Legal Secretary

Liebert Cassidy Whitmore, a leading California law firm with a strong focus on labor, employment, and education law, proudly represents public agencies throughout the state. We are seeking an experienced and detail-oriented Legal Secretary to join our Sacramento office. This role offers an exciting opportunity to contribute to high-quality legal work in a collaborative and professional environment.

Position Overview

The Legal Secretary will provide critical administrative and secretarial support to attorneys. The ideal candidate is detail-oriented, proactive, and experienced in managing litigation processes with precision and efficiency.

Responsibilities and Duties

• Prepare, format, edit, and proofread all legal documents, such as pleadings, motions, and discovery, ensuring accuracy and compliance with court rules and filing requirements.
• Generate Tables of Contents and Tables of Authorities in accordance with the Bluebook and the California Style Manual.
• Prepare and assemble exhibits for service, filing, and hearings, ensuring proper organization and presentation.
• File and serve documents in federal and state courts, including electronic filing, and coordinate with filing services as needed.
• Manage attorney calendars, including scheduling court appearances, depositions, client meetings, and internal and external deadlines.
• Collaborate with the calendar clerk to calculate, confirm, and independently verify litigation deadlines based on applicable court rules and filings.
• Coordinate court reporters, videographers, interpreters, and hearing logistics, including confirming remote appearance procedures when applicable.
• Handle correspondence with clients, courts, opposing counsel, and other parties in a professional and timely manner.
• Coordinate meetings, appointments, conferences and travel arrangements.
• Maintain and organize case files within the firm’s document management system, ensuring accuracy, consistency, and accessibility.
• Assist with trial preparation, including organizing trial binders, exhibits, witness materials, and related logistics.
• Conduct research regarding court procedures, local rules, and filing requirements as needed.
• Coordinate new matter intake and file opening procedures, including submitting conflict check requests and ensuring accurate matter setup in accordance with firm protocols.
• Manage file closing procedures in accordance with firm policies and records retention guidelines, ensuring proper documentation and file organization.

Qualifications

• Minimum of 5 years of experience as a legal secretary supporting civil litigation matters.
• Advanced knowledge of California state and federal court rules, procedures, and filing requirements.
• Advanced proficiency in Microsoft Office Suite, particularly Word for complex document formatting, styles, and document comparison.
• Experience with document management systems and legal software, including e-filing platforms such as PACER and OneLegal
• Strong understanding of litigation procedures, including calendaring rules and deadline calculation.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities in a deadline driven environment.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise discretion, maintain confidentiality, and work independently with minimal supervision.

Preferred Qualifications

• Experience supporting labor and employment litigation matters.
• Familiarity with administrative agency procedures, including PERB and OAH filings and hearings.
• Experience supporting public sector clients is a plus.

Why Join Liebert Cassidy Whitmore?

At Liebert Cassidy Whitmore, we pride ourselves on fostering a culture of collaboration, respect, and professional growth. Our firm offers a dynamic work environment with opportunities for career development, competitive compensation, and comprehensive benefits.