Services Project Administrator

Introduction:

DCE Solar serves as market leader in industrial grade solar mounting hardware and consulting. Since 2009, DCE Solar has been committed to transforming the solar industry with innovative and reliable racking solutions tailored to the evolving needs of commercial and utility-scale projects. For over 15 years, we have led the way in renewable energy, delivering high-quality products and expert support to clients across the nation. Our portfolio spans ground mount systems built for the most challenging terrains, as well as rooftop and carport solutions designed to optimize energy production.

This role serves as a key support function for our installation team, ensuring that all administrative and documentation processes run smoothly from start to finish. The position is responsible for managing and maintaining project information within Procore and internal systems, including submittals, RFIs, procurement tracking, and compliance documentation. By keeping project files organized, accurate, and accessible, this role helps ensure alignment across office and field teams. In addition, it supports coordination efforts by managing meeting logistics, tracking project updates, assisting with travel and scheduling needs, and maintaining clear communication records. Overall, this position plays a critical role in keeping installation projects organized, compliant, and on track through strong attention to detail and consistent administrative support.

Key Responsibilities

• Provide administrative support for project documentation in Procore, including but not limited to submittals, RFIs, procurement logs, drawings, and specifications.
• Prepare and maintain Submittal Logs, Material Procurement Logs, project scorecards and Change Order Requests with accuracy.
• Ensure all project-related files are organized, current, and accessible across Procore, the Project Shared Drive, and support field team site copies.
• Coordinate meeting logistics, document project meetings, distributing agendas, minutes, and supporting materials.
• Upload and track compliance-related documentation, including insurance, licensing, and safety records.
• Prepare and distribute current project documents to subcontractors and track updates and changes in Procore.
• Support project execution with travel booking, scheduling, and fleet/equipment record management.
• Maintain clear and consistent communication logs, ensuring documentation supports audit readiness and project closeout.

Qualifications

• 2–4 years of experience in project coordination, document control, or construction administration.
• Proficiency in Procore or similar project management platforms.
• Highly organized, detail-oriented, and comfortable managing large volumes of documentation.
• Strong written and verbal communication skills.
• Ability to support multiple projects simultaneously with a proactive, service-oriented mindset.
• Good problem-solving and communication skills.
• Energetic, self-driven, highly motivated, personable, and collaborative.
• Professional acumen, strong organizational skills, and adaptability in a fast-paced environment.
• Competency in Microsoft Office Suite.

Our Core Values:

We are looking for a talented and experienced individual that can take ownership of details, stay organized under pressure, and ensure our project teams are always supported with accurate, timely information. We want a problem solver to interact ambitiously with our business and not just accomplish a task.

The ideal individual will align well with our Core Values:

o Trust

o Excellence

o Accountability

o Collaboration

o Service

o Innovation

o Gratitude