Speedx Tracking Jobs in Usa

McFarland Clinic is seeking a BE/BC Obstetrician Gynecologist to join our extraordinary team in Ames, Iowa within the states largest physician-owned multi-specialty clinic.

Join collegial and stable team of five OB/GYNs and five CNMsFull-scope practice with over 1,300 deliveries per yearFlexible and accommodating call schedule, approx.

five call shifts/monthOpportunity for partnership and ASC ownership 23 private LDRP roomsRooming-in Level II NICUExtraordinary support staff McFarland Clinic is physician owned and governed Competitive compensation and comprehensive benefits package Excellent work-life balance Large, established referral network Baldrige and Magnet hospital recognition Iowa ranks in the Top 5 Best States to Practice Medicine WalletHub Ames, Iowa is a family-friendly university town with a true sense of community, excellent schools and a lower cost of living.

Home to Iowa State University, Ames is consistently named one of the best college towns in the nation.

Ames offers the cultural, recreational and entertainment amenities of a big city while maintaining small-town charm.

Well-regarded regional defense litigation firm is seeking a Medical Malpractice Attorney to join their Parkville area, MD team. The ideal candidate will have 15+ years of medical malpractice litigation experience as well as first chair jury trial experience.

This position is hybrid remote, 2 days remote, 3 days in office per week.

Candidates should be admitted to practice in Maryland.

Competitive base salary 160k to 175k, bonus and benefits.

Resumes may be sent to for review.

About Speed Xpress Inc.

Founded in 2022, SpeedX offers a superior delivery experience designed to better connect your brand to your customers. At SpeedX, we’re more than just a delivery company – we’re your partner in success. We believe that ecommerce delivery shouldn’t be a hassle, a financial strain, or a source of stress for your business. We created a next-level delivery experience that’s designed to meet your needs, exceed your expectations, and future-proof your ecommerce business.

In just three years of business, we have grown our client list to over a dozen online marketplaces, 3PLs and direct retailers and are now delivering over 300,000 packages daily worldwide – with the number constantly growing. And we have no plans of slowing down.

About the role:

We are seeking a highly motivated and detail-oriented Operations Manager to oversee and optimize our logistics and last-mile delivery operations. This role is responsible for managing daily operations, ensuring service levels are met, improving efficiency, and driving operational excellence. The ideal candidate will have experience in logistics, fleet management, warehouse operations, and delivery execution.

Key Responsibilities

1. Logistics & Delivery Operations

• Oversee the end-to-end last-mile delivery process, ensuring timely and efficient parcel handling.
• Manage fleet teams and dispatch operations to maintain high delivery success rates.
• Monitor and enforce compliance with delivery timelines and service level agreements (SLAs).
• Coordinate with warehouse teams for smooth package handover and sorting.
• Address and resolve delivery exceptions, delays, and undeliverable packages.

2. Performance & Process Optimization

• Analyze key operational metrics (e.g., delivery success rates, cost per package, claims).
• Implement process improvements to increase efficiency and reduce operational costs.
• Introduce automation and technology-driven solutions to enhance operations.
• Develop and enforce standard operating procedures (SOPs) and best practices.

3. Team Leadership & Vendor Management

• Lead, train, and develop dispatch, and delivery teams.
• Manage relationships with third-party logistics providers (3PL), DSPs.
• Collaborate with HR to hire, onboard, and retain skilled operational staff.
• Ensure fleet teams meet performance benchmarks and compliance requirements.

4. Compliance & Safety

• Maintain compliance with local, state, and federal logistics regulations.
• Ensure warehouse and fleet operations adhere to safety guidelines.
• Conduct periodic audits to check for operational risks and compliance issues.

Qualifications & Requirements

• Experience: 3-5+ years in last-mile delivery operations preferred.
• Previous management experience required.
• Dispatch experience.
• Education: Bachelor's degree in Logistics, Business Administration, or a related field (preferred but not mandatory).

Skills:

• Strong leadership and team management abilities.
• Proficiency in logistics software, route optimization tools, and warehouse management systems (WMS).
• Analytical mindset with a problem-solving approach.
• Effective communication and negotiation skills.

Core Competencies

• Leadership: Ability to handle assigned tasks and work toward operational excellence.
• Analytical Thinking: Use data to drive decisions and improve performance.
• Communication: Clear, professional interaction with internal teams and external partners.
• Adaptability: Thrive in a dynamic, fast-paced logistics environment.
• Customer Focus: Commitment to service quality and client satisfaction.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

About Speed Xpress Inc.

Founded in 2022, SpeedX offers a superior last-mile delivery experience designed to better connect brands to customers. At SpeedX, we’re more than just a delivery company – we’re partners in success. We believe that ecommerce delivery shouldn’t be a hassle, a financial strain, or a source of stress for businesses. We created a next-level delivery experience that’s designed to meet business's needs, exceed their expectations, and future-proof their ecommerce business.

In just three years of business, we have grown our client list to over a dozen online marketplaces, 3PLs and direct retailers and are now delivering over 300,000 packages daily worldwide – with the number constantly growing. And we have no plans of slowing down.

About the role:

We are seeking a Dispatcher who excels in route assignments, driver communication, and real-time problem solving. In this critical role, you will be the central hub of communication for our Delivery Service Partners (DSPs) and drivers, ensuring the efficient execution of daily routes and the highest standards of delivery performance. This role is highly hands-on and requires constant presence on the dispatch floor—managing drivers, finalizing routes, solving issues quickly, and ensuring all packages leave the warehouse according to plan. The dispatch team is the final checkpoint, ensuring that every route leaves the building accurately, safely, and on time. This is not a desk or computer-heavy role. It is a floor-based operational control role requiring fast decision-making, clear communication, and strong situational awareness.

Key Responsibilities

1. Route Assignment & Dispatch Management

• Finalize and assign daily routes to drivers and DSPs based on prepared manifests.
• Ensure each driver receives the correct route sheet, package count, and load instructions.
• Verify vehicles are loaded correctly according to the assigned route sequence.
• Make quick adjustments when routes need rebalancing due to volume changes or issues.
• Ensure every route leaves the building on time and with full clarity for the driver.

2. Driver Coordination & Communication

• Serve as the main point of contact for dispatch-area questions from drivers.
• Provide clear instructions, delivery expectations, and safety reminders before departure.
• Ensure drivers are adhering to company policies, safety protocols, and DOT regulations.
• Communicate changes or updates to drivers promptly.
• Monitor route progress through check-ins and support drivers during their shift.

3. Operational Floor Presence

• Maintain a strong presence in the dispatch area during departures.
• Coordinate with warehouse staff to ensure totes and packages reach the correct routes.
• Identify and correct mis-sorts or missing packages before departure.
• Coordinate with maintenance and operations teams to confirm all vehicles are in safe and optimal working condition.
• Work with QA/QC on route exceptions requiring driver confirmation.

4. Problem Solving & Real-Time Decision Making

• Serve as the escalation point for complex dispatch issues, service failures, or compliance concerns.
• Coordinate responses to emergencies, delays, disruptions, incorrect loads, or delivery barriers quickly and efficiently ensuring minimal impact on service levels
• Reassign packages or stops to maintain service levels.
• Quickly address issues such as delays, incorrect loads, or delivery barriers.
• Assist operational leads with urgent issue resolution during dispatch peaks.

Requirements

• High school diploma or equivalent; additional education or training in logistics or a related field is preferred.
• Proven experience in dispatching routes, working with drivers/DSP, logistics, warehouse, or transportation operations is preferred
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using transportation management systems (TMS) and other relevant software or tools (route lists, scanners).
• Ability to work well under pressure, adapt to changing priorities and ability to make fast decisions in a time-sensitive environment.
• Knowledge of transportation regulations and safety guidelines.
• Availability to work flexible hours, including evenings and weekends, is required.
• Comfortable standing and walking for most of the shift.
• Bilingual Spanish

Preferred

• Knowledge of DOT regulations, FMCSA rules, and transportation compliance standards.

Core Competencies

• Leadership: Ability to handle assigned tasks and work toward operational excellence.
• Analytical Thinking: Use data to drive decisions and improve performance.
• Communication: Clear, professional interaction with internal teams and external partners.
• Adaptability: Thrive in a dynamic, fast-paced logistics environment.
• Customer Focus: Commitment to service quality and client satisfaction.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• 
  
• The Business Systems Analyst (BSA) will support client's enterprise Identity & Access Management (IAM) transformation. This includes:
  
• WIAM migration activities (metadata and certificate updating, coordination with client applications, etc)
  
• PingFederate to PingOne Advanced Identity Cloud (AIC) modernization
  
• Access governance improvements (who has access to what, and why)
  
• Cross?platform identity initiatives spanning Security Services
  
• This role bridges business needs and engineering delivery by ensuring work is clearly defined, well documented, properly tracked, and delivered with strong testing and governance.
  

• 
  
• SAML certificate lifecycle coordination
  
• SAML = Security Assertion Markup Language (a standard for single sign-on)
  
• Coordinating certificate rotation across multiple applications, environments, and vendors
  
• Tracking owners, dates, dependencies, and cut over steps in structured trackers (e.g., Excel)
  
• SAML connection migration planning and execution support
  
• Helping move Identity Provider (IdP) connections from legacy federation to modern platforms
  
• IdP = Identity Provider (system that authenticates users)
  
• Migration readiness and execution tracking
  
• Requirements capture, integration mapping, status reporting, and risk/dependency management
  
• Documentation at scale
  
• Maintaining living runbooks and migration guidance in Confluence
  
• Keeping Jira work items audit-ready with clear ownership and due dates
  

• 
  
• IAM Program & WIAM Migration Support
  
  
  • 
    
  • Support engineering teams migrating PingFederate connections to PingOne Advanced Identity Cloud (AIC) and Microsoft Entra ID
    
  • Entra ID = Microsoft's cloud identity service (formerly Azure AD)
    
  • Track milestones and deliverables across workstreams, including:
    
  • Certificate updates and expirations
    
  • RBAC updates
    
  • RBAC = Role-Based Access Control (access is granted by role)
    
  • Compliance-driven tasks and evidence
    
  • Coordinate dependencies across multiple IAM workstreams to prevent bottlenecks
    
  • Conduct impact analysis of technology changes on business processes and IAM systems
    
  • Provide system and business process support across multiple IAM program engagements
    
  
  
  
• Business Analysis & Delivery Coordination
  
  • 
    
  • Plan, elicit, capture, analyze, and validate requirements for IAM initiatives:
    
  • Business requirements (what is needed)
    
  • Functional requirements (what the solution must do)
    
  • Technical requirements (how it integrates and operates)
    
  • Document and assess current-state IAM processes, integrations, and access models
    
  • Maintain rigorous Jira notes including:
    
  • Ownership, due dates, constraints, risks, dependencies, and decisions
    
  • Maintain accurate, iterative Confluence documentation for all IAM projects
    
  • Assist with data models and interface specifications where needed for IAM systems
    
  • Log system and process changes using approved change management tools (e.g., FastTrack)
    
  • Ensure IAM changes are properly tested before deployment
    
  • Coordinate UAT and functional testing
    
  • UAT = User Acceptance Testing (business confirms the solution meets needs)
    
  
  
  
• Meeting & Stakeholder Management
  
  • 
    
  • Facilitate discussions between engineering, security architecture, business stakeholders, and program leadership
    
  • Support collaborative system and data design sessions with users and technical teams
    
  • Coordinate meetings responsibly (e.g., avoid conflicts with Agile ceremonies)
    
  • Summarize meetings with clear action items and track accountability
    
  • Present complex IAM options and tradeoffs in a clear, decision-supporting way
    
  
  
  
• ???Quality, Documentation & Governance
  
  • 
    
  • Ensure IAM changes and access-control updates are properly authorized by management
    
  • Handle confidential identity-related information professionally and securely
    
  • Support compliance needs, including IAM controls, audit readiness, and certificate expiration management
    
  • Ensure documentation is clear, complete, current, and aligned to corporate standards
    
  • Adhere to corporate policies, procedures, and IAM governance requirements
    
  
  
  

• 
  
• Core Experience (Required)
  
  • 
    
  • Proven experience (1+ years) as an IT Business Analyst / Business Systems Analyst supporting complex corporate environments
    
  • Extensive experience with large scale migrations or updates across multiple organizations and third party vendors
    
  • Hands-on experience with IAM concepts and platforms, such as:
    
  • Federation and SSO
    
  • SSO = Single Sign-On (one login for multiple apps)
    
  • SAML and certificates
    
  • RBAC
    
  • Directory technologies (e.g., LDAP/AD concepts)
    
  • Strong understanding of SDLC and testing methods
    
  • SDLC = Systems Development Life Cycle (plan build test deploy support)
    
  • Demonstrated ability to manage and track multiple simultaneous workstreams with high attention to detail
    
  
  
  
• Technical & Analytical Skills (Required)
  
  • 
    
  • Strong Excel skills for tracking plans, owners, timelines, and dependencies
    
  • Ability to review/analyze data sets and system outputs; familiarity with ODBC is a plus
    
  • ODBC = Open Database Connectivity (standard way to connect to databases)
    
  • Ability to produce process documentation that is structured and easy to follow
    
  • Strong experience with Scrum/Agile delivery tools (e.g., Jira and Confluence)
    
  
  
  
• Behavioral & Professional (Required)
  
  • 
    
  • Strong stakeholder management and the ability to influence with data-driven reasoning
    
  • Highly organized multitasker with attention to detail
    
  • Energetic, engaging, and collaborative working style
    
  • Demonstrates professionalism and ethical conduct in all interactions
    
  
  
  
• Education / Background
  
  • 
    
  • BA/BS in Business, Computer Science, or related field OR equivalent experience (e.g.,
    
  • 10+ years comparable experience)
    
  • Compliance familiarity (security, audit, access control) strongly preferred
    
  • Prior experience in Identity & Access Management, Security, or similar field
    
  
  
  

• 
  
• Required (Day 1 Readiness)
  
  • 
    
  • Jira (work tracking, user stories, acceptance criteria)
    
  • Confluence (documentation, runbooks, migration guidance, decision logs)
    
  • Servicenow (ticketing and request flows)
    
  • Excel (tracking owners, dependencies, milestones, certificate rotations, cutover plans)
    
  • SAML / certificates (baseline understanding of certificate rotation impacts and coordination)
    
  • Working knowledge of at least one identity platform:
    
  • PingFederate (legacy federation) and/or
    
  • PingOne Advanced Identity Cloud (AIC) and/or
    
  • Microsoft Entra ID
    
  
  
  
• Nice to Have (Accelerators)
  
  • 
    
  • Visio / Miro (process flows, integration diagrams)
    
  • Splunk familiarity or other log query experience
    
  • SharePoint (document management / collaboration)
    
  • Microsoft Project / Project Server (formal project plans and dependencies)
    
  • Change management tooling (e.g., FastTrack)
    
  • Scripting familiarity (e.g., Python) for light automation or data validation
    
  • eCommerce domain exposure (rare, but beneficial in some integration scenarios)
    
  
  
  

• 
  
• Preferred
  
  • 
    
  • Security/IAM adjacent certification (any of the below are helpful)
    
  • CISSP
    
  • Security+ (baseline security knowledge)
    
  • Identity-focused training/certificates (Ping/Microsoft identity learning paths)
    
  
  
  
• Nice to Have
  
  • 
    
  • CBAP / CCBA (IIBA Business Analysis certifications)
    
  • CBAP = Certified Business Analysis Professional
    
  • CCBA = Certification of Capability in Business Analysis
    
  • Agile certification (CSM, PSM, or equivalent)
    
  • CSM = Certified ScrumMaster
    
  • PSM = Professional Scrum Master
    
  • Cloud fundamentals (Azure fundamentals or similar)
    
  • Testing certifications (ISTQB or equivalent)
    
  • ISTQB = International Software Testing Qualifications Board
    
  
  
  

Civil Clothing Inc. is seeking a Product Development Coordinator to support the end-to-end development of Darc Sport collections, partnering with our Torrance-based team to ensure product moves efficiently from concept through production. In this role, you’ll help bring designs to life by coordinating sample development, maintaining accurate product documentation, tracking WIP and samples, and supporting cross-functional teams throughout the development cycle.

You’ll work closely with Design, Technical Design, Sourcing, Planning, and factory partners to keep projects organized, information accurate, and timelines on track. The ideal candidate is organized, proactive, and collaborative, with a strong attention to detail and a service-oriented mindset. A foundational understanding of garment construction, fabrics, and the product development process will help you succeed as you support the team in delivering well executed product to market.

This role plays an important part in ensuring our collections move smoothly through the development process. At Civil, we value accountability, precision, and strong follow-through. Your work will help keep product development organized, timelines on track, and cross-functional teams aligned, supporting the successful delivery of product from concept through production while maintaining the quality and brand standards Civil is known for.

What You’ll Do

Product Development Coordination

• Support the end-to-end product development process by coordinating samples, materials, and documentation across multiple collections and seasonal drops.
• Track incoming samples including protos, fit samples, and development materials, ensuring they are labeled, organized, and accurately logged.
• Assist with sourcing and organizing development materials such as fabrics, lab dips, strike-offs, and trims.
• Maintain accurate tech packs and update documentation as changes occur throughout the development cycle.

Sample Tracking & Documentation

• Maintain weekly WIP reports and development trackers to ensure accurate visibility for cross-functional teams.
• Create and maintain spreadsheets, line lists, and development reports to support product tracking and planning.
• Submit clear and organized comments to vendors following sample reviews and fittings.

Vendor & Factory Communication

• Communicate daily with overseas vendors and sourcing partners regarding development progress, sample status, delivery timelines, and cost considerations.
• Ensure vendor communication is clear, timely, and accurately reflects design, development, and production updates.

Cross-Functional Collaboration

• Partner closely with Design, Technical Design, Production, Planning, and Sales teams to support smooth product development and alignment across departments.
• Assist in coordinating sample submissions and approvals with internal teams, buyers, and sales partners when needed.
• Support the Production and Planning teams in tracking timelines and helping expedite urgent development needs.

Operational Excellence

• Help maintain development calendars and track progress against key milestones to support on-time delivery.
• Provide general administrative support to the Product Development team, helping maintain organized records and development materials.
• Proactively follow up on outstanding tasks, samples, and vendor updates to keep projects moving forward.
• Identify potential delays or gaps in information early and escalate appropriately to protect timelines.
• Maintain strong attention to detail and follow-through across all tracking, communication, and documentation.
• Operate with accountability and a solutions-oriented mindset in a fast-paced environment.

Culture & Team Contribution

• Contribute to a respectful, inclusive, and collaborative team environment.
• Build positive working relationships across departments and with external vendors to support smooth execution.
• Demonstrate professionalism, reliability, and a sense of urgency in completing tasks and meeting deadlines.
• Take pride in accuracy, organization, and supporting the broader team’s success through consistent follow through.

What You Bring

Knowledge, Skills & Abilities

• Working knowledge of apparel development, garment construction, and product development processes.
• Proficiency in Microsoft Excel, Word, and Outlook for tracking, documentation, and communication
• Familiarity with PLM systems or tech pack tools is a plus.
• Familiarity with Adobe Illustrator and Photoshop for reviewing design and development materials is a plus.
• Strong attention to detail and accuracy across documentation, sample tracking, and development updates.
• Excellent organization and time management skills with the ability to manage multiple projects and deadlines.
• Ability to work efficiently and stay organized in a fast-paced, deadline-driven environment.
• Clear written and verbal communication skills when working with internal teams and vendor partners.
• Strong follow-through and proactive communication to keep development timelines on track.
• Collaborative, positive team player who works well across departments.
• Self-starter who takes ownership of work and approaches challenges with a solutions-oriented mindset.

Education & Experience

• Associate’s or Bachelor’s degree in Apparel Product Development, Fashion Design, or a related field preferred; equivalent hands-on experience will also be considered
• 1–3 years of experience in apparel product development, merchandising, or a related role; internship experience encouraged.
• Basic understanding of garment construction, product development workflows, and sample stages.
• Experience supporting products from concept through development and production is a plus.
• Proficiency in Adobe Illustrator and Photoshop for reviewing technical drawings and construction details.
• Experience in streetwear, action sports, or apparel environments is a plus.

Physical & Mental Demands

• This role is primarily office-based with regular use of standard office equipment.
• Ability to sit or stand for extended periods and move throughout office, showroom, or production environments as needed.
• Ability to occasionally lift, carry, or move materials or product weighing up to 25 lbs, with or without reasonable accommodation.
• Visual requirements include close vision, distance vision, depth perception, and the ability to adjust focus, with or without reasonable accommodation.
• Ability to work in varied environments, including exposure to noise, temperature fluctuations, and occasional outdoor elements.
• Ability to manage multiple priorities, deadlines, and shifting demands in a fast-paced environment.
• Capacity to maintain focus, sound judgment, and professional communication while navigating time-sensitive issues.
• This role may require flexibility in work hours during peak production periods.

Travel Requirements

• Valid CA Driver’s License

Why You’ll Love Working at Civil

At Civil Clothing we foster a collaborative, fast-moving environment where ownership is valued, ideas are welcomed, and execution matters. You’ll work alongside passionate, experienced teams who care deeply about craftsmanship, accountability, and bringing product to market the right way.

This role offers the opportunity to make a real impact, your decisions directly influence our product quality, timelines, and growth. If you thrive in a hands-on, solutions-driven environment and want your work to be seen, felt, and worn, you’ll feel right at home here.

What We Offer

• Competitive compensation: $55K – $70K annually, depending on experience and qualifications
• Comprehensive benefits package, including:
• Medical, dental, and vision insurance
• Life insurance
• Employee Assistance Program (EAP)
• 401(k) with company match
• Paid time off (PTO)
• Employee merchandise discounts
• Opportunity to grow with a respected and evolving apparel brand

Equal Opportunity Employer

Civil Clothing Inc. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.

This opportunity is with a large telecommunications and infrastructure provider supporting major broadband network expansion projects. The role focuses on managing construction-related initiatives that support fiber and coax network builds. As a Construction Project Manager, you will coordinate across planning, permitting, engineering, and field construction teams to ensure projects move from design to activation efficiently.

This role is ideal for a highly organized Project Manager who thrives in complex environments with many moving parts. You will act as the operational “glue” between departments—connecting pre-construction planning, permitting, and field construction teams while managing multiple large-scale projects simultaneously. If you enjoy driving accountability, managing risk, and keeping large infrastructure projects on track, this role offers the opportunity to work on high-impact broadband expansion initiatives while gaining deeper exposure to telecom construction and headend engineering operations.

Required Skills & Experience

• Strong project management experience overseeing large or complex projects
• Ability to manage multiple projects simultaneously (typically 6–8 large programs)
• Experience tracking milestones, timelines, and project deliverables
• Strong reporting and documentation skills
• Advanced organization and time management skills
• Strong verbal and written communication abilities
• Experience facilitating cross-functional project meetings and stakeholder updates
• Ability to manage project risk, resources, and schedule changes
• Proficiency with spreadsheets and reporting tools (including VLOOKUP and data comparison tools)
• Ability to manage large volumes of project tasks and data

Desired Skills & Experience

• Construction project management experience (fiber, telecom, or coax infrastructure preferred)
• Experience coordinating construction, permitting, and engineering teams
• Financial tracking or budget management experience
• Experience with project tracking platforms
• Data analytics or reporting experience
• Experience managing multi-million-dollar projects
• Exposure to telecom headend or network engineering environments

What You Will Be Doing

Tech Breakdown

• 50% Project Management & Coordination
• 30% Reporting, Data Tracking & Program Oversight
• 20% Cross-Functional Communication & Vendor Coordination

Daily Responsibilities

• 40% Project Management and milestone tracking across multiple programs
• 30% Reporting, project tracking, and maintaining data integrity across databases
• 20% Stakeholder coordination with planning, permitting, engineering, and construction teams
• 10% Site walkouts, vendor coordination, and field collaboration

Key Responsibilities

• Support OSP design and engineering teams by tracking production, milestones, and project status
• Manage 6–8 large infrastructure projects simultaneously from planning through activation
• Maintain detailed project plans, milestone schedules, and action item registers
• Facilitate weekly cross-functional project meetings for construction progress and activations
• Coordinate activities between planning, permitting, construction, and engineering teams
• Track project budgets, risks, and schedule changes using formal project management processes
• Maintain data integrity across multiple databases and reporting systems
• Perform data mining and generate visual reports for leadership and stakeholders
• Manage vendor coordination and ensure support resources are aligned with project timelines
• Conduct site walkouts with contractors, business partners, and municipal stakeholders
• Continuously learn internal systems, reporting tools, and project workflows while recommending improvements

SUMMARY:

The Project Coordinator for Landscape Construction supports the Landscape Construction Division by managing the full scope of backend administrative and coordination functions across all projects. This role ensures projects are properly set up, documented, tracked, and supported from pre-construction through closeout using Aspire ERP and RL’s internal systems.

As a key support partner to the Senior Project Manager and Landscape Construction Management Team, this position brings structure, organization, and accountability to every phase of a project.

The Project Coordinator is responsible for PRs, POs, subcontractor agreements, and cross functional coordination with Finance and Accounting to ensure operational requirements are submitted accurately and on time.

This role also provides foundational exposure to project management and offers long-term growth potential into an Assistant Project Manager role for the right candidate!

Essential Job Functions:

Project Administration & Aspire Management:

• Manage project setup, documentation, and administrative workflows within Aspire ERP.
• Create and maintain accurate project records, budgets, schedules, and job files.
• Process and track Purchase Requests (PRs) and Purchase Orders (POs).
• Ensure project data remains clean, compliant, and consistently updated throughout the project lifecycle.
• Support Project Managers with reporting, tracking, and documentation needs..

Subcontractor Agreements & Compliance

• Prepare, track, and manage subcontractor agreements for Landscape Construction projects.
• Ensure all subcontractor documentation is complete, signed, and properly filed.
• Coordinate with Operations and Finance to support subcontractor compliance and payment readiness.
• Maintain an organized subcontractor documentation and tracking system.

Operational & Finance Coordination:

• Partner with the Finance and Accounting teams to meet operational submission requirements.
• Submit proper documentation for billing, job costing, and reconciliation.
• Assist with invoice processing and approval workflows.
• Serve as a liaison between Project Managers and Finance to ensure accurate financial tracking.

Project Lifecycle Support:

• Support projects from pre-construction setup through final closeout.
• Track administrative milestones and deadlines to ensure nothing falls through the cracks.
• Assist Operations Managers, Field Supervisors and Project Managers with documentation, reporting, and compliance needs.
• Ensure consistency and organization across all active projects.

Organization & Process Control:

• Establish and maintain strong systems for organization, tracking, and follow up.
• Enforce structure and accountability in project documentation and workflows.
• Identify inefficiencies and recommend improvements to administrative and project processes.
• Maintain high standards for accuracy and consistency across all projects.

FIRST YEAR EXPECTATIONS & ONGOING EXCELLENCE

• Become fully proficient in Aspire ERP and RL’s Landscape Construction workflows.
• Own the PR, PO, and project administrative processes for the Construction Division.
• Build reliable systems for subcontractor agreements and compliance tracking.
• Develop strong working relationships with Project Managers, Field Leaders, and Finance.
• Support project setup, documentation, and closeout with consistency and accuracy.
• Contribute to improved systems and processes that increase efficiency and project clarity.
• Support RL’s growth by strengthening project organization and cross functional collaboration.
• Demonstrate readiness for expanded responsibility and long term development toward an Assistant Project Manager role.

QUALIFICATIONS:

• Bachelor’s degree in Construction Management, Landscape Architecture, Business Administration, Engineering, or a related field required.
• Entry level to 3 years of experience in project coordination, construction administration, or operations support preferred.
• Strong computer skills with the ability to learn and operate ERP systems such as Aspire and Microsoft Office tools.
• Highly organized with strong attention to detail and ability to manage multiple priorities.
• Effective written and verbal communication skills across field, management, and Finance teams.
• Self-motivated, dependable, and eager to learn project coordination and construction operations.
• Ability to work independently and within a team-oriented environment.
• Interest in long term growth within Landscape Construction and project management.

Our Story:

From South Africa to Southern California, the ColRich story is a decades-long journey of growth, continuous reinvention and a culture of caring. Through generations of family ownership, the ColRich brand has evolved, but the company’s foundation remains the same today as in the beginning; build lasting communities through a culture centered around innovation, humility and a commitment to helping others – ColRich Thrive.

Our Bio:

ColRich is a real estate, construction and investment firm focused on value-add, residential real estate in strategic locations primarily in the Western U.S. Our platform’s sustainability is assured through long- term ownership enabled by long-term debt and equity. We are focused on enduring, tax-efficient cash flow for our investors.

In the multifamily space, we actively maximize cash-on-cash returns and capital appreciation by acquiring properties with upside through extensive renovation and improved management. Leveraging our unique homebuilding background and construction platform, we reposition these older properties as design-forward, affordable workforce housing alternatives to newer Class A product.

Our development history includes the successful entitlement, construction, marketing and sales of single- family homes, townhomes, mid-rise condominiums and apartments. Currently we are bringing to market two master-planned, destination-oriented communities offering a combined 5,000+ homes (both for sale and rental) over a 10-year time horizon. In addition, the company is also working on several individual apartment developments (1,000+ units).

With a service matters operating philosophy, our team is passionate about supporting residents across our portfolio, building better environments that fuel happier residents, improving investor returns and creating a strong sense of purpose that drives what we do every day.

Our Current Portfolio:

ColRich’s portfolio includes $1.05 billion of equity actively invested through December 2025 in 89 deals across 9 states. These include master-planned community developments and 20,000+ multifamily units.

Our Approach:

A vertically integrated, hands-on approach is at the core of our company’s capabilities. Deep in-house construction, design, finance and asset management expertise ensures that our essential functions are managed internally and operationally intertwined to produce indisputable long-term value for our stakeholders. Our communities are built to last, offering enduring and stable environments where our residents will thrive.

Our DNA:

• Caring
• Wired for Connection
• Ever Evolving
• Hardworking
• Original Thinkers
• Competitive
• Humble
• Seasoned Through Adversity

Our Mantra:

Build lasting communities

Position: Legal and JV Operations Coordinator – San Diego, CA

About the Role: The Legal and JV Oper administrative and operational support across Legal, Insurance, and Joint Venture Accounting functions. This role is responsible for managing corporate compliance filings, litigation and claims documentation, insurance tracking, JV accounting administrative processes, and invoice management. The position plays a critical role in ensuring accurate documentation, timely filings, organized contract management, and visibility into claim and insurance trends.

Specific responsibilities include:

Legal Operations & Litigation Support

• Coordinate document production to outside counsel and assist in discovery responses
• Track claims data including type, frequency, and settlement values
• Acknowledge Service of Process (CT Corp)
• Prepare, proofread, and format legal documents and presentations
• Maintain contract management and organized legal file systems

Insurance Administration & Claims Tracking

• Track insurance policies, COIs, renewals, and historical renewal costs
• Coordinate documentation for OCIP and Builders’ Risk policies
• Manage quality control of policy updates (SOV, Named Insureds)
• Coordinate with adjusters, construction, and property management regarding remediation and claims
• Assist with insurance renewal processes
• Maintain tracking of insurance and legal costs and claim trends

Corporate Entity

• Manage entity acquisitions, dissolutions and DBA/FBN filings
• File required Secretary of State filings
• Maintain corporate compliance calendars and tracking logs
• Serve as primary point of contact for CT Corp communications

JV Accounting and Finance Administration

• Prepare monthly bank reconciliations
• Monitor and record daily bank activity (ACH/wires) - Research discrepancies
• Ad hoc data analysis and special projects
• Support Yardi migration initiatives
• Manage CPA invoice tracking and payments
• Prepare annual Form 1099 filings
• Track and process legal and professional service invoices

Requirements:

• 3–5 years administrative, legal operations, or accounting support experience
• Strong Excel skills (tracking, data organization, reporting)
• High attention to detail and ability to manage multiple priorities
• Experience with litigation support, insurance administration, or entity management preferred

Reporting Structure:

• Reports to: Accounting Manager
• Receives task direction from: JV Director and Legal Director
• Performance evaluation: Led by Accounting Manager, with input from both directors

Benefits:

• Base salary and discretionary annual bonus competitive with industry standards
• $65,000 - $80,000 depending on experience
• Health and dental insurance paid fully at the employee level by employer
• Eligible upon hire for 401(k) plan
• Paid holidays and vacation time

Job Description: Production Coordinator

Company: SES & Sawgrass Enterprises, LLC

Department: Production / Operations

Reports To: Director of Operations (or Production Manager)

Location: Atlanta Office

Employment Type: Full-Time

About the Company

SES and Sawgrass Enterprises, LLC are sister companies serving metro Atlanta and the Southeast. SES specializes in high-end residential and multi-family siding and framing, while Sawgrass focuses on excavation, grading, and site development. We are a rapidly growing construction organization committed to operational excellence, quality workmanship, and a strong team-first culture.

Position Overview

The Production Coordinator is a key operations role responsible for managing the administrative, scheduling, and logistical workflow of construction projects from award through closeout. This position serves as the central hub for project data, material coordination, scheduling, and financial documentation within the company’s project management systems.

The ideal candidate is highly organized, process-driven, and thrives in a fast-paced construction environment where accuracy, communication, and proactive problem-solving are essential to keeping projects on track.

Key Responsibilities

Project Setup & Scheduling

• Create and manage new projects within the project management system (e.g., Buildertrend ).
• Maintain synchronization between internal systems, client portals, contracts, and plan sets.
• Upload and manage construction documents, approved plans, and scopes of work.
• Generate and maintain Bills of Materials (BOMs) based on final scopes and schedules.
• Build and continuously update production schedules, coordinating crews and material delivery timelines.

Procurement & Materials Coordination

• Issue and track all Purchase Orders (POs) and electronic purchase orders (ePOs) to vendors and suppliers.
• Proactively confirm material readiness and delivery dates to support production schedules.
• Communicate delays or shortages to Project Managers and Operations leadership.
• Process and track all material returns, ensuring credits are properly issued and applied.

Financial & Subcontractor Administration

• Collect, audit, and submit subcontractor payroll and pay sheets for processing.
• Track job costs and administer back charges related to quality issues, non-compliance, or incomplete work.
• Maintain accurate financial documentation within project management and accounting systems.
• Support warranty tracking, documentation, and closeout processes.

Safety & Regulatory Compliance Support

• Submit and track all required 811 utility locate requests prior to excavation or site work.
• Maintain safety documentation and assist with OSHA recordkeeping and compliance tracking.
• Support incident documentation and reporting in coordination with safety and operations leadership.
• Ensure all required closeout documentation is collected and stored appropriately for invoicing and records.

Operations & Process Support

• Maintain organized, audit-ready project files across all systems.
• Support continuous improvement of production workflows and documentation processes.
• Act as a liaison between Project Managers, field teams, vendors, and accounting to ensure smooth project execution.

Required Qualifications

• Proven experience in a construction operations, project coordination, logistics, or administrative support role.
• Strong understanding of Purchase Orders, invoicing support, material tracking, and cost documentation.
• Advanced proficiency in Microsoft Excel and Outlook.
• Exceptional organizational skills with the ability to manage multiple projects and deadlines.
• Strong written and verbal communication skills with internal teams and external partners.

Preferred Qualifications

• 2+ years of experience using construction management software (Buildertrend preferred) for scheduling, purchasing, and project tracking.
• Familiarity with OSHA recordkeeping and basic construction safety compliance.
• Associate’s or Bachelor’s degree in Construction Management, Business, or related field (or equivalent experience).
• Experience supporting sitework, grading, framing, or exterior envelope trades.
• Experience submitting and managing utility locate (811) requests.
• Bilingual (Spanish/English) strongly preferred.

What We Offer

• Competitive compensation based on experience
• Medical, Dental, and Vision insurance
• 401(k) with company match
• Growth opportunities within a rapidly expanding company
• Collaborative, supportive team culture
• Strong commitment to safety and employee development