Trulieve Jobs in Usa

Job Title: Executive Assistant-CTO

Department: Information Technology

Reports to: Chief Technology Officer

Location: Tallahassee, FL

Hours: Monday-Friday, hours vary with Executive’s schedule.

Role Summary:

Executive Assistant’s main role will be to provide critical operational support to the Chief Technology Officer. The Executive Assistant will ensure smooth transitioning for day-to-day functioning of the IT department, serve as the primary point on contact for internal and external parties, prepare travel arrangements for all IT staff, prepare and execute expense reports and maintain consistent and effective communication across the organization.

Duties/Responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Hold weekly IT meetings with IT staff to streamline communication
• Represent the IT department on any weekly calls
• Distribute correspondence as needed

Skills/Requirements/Qualifications:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.
• Strong Project Management exposure and background is highly preferred.
• Advanced proficiency in MS Office Suite, Powerpoint, SharePoint, Smart Sheets, Visio, Concur and other data management systems knowledge is required.
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people
• Excellent time-management and problem-solving skills.
• Minimum 3 years of administrative experience
• Bachelor’s Degree

Equal Opportunity Employer - Trulieve Supports a Drug Free Workplace

Job Title: Brand Ambassador

Department: Wholesale Operations

Position Location: Philadelphia, PA

Travel: Up to 90% throughout Philadelphia and surrounding

Position Summary:

Trulieve’s corporate culture is focused on providing quality, safe and reliable product. People join Trulieve to make a direct impact on patients’ lives and as advocates for cannabis and the people who choose to incorporate it into their lives. We are a rapidly growing team of passionate people who work together to return quality of life to the patients we serve. In operating as One Team we share a core value that embraces diversity, takes meaningful action to support social equity, encourages inclusivity, and celebrates our unique set of experiences and perspectives. We believe that by valuing our teammates, operating with trust and integrity, and cultivating opportunities for access, we will build a stronger and more empathetic culture. As a team that connects, enlightens, and empowers, Trulieve is looking for leaders who are inspired by our vision and wish to grow with us as we continue our national expansion.

Key Duties and Responsibilities:

The Trulieve Wholesale Brand Ambassador will work very closely with the sales organization and Wholesale Marketing Manager to reach new customers/ satisfy current customers through marketing initiatives, localized marketing and/or events, and other activities that drive traffic, increase conversion, and deliver brand excitement. We are seeking outgoing, enthusiastic team members to work with dispensaries and vendors to staff various events/promotions and pop-ups for Trulieve. As a Brand Ambassador for Trulieve, you will be the face of our brands, engaging with dispensaries, retail customers, and patients while teaching them about our products. This will require being knowledgeable and educated with our processes, procedures, and products. Ideal availability will be nights and weekends.

Primary Responsibilities:

• Interact in a friendly, enthusiastic, energetic and outgoing manner with dispensaries, retail customers, and patients in public settings.

• Generate brand awareness and positive product impressions to increase product awareness

• Assess customers’ needs and interests to best recommend products

• Set up, break down, product sampling and education stations during in-store demonstrations

• Timely completion of all event reports, paperwork, and on-going training commitments

• Partner with Sales & Wholesale Marketing to execute marketing event and program calendars to increase awareness, drive engagement, generate leads, and support conversion rates.

• Perform budtender educations, gather store contact information and educate store staff

• Represent our portfolio of brands at events and provide product knowledge to patients and consumers

• Travel around the state as necessary

Requirements:

• 2+ years of working experience in field marketing and/or marketing space

• High School Diploma preferred

• Previous experience planning and executing marketing events and campaigns.

• Strong communication skills

Additional Requirements:

• Must possess a valid driver's license and a clear driving record.

• Must be able to pass a level 1 and level 2 background check and drug screening.

• Must be at least 21 years of age.

• Proven Fun Person that can express excitement and enthusiasm about our cannabis products

• Professional team-player, collaborative, and open to feedback• Strategic, self-motivated, intellectually curious, innovative and resourceful.• Detail-oriented, organized and proactive.

• Due to the nature of our business, it is advocated that when representing Trulieve that our professionalism meets the needs of the medical patient base that we respectively serve. To uniformly align with the organization, an individual must be able to provide a level of communication that aligns respectively with the diversification of our patients which may exhibit opportunities to assess the situation and apply meaningful service. In addition, must be able to quickly identify and insert additional support where needed to deescalate situations without compromising Trulieve's objective in serving our patient base with excellent customer service.

Physical Requirements:

• Must be able to push, pull, move, and/or lift a minimum of 25 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistance

• Must be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasks

• Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditions

• Must be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise)

• Must be able to move intermittently throughout the workday.• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure requirements of this position can be fully met.

Work Schedule:

• 40+ hours weekly with flexible hours depending on store needs. Must be available to work occasional evenings, weekends, and holidays.

Equal Opportunity Employer « Trulieve Supports a Drug Free Workplace

Legal Administrative Assistant

Location: Onsite Scottsdale, AZ

Department: Legal

Reports to: Associate General Counsel

Position Summary:

The Legal Administrative Assistant supports the Legal Department by managing attorney calendars, coordinating meetings, preparing routine correspondence, and maintaining departmental processes and documentation. This role helps administer legal systems such as Legal Tracker, SharePoint, and DocuSign CLM, assists with outside counsel engagement and billing, and manages legal mailings and document handling. The position also supports entity management, organizes corporate governance records, and serves as a liaison with internal teams such as Finance and IT. Additional administrative duties will be performed as needed to ensure smooth Legal Department operations.

Essential Duties and Responsibilities:

• Support Legal Department with clerical and general administrative functions.
• Update and maintain attorney calendars, including scheduling appointments, coordinating meetings, and prioritizing schedules. Ensure meeting logistics are arranged and adjust schedules proactively to resolve conflicts.
• Draft routine correspondence using attorney-approved templates.
• Coordinate Legal Department operations by creating, maintaining, and updating process documentation in conjunction with LegalOps. Keep all operational manuals and records current.
• Utilize and coordinate department usage of Legal Tracker, SharePoint for document management, internal resources for entity tracking, DocuSign CLM, and outside vendors for entity formation, dissolution, and DBAs.
• Assist with intake/engagement of outside counsel, including providing billing and matter management guidelines, setup in Legal Tracker, Q&A and technical support within the matter management platform.
• Manage legal billing and settlement payment processes.
• Handle mailing and courier services related to legal documents and filings as needed.
• Support entity management with CSC (or similar provider), including formations/dissolutions, annual reports, DBAs, and filings; maintain the entity register.
• Act as inter-departmental liaison with Finance, IT, Marketing and others as needed to support the Legal Department.
• Organize corporate governance documents (e.g., consents, operating agreements, EIN letters).
• Liaise with IT and internal partners for access/process questions; handle business-critical mailings (FedEx/UPS/USPS, certified mail).
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent required; Associate's/Bachelor's preferred.
• 4+ years in legal administration/operations, e-billing, contract support, or professional services operations.
• Experience partnering with Legal, A/P, Payroll, IT, and external law firms/vendors.
• Proficiency with legal e-billing/matter management platforms (Legal Tracker or similar).
• Experience with DocuSign and SharePoint (or comparable document repositories).
• Familiarity with CLM workflows, vendor onboarding, and payment coordination.
• Exposure to entity maintenance/corporate governance support and registered agent coordination (e.g., CSC).

Title: Human Resources Business Partner

Location: Ironton, OH and Lesage, WV

Travel: OH and WV

Department: Human Resources - Production

Reports to: Senior Human Resources Manager

JOB RESPONSIBILITIES:

The Human Resources Business Partner will assist the in the assigned HR functions to support company culture and growth. This role will facilitate employee relations on behalf of the company within the different locations in the designated geographic area(s). The Human Resources Business Partner will help to provide an excellent workplace experience, assisting with inquiries about company policies, and ensuring best employee relations practices.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

• Meets regularly in the assigned locations and attends department meetings to understand goals and objectives to provide appropriate guidance and support.
• Provides day-to-day assistance to all employees within the geographic area in any HR related matters maintaining effective communication.
• Recognizes sensitivity, complexity, and urgency of employee relations issues and takes appropriate action to provide sound guidance on resolutions protecting sensitive information or escalate issues to Senior Human Resources Manager.
• Serves as the initial contact and liaison for intake and assessment of employee issues and complaints.
• Responds to fact-findings and to conduct prompt, thorough, neutral, and accurate workplace investigations related to employee misconduct, discrimination, and other complaints.
• Conducts high-level workplace investigations on short timeframes ranging from simple to, sometimes, complex issues and escalating most significant issues to Senior Human Resources Manager.
• Tracks and logs thorough documentation of all incident reports and investigations on employee-related incidents following company protocols and in the corresponding company systems.
• Assesses training needs and provides recommendations on topics of employee-related training with Regional HR and assists with the coordination of training as needed.
• Provides HR policy guidance and interpretation to employees and/or supervisors assisting management in formulating responses.
• Assesses the location’s work environment and communicate with Senior Human Resources Manager in areas of development. Interprets the need for the intermediate and long-term advancement potential of individuals and jobs to create organization opportunities for development.
• Promotes a collaborative approach to serve and support all employees across the geographic area in conjunction with strong ethics to represent and practice the company values.
• Assists with HRIS systems use and HR programs to employees when needed or recommends points of contact to help address employees’ inquiries.
• Opens, organizes, and updates employee files. Tracks employee progress, noting promotions, recognitions, policy violations, and documenting them accordingly. Ensures all employee files are maintained according to law.
• Provides feedback to the Senior Human Resources Manager and Area Managers regarding trends revealed when conducting exit interviews.
• Provides feedback to Talent Acquisition Recruiters regarding the competency of terminated employees.
• Participates in legal hearings to provide testimonies and monitoring proceedings.
• Assists the HR team with ensuring Employee Handbook is updated with current policies and procedures.
• Works closely with management and employees to improve work relationships, build morale, increase productivity, and retention.
• Provides recommendations on policies and procedures that support best practices and a positive work environment
• Any other duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree in human resources or related field required.
• Minimum of three years of professional HR experience. One year of employee relations experience or equivalent through training and/or education.

SKILLS/ABILITIES:

• Excellent oral and written communication skills, including excellent documentation and presentation skills.
• Thorough understanding of state and federal laws concerning labor relations, employment laws, EEOC, ADA, and any others.
• Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
• High level of analytical ability to find solutions on complex legal issues and dispute resolution.
• Highly organized and able to multi-task and meet deadlines in a fast-paced environment.
• Interpersonal skills to effectively and sensitively communicate with all levels of management, employees, as well as external contractors.
• Ability to remain tactful, calm, and persuasive in controversial and/or confrontational situations.
• Must maintain a high level of confidentiality.
• Microsoft Office knowledge.

Travel Required:

• Frequent travel to different locations within a specific geographic area.