Techbuffalo Ceo Jobs in Usa
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Title: Executive Operations Associate (Part-Time, Hybrid or Remote)
Location: Asheville, NC (preferred);or Remote for the right candidate (US, Eastern or Central time zone)
Type: Contract
About Serve Freight
Serve Freight is a high-reliability logistics operator specializing in complex freight execution for mid-market shippers and project-driven industries. We manage transportation, warehousing, and value-added logistics programs for companies that cannot afford missed delivery windows, broken communication, or unreliable carriers. We are scaling fast in 2026 and building the operational infrastructure to support it. This role is part of that buildout.
The Role
We are hiring an Executive Operations Associate to serve as a direct operational support to our CEO. This is not a traditional Executive Assistant position. It is a hybrid role that combines structured administrative support with process ownership, cross-functional coordination, and limited autonomous decision-making.
You are the person who keeps the CEO out of the weeds so he can focus on the things only he can do. You manage the recurring operational rhythm, handle the tactical items that pile up, and make the small decisions that would otherwise sit in a queue waiting for approval.
60% of your time will be structured, recurring work. 40% will be ad hoc problem-solving and cross-functional coordination.
What You Will Do
Executive & Calendar Management
- Manage the CEO's calendar: scheduling, rescheduling, conflict resolution
- Triage and prioritize the CEO's inbox
- Coordinate travel logistics
- Prepare meeting agendas, pre-reads, and follow-up action items
Data, Dashboards & Financial Support
- Pull and format weekly operational dashboards from Turvo, QuickBooks, and HubSpot
- Run down accounts receivable discrepancies and flag issues
- Prepare financial summaries and talking points for leadership meetings
- Support the company's strategic advisor with slide deck preparation and data pulls
Process & SOP Ownership
- Draft and maintain internal SOPs for recurring operational processes
- Document workflows across departments as they are formalized
- Research and recommend operational tools within defined budget parameters
- Integrate approved tools into existing workflows
Operational Problem-Solving
- Investigate and resolve minor operational issues across departments before they reach the CEO
- Triage which priorities you can personally handle vs. what needs to be escalated
- Reschedule initiative timelines when circumstances change
- Coordinate with internal team members across operations, accounting, and brokerage
Decision-Making Authority
This role carries real decision-making responsibility within defined boundaries. You will not be waiting for approval on every task.
You will decide: which tools to investigate, which software to select within budget, how to reschedule internal timelines, how to triage and route requests, and how to resolve calendar conflicts.
You will escalate: any commitment to external parties, expenditures above threshold, changes to sales or pricing, and strategic or partnership decisions.
Who You Are
- 2-5 years in operations, executive support, or chief of staff-adjacent roles at a growing company (under 50 employees preferred)
- Comfortable wearing multiple hats and operating across departments
- Can make decisions without perfect information; does not freeze with ambiguous direction
- Strong written communicator: SOPs, slide decks, and emails without heavy editing
- Data-literate: can pull and present operational and financial data without being an analyst
- Understands the 1099 contractor model
Tools You Will Use
Turvo (TMS), QuickBooks Online, HubSpot (CRM), Google Workspace, Slack, Notion, Excel/Sheets. You do not need to be an expert in all of these on day one, but you should be comfortable learning quickly.
What Success Looks Like
At 30 days: The CEO has measurably more free time. Recurring tasks are transferred and running on schedule.
At 60 days: You are proactively resolving minor issues before they reach the CEO. You have recommended or implemented at least one process improvement.
At 90 days: The CEO feels like you are an extension of himself. Internal stakeholders engage with you directly. Minimal oversight needed.
What This Role Is Not
- Not a calendar-only EA role
- Not a system administrator or IT role
- Not a sales or business development role
- Not full-time. ~20 hours/week with a defined task structure
- Not a strategic advisory role. You execute and support.
Details
- $35-$40/hour, depending on experience
- ~20 hours/week
- 1099 independent contractor
- Remote, US-based (Eastern or Central time zone)
- Start: March/April 2026
How to Apply
Send a short note (not a cover letter) to with the subject line: Executive Operations Associate - [Your Name]
Answer these four questions:
- Tell us about a time you made a decision on behalf of an executive. What was the situation, what did you decide, and what happened?
- Describe a process you built or improved at a previous company. What was broken, what did you change, and what was the result?
- Give an example of a time you had to figure something out with almost no direction. How did you approach it?
No form letters. No AI-generated cover letters. We read every response.
Gunwerks
Chief Operating Officer (COO)
Location: Cody, Wyoming (On-site; relocation required)
Reports to: CEO (Aaron Davidson)
CEO retains: Brand + Product Vision
COO owns: Everything else ….Day-to-day operations, systems, and execution
About Gunwerks
Gunwerks is a premium, high-performance hunting and precision rifle company built around craftsmanship, engineering excellence, and uncompromising quality. We design and deliver complete, high-end shooting systems for discerning customers who demand reliability and accuracy in real-world conditions.
The brand is defined by precision, performance, and pride in the build—paired with a commitment to continually improve both the product and the customer experience.
Gunwerks is transitioning from founder-driven excellence to system-driven scalability. The COO will be central to that evolution.
Role Summary
Gunwerks is seeking a hands-on, systems-driven Chief Operating Officer to run day-to-day operations and install durable execution discipline across the organization.
This role is responsible for:
- Building a scalable operating system
- Improving workforce throughput and labor productivity
- Installing accountability across leaders
- Reducing turnover through better structure and standards
- Creating durable training and documentation systems
- Ensuring compliance rigor in a regulated industry
The COO enables the CEO to focus on brand, product development, and vision by owning operational execution end-to-end.
This is an on-site leadership role in Cody, Wyoming. Relocation is required.
Primary Mandate
Run the business operating system so plans turn into execution—on time, with quality, and with accountability.
Build systems that endure beyond personalities.
Core Responsibilities
1) Install the Operating System & Accountability Cadence
- Implement a practical weekly operating rhythm (scorecard, priorities, issue log, decision tracking).
- Translate strategy into quarterly priorities with owners, milestones, and dates.
- Build accountability into the system: commitments, standards, and follow-through.
- Ensure issues are surfaced, solved, and closed—not revisited repeatedly.
2) Own Operations Execution End-to-End
- Run manufacturing, supply chain, scheduling, capacity planning, quality, and delivery.
- Create predictable production performance with minimal surprises.
- Drive continuous improvement that sticks (disciplined routines vs. short-term programs).
- Increase output per labor hour while protecting quality standards.
3) Engineering Execution Discipline
(COO owns execution discipline; CEO retains product vision.)
- Install structured development milestones and change-control rigor.
- Prevent scope creep and missed launch commitments.
- Ensure engineering outputs translate cleanly into manufacturable processes.
- Strengthen documentation between Engineering and Production.
- Drive accountability for delivery timelines and cross-functional handoffs.
Engineering must be predictable—not personality-driven.
4) Compliance & Regulatory Rigor
Gunwerks operates in a regulated environment. The COO will:
- Own operational compliance systems (including ATF traceability and documentation integrity).
- Ensure serialized controls and production documentation are audit-ready.
- Establish revision control across SOPs and technical documentation.
- Reduce regulatory risk through proactive systems—not reactive correction.
Compliance must be institutionalized.
5) Fix Throughput & Frontline Productivity
- Diagnose and eliminate productivity inhibitors (low utilization, weak supervision, unclear standards).
- Install frontline management “standard work.”
- Create visible performance tracking and expectations.
- Increase labor effectiveness without proportional headcount growth.
6) Facilities & Operational Environment Standard
The Gunwerks facility must reflect the premium brand.
The COO will:
- Implement and sustain daily discipline.
- Eliminate cluttered workspaces and unmanaged material flow.
- Install visual management standards.
- Create an environment that signals craftsmanship, order, and control.
Operational discipline must be visible.
7) Build Training & Documented Systems
- Create a documented operating system across training, SOPs, engineering documentation, and compliance controls.
- Reduce tribal knowledge dependency.
- Accelerate onboarding and competency development.
- Design systems that produce measurable results years from now—not just this quarter.
8) Build the People & Retention System
- Reduce turnover through structural improvements beyond pay.
- Install role clarity and advancement paths (including mastery tracks for craftspeople).
- Strengthen supervisor capability and performance management.
- Ensure underperformance is addressed promptly and fairly.
Measures of Success
- Meaningful improvement in throughput and labor productivity.
- Improved quality outcomes and fewer rework/defect issues.
- Material reduction in turnover.
- Engineering projects delivered on time.
- Clean compliance audits and documentation integrity.
- Operating cadence runs reliably.
- CEO leverage increases (fewer operational escalations).
Ideal Candidate Profile
- Proven operator and systems builder in a founder-led or high-growth environment.
- Strong manufacturing/shop-floor leadership experience.
- Experience in regulated manufacturing (firearms, aerospace, defense, medical, or similar).
- Demonstrated history of improving throughput and labor efficiency.
- Detail-oriented and systems-obsessed.
- Builds simple systems people actually follow.
- Calm, decisive, and comfortable enforcing standards.
- Willing to relocate and lead on-site.
First 90 Days
Days 1–30: Diagnose & Baseline
- Baseline throughput, quality, turnover drivers, compliance risk, and documentation gaps.
- Clarify decision rights and escalation guardrails with CEO.
Days 31–60: Install Cadence & Frontline Routines
- Launch weekly execution rhythm.
- Implement supervisor standard work and shop-floor visibility.
- Identify compliance/documentation risks.
Days 61–90: System Build & Early Wins
- Roll out structured training and core documentation improvements.
- Present 6–12 month operating improvement plan with measurable targets.
Working Contract with CEO
- Agreement is optional; commitment is mandatory once a decision is made.
- Debate in private; align in public.
- Direct communication. No politics.
Interim Chief Executive Officer (CEO)
Location: Chicago, IL or Atlanta, GA preferred
Position Type: Interim / Contract Executive Leadership
Overview
Our client is seeking an Interim Chief Executive Officer (CEO) to provide leadership during an executive transition period. This role will ensure continuity of leadership while helping position the organization for its next phase of growth. The Interim CEO will work closely with the executive team to maintain operational momentum, strengthen commercial strategy, and help drive business development while the search for a permanent CEO continues. The company operates in a fast-paced, creative, and service-oriented environment focused on delivering renovation and design solutions for hospitality and commercial spaces.
Key Responsibilities
- Provide executive leadership during the CEO transition period to ensure business continuity.
- Partner with the current leadership team during a brief transition period to maintain operational stability.
- Drive revenue growth and business development through direct engagement with customers and partners.
- Strengthen and formalize the organization's sales strategy and go-to-market approach.
- Support improvements in business systems, reporting infrastructure, and operational processes.
- Collaborate with the executive team to support ongoing system and operational improvements.
- Lead and motivate a creative and service-driven workforce.
Industry Focus
The organization specializes in commercial renovation and restoration projects, including hospitality and event spaces such as:
- Restaurants
- Hotels
- Ballrooms and event venues
- Services include design services and FF&E (Furniture, Fixtures & Equipment) as part of renovation and refresh projects.
Qualifications
- Experience serving as a CEO, President, or senior executive leader.
- Strong background in sales leadership, business development, or commercial strategy.
- Experience in industries such as:
- Hospitality
- Commercial construction or renovation
- Design-build environments
- Interior design or hospitality services
- Proven ability to scale organizations and drive revenue growth.
- Experience working with private equity–backed or growth-oriented companies preferred.
- Strong leadership and communication skills with the ability to guide organizations through periods of transition.
Work Environment
Preferred location is Chicago, IL or Atlanta, GA, with full-time in-office presence strongly preferred to support leadership visibility and organizational culture.
Job Description
RESONSIBILITIES:
Working directly with the CEO/Founder, the duties are as follows:
-Perform all financial and accounting activities, including financial statement preparation, forecasting, budgeting, bank statement reconciliation, Payroll, Accounts Payable, Accounts Receivable and Treasury.
- Assist in maintaining accounting ledgers; preparing cash transaction entries for general ledger; posting and reviewing journals; monitoring investment fees; updating dividends; reconciling accounts by comparing and adjusting transactions.
- Assist in maintaining special market accounts by ensuring compliance with procedures for safekeeping, maintenance, and control of special market collateral; executing and maintaining investment accounts; maintaining records and control of investment accounts; completing accounting functions. Verify accounting transactions and reports by reviewing and controlling accounting activities, including generally accepted accounting practices changes to investment accounting practices.
- Complete investment reports for tax return preparation by completing required information.
- Represent the Company in protesting property tax appraisal values.
- Prepare federal, state, and local tax documents by preparing property tax returns, state pages, and federal, state, and municipal returns, extensions, and quarterly payments. Maintain compliance with regulations by forwarding required information to federal, state, and local authorities.
- Prepare tax provision schedules by reviewing, preparing, and consolidating provision schedules.
- Recommend tax strategies by researching federal, state, and local taxation issues.
- Ascertaining the Company remains current on all tax matters, including proactive in planning on a proactive basis.
- Attending weekly and month-end meetings with the Management Team to review results/projects et al, and discuss strategies, develop action plans and assess actions, results et al.
- Managing tax research projects to achieve accurate and efficient results as a key Company resource.
- Maintaining/modeling monthly, quarterly and yearly projections for the various taxable entities and keeping such up to date.
- Acting as a resource for tax advisor(s) on specific tax issues and questions; Communicating to the appropriate personnel important tax and tax developments affecting the Company.
- Maintaining knowledge of general economic and political trends of possible tax or other legislation that could affect the business climate.
- Assuming responsibility for smooth flow of tax information to/from the tax advisors to ensure accurate, complete and timely preparation and delivery of all Company tax returns.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
- Preparing other reports and projects as requested from time to time by the Company, outside tax partner and performing other duties as may be assigned.
QUALIFICATIONS:
- CPA with Oil & Gas E&P Tax Compliance, and Combination of Industry/Big Four Et Al Tax Experience, including Controller Experience with Oil & Gas E&P Accounting
- Experience in U.S. Taxation of Citizens, Trusts & Commercial Entities
- Financial Planning, Strategy & Diagnosis Experience
- Tax Experience In Corporate or Accounting Firm
- Experience in Oil and Gas Accounting and Investment Accounting
- Software Proficiency - MS Dynamics, Quorum, CGI, OGsys, Lacerte, Microsoft Office Proficiency - Excel in particular, with macros et al
- Financial Planning, Strategy & Diagnosis Experience
COMPENSATION & BENEFITS:
- BONUS AWARDS: Up to 30%, Paid annually
- Company subsidized PPO, HSA and FSA (100% for Employee)
- PTO - Unique flexibility with unlimited Company-paid vacation in addition to customary US Holidays subject to the Company's Team coordination, and individual job performance.
- Reimbursement of all necessary and approved CPA Et Al and CPE expenses
- Free Covered Parking Company Description
Private Equity firm 10+ entities currently, with a focus on oil & gas E&P and commercial real estate industry investments.
- The Company has 8 employees, most of which reside in HQ: the CEO/Founder, EVP-Geology, EVP-Operations, Landman, Geophysicist, Controller, an Oil & Gas Property Manager and a Field Operations Manager who attend to special and unique projects/areas of the CEO/Founder's various businesses, including oil & gas interests in addition to real estate and private equity investment interests, both domestically (mostly) and internationally.
- Investment holding and management entities (LLC), investment vehicles (LP, LLP, LLLP), operating Interests (S-CORP and LLC), Trusts, 10 Information Returns, multiple K-1s, nonprofit 501(c)3 corporations, along with oil & gas tax planning (IDC et al); prepared in-house, and tax strategies are sought currently through an external advisor as noted below.
- With the growing complexity of businesses, and the need for in-house tax expertise, the Company is looking for a professional with a solid tax background who is hands on (for complex modeling et al) to work with various entities (C-CORP, S-CORP, LLP, LLC et al), including limited partnerships, foundations, & trusts and who has (1) excellent hands on detail skills (2) confidence and competence, and (3) FLEXIBILITY (task specs change at times).
Company Description
Private Equity firm 10+ entities currently, with a focus on oil & gas E&P and commercial real estate industry investments.\r
- The Company has 8 employees, most of which reside in HQ: the CEO/Founder, EVP-Geology, EVP-Operations, Landman, Geophysicist, Controller, an Oil & Gas Property Manager and a Field Operations Manager who attend to special and unique projects/areas of the CEO/Founder's various businesses, including oil & gas interests in addition to real estate and private equity investment interests, both domestically (mostly) and internationally.\r
\r
- Investment holding and management entities (LLC), investment vehicles (LP, LLP, LLLP), operating Interests (S-CORP and LLC), Trusts, 10 Information Returns, multiple K-1s, nonprofit 501(c)3 corporations, along with oil & gas tax planning (IDC et al); prepared in-house, and tax strategies are sought currently through an external advisor as noted below.\r
\r
- With the growing complexity of businesses, and the need for in-house tax expertise, the Company is looking for a professional with a solid tax background who is hands on (for complex modeling et al) to work with various entities (C-CORP, S-CORP, LLP, LLC et al), including limited partnerships, foundations, & trusts and who has (1) excellent hands on detail skills (2) confidence and competence, and (3) FLEXIBILITY (task specs change at times).
As a member of the executive leadership team, the CRO drives the organization's integrated advancement efforts including fundraising, communications, marketing, public engagement, partnerships, and government relations strategy in alignment with the strategic plan and mission.
Working in close partnership with the CEO and Board of Directors, the CRO serves as a key architect of YWCA Richmond's brand, a driver of sustainable and diversified revenue, and a visible leader advancing racial and gender justice locally and statewide.
The CRO is a high-profile role representing the CEO when necessary, at key functions, to funders, and the media.
Role & Responsibilities: Primary Position Outcomes : Integrated Brand & Mission Execution: Ensure a unified, mission centered brand and narrative across all fundraising, marketing, partnerships, and external engagements in alignment with the Strategic Plan for all agency programs.
Revenue Growth & Diversification: Develop and drive sustainable diversified multi-year revenue strategy that ensures sustainable growth across major gifts, institutional and government grants, corporate partnerships, and innovative funding models.
Strategic Alliance Portfolio: Build and steward a high-impact portfolio of cross-sector partnerships that deliver both financial investment and programmatic scale.
Thought Leadership & Public Influence: Position YWCA Richmond as a premier convener and trusted voice on racial justice, gender equity, violence intervention & prevention, housing stability, and early childhood education.
Stakeholder & Alumni Activation: Transform donors, alumni, corporate partners, and community leaders into a mobilized network of advocates, ambassadors, and investors.
Key Responsibilities : Strategic Leadership & Partnership Development Executive Thought Partner: Serve as a strategic advisor to the CEO and Board on external positioning, long-term alliances, and organizational visibility.
Ecosystem & Alliance Management: Identify, negotiate, and manage high-value partnerships with corporations, foundations, government entities, and nonprofits.
External Advocacy & Representation: Represent YWCA Richmond at high-profile events, media opportunities, civic forums, and legislative engagements to amplify impact and influence.
Advancement & Revenue Generation Fundraising Oversight: Provide strategic leadership for all fundraising functions, including major gifts, annual giving, corporate social responsibility (CSR), institutional funding, and government grants.
Revenue Generation: Lead the development of multi-year, multi-layered partnership agreements that integrate funding, co-branding, and programmatic collaboration.
Stewardship & Relationship Building: Cultivate deep relationships with high-net-worth individuals, foundation leaders, and corporate executives.
Grant Strategy: Oversee grant development and management to ensure alignment with mission priorities and maximize funding capture.
Advancement Projection: Lead revenue forecasting in partnership with finance and the executive team.
Marketing, Communications & Brand Strategy Integrated Communications: Direct comprehensive marketing and communications strategies that align storytelling with fundraising, advocacy, Sprout School, Domestic Violence Resources, and partnership goals.
Executive Voice & Visibility: Partner with the CEO to serve as a public-facing leader and spokesperson for the organization.
Oversee efforts that advance YWCA Richmond's mission, collaborating with community partners and policymakers.
Digital Strategy: Ensure a consistent, high-impact digital and social media presence across all platforms for all programs.
Crisis Communications: Lead crisis communications planning and response to protect and strengthen organizational reputation.
Team Leadership & Cross-Functional Alignment Talent Development: Lead and mentor a high-performing team including Advancement, Marketing & Communications, and Partnership leaders.
Cross-Functional Collaboration: Ensure seamless coordination between external-facing teams and program leadership so brand promises are matched by service delivery and fiscal responsibility.
Board Partnership: Collaborate with the Board of Directors on donor engagement, external relations strategy, and network expansion.
Reporting: Establish clear performance benchmarks and accountability systems aligned with revenue and engagement goals.
Report on KPI performance to CEO and the Board.
Organizational Leadership Executive Leadership : Actively participate in executive leadership team meetings, strategic planning, budgeting, and organizational decision-making.
Cross Functional Collaboration : Contribute to culture-building, long-term sustainability planning, and cross department collaboration.
Mission-Driven Leadership: Model equity-centered leadership rooted in transparency, accountability and innovation.
Required Experience & Qualifications: Leadership Experience: 15 years of progressive leadership in fundraising, external relations, business development, or partnerships, with at least 10 years in senior management.
Proven Results: Demonstrated success securing seven-figure gifts, multi-year corporate partnerships, or complex institutional funding.
Equity Leadership: Deep commitment to racial and gender equity; experience leading within mission-driven or social justice organizations strongly preferred.
Strategic Skills: Expertise in complex negotiations, partnership financial modeling, and CRM systems such as Salesforce.
Education: Bachelor's degree required; MBA, MPA, or Master's in Nonprofit Management preferred.
Core Competencies: Strategic Vision: Translates mission and strategy into integrated external campaigns, revenue growth, and public influence.
Relationship Excellence: A trusted connector who builds authentic, long-term relationships across sectors and communities.
Innovation & Growth Mindset: Advances creative, "win-win" partnership models that move beyond transactional fundraising.
Cultural & Political Acumen: Navigates complex social, political, and community landscapes with integrity and equity at the center.
Equity-Driven Influence: Advance racial and gender equity through external engagement and public leadership.
Financial Acumen: Develop diversified revenue streams that ensure long-term sustainability.
Staff understand the critical role volunteers play in achieving YWCA Richmond's mission and provide volunteers with appropriate support, respect, and communication.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.
The incumbent is expected to perform other duties necessary for the effective operation of the department.
The YWCA Richmond provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
PI805866d5-
Title: Head of Operations (Residential Real Estate Brokerage)
Location: Redding, California
This is a rare opportunity to step into a true operational leadership role with a high-performing residential brokerage — and potentially relocate to beautiful Redding, CA, a growing Northern California community known for its outdoor lifestyle, mountain scenery, and exceptional quality of life.
As Head of Operations, you will run the engine of the business — building scalable systems, strengthening compliance, supporting agent success, and serving as the stabilizing operational force that enables sustainable growth.
The Opportunity
This role is designed for a proven operator: someone who thrives in accountability-driven environments, brings calm authority, and knows how to build systems that eliminate chaos rather than react to it.
You will partner directly with the CEO and leadership team to ensure operational excellence across the full brokerage platform — from transaction workflows to hiring infrastructure to compliance safeguards.
Key Responsibilities:
1. Operational Leadership & Scalable Systems
- Own the end-to-end operational engine of the brokerage
- Refine workflows across:
- Listing management
- Transaction coordination and closing execution
- Compliance and disclosure systems
- Home marketing and production handoffs
- Identify bottlenecks, execution gaps, and process inefficiencies
- Ensure systems scale smoothly without increasing errors or operational strain
2. People Systems: Hiring, Training & Retention
- Lead hiring strategy and scorecards for operational staff (TCs, admin, ops)
- Build structured onboarding and certification programs
- Implement training systems that reduce ramp time and turnover
- Own staffing forecasts, retention outcomes, and team performance systems
3. Oversight of Sales Management Infrastructure
- Directly oversee the future Sales Manager
- Oversee ISA team operations from a systems and process perspective
- Align sales performance expectations with operational standards
- Support agent recruiting and onboarding through scalable frameworks
- Prevent sales-driven erosion of compliance or service quality
4. Broker-Level Advisory & Agent Support
- Provide calm, experienced guidance to agents on complex transactions
- Advise on compliance, risk scenarios, and professional judgment calls
- Reinforce brokerage standards, accountability, and service consistency
This role does not replace the Broker of Record, but serves as a senior operational and advisory resource.
5. Compliance, Risk & Quality Control (California)
- Oversee compliance systems, file audits, and risk prevention
- Ensure adherence to California DRE, CAR, MLS, and brokerage policies
- Identify risk early and escalate appropriately
- Partner with legal counsel, Broker of Record, and external experts as needed
- Maintain consistent quality as transaction volume grows
6. Finance & HR Oversight (Coordinated, Light Touch)
- Oversee operational financial processes including:
- Commission processing
- AP/AR coordination
- Cost-per-transaction visibility
- Coordinate with CPA/bookkeeper (not responsible for tax strategy)
- Oversee foundational HR administration:
- Hiring and onboarding systems
- Performance management
- Payroll via Gusto HR
- Ensure appropriate controls and separation of duties
7. Leadership, Accountability & Execution Cadence
- Partner closely with the CEO and Integrator on KPIs and scorecards
- Enforce decisions, operational standards, and execution discipline
- Reduce escalation of operational issues to the CEO
- Serve as a stabilizing, decisive presence within the organization
What Success Looks Like
- New hires ramp quickly and confidently
- Turnover decreases through systems, not heroics
- Agents and clients experience consistent service and clear expectations
- Compliance issues are prevented proactively
- The CEO is removed from day-to-day operational problem solving
- Growth occurs without sacrificing quality or control
Ideal Candidate Profile
- Senior operations leadership experience in real estate or a regulated, transaction-heavy environment
- Proven track record of building hiring, training, and onboarding systems
- Experience overseeing operations while supporting sales leadership
- Strong understanding of California real estate compliance preferred
- Hands-on, execution-focused leader who builds scalable infrastructure
- Calm, respected, decisive — able to enforce standards with professionalism
- High judgment, low ego, operator-first mindset
This Role Is Not
- A purely strategic, hands-off Operations position
- An office manager role
- A sales manager seat
- A figurehead executive position
This role runs the engine — and is always focused on making it run better.
Reporting & Authority
- Reports directly to the CEO
- Partners closely with the Integrator on key initiatives
- Holds authority over operational systems and brokerage standards
- Oversees all Operations and future Sales Management infrastructure
Compensation & Benefits
- Full Benefits Package
- Competitive Base Salary + Bonus Structure
- Excellent Company Culture
- 401(k) Program
- Generous PTO & Vacation
About MIFA
The Metropolitan Inter-Faith Association supports the independence of vulnerable seniors and families in crisis through high-impact programs which reach 30,000 people in Memphis and Shelby County each year. For 58 years, MIFA has responded to changing community needs and become a trusted resource, both for neighbors seeking assistance and for foundation and government partners seeking an organization with the infrastructure to manage new mission-compatible programs. As Memphis and the broader nonprofit landscape face increasing complexity, MIFA stands at a pivotal moment. The new President & CEO will lead the organization into its next chapter, honoring a deeply respected legacy while positioning MIFA to lead more boldly and visibly in service of community well-being.
Our Mission
Supporting the independence of vulnerable seniors and families in crisis through high-impact programs.
Our Vision
Uniting the community through service.
Our Values
Welcome and respect all people. Act with integrity. Value individual initiative and ability. Serve individuals and the community as an act of faith. Balance humanitarian goals with sound business practices.
Position Overview
The President & CEO serves as MIFA's chief executive, strategist, and public leader. This role calls for a vision-setting, relational, and strategic leader who can steward a strong, mission-driven organization into its next chapter.
In this capacity, the CEO will set direction, elevate expectations, catalyze growth, and lead change: helping the organization to think bigger, operate more efficiently, and remain deeply relevant in a rapidly changing environment.
The CEO partners closely with the board of directors to translate MIFA's mission and values into clear priorities, measurable outcomes, and sustained community trust.
This position directly supervises an experienced and highly capable senior leadership team.
MIFA is seeking a leader who can:
- Honor and build upon a strong foundation while inspiring the organization to evolve
- Lead from the front - serving as a visible, trusted voice for MIFA in Memphis and the Mid-South
- Navigate complexity and change with steadiness, clarity, and courage
- Inspire a high performing leadership team to continue to innovate and grow together
- Balance vision with execution, and compassion with accountability
Core Responsibilities:
Organizational Leadership & Strategy
- With input from the staff and board, set and articulate a compelling vision for MIFA’s next chapter, grounded in its founding purpose and responsive to current community needs.
- Translate broad strategic direction into focused priorities, operational clarity, and measurable impact.
- Lead the organization with intention - supporting staff through growth, adaptation, and new ways of working.
- Foster a culture of trust, shared leadership, learning, and accountability across the organization.
- Ensure MIFA runs with operational excellence, strong systems, and sound business practices.
Team Leadership
- Lead, support, and challenge a seasoned executive team, leveraging their expertise while encouraging new thinking.
- Create alignment across departments and functions, ensuring collaboration rather than silos.
- Set clear expectations, decision-making norms, and performance standards for the leadership team.
- Balance respect for institutional knowledge with the need for innovation and evolution.
Board Partnership & Governance
- Serve as the primary partner to the board of directors, building a transparent, trusting, and high-functioning board–CEO relationship.
- Keep the board well-informed on organizational performance, risks, opportunities, and progress toward goals.
- Support the board in fulfilling its governance responsibilities, including strategy, oversight, and long-term sustainability.
- Work with existing board members to recruit new members reflective of the diversity and talent needed for success.
- Partner with the board chair to establish and achieve clear annual and multi-year expectations.
Fundraising, Financial Stewardship & Sustainability
- Champion the vision and impact of MIFA in a way that galvanizes support from the donor community.
- Serve as the key leader in fundraising and resource development, in close partnership with the Chief Development Officer and board.
- Cultivate and steward relationships with major donors, foundations, corporate & government partners, and civic leaders.
- Ensure long-term financial health through oversight of budgets, reserves, and financial planning in partnership with the CFO.
- Position MIFA as a compelling investment for funders who care deeply about community impact.
Community Leadership & Visibility
- Act as MIFA’s chief ambassador, representing the organization with credibility, enthusiasm, and conviction.
- Strengthen MIFA’s visibility and leadership among Memphis nonprofits, civic institutions, governmental bodies, and community partners.
- Build and sustain relationships that advance collaboration, service, and shared impact across the city.
- Lead through service, trust-building, and community connection.
Ideal Candidate Skills
Leadership & Presence
- A steady, confident leadership presence that builds trust across staff, board, volunteers, and community.
- The ability to listen deeply, make thoughtful decisions, and communicate clearly.
Strategic & Operational Acumen
- Experience leading complex organizations or systems, ideally within the nonprofit, public, or community-serving sectors.
- Comfort moving between big-picture vision and operational execution.
- A strong understanding of how strategy, people, systems, and finances work together.
Change Leadership
- Demonstrated ability to lead organizations through periods of transition and growth.
- Skill in guiding established teams to evolve and innovate while sustaining morale and trust.
Relationship & Fundraising Strength
- A natural relationship-builder with strong emotional intelligence.
- Proven fundraising experience.
- Political and community acumen.
Values Alignment
- Deep alignment with MIFA’s mission, values, and founding spirit of unity and service.
- A leadership approach rooted in respect, inclusion, integrity, and community-centered impact.
Qualifications
The ideal candidate will bring a combination of leadership experience,
relational strength, and operational savvy, including:
- Senior executive leadership experience, preferably in a nonprofit, public-sector, or community-centered organization of meaningful scale and complexity.
- Experience leading organizations with multi-million-dollar budgets, including responsibility for financial oversight, sustainability, and long-term planning.
- Demonstrated success working in close partnership with a governing board, including setting expectations, reporting progress, and supporting effective governance.
- Fundraising and external relations experience, with the ability to credibly lead and support major gift fundraising, institutional partnerships, and community-based resource development.
- Strong people and team leadership experience, including leading experienced, tenured teams and navigating change within established organizational cultures.
- Change management capability, with evidence of guiding organizations through growth, transition, or significant strategic shifts.
- Exceptional communication skills, including the ability to represent the organization publicly with clarity, enthusiasm, and confidence.
- High emotional intelligence and sound judgment, with the ability to build trust, listen deeply, and make thoughtful decisions in complex environments.
- Deep appreciation for community-centered work, with an understanding of how nonprofits operate within broader civic, political, and social systems.
- Bachelor’s degree required; advanced degree or equivalent experience preferred.
Benefits & Compensation
MIFA’s comprehensive benefits package includes medical, health reimbursement accounts (HRA), flexible spending accounts (FSA), long-term disability (LTD), life insurance, vision, employee assistance program (EAP), 401k retirement plan, paid time off (PTO), paid holidays, and annual paid medical leave. Also available to full-time employees at their expense are dependent medical coverage, dental insurance, supplemental life insurance, and short-term disability insurance.
Salary Range: $160,000 - $200,000, commensurate with experience.
MIFA is an equal opportunity employer.
MIFA has retained the services of ThinkingAhead Executive Search.
Please forward nominations or submit your resume and expression of interest to: Chris Spagnola at and Ryan Rasmussen at
The position will remain open until it is filled, but applicants are highly encouraged to submit their materials as soon as possible to ensure full consideration.
Executive Assistant and Office Manager
This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”.
Salary Range: $90,000-$100,000
Medical, Dental, Vision, 401K, Vacation & Sick PTO
This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.
The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.
The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
Key Responsibilities
Executive Support
- Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
- Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings.
- Coordinate detailed travel itineraries for frequent domestic travel.
- Support the Chairman and Founder as needed for miscellaneous tasks.
- Collecting and organizing tax documentation for accountants for business entities and family foundation.
- Support for AI initiatives to be incorporated into daily office operations.
- Monthly expenses department coding on corporate credit cards.
- Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
- Occasional personal tasks to be completed, no more than 15% of workload.
Office Management & HR Support
- Act as a central point of contact for the 12-person Manhattan office.
- Planning & executing of company wide Annual Meeting in November with support of COO.
- Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings
- Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up.
- Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired.
- Planning volunteer days and office activities.
Education & Experience Requirements
- 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
- BA/BS degree or higher in a relevant field.
- Notary Public license in New York (will be required to obtain if not already licensed).
- Demonstrated experience within the real estate industry strongly preferred.
- Must be able to commute to the NYC office five days per week (M-F).
Required Skills
- Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
- Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
- High level of discretion and professionalism while handling sensitive financial and personal matters.
- Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
About Bromley Companies
The Bromley Companies ( ) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
Executive Project Coordinator (Bilingual)
Location: North Hollywood, CA (On-Site)
A fast-growing, woman-led general contracting firm is seeking a proactive and experienced Executive Project Coordinator to work alongside the CEO in driving strategic priorities, streamlining operations, and ensuring organizational alignment across all departments. This isn’t your average admin role—this opportunity places you at the center of leadership decision-making, with the authority to represent the CEO in meetings, manage top-tier initiatives, and help steer the company toward continued success.
This role is ideal for a high-performing professional who thrives in a dynamic, fast-paced environment and is fluent in both English and Spanish. You’ll be a trusted partner to the CEO and play a critical role in maintaining momentum on high-impact projects.
Key Responsibilities
Executive & Operational Leadership
- Act as the CEO’s right-hand partner, supporting daily executive operations and leadership decisions.
- Represent the CEO’s vision and directives in meetings and correspondence.
- Track and manage follow-ups, ensuring accountability and timely execution of initiatives.
- Anticipate challenges and resolve issues proactively to keep projects moving forward.
Project Coordination & Departmental Liaison
- Maintain situational awareness of ongoing activities across multiple teams (e.g., Estimating, Operations, Accounting, Administration, Field).
- Support cross-functional collaboration by aligning internal teams and external partners with organizational priorities.
- Help enforce processes, standard operating procedures, and interdepartmental accountability.
Strategic Communication
- Draft internal messaging, directives, and executive communications on behalf of leadership.
- Act as a key point of contact for clients, vendors, and team members to convey updates, resolve inquiries, and represent executive-level intent.
- Translate executive decisions into actionable tasks and deliverables across the business.
Administrative Oversight
- Manage complex scheduling, meetings, site visits, and travel arrangements.
- Organize key documents, prepare materials for executive meetings, and coordinate special projects.
- Ensure confidentiality and discretion at all times.
Qualifications
- 5+ years of experience in an executive support or operational coordination role, particularly supporting senior leadership.
- Ability to independently make decisions and move projects forward in the absence of executive input.
- Strong leadership, communication, and critical thinking skills.
- High attention to detail and exceptional organizational capabilities.
- Advanced Excel skills (trackers, dashboards, summaries) and proficiency with Microsoft Office and Google Workspace.
- Relevant construction experience is desirable, but not mandatory.
- Must be bilingual in English and Spanish.
What’s In It for You
- Join a growing and values-driven organization with direct access to executive leadership.
- Be involved in meaningful, high-impact work that shapes company direction.
- Career growth opportunities into operational leadership roles.
- Competitive compensation, benefits, and long-term advancement potential.
About Blue Signal:
Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS
JOB BRIEF
Are you an exceptional Executive Assistant who thrives in high-energy environments, anticipates needs before they arise, and operates with precision? Our client, a well-known tech CEO with a results-driven and passionate approach to leadership, is seeking a dynamic right-hand partner.
This onsite requires seamless coordination for the CEOs office. With a competitive base salary of $200-225K per year, plus bonus, this role blends high-level executive support with 25% personal assistance—offering variety, impact, and the opportunity to work closely with an influential leader. If you’re highly organized, proactive, and thrive in fast-paced environments, this could be the perfect fit.
THE JOB
As the Executive Assistant, you’ll be instrumental in ensuring the CEO’s efficiency and productivity:
- Executive Support: Manage an ever-changing calendar, prioritize meetings, and ensure seamless daily operations.
- Travel & Expenses: Oversee complex travel logistics and process expense reports with accuracy.
- Communication Management: Act as a gatekeeper, handling confidential correspondence and liaising with key stakeholders.
- Personal Assistance (25%): Support personal tasks, including scheduling appointments, coordinating household logistics, and event planning.
- Operations & Special Projects: Assist in managing family office operations and take on high-priority ad hoc projects.
- Problem-Solving: Navigate shifting priorities with a proactive, resourceful, and solutions-focused mindset.
ABOUT YOU:
You’re a trusted gatekeeper, problem-solver, and strategic partner who thrives on keeping everything running smoothly. To succeed in this role, you’ll need:
- Experience & Education: 5+ years supporting a CEO in tech (publicly traded); Bachelor’s degree preferred
- Organization & Multitasking: Proven ability to juggle multiple priorities in a fast-paced environment.
- Technical Proficiency: Strong experience with Google Workspace and other productivity tools.
- Discretion & Professionalism: Ability to handle sensitive information with confidentiality and sound judgment.
- Proactive & Flexible Mindset: A solutions-driven approach with the ability to adapt to changing priorities, including occasional after-hours requests.
PERKS AND BENEFITS:
This hybrid role offers a competitive base salary of $190K–$225K per year, plus bonus, a comprehensive benefits package and the opportunity to work closely with a highly influential CEO in the tech industry. Enjoy a dynamic work environment that values efficiency, innovation, and strategic thinking while maintaining a flexible work schedule.
If you’re ready to bring your expertise to a high-impact role where every detail matters, apply now and become an essential part of a visionary leader’s success.
