Event Coordinator

Job Title: Events Coordinator (HYBRID)

Location: Los Angeles, CA 90032

Duration: 6 months Contract

Shift: 8:00am–4:30pm

Occasionally, shifts may be 6:00am–2:30pm or 2:00pm–10:30pm for special events

Top 3 Required Skills

1. Project & Program Management

2. Stakeholder Communication and Relationship Management

3. Logistics Coordination and Operational Execution

Top 3 Preferred Skills

1. Experience in Healthcare Environments

2. Employee Engagement & Experience Design

3. Data & Budget Management

Top 3–5 Daily Responsibilities

1. Event Coordination & Planning

2. Vendor & Logistics Management

3. On-Site Event Execution and Support

Minimum Education

• High School Diploma required
• College degree preferred, but not required

Description :

• Provides a wide range of operational and logistical support for all Events.
• This position coordinates special events, supports projects, meets with vendors to work through event details and specifications.
• Assists in the administration and coordination of a variety of functions including planning, organizing, implementing, research, and delivery of services.
• The events Coordinator will scout and book locations, food, entertainment, communication with attendees, and staffing the event.
• Possesses the flexibility to manage multiple events simultaneously and handle difficult situations and all levels of staff.
• Ability to perform and multitask effectively in a high volume and fast paced environment.
• Assists with special projects

Responsibilities:

• Provides coordination of project and event functions such as planning, organizing, and implementing activities to meet objectives.
• Coordinates special events. Acts as event(s) liaison between department or school and vendors, donors, etc. Coordinates
• mailings of promotional materials and invitations and coordinate logistical planning. Maintains records of event activities,
• progress and status.
• Organizes multiple tasks with conflicting priorities, delivering the desired results and successfully meeting deadlines.
• Effectively manages difficult situations and works well with all levels of staff.
• Demonstrated ability to perform effectively in a high volume and fast paced environment. Alerts Events Manager of any
• changes, problems, and possible solutions as needed.
• Attend events to oversee activities and ensure details are handled as planned.
• Responsible for issuing invoices and processing payments in a timely manner and creating comprehensive and readable documentation.
• Manages and oversees events on the day of, including problem solving, welcoming attendees, directing event set-up,
• communicating with staff, organizing vendors, and managing take-down.
• Monitors delivery of goods and services to ensure contract terms are satisfied and details are executed as planned.
• Maintains a strong working relationship with multiple vendors and venues.
• Demonstrated ability to establish and maintain effective working relationships with widely diverse members of
• departmental staff by performing duties in a cooperative and helpful manner.
• Performs other duties as assigned or requested.