations - Data Center

About Our Client

Our client is a premier Houston-based colocation provider with a 20-year management track record of 100% uptime. Operating a 155,000+ square-foot, fully fault-tolerant facility—and currently expanding with a new 24MW build—our client serves enterprise clients across energy, healthcare, finance, government, and technology. The company’s leadership includes one of only three Accredited Tier Designers in Houston, and is recognized as a third-generation data center owner-operator known for delivering an unparalleled customer experience.

The Opportunity

We are seeking a Director of Operations to serve as the in-house technical authority on the UPS, power distribution, and emergency power systems that underpin 100% uptime. This role is purpose-built for an experienced critical power professional who has spent a career on the OEM and field service side of the business—commissioning, troubleshooting, and maintaining the very systems that keep mission-critical facilities running—and is ready to bring that depth of knowledge to an owner-operator environment.

You will be the go-to expert for all critical power infrastructure across our client’s Houston campus, working directly with a tenured operations team during a period of significant expansion. Your deep familiarity with UPS platforms, switchgear, transfer switches, and battery systems—combined with established OEM and vendor relationships—will be a force multiplier for the organization.

Key Responsibilities

• Serve as the primary technical resource for all UPS systems, including preventive maintenance, firmware management, diagnostics, module-level repair, and full system commissioning.
• Operate, monitor, and maintain critical electrical infrastructure including switchgear, automatic transfer switches (ATS), static transfer switches (STS), PDUs, RPPs, generators, and battery plants.
• Leverage deep OEM relationships and product knowledge (Schneider/APC, Eaton/MGE, Toshiba/Mitsubishi, Vertiv/Liebert, or similar) to optimize maintenance programs, warranty coverage, and parts sourcing.
• Perform root cause analysis on critical power system failures and develop corrective action plans to prevent recurrence and protect uptime commitments.
• Execute complex switching operations, load transfers, and system isolations following strict Method of Procedure (MOP) protocols and change management processes.
• Monitor and interpret data from Building Management Systems (BMS) and Electrical Power Monitoring Systems (EPMS) to identify trends, anomalies, and capacity risks.
• Support commissioning and acceptance testing of new critical power infrastructure associated with our client’s ongoing 24MW expansion, including factory witness testing and site acceptance.
• Manage vendor and contractor relationships for equipment servicing, warranty claims, emergency callouts, and capital improvement projects.
• Maintain detailed maintenance records, as-built documentation, battery test logs, and standard operating procedures (SOPs) for all critical power systems.
• Participate in a 24/7 on-call rotation and serve as a first responder for power-related facility alarms and emergency events.
• Ensure compliance with NFPA 70E, OSHA, NEC, and all applicable codes and safety standards.

Required Qualifications

• 15+ years of progressive experience in critical power systems, with a strong emphasis on UPS field service, commissioning, and maintenance.
• Extensive hands-on experience with UPS platforms from major OEMs such as Schneider Electric/APC, MGE, Eaton, Toshiba/Mitsubishi, Vertiv/Liebert, or equivalent manufacturers.
• Deep working knowledge of power distribution systems including switchgear, transformers, PDUs, RPPs, bus duct, and battery systems (VRLA, lithium-ion).
• Demonstrated experience with automatic transfer switches (ATS) and static transfer switches (STS), including testing, maintenance, and failure response.
• Proven ability to read, interpret, and redline single-line diagrams, schematics, and electrical drawings.
• Proficiency in switching operations, lockout/tagout (LOTO), and energized work procedures in compliance with NFPA 70E.
• Strong vendor and OEM relationship management skills with established networks in the critical power ecosystem.
• Excellent documentation habits and experience working within formal change management and MOP frameworks.

Strongly Preferred Qualifications

• Background spanning multiple critical power OEMs and/or manufacturer’s representative organizations, providing broad product knowledge across competing platforms.
• Prior experience in a data center, colocation, or mission-critical facility environment (owner-operator, hyperscale, or enterprise).
• Experience in field operations leadership, including scheduling, dispatching, and managing service delivery teams.
• Familiarity with generator paralleling systems, medium-voltage distribution, and utility interconnection.
• Relevant certifications such as Journeyman or Master Electrician license, NFPA 70E certification, OEM factory training certifications, or BICSI credentials.
• Electrical Engineering degree, Electrical Technology degree, or equivalent technical training (military technical training fully valued).
• Experience supporting commissioning, capacity expansion, or new-build critical infrastructure projects.
• Familiarity with BMS/EPMS platforms (Schneider EcoStruxure, Vertiv Trellis, or similar).
• U.S. military service with technical MOS/rating experience is a recognized asset.

Why our Client?

• Join a team backed by a 20-year, 100% uptime track record—one of the strongest in the industry.
• Work alongside a tenured leadership team that includes an Accredited Tier Designer from the Uptime Institute.
• Serve as the in-house critical power authority—your OEM and field service expertise will have direct, visible impact on operations.
• Play a hands-on role in a major 24MW expansion, gaining experience with next-generation data center power infrastructure.
• Be part of a third-generation owner-operator known for engineering excellence and an exceptional customer experience (85+ five-star Google reviews).
• Collaborative, high-trust culture where deep technical knowledge is valued, recognized, and rewarded.
• Competitive compensation, benefits, and long-term career growth within a rapidly scaling platform.

Work Environment

• On-site role based at our client’s Houston, Texas data center campus.
• Participation in a 24/7 on-call rotation is required.
• Must be able to lift up to 50 lbs, work on ladders, and operate in environments with elevated noise and temperature.
• Requires use of personal protective equipment (PPE) including arc-flash rated clothing when performing energized work.

Director of Critical Power - Data Center

About Our Client

Our client is a premier Houston-based colocation provider with a 20-year management track record of 100% uptime. Operating a 155,000+ square-foot, fully fault-tolerant facility—and currently expanding with a new 24MW build—our client serves enterprise clients across energy, healthcare, finance, government, and technology. The company’s leadership includes one of only three Accredited Tier Designers in Houston, and is recognized as a third-generation data center owner-operator known for delivering an unparalleled customer experience.

The Opportunity

We are seeking a Director of Critical Power to serve as the in-house technical authority on the UPS, power distribution, and emergency power systems that underpin 100% uptime. This role is purpose-built for an experienced critical power professional who has spent a career on the OEM and field service side of the business—commissioning, troubleshooting, and maintaining the very systems that keep mission-critical facilities running—and is ready to bring that depth of knowledge to an owner-operator environment.

You will be the go-to expert for all critical power infrastructure across our client’s Houston campus, working directly with a tenured operations team during a period of significant expansion. Your deep familiarity with UPS platforms, switchgear, transfer switches, and battery systems—combined with established OEM and vendor relationships—will be a force multiplier for the organization.

Key Responsibilities

• Serve as the primary technical resource for all UPS systems, including preventive maintenance, firmware management, diagnostics, module-level repair, and full system commissioning.
• Operate, monitor, and maintain critical electrical infrastructure including switchgear, automatic transfer switches (ATS), static transfer switches (STS), PDUs, RPPs, generators, and battery plants.
• Leverage deep OEM relationships and product knowledge (Schneider/APC, Eaton/MGE, Toshiba/Mitsubishi, Vertiv/Liebert, or similar) to optimize maintenance programs, warranty coverage, and parts sourcing.
• Perform root cause analysis on critical power system failures and develop corrective action plans to prevent recurrence and protect uptime commitments.
• Execute complex switching operations, load transfers, and system isolations following strict Method of Procedure (MOP) protocols and change management processes.
• Monitor and interpret data from Building Management Systems (BMS) and Electrical Power Monitoring Systems (EPMS) to identify trends, anomalies, and capacity risks.
• Support commissioning and acceptance testing of new critical power infrastructure associated with our client’s ongoing 24MW expansion, including factory witness testing and site acceptance.
• Manage vendor and contractor relationships for equipment servicing, warranty claims, emergency callouts, and capital improvement projects.
• Maintain detailed maintenance records, as-built documentation, battery test logs, and standard operating procedures (SOPs) for all critical power systems.
• Participate in a 24/7 on-call rotation and serve as a first responder for power-related facility alarms and emergency events.
• Ensure compliance with NFPA 70E, OSHA, NEC, and all applicable codes and safety standards.

Required Qualifications

• 15+ years of progressive experience in critical power systems, with a strong emphasis on UPS field service, commissioning, and maintenance.
• Extensive hands-on experience with UPS platforms from major OEMs such as Schneider Electric/APC, MGE, Eaton, Toshiba/Mitsubishi, Vertiv/Liebert, or equivalent manufacturers.
• Deep working knowledge of power distribution systems including switchgear, transformers, PDUs, RPPs, bus duct, and battery systems (VRLA, lithium-ion).
• Demonstrated experience with automatic transfer switches (ATS) and static transfer switches (STS), including testing, maintenance, and failure response.
• Proven ability to read, interpret, and redline single-line diagrams, schematics, and electrical drawings.
• Proficiency in switching operations, lockout/tagout (LOTO), and energized work procedures in compliance with NFPA 70E.
• Strong vendor and OEM relationship management skills with established networks in the critical power ecosystem.
• Excellent documentation habits and experience working within formal change management and MOP frameworks.

Strongly Preferred Qualifications

• Background spanning multiple critical power OEMs and/or manufacturer’s representative organizations, providing broad product knowledge across competing platforms.
• Prior experience in a data center, colocation, or mission-critical facility environment (owner-operator, hyperscale, or enterprise).
• Experience in field operations leadership, including scheduling, dispatching, and managing service delivery teams.
• Familiarity with generator paralleling systems, medium-voltage distribution, and utility interconnection.
• Relevant certifications such as Journeyman or Master Electrician license, NFPA 70E certification, OEM factory training certifications, or BICSI credentials.
• Electrical Engineering degree, Electrical Technology degree, or equivalent technical training (military technical training fully valued).
• Experience supporting commissioning, capacity expansion, or new-build critical infrastructure projects.
• Familiarity with BMS/EPMS platforms (Schneider EcoStruxure, Vertiv Trellis, or similar).
• U.S. military service with technical MOS/rating experience is a recognized asset.

Why our Client?

• Join a team backed by a 20-year, 100% uptime track record—one of the strongest in the industry.
• Work alongside a tenured leadership team that includes an Accredited Tier Designer from the Uptime Institute.
• Serve as the in-house critical power authority—your OEM and field service expertise will have direct, visible impact on operations.
• Play a hands-on role in a major 24MW expansion, gaining experience with next-generation data center power infrastructure.
• Be part of a third-generation owner-operator known for engineering excellence and an exceptional customer experience (85+ five-star Google reviews).
• Collaborative, high-trust culture where deep technical knowledge is valued, recognized, and rewarded.
• Competitive compensation, benefits, and long-term career growth within a rapidly scaling platform.

Work Environment

• On-site role based at our client’s Houston, Texas data center campus.
• Participation in a 24/7 on-call rotation is required.
• Must be able to lift up to 50 lbs, work on ladders, and operate in environments with elevated noise and temperature.
• Requires use of personal protective equipment (PPE) including arc-flash rated clothing when performing energized work.

Hybrid role. Local candidates in the Bluffton, Hilton Head, Beaufort, or Savannah, GA area only

Smith System is hiring an exceptionally organized, proactive Executive Assistant (EA) to serve as the CEO’s primary administrative and workflow partner—and as a shared resource for the broader C-suite (CFO, COO, CSO, CTO). This is not a “calendar-and-travel only” role. The EA will run the executive operating cadence: protecting time, preparing meetings, capturing decisions, converting discussions into action, and maintaining clear visibility into commitments and deliverables.

The right person loves building systems, creates order out of chaos, and uses modern productivity tools (including AI) to keep leaders aligned, accountable, and moving.

Key Responsibilities

1) Executive Calendar + Meeting Orchestration (CEO-first, C-suite-enabled)

• Own and optimize the CEO’s calendar: time-blocking, prioritization, meeting triage, and focus-time protection
• Coordinate scheduling across the C-suite as needed (recurring leadership meetings, customer meetings, internal operating reviews)
• Drive meeting logistics end-to-end: agendas, pre-reads, attendee coordination, dial-ins/links, room planning when onsite
• Set a standard for “good meetings” (clear purpose, right attendees, pre-reads when needed, outcomes captured)

2) AI-Enabled Notes, Summaries, and Action-Item Management

• Manage the workflow for AI meeting notes/transcripts (e.g., Teams/Zoom transcripts or other tools) and convert them into:
• concise summaries
• decisions made
• action items with owners + due dates
• follow-up messages that drive closure
• Maintain an action-item tracker for CEO and key exec meetings; ensure deadlines don’t silently slip
• Create weekly “what’s moving / what’s stuck” visibility for the CEO (and optionally the exec team)

3) CEO Workflow, Priorities, and Deliverables Visibility

• Build and maintain a practical system to track:
• CEO deliverables and commitments
• key stakeholder follow-ups
• deadlines (board, investors, ELT, major customers)
• personal productivity cadence (weekly planning, daily top priorities)
• Prepare CEO briefing packets: meeting context, attendees, last-touch notes, open loops, and desired outcomes
• Help the CEO stay organized: notes, files, templates, and consistent capture of key information

4) Communication Triage + Executive Follow-Through

• Support email and message triage (as appropriate): prioritizing, summarizing, drafting responses, and managing follow-ups
• Ensure critical messages don’t get buried; create a simple escalation path for urgent items
• Draft and polish executive communications (internal and external) when requested

5) Travel and Logistics

• Arrange travel with high attention to detail: flights, hotels, ground transportation, itineraries, and contingencies
• Coordinate onsite meeting days and executive offsites (logistics, calendars, pre-reads, follow-ups)

6) Executive Team Enablement (Shared Resource)

• Provide scheduling and coordination support to other C-suite members as agreed (e.g., recurring operating cadence, key customer meetings, leadership offsites)
• Establish a clean intake process and service model so the CEO remains the primary focus while the team benefits appropriately

7) Continuous Improvement and Systems Building

• Proactively streamline administrative and workflow processes (templates, trackers, meeting structures, documentation)
• Recommend and implement tools that improve execution (calendar hygiene, task tracking, meeting notes, documentation)

Qualifications

• 4+ years supporting senior executives (C-suite experience strongly preferred; CEO support a plus)
• Proven ability to manage complex, fast-moving schedules with excellent judgment and discretion
• Outstanding written communication (summaries, follow-ups, professional correspondence)
• High tech fluency: Microsoft 365 (Outlook/Teams/OneDrive), plus comfort adopting new tools quickly
• Demonstrated experience using task/project systems (e.g., Asana, Monday, ClickUp, Trello, Planner, Jira—tool-agnostic)
• Comfortable operating in a remote environment with proactive communication and tight follow-through
• Able to travel periodically to Dallas and/or Minneapolis

Ideal Candidate Attributes

• Exceptionally organized—you build structure without needing to be asked
• Strong executive presence; confident, calm, and appropriately assertive when protecting priorities
• Loves turning messy inputs into clean outputs (notes → decisions → actions → closure)
• Anticipates needs and prevents problems before they happen
• Trusted with confidential information and consistently exercises great judgment

What Success Looks Like (Outcomes)

Within the first 60–90 days, you will have:

• Built a reliable system for meeting prep → notes → decisions → action items → follow-through
• Implemented a lightweight “single source of truth” for CEO priorities, deliverables, and deadlines
• Improved calendar quality: fewer collisions, more protected focus time, clearer agendas, better meeting hygiene
• Increased executive follow-through with consistent reminders, status checks, and clean weekly reporting

Client Engagement Coordinator

Client Engagement Operations & Sales Support (Onshore)

We are seeking a detail-oriented and proactive Client Engagement Coordinator to support client engagement operations, lead management, and sales execution. This role works closely with Client Partners and cross-functional teams to help track leads, maintain pipeline visibility, and ensure follow-through across client engagement activities.

This position is ideal for someone early to mid-career who is looking to grow in sales operations, client engagement, or consulting operations, and who thrives in an organized, execution-focused role.

This is an onshore, Chicago-based role reporting to the VP of Client Engagement, with a hybrid work model out of our Westmont, IL office. Client Engagement Manager Onsho…

Core Role Purpose

Support Client Engagement operations by coordinating leads, maintaining CRM accuracy, and assisting Client Partners with pipeline tracking and follow-ups.

Help ensure consistency, organization, and visibility across sales and client engagement activities.

Reduce administrative and operational burden on Client Partners so they can focus on client relationships and revenue growth.

Key Responsibilities

Lead Coordination & Pipeline Support

• Assist in managing incoming leads from various sources (marketing, partners, referrals, events, etc.).
• Support lead assignment, tracking, and status updates within Salesforce and HubSpot.
• Work with Client Partners to:
• Track follow-ups and next steps
• Monitor pipeline movement and aging
• Ensure activities and notes are properly logged
• Help maintain accurate CRM data to support reporting and forecasting.

Sales Operations & Reporting Support

• Assist with preparation of pipeline reports, dashboards, and scorecards.
• Support weekly and monthly pipeline review processes.
• Help identify gaps in follow-up, data quality, or process adherence.
• Provide administrative and analytical support to sales and engagement leadership.

SOW & Renewal Coordination (Support Role)

• Assist with the preparation and tracking of Statements of Work (SOWs).
• Help monitor renewal timelines and flag upcoming renewals.
• Coordinate documentation and approvals with Sales, Finance, Legal, and Delivery teams.

Pre-Sales & Proposal Support

• Support proposal development, pricing inputs, and deal coordination.
• Help gather inputs from internal teams and ensure timely submissions.
• Assist with staffing models and deal documentation.

RFP / RFI / RFQ Support

• Assist in coordinating RFP, RFI, and RFQ responses.
• Track deadlines, inputs, and submission requirements.
• Help ensure responses are complete and submitted on time.

Salesforce Hygiene & Process Support

• Support Salesforce data hygiene by:
• Updating lead and opportunity records
• Logging activities and notes
• Assisting with forecast updates
• Help maintain standard sales and engagement processes.
• Identify process gaps or inefficiencies and escalate opportunities for improvement.

Cross-Functional Coordination

• Act as a coordination point between Client Partners and internal teams including:
• Delivery & Practice Leaders
• Finance, Legal, Talent, and Operations
• Help ensure information flows smoothly across teams during sales and engagement cycles.

Required Qualifications

• 2-5 years of experience in sales operations, client engagement, account coordination, or a related role
• Experience working with CRM tools (Salesforce preferred)
• Strong organizational skills and attention to detail
• Comfortable working with data, tracking tasks, and managing follow-ups
• Strong written and verbal communication skills
• Interest in growing a career in client engagement, sales operations, or consulting
• Background or exposure to IT consulting, technology services, or B2B environments is a plus
• Local to Chicago, IL with ability to work hybrid from the Westmont office

Benefits

• 100% free medical insurance, including dental and vision
• 50% contribution for dependents
• 401K Option
• Paid holidays, Sick leaves, Accrued holidays etc.

About Reynolds Asset Management

Reynolds Asset Management is a private real estate investment firm focused on the acquisition, development, and long-term ownership of multifamily assets across multiple states. We are a lean, fast-moving organization led by an active principal who is focused on growing the portfolio, managing investor relationships, and overseeing complex projects domestically and internationally.

About the Role

We are hiring an Executive Assistant to support the Principal directly and help him operate at maximum effectiveness. This is a high-trust, high-responsibility role for someone who is exceptionally organized, takes genuine ownership of their work, and understands that their success is measured by how much better the principal's day runs because of them.

You will manage the calendar, communications, follow-ups, and administrative coordination across a busy real estate investment firm. You will interface with investors, lenders, attorneys, brokers, contractors, and property managers on behalf of the principal. You will track open items and follow-ups relentlessly and make sure nothing falls through the cracks.

This role requires someone who is proactive rather than reactive, exercises sound judgment about what requires escalation and what can be handled independently, and communicates with professionalism in every interaction.

What You'll Own

• Calendar management — scheduling, prioritizing, and protecting the principal's time across multiple time zones and deal cycles
• Inbox management — triaging high-volume email, drafting responses, flagging urgent items, and ensuring follow-ups are tracked and completed
• Follow-up tracking — maintaining an active to-do and follow-up list across legal, financial, operational, and deal-related matters and following through until items are resolved
• Communication coordination — drafting professional correspondence on behalf of the principal to investors, lenders, attorneys, brokers, and partners
• Document management — organizing, tracking, and retrieving critical documents including contracts, loan documents, legal filings, and deal materials
• Travel coordination and logistics as needed
• Supporting special projects — including investor reporting, deal tracking, and coordination with the Jordan and international business development activities
• Serving as the organizational backbone of the principal's day — anticipating needs, removing friction, and keeping everything moving

Who You Are

• 3+ years of executive assistant experience supporting a C-suite executive, principal, or senior leader in real estate, finance, law, or a related field
• Exceptionally organized — you maintain systems, track everything, and follow up without being reminded
• A polished, professional communicator — your written correspondence is clean, direct, and reflects well on the person you represent
• Discreet and trustworthy — you will have access to sensitive financial, legal, and investor information and handle it with complete confidentiality
• Proactive — you anticipate what's needed next rather than waiting to be told
• Calm under pressure — a busy principal, multiple active deals, and competing priorities do not rattle you
• Tech fluent — Microsoft 365, Outlook, Teams, and document management are second nature; experience with real estate platforms a plus
• Based in or able to commute to Paramus, NJ — full-time, on-site role

What We Offer

• $65,000–$80,000 base salary commensurate with experience
• Performance bonus
• Health benefits
• A front-row seat to an active real estate investment firm — you will learn this business deeply
• Direct daily access to the principal — decisions get made here, work matters

To Apply

• Submit your resume. Candidates without executive assistant experience supporting a senior principal or C-suite leader will not be considered.

Executive Assistant to the CEO / Senior Executive Operations Manager

Who We Are

Located in Melville, New York, Gerber Tours is a leading provider of high-quality Student travel programs. Our mission is to expertly create travel and performing arts programs that educates and inspires students, ignites their passions, and creates impactful lifelong memories. As the parent organization to American Classic Tours & Music Festivals, My Dance Dreams, and Contemporary Tours, we execute a vision of forever changing how every student sees the world around them.

We work in a fun, friendly and flexible environment filled with people who work diligently to make sure every program is unique and life-changing for our traveling students and educators. Our commitment to our culture and team members is just as important as our commitment to offering immersive, educational and inspiring opportunities for students. Gerber Tours is led by a seasoned executive team with decades of experience in the travel industry, demonstrating the strength of our culture, leadership stability, and long-term investment in our organization. Gerber Tours provides continuous learning opportunities and career growth for employees.

Job Description

Are you energized by bringing order to complexity and turning ideas into action?

Gerber Tours is seeking a highly capable Executive Assistant to the CEO / Senior Executive Operations Manager to serve as a true force multiplier for our CEO. This is not a traditional administrative role. This position is for someone who thrives on ownership, judgment, and follow-through—and who wants to play a central role in how the company operates day to day.

In this role, you will run the operating system of the CEO’s office: managing priorities, protecting time, ensuring follow-through on key initiatives, and acting as a trusted partner in execution. You’ll work closely with leadership, manage communication flow, and make sure that what gets discussed actually gets done. This role is ideal for a senior-level executive assistant or operations-minded professional who enjoys being in the center of the action and is ready to take on meaningful responsibility.

Work Location:

• This position is fully in-office for the first six months. After six months, the role is eligible for one remote day per week, in alignment with company policy.

Key Responsibilities:

Executive & Calendar Management

• Own and manage the CEO’s calendar, ensuring priorities, meetings, travel, and focus time are aligned with company goals.
• Evaluate, prioritize, and anticipate scheduling needs, conflicts, and follow-ups to keep the CEO operating at peak effectiveness.
• Anticipate scheduling conflicts, preparation needs, and follow-ups before they become issues.

Inbox & Communication Management

• Manage the CEO’s inbox and communication flow, including prioritization, drafting responses, and tracking follow-ups.
• Serve as a key liaison between the CEO and internal and external stakeholders with professionalism and discretion.

Meeting & Travel Support

• Prepare meeting materials, attend select meetings, capture decisions and action items, and drive follow-through.
• Coordinate domestic and international travel and manage expense reporting for the CEO and Executive Team.

Execution, Follow-Through & Accountability

• Track and drive execution of CEO-led initiatives, ensuring commitments are met and priorities stay on schedule. (e.g., quarterly employee assessments).
• Maintain visibility into deadlines, deliverables, and leadership accountability across the organization.

Operations & Administrative Excellence

• Maintain organized records, files, and documentation while supporting leadership meetings, company events, and special projects.
• Identify and implement improvements to workflows, communication, and operational efficiency while handling sensitive information with discretion.

Qualifications:

• 5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced environment.
• Proven ability to manage complex calendars, competing priorities, and high-volume communication.
• Strong judgment and the confidence to prioritize, push back, and make recommendations when appropriate.
• Demonstrated experience tracking initiatives and ensuring follow-through without being asked.
• Exceptionally organized, detail-oriented, and reliable.
• Strong written and verbal communication skills.
• High level of discretion, emotional intelligence, and professionalism.
• Comfortable working in-office and being a visible presence within the organization.
• Experience in operations, project coordination, or a Chief of Staff–adjacent role is a plus.

Salary Range: $85,000 – $110,000

What Success Looks Like in This Role:

• The CEO’s days are organized, intentional, and focused on the highest-impact work.
• Meetings lead to clear action and consistent follow-through.
• Initiatives don’t stall after being discussed.
• Communication is streamlined, priorities are clear, and execution improves across the organization.
• The CEO gains meaningful leverage, clarity, and bandwidth.