Stealth Startup Founder Jobs in Usa

• Host demo presentations with potential members
• Build and maintain strong client relationships
• Meet or exceed monthly sales targets
• Manage and maintain a healthy sales pipeline and deal status
• Develop a deep understanding of products and services
• Stay updated on industry trends

• 8+ years in direct sales capacity
• Have an energetic, outgoing, and friendly demeanor
• Excellent verbal and written communication skills; the ability to call, connect and interact with anyone
• Previous experience selling into consumers
• Previous experience selling a SaaS product
• Previous experience in FinTech or WealthTech or Wealth Management Industry
• SIE, Series 7, Series 65, Series 66, CFP or similar designation preferred
• Bachelor's degree or equivalent experience

• Health & Wellness: 100% employer-covered medical insurance for employees (75% for dependents), plus dental and vision coverage
• 401(k): Retirement savings program to support your future
• Paid Time Off: time to reset and recharge + most federal holidays
• Parental Leave: Comprehensive leave policy for growing families
• Meals: Select meals covered throughout the week
• Fitness: Monthly movement stipend
• Equity & Career Growth: Early exercise eligibility and a strong focus on professional development
• Annual Compensation Reviews: Salary and equity refreshes based on performance
• Boomerang Program: After two years at Range, you can take time away to start your own company. We'll hold your spot for 6 months - and pause your equity vesting, which resumes if you return

Company Description

Old Mission Ascend Partners (OMAP) empowers elite clinicians to build prosperity by providing an innovative "Business-in-a-Box" framework for launching and scaling Micro-MSOs. As the venture arm of the Old Mission ecosystem, OMAP removes the traditional barriers of launching a private practice by offering a vertically integrated support system. This includes clinical protocols, proprietary technology, lead generation, SEO assets, and access to top-tier regenerative biologics. With a mission to enable clinicians to own 100% of their practices and focus on care, OMAP drives the future of Sovereign Medicine with tools like seed funding and startup capital. Located in Traverse City, MI, OMAP is committed to providing the foundation for clinicians’ entrepreneurial success.

Managing Director | Old Mission Ascend Partners (OMAP)

Location: Traverse City, MI (Hybrid/Regional)

Experience: 7+ Years in Healthcare Business Development / MSO Management Background: Physician Assistant (PA) or Nurse Practitioner (NP) with Ortho or ER Experience

The "Un-Job" for the "Un-Clinician"

If you are looking for a comfortable, 9-to-5 clinical management role at a regional health system, close this tab now.

We are Old Mission Ascend Partners (OMAP), and we are built for the clinician who is tired of being a "line item" on a hospital's balance sheet. We have built the "Growth Engine for Independent Practice"; a Micro-MSO startup designed to liberate clinicians from the grind of a 'job'. We are looking for a Physician Assistant or Nurse Practitioner to serve as the Managing Director (Founder) of our Traverse City startup spoke.

This is a Leadership mandate. We need an Ortho-trained proceduralist or an ER clinician who is addicted to high-stakes execution, unfazed by the chaos of a startup, and ready to build a business unit from a blank sheet of paper.

The Mission: Founder & General

As the Managing Director, you are the "Founder" of this Spoke. You aren't just managing a clinic; you are launching a high-margin business unit. You will leverage the "Shared Services" of our Hub (Payroll, Logistics, Tech) to remain lean while scaling at speed.

• Build the Engine: Personally architect and execute the sales strategy to recruit independent clinicians into the OMAP ecosystem.
• Protocol Enforcement: Ensure every partner adheres to our clinical and operational blueprints to maintain ecosystem integrity.
• P&L Ownership: Maintain total responsibility for the OMAP bottom line, managing expenses and maximizing revenue.
• The 60/40 Rule: Drive the unit to hit specific revenue targets where 60% goes to the provider and 40% remains for Spoke OpEx and Hub Fees.

Who You Are (The DNA)

• The Clinical Pedigree: You are a PA or NP with deep roots in Orthopedics or Emergency Medicine. You understand procedural medicine, you make decisions in seconds, and you don't flinch under pressure.
• The Track Record: You have 7+ years in healthcare business development or medical group operations, with a proven history of managing a P&L of at least $5M+ TCV.
• Startup Soul: You aren't afraid of failure—you’re afraid of being average. You see "limitless potential" in building something that disrupts the legacy Fee-For-Service model.
• Radical Transparency: You lead with the data. You build trust through unvarnished, honest communication with partners and staff.

The Payoff (70/30 Profit Participation)

We don’t believe in salary caps for founders.

• Base Salary: $140,000
• The Profit Pool: Once the Spoke is profitable (covering all OpEx and Hub Fees), 70% of the remaining Net Profit goes into the Spoke Performance Pool.
• The Managing Director Share: You earn a 20% share of that 70% pool.
• The Traction Multiplier: Execute your "Rocks" at a 90%+ completion rate, and your payout is multiplied by 1.1x.
• The Upside: Annual variable compensation is uncapped, up to 100% of your Base Salary.

The Benefits

• Unlimited PTO: We measure profitability and outcomes, not "clock-in" time.
• Elite Coverage: 100% medical/dental/vision premiums for the employee; 50% for dependents.
• 401(k) Match: Up to 4% company match.
• Professional Development: A dedicated budget for entrepreneurial leadership and MSO training.

Do you have the stomach to build something from scratch in Traverse City? Apply Now.

Pay: $140,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: Prefer Traverse City, MI and open to Michigan and other states.

• Provide administrative and organizational support to the CEO.
• Translate written and verbal communications between Mandarin Chinese and English.
• Coordinate schedules, meetings, and travel arrangements.
• Assist with preparation and follow-up for business meetings, trips, and events.
• Conduct outreach and communications with external contacts, including researchers, academics, and industry professionals when requested by the CEO.
• Handle clerical and coordination tasks related to the CEO’s projects and business activities.
  
  

• Fluency in Mandarin Chinese and English (spoken and written).
• Bachelor’s degree or higher in science, engineering, or a technology-related field.
• Strong interpersonal and communication skills.
• Ability to independently coordinate outreach and arrange meetings with external contacts.
• Highly organized with strong attention to detail.
• Ability to handle confidential information with discretion.
  

• Degree from a highly regarded university.
• Experience supporting executives, founders, or senior leadership.
• Familiarity with academic, research, or technology environments.
  
  

Job Title: Executive Assistant to the Founder & CEO

Location: Santa Monica, CA (Hybrid – 3 days per week in office)

Status: Full-Time

Reports To: Founder & CEO

Direct Reports: None

About Us

Counter is a startup revolutionizing the beauty industry by defining the standard of “clean.” Our premium skincare, makeup, and body care formulations combine uncompromising safety, efficacy, and environmental responsibility.

Our vision transcends products. We are committed to inspiring confident women (and others) to recognize their collective power to create meaningful change. Our innovative community-commerce ecosystem connects customers, beauty enthusiasts, and loyalists, allowing each person to align with our brand in ways that authentically reflect their values and aspirations.

From our formulas to our advocacy efforts to our community connection, we lead clean.

Position Overview

Counter is seeking a highly organized, proactive, and discreet Executive Assistant to the CEO & Founder to provide high-level administrative and operational support. This role will partner closely with the CEO to manage priorities, communications, scheduling, and travel, ensuring the CEO’s time and attention are focused on the company’s most important strategic initiatives.

The ideal candidate thrives in a fast-paced, entrepreneurial environment, demonstrates exceptional judgment and professionalism, and anticipates needs before they arise.

Key Responsibilities

Executive Support

• Manage and maintain the CEO’s complex and dynamic calendar, ensuring strategic prioritization of meetings and commitments
• Coordinate internal and external meetings, including scheduling, agendas, and follow-up items
• Manage CEO email communications and respond on behalf of the CEO when appropriate
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
• Prepare and process expense reports

Communication & Presentation Support

• Draft and edit correspondence, presentations, reports, and internal communications
• Assist with preparing materials for executive meetings, board meetings, and external speaking engagements
• Draft talking points and briefing materials for meetings and presentations

Operational Coordination

• Serve as a key liaison between the CEO and internal teams, external partners, and stakeholders
• Help ensure smooth day-to-day operations for the executive office
• Maintain and organize corporate documents, files, and records

Office & Administrative Support

• Support basic office coordination needs when required, including vendor coordination and supply management
• Assist with occasional personal tasks for the CEO, coordinating with personal staff when appropriate

Qualifications

Experience

• 3–5 years of experience supporting senior executives or leadership teams in an executive assistant or administrative role
• Experience supporting C-level executives preferred

Skills & Competencies

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and emotional intelligence
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and follow-through
• Proficiency in Microsoft Office (Outlook, PowerPoint, Word) and modern collaboration tools

Work Location & Schedule

• Hybrid role based in Santa Monica, CA
• In-office a minimum of three days per week
• Standard company hours are 8:30 AM – 5:30 PM PT, though flexibility and occasional availability outside normal hours may be required given the nature of the role.

Travel

• Occasional travel may be required to support CEO business activities, meetings, and events.

Benefits

Counter offers a comprehensive benefits package designed to support the health, well-being, and financial security of our employees, including:

• Medical, dental, and vision insurance
• 401(k) retirement plan
• Open PTO policy, encouraging employees to take the time they need to rest and recharge
• Paid company holidays
• Hybrid work environment
• Paid parental leave
• Opportunities to grow within a fast-moving, mission-driven startup

This position is also eligible for participation in the company’s annual bonus program, based on individual and company performance.

Equal Opportunity

Counter is an equal opportunity employer and values diversity. We are committed to building an inclusive workplace and encourage candidates from all backgrounds to apply.

Job Title: Marketing & Operations Associate (Startup All-Rounder)

Location: Los Angeles, CA (Hybrid: In-Office with Some Remote Flexibility)

Company: CORTS

About CORTS

CORTS is a female-founded performance wear brand redefining sport and style for the next generation of female athletes. Built at the intersection of performance, fashion, and culture, CORTS exists to empower female athletes in competition and everyday life.

We are an early-stage, high-growth startup building something iconic. Our team operates fast, thinks creatively, and executes with precision. Every team member plays a critical role in shaping the brand.

Role Overview

This is not a traditional assistant role.

We are looking for a hungry, proactive, and versatile team member who wants to be deeply involved in building a startup from the inside.

As a Marketing & Operations Associate, you will work directly with and report to the Marketing Director and CEO, supporting key initiatives across:

• Marketing
• Social media
• Influencer & athlete partnerships
• Brand activations
• Operations
• General business needs

This role is ideal for someone who thrives in a fast-paced, high-performance environment, is eager to work hard, and wants hands-on experience building a brand from the ground up.

No two days will be the same.

Responsibilities

Marketing & Social Media

• Assist in planning, creating, and executing social media content
• Support content shoots, campaigns, and brand activations
• Help manage athlete, influencer, and ambassador relationships
• Assist with community engagement, DMs, and customer interactions
• Coordinate marketing calendars and campaign timelines

Operations & Startup Support

• Support day-to-day business operations across departments
• Help coordinate photoshoots, events, pop-ups, and launches
• Assist with product launches and logistics
• Manage administrative and organizational tasks as needed
• Help ensure projects move quickly and efficiently

General Startup Support

• Jump in wherever needed
• Help solve problems and improve processes
• Be a reliable, proactive right hand to leadership

Who You Are

• 1–3 years of experience in a startup, marketing, social media, or operations role preferred
• Extremely hardworking and dependable
• Highly organized and detail-oriented
• Proactive self-starter who takes initiative
• Thrives in fast-paced, high-growth environments
• Positive attitude and team-first mentality
• Comfortable wearing multiple hats
• Strong communication skills
• Passion for sports, fashion, fitness, or culture is a plus

Bonus if you have experience with:

• Social media management (Instagram, TikTok)
• Content creation or production
• Influencer or athlete partnerships
• Shopify, Klaviyo, or similar tools
• Startup environments

This Role Is For Someone Who:

• Wants to build something meaningful
• Is excited to work hard and grow fast
• Is not afraid to take ownership
• Wants real responsibility early in their career
• Is excited to be part of a startup journey

What We Offer

• Direct access to founders and leadership
• Massive learning and growth opportunity
• Hands-on experience building a high-growth brand
• Fast-paced, entrepreneurial environment
• Competitive compensation

How to Apply

Please send your resume and a brief note on to :

• Why you want to work at CORTS
• Why you’d be a great fit for this role

Who We Are

Atlanta Tech Village is America's 3rd largest tech hub, serving 300+ different startups in the heart of Buckhead and now expanding to South Downtown Atlanta. We believe entrepreneurship is the greatest mechanism for changing the world and provide the support and resources needed to help Founders start and grow technology companies. Startups are hard, but community shouldn't be, so we work hard to provide a kind, collaborative, and supportive environment that attracts the very best entrepreneurs.

Our team core values:

• Always assume the best.
• A willingness to sweep the floors.
• Own the outcome.
• Set the table to spark joy.

The Position

Event Operations is an entry-level role responsible for the day-to-day operations of ATV event venues. This person owns the client experience from first inquiry through event wrap-up: managing site visits, floor plans, vendor relationships, and on-site execution. They'll report directly to the Head of Programming and work closely with the broader events team, covering daytime events and two evening events per week. This is a great opportunity for someone early in their hospitality or events career who wants real, hands-on ownership of a high-traffic venue in the heart of Atlanta's startup community.

This is a full-time, in-person role based at ATV Buckhead (3423 Piedmont Rd. NE, Atlanta, GA 30305).

Job Description

A successful candidate is extremely organized, client-focused, and comfortable being the face of the venue. They take pride in the physical space, the client relationship, and the details that make an event feel seamless. This person works well independently while collaborating closely with part-time event staff, facilities, and the events leadership team.

Venue Operations & Rentals

• Serve as the primary point of contact for event rental clients at ATV Buckhead throughout the full booking lifecycle
• Manage Tripleseat inquiries and guide prospective clients from first touch to signed contract
• Conduct site visits for prospective and booked clients, showcasing the space and building confidence in ATV as a venue
• Develop and manage event floor plans, room configurations, and setup logistics
• Coordinate with the facilities team on venue readiness, AV, and event-related needs
• Ensure the venue is guest-ready before every event and properly closed down after
• Manage part-time event staff scheduling and on-site coordination

Vendor & Client Relationships

• Build and maintain relationships with preferred vendors — catering, A/V, florals, and other event service providers
• Serve as the on-site point of contact during events, troubleshooting in real time and ensuring a high-quality client experience
• Conduct post-event follow-up with clients and gather feedback to improve future experiences

Internal Events Support

• Support execution of ATV's internal programming — Startup Chowdown, ATL Startup Village, Women + Tech, Village Workshops, and more
• Sit in on daytime events to support logistics and build familiarity with ATV's community programming
• Cover two evening events per week as part of your regular schedule
• Collaborate with the community team on Villager Events

The Ideal Candidate

• Takes genuine pride in a well-run space and a great client experience
• Detail-oriented and proactive – anticipates what needs to happen before anyone asks
• Warm, professional, and comfortable being the face of the venue for a wide range of clients
• Early in their hospitality, venue, or events career and hungry to grow
• Comfortable wearing many hats; no job too big or small
• Excited about Atlanta's startup and tech ecosystem

Why Atlanta Tech Village

• A small team of passionate, hard-working people
• Mission-based work supporting and inspiring entrepreneurs
• We work hard but we also play hard
• Professional development opportunities
• Salary: $55,000 with health benefits and 401K plan
• Annual raises based on performance
• Flexible and generous PTO
• Supportive management with real opportunity for growth

Office & House Manager

Location: Austin, TX

Job Type: Full-time

Salary: $20/hr + Bonus + Benefits (based on experience)

About Everyday Dose

Everyday Dose is a super fast-growing wellness brand focused on high-quality functional coffee that support productivity, health, and performance. We operate with a startup mentality, which means fast-paced, dynamic, proactive and innovative, while maintaining a strong focus on efficiency and high standards.

Our Austin HQ reflects our commitment to wellness, featuring a sauna, cold plunge, open workspaces, and a collaborative environment. It's not fancy. The space is very raw and industrial, but there's a unique vibe to it.

We are looking for a highly organized, proactive, and resourceful Office & House Manager to oversee the operations of both our office (2,000 sq. ft.) and personal residence. This is a hands-on role.

Responsibilities Office Management

Office Operations & Facility Management

  •  Oversee and maintain the office space, common areas, and workstations to ensure a clean and functional environment. I.e. clean dishes, take out the trash, vacuum, order snacks, coordinate lunch, etc.

  •  Coordinate with vendors and service providers for maintenance, office improvements, and small repairs.

  •  Manage inventory of office supplies, beverages, and wellness products to keep the space stocked.

  •  Coordinate with cleaner who comes weekly.

  •  Take photos of mail and send to the appropriate team member

Procurement & Expense Management

  •  Order office supplies, wellness products, and miscellaneous items via Amazon, online vendors, and local stores.

  •  Track and submit receipts and invoices to the finance team.

  •  Maintain a monthly expense log for office-related purchases.

IT & Tech Support

  •  Serve as the first point of contact for IT issues at both the office and personal residence.

  •  Fix issues related to WiFi, projector, printers, software, and office devices.

• Setup new team members emails and slack accounts.

House Management (Personal Residence)

Errands & Shopping Coordination

  •  Manage grocery shopping, household supplies, and meal prep coordination.

  •  Ensure the kitchen is stocked with healthy, functional foods that align with lifestyle preferences.

  •  Run personal errands, such as picking up/dropping off items and coordinating deliveries.

Household Maintenance & Project Oversight

  •  Schedule and oversee home repairs, maintenance, and small improvement projects.

  •  Work with service providers for plumbing, cleaning, and general upkeep.

  •  Wash and manage company and personal car

Travel Preparation & Home Organization

  •  Prepare the home before travel (cleaning, organizing, stocking essentials).

  •  Unpack suitcases and reset the home after travel.

  •  Ensure the house remains a low-stress, functional environment while managing frequent travel schedules.

What We’re Looking For

Highly organized & proactive – Anticipates needs before they arise and takes initiative to solve problems.

Strong multitasking skills – Comfortable handling office operations, personal tasks, and troubleshooting IT issues.

Proactive & Anticipatory: Skilled at foreseeing the founder's needs and potential issues, proactively addressing them before they escalate. Initiative-driven in resolving problems and suggesting improvements.

Tech-savvy – Able to handle basic IT troubleshooting and communicate with support teams when needed.

Resourceful & self-sufficient – Able to figure things out, coordinate logistics, and make decisions independently.

Discreet & trustworthy – Comfortable handling confidential information and personal tasks with professionalism.

Determined & Tenacious: Shows a relentless attitude in overcoming obstacles, persistently pursuing solutions and alternatives until a satisfactory outcome is achieved.

Detail-oriented & efficient – Able to juggle responsibilities without dropping the ball.

Requirements

Prior experience in office management, personal assisting, or operations preferred.

Strong problem-solving skills and ability to troubleshoot IT, facilities, and logistics issues.

Ability to order, track, and manage purchases and expenses.

Comfortable lifting, stocking, and organizing office/home supplies.

Valid driver’s license and ability to run errands as needed.

Must be Austin-based and available for in-person responsibilities.

Perks & Benefits

Competitive salary: $20/hr + Bonus

Company Equity

$6000 per year in wellness cash (I.e. massages, gym)

$6000 per year in childcare

401k+ match

Health / Dental Insurance

Access to office wellness perks: Sauna, cold plunge, gym and health-focused workspace.

A dynamic, startup environment with room for growth.

Opportunity to work closely with a Founder & CEO and fast-growing wellness brand.

PermitFlow's mission is to streamline and simplify construction permitting in the $1.6 trillion United States construction market. Our software reduces time to permit, supporting permitting end-to-end including permit research, application preparation, submission, and monitoring.

We've raised a $31m Series A led by Kleiner Perkins with participation from Initialized Capital, Y Combinator, Felicis Ventures, Altos Ventures, and the founders and executives from Zillow, PlanGrid, Thumbtack, Bluebeam, Uber, Procore, and more.

Our team consists of architects, structural engineers, permitting experts, and workflow software specialists, all who have personally experienced the pain of permitting.

This role is crafted for those who are not just thinkers but doers; individuals who can marry strategy with execution, ensuring our operational gears are well-oiled and running seamlessly. You will own strategic initiatives from problem identification to strategy to execution, working across every part of the organization.

As a fast-growing Series A tech startup, the problems will often be ambiguous and the data might not be as robust as we'd like. Success in the role will require a comfort with ambiguity, a test-and-learn mindset, and a strong bias toward fast action. The best path forward will often be a fast rollout with close monitoring and fast iteration. And the best solutions are often discovered in the weeds, not the clouds.

You will have the opportunity to drive real impact at a high-flying startup. You will also get full access to our decision making and internal reflections. We're looking for high-drive and horsepower to help take PermitFlow to the next level.

• Collaborating with executives on business strategy
• Understanding ambiguous problems and creating plans to address them
• Owning and driving the problems you're presented and the solutions you create
• Creating processes and policies that turn successful initiatives into long-lasting change
• Reporting on operational performance and putting forward improvements

• Professional Background: 3 years of industry experience in management consulting or financial services (e.g., private equity, investment banking, venture capital), corporate strategy, and / or strategy & operations at a high-growth start-up.

• Strategic Expertise: Solid experience in operational strategy development and execution, with a knack for improving efficiency and growth.

• Adaptability: Strong problem-solving skills and adaptability in a fast-paced startup environment, with a focus on strategic decision-making and operational agility.

• Strong quant inclination: You can't improve what you can't measure. You're very comfortable in excel / other data tools.

• Clear communicator: We care more about results than analysis - clearly communicating your plan and driving action from the team will be as important to your success as your analysis.

• Strong work ethic: From day 1, you will get responsibility and access beyond your tenure. We're looking for someone who's excited to take on challenges and put in the work to tackle them.

• Team player: This is a cross-functional role. Your success will be tied closely to the success of the functions you're supporting. Seeing your success as their success is critical!

• NYC Based: This role is a hybrid role, with in-person required Monday, Wednesday, and Friday in our Manhattan office.

• Equity packages
• Competitive salary
• 100% paid health, dental & vision coverage
• Home office & equipment stipend
• Lunch & dinner provided w/ a fully stocked kitchen
• Commuter benefits
• Team building events
• Unlimited PTO

• 15 minute initial assessment
• 20 minute recruiter call
• 30 minute hiring manager interview
• 30 minute second hiring manager interview
• Case study
• 30 minute interview with CEO
• Reference check - 3 most recent direct managers
• Offer!

We are seeking an experienced operational leader to manage the organizational infrastructure for a deep-tech research institute.

This person will architect and build a scaleable internal operations infrastructure that will serve as a shared resource for Division Teams composed of scientists, engineers, entrepreneurs, policy experts, and others who speed development of innovative solutions to complex challenges.

Experience quickly and successfully scaling organizations from inception is critical. Individuals with high intelligence, curiosity, and EQ will thrive in this fast paced environment.

Responsibilities include:

Financial Leadership & Controls

• Lead budgeting, forecasting, financial modeling, and organization-wide financial planning.
• Oversee accounting, treasury, cash management, and financial systems as the organization scales.
• Manage tax filings, audits, compliance, and all financial relationships with vendors and partners.
• Partner with Founders and Strategic Investments to deploy capital efficiently using creative instruments (recoverable grants, structured incentives, equity-like positions, etc.).
• Provide timely, accurate financial insights to Founders and Division Leads.

People & HR Operations

• Develop and maintain People Plan aligned with Founder and Division Lead needs.
• Oversee full HR lifecycle: recruiting, onboarding, performance management, and off-boarding.
• Manage HR systems (HRIS, payroll, ATS), benefits programs, compensation structures, and employee documentation.
• Deliver training, organizational development, and compliance with labor laws.

Facilities & Infrastructure

• Lead planning, leasing, purchasing, and buildout of office, lab, event, and vivarium spaces.
• Ensure facilities meet safety, compliance, and future scalability requirements.
• Oversee physical security, environmental standards, renovations, and expansion.

Information Technology

• Implement secure, scalable internal and external IT systems that meet diverse user needs.
• Manage IT vendors, contracts, cybersecurity practices, and intellectual property protections.

Legal, Tax & Compliance Oversight

• Coordinate with external counsel to manage organizational legal, tax, and regulatory matters.
• Ensure operational and investment activities comply with relevant laws, nonprofit rules, and reporting requirements.

Marketing, Communications & Community Engagement

• Shape brand, messaging, digital presence, and external communications.
• Produce events, convenings, webinars, and ecosystem-building engagements that extend our impact.
• Support community and partner relations, ensuring visibility and adoption of our concepts.

Qualifications:

• Proven experience overseeing multi-functional operations, including finance, HR, legal, IT, and facilities.
• Strong financial acumen with experience in budgeting, modeling, accounting systems, audits, and compliance.
• Ability to deploy capital creatively (grants, loans, equity-like structures) in mission-driven environments.
• Experience leading recruiting, onboarding, performance management, and culture-building in fast-growing start-up organizations.
• Skilled in building HR systems, compensation frameworks, benefits programs, and training infrastructure.
• Demonstrated experience planning and executing facility buildouts (office, lab, or technical environments).
• Comfortable designing scalable operational systems for rapidly growing teams with diverse functional needs.
• Familiarity with implementing secure, scalable IT systems and managing external vendors.
• Ability to balance usability, cost-efficiency, and security across internal and public-facing systems.
• Experience managing nonprofit, corporate, or research organization compliance and navigating complex regulatory landscapes.
• Comfortable partnering with legal counsel on contracts, tax matters, and organizational governance.
• Skilled at shaping organizational messaging, brand identity, and external communications.
• Experience producing events and community engagement initiatives that build visibility and influence.
• High-EQ, collaborative leader able to work across scientific, entrepreneurial, and policy environments.
• Thrives in ambiguity with a bias toward action, transparency, and rapid iteration.
• Strong service orientation toward internal teams; comfortable balancing strategic and hands-on execution.

Executive Personal Assistant

60% Executive Support • 40% Personal & Family Support

San Francisco, CA | In-Person | Full-Time

About the Company

Meanwhile is the world's first licensed and regulated Bitcoin life insurance company, founded in 2022 by Zac Townsend and Max Gasner. Operating entirely in Bitcoin from premiums to claims. Meanwhile is on a mission to democratize access to financial protection for a new generation of policyholders. The company has raised over $80M from investors and is building the infrastructure for life insurance in the digital economy.

About the Role

Zac is seeking his first-ever dedicated Executive Personal Assistant, someone who will sit in-office daily and serve as his operational right hand across both his professional and personal life. This is a highly dynamic, judgment-intensive role for someone who thrives in ambiguity, takes full ownership, and moves fast without cutting corners.

The company has scaled from 5 to 24 people, is navigating a major growth phase, and the CEO's time is at a premium. The EPA will be the connective tissue between Zac's work calendar, his home, and the people who depend on him including his team, his wife, and their two young children.

This role is for someone who takes deep pride in execution, anticipates needs, and finds satisfaction in making a founder's life seamlessly functional.

Key Responsibilities

EXECUTIVE & OFFICE SUPPORT

• Own and manage Zac's calendar end-to-end, syncing professional commitments with personal obligations and stakeholder availability (including his wife's schedule)
• Triage Zac's inbox (Superhuman), draft responses, create templates, and escalate only when necessary
• Act as the team-facing point of contact in Slack collect action items owed to Zac, track deliverables, and produce a daily/weekly digest
• Prepare meeting briefs, talking points, pre-reads, and post-meeting follow-ups
• Run light contract review read NDAs and agreements for anything unusual before routing to Zac or General Counsel
• Plan and coordinate quarterly offsites: 2 in SF, 1 in NY, and 1 international destination per year including hotels, travel, agendas, and team logistics
• Handle office management: pantry stocking, equipment inventory, building communications, furniture orders, and vendor coordination
• Support light HR administration: run bi-weekly payroll in Rippling, obtain state tax IDs for new remote hires, complete employment verifications, and onboard new employees into company systems
• Manage vendor documentation internally track and maintain the company's vendor review workflow and records
• Research trip logistics (e.g., who Zac should meet with in NY) listen actively, ask smart questions, and pull in relevant team members
• Support compliance training logistics and internal documentation as needed

PERSONAL & HOUSEHOLD SUPPORT

• Manage and coordinate vendor relationships for the Balboa Terrace residence.
• Manage both vehicles: service appointments, registration, insurance, and roadside issues
• Oversee the SF rental property: coordinate repairs, communicate with tenants, manage contractors
• Assist with ongoing personal errands, travel bookings, family events etc. 
• Keep personal finances organized: manage credit cards to the right accounts, track receipts, and liaise with Zac's accountant when needed
• Coordinate and maintain kids’ home school tutor’s schedules
• Source and book tickets for family activities (ski team, events, travel) without overstepping wife's ownership of trip planning

What Success Looks Like

• Zac's work calendar and personal calendar are fully in sync nothing falls through the cracks
• The office runs smoothly: snacks are stocked, equipment is ready, and team admin is off Zac's plate
• Household vendors are managed proactively Zac and his wife never have to chase anyone
• His wife notices that her own mental load has decreased
• Action items owed to Zac are tracked and followed up without him asking
• Zac is prepared for every meeting and every trip, without having to over-explain
• This person has become a trusted, discreet, indispensable partner

Ideal Candidate

• 5-8+ years of EA/PA experience supporting a founder, CEO, or high-net-worth individual in a fast-moving environment
• Background in a regulated industry (fintech, financial services, legal, or similar) is a strong plus Meanwhile operates in a compliance-heavy environment
• Exceptionally organized with strong calendar management instincts across both professional and personal domains
• High EQ and situational awareness knows when to act independently, when to ask, and when to quietly involve a spouse or third party
• Low ego, hands-on, and proud of excellent execution at every level
• Discreet and trustworthy this person will have access to the family home, financial accounts, and sensitive business information
• Strong written communicator; able to draft in Zac's voice for contracts, internal Slack messages, and vendor communications
• Comfortable being present on-site (office or home) when needed; valid driver's license required
• San Francisco-based or willing to relocate

TECHNICAL PROFICIENCY

• Slack, Asana, Superhuman, Rippling (or similar HRIS)
• Google Workspace (Docs, Sheets, Calendar), macOS, Apple devices
• Claude / ChatGPT comfort with AI tools for research and drafting
• Nice to have: familiarity with regulated financial or compliance workflows

Work Style & Expectations

Zac's day typically runs 8am–4pm in the SF office at 44 Montgomery St, with calls starting at 8am. He is offline from 5–7pm for family time, then back online from 7–10pm. He will send Slacks and emails outside of hours responses are expected during core hours (8am–4pm) unless it's an urgent matter. He is also open to one work-from-home day per week for the right candidate.

The expectation is in-person presence whenever Zac is in the office, and continued on-site work at the office or home on days he is traveling or remote.

Compensation & Benefits

• Salary: $180,000–$280,000 depending on experience
• Health, dental, and vision benefits
• Equity consideration for the right candidate
• Work alongside one of SF's most interesting founders at a category-defining, venture-backed startup