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The Program Manager must possess skills in leadership and personnel management. GME Program Managers are expected to develop unique knowledge of the ACGME Core and Program Requirements, policies, and procedures. The program managers assist in accreditation efforts, educational programming, and support of residents/fellows. Responsible for recruiting and on-boarding trainees, developing projects, managing program financials, maintaining databases, communicating with faculty and trainees and managing internal and external program relations. Is also responsible for assisting with: Annual Program Evaluations, Program Evaluation and Clinical Competency Committee, ACGME site visits, Annual Program Review, ACGME Milestone reporting and Self Studies.

• Program Accreditation: Tracks and gathers data; Inputs answers into surveys/reports; Handles arrangements for site visits/self-study and special reviews; Maintains Program Evaluation Committee (PEC) minutes and action Items.
• Recruitment: Maintains ERAS; Registers for NRMP and SOAP; Confirms NRMP quotas; Distributes applications for review; Organizes and leads recruitment days; Coordinates all arrangements; Communicates with applicants; Schedules applicants and interviewers; Arranges itineraries and schedules for candidates; Schedules Rank Meeting.
• Resident/Fellow Scheduling: Inputs schedules into Residency Management System; Monitors schedules for accuracy; In conjunction with chief residents and/or program leadership, creates and enters call schedule into appropriate platform; Manages all scheduled leave for resident, including vacations, sick, parental, FMLA, and conferences and coordinates all leave with affiliated sites; Runs work hour compliance and submission reports.
• Department Liaison for GME: Liaison between Program Director and residents/fellows; Communicates with GME Office on programmatic and resident/fellow issues; Submits requested documentation; Assists residents/fellows with program questions using outstanding customer service; May attend national or regional GME meetings.
• Curriculum Development: Work directly with the Program Education Committee (PEC) in creating the core and transition curriculum series, workshops, and bootcamps; Creates evaluations in Residency Management Suite; Distributes evaluations and tracks completion; Tracks and reports conference attendance to the Clinical Competency Committee (CCC); Sets up for conferences (speakers, presentation files, zoom, etc.); Gathers and distributes orientation materials.
• Program Communications/Meeting Management: Acts as liaison between the training program and GME Office; May email or mail communications for the Program Director; Acts as initial contact for other programs (internal and external stakeholders); Acts as contact for visiting residents/fellows from other institutions and communicates for Program Director to arrange to bring the visiting resident/fellow to CU; Updates websites; Schedules administrative meetings; Prepares agenda and materials; Takes minutes and distributes appropriately.
• Finance: Reviews program budget for accuracy; Tracks resident/fellow professional development account; Tracks program spending for accuracy and to ensure budget compliance; Works with ADGME to prepare mid-year projections; Makes resident/fellow travel arrangements; Prepares resident/fellow reimbursement reports.
• Policies & Procedures: Distributes policies/procedures; Understands policies/procedures and is able to interpret accurately for residents/fellows.
• HR: Tracks leaves of absences; Submits ACGME temporary increase; Collects credentialing documentation; Analyzes letters of recommendation for appropriateness; Monitors licensure, life support training, and mandatories; Approves and tracks time off (vacations, conference time, sick days, etc.); Writes required documentation for J-1 visa submissions; Advises on effects of LOA to the individual resident's/fellow's training program; Provides guidance and assists residents/fellows with administrative matters.
• Education, Wellness, and Social Events for Residents/Fellows: Organizes events; Coordinates all arrangements; Assists with oversight of events; Selects and purchases swag; Understands University hosting policies/procedures; Manages address list; If applicable, proctors annual in-training examination.

Qualifications:

• Associate degree or equivalent experience.
• Experience of office administrative experience, preferably in a healthcare and/or education setting.
• Experience in general medical education &/or leadership management, human resource experience preferred.
• Equivalent combination of education and/or work experience considered.

Knowledge, Skills, and Abilities:

• Demonstrated strong organizational skills with attention to detail.
• Ability to manage multitasking and high-level complex scheduling, action lists and timelines with high-level accuracy.
• Exhibit strong customer service skills when working with internal and external customers.
• Demonstrated ability to develop strong collaborative relationships.
• Demonstrated written and verbal communication skills.
• Strong administrative management skills and proficient with Microsoft Office.

Licenses/Certifications:

TAGME certification preferred or the ability to obtain within the first 3 years of employment.

Project Manager - Quality & Change Management

Duration: 12 Months (Possible Extension)

Location: Hybrid - Sheridan Road, North Chicago, IL 6 days remote per week)

Overview

We are seeking a Project Manager (Non-IT) to support Quality and Change Management activities related to product lifecycle processes. This role focuses on executing and managing Change Plans for operational or product-related changes, ensuring that all required tasks, documentation, assessments, and approvals are completed according to quality guidelines.

The position operates in a cross-functional matrix environment and will collaborate closely with teams across Supply Chain, Regulatory, and Quality to ensure product lifecycle changes are implemented smoothly and in compliance with regulatory and quality standards.

Key Responsibilities:

Change Plan Management

• 
  
• Serve as the Change Owner responsible for setting up and managing Change Plans related to product lifecycle activities.
  
• Drive the initiation, execution, and completion of change plans for operational or product-related changes such as packaging updates, process modifications, distribution changes, or documentation updates.
  
• Identify impacted products, markets, and stakeholders and ensure all required actions are documented and completed.
  
• Track and manage tasks, approvals, and timelines until the change plan is successfully closed.
  

• 
  
• Work closely with Supply Chain, Regulatory, and Quality teams to gather required information and complete change plan activities.
  
• Organize and lead project planning meetings with cross-functional teams.
  
• Coordinate with stakeholders to identify task owners, approvers, and due dates for required actions.
  
• Follow up with stakeholders to ensure tasks and documentation are completed on time.
  

• 
  
• Create and maintain change documentation within Quality Management Systems (QMS).
  
• Work with change control tools and workflow systems such as: OneTrack, TrackWise, SolTRAQs
  
• Ensure change records follow established quality guidelines and documentation standards.
  

• 
  
• Monitor progress of change plans and track action items and approvals.
  
• Compile and maintain metrics and reports, including: Open change plans, Outstanding tasks, KPI tracking
  
• Support reporting activities using Excel and internal reporting tools.
  

• 
  
• Identify opportunities for process improvements, automation, and workflow optimization.
  
• Maintain a backlog of improvement opportunities and prioritize initiatives.
  
• Support implementation of initiatives to improve operational efficiency.
  

• 
  
• Bachelor's degree with 4-8 years of equivalent professional experience
  
• Experience in Project Management and Change Management
  
• Experience working in cross-functional or matrix environments
  
• Strong organizational and communication skills
  
• Ability to manage multiple tasks and coordinate with stakeholders
  
• Experience working in regulated industries (pharmaceutical, healthcare, food, or similar)
  
• Ability to work independently and manage projects through completion
  

• 
  
• Experience working in pharmaceutical, life sciences, or healthcare industries
  
• Familiarity with Quality Management Systems (QMS) or change control platforms
  
• Experience with workflow tools such as OneTrack, TrackWise, or SolTRAQs
  
• Understanding of product lifecycle processes and validation documentation
  
• Experience working with data tracking, KPI reporting, or operational metrics
  

• 
  
• Project Management, Change Management / Change Control, Cross-Functional Team Leadership, Quality Systems Documentation, Stakeholder Coordination, Process Improvement, KPI Reporting & Data Tracking, Excel Reporting.
  

• 
  
• Set up and manage Change Plans related to product lifecycle activities.
  
• Coordinate meetings with cross-functional teams to define scope, tasks, and timelines.
  
• Collect and track information required for change documentation.
  
• Assign and follow up with task owners and approvers.
  
• Ensure documentation and system updates are completed within defined timelines.
  
• Monitor change plan status and escalate risks or delays when necessary.
  
• Track metrics and compile reports related to change activities.
  

Civil Clothing Inc. is seeking a Product Development Coordinator to support the end-to-end development of Darc Sport collections, partnering with our Torrance-based team to ensure product moves efficiently from concept through production. In this role, you’ll help bring designs to life by coordinating sample development, maintaining accurate product documentation, tracking WIP and samples, and supporting cross-functional teams throughout the development cycle.

You’ll work closely with Design, Technical Design, Sourcing, Planning, and factory partners to keep projects organized, information accurate, and timelines on track. The ideal candidate is organized, proactive, and collaborative, with a strong attention to detail and a service-oriented mindset. A foundational understanding of garment construction, fabrics, and the product development process will help you succeed as you support the team in delivering well executed product to market.

This role plays an important part in ensuring our collections move smoothly through the development process. At Civil, we value accountability, precision, and strong follow-through. Your work will help keep product development organized, timelines on track, and cross-functional teams aligned, supporting the successful delivery of product from concept through production while maintaining the quality and brand standards Civil is known for.

What You’ll Do

Product Development Coordination

• Support the end-to-end product development process by coordinating samples, materials, and documentation across multiple collections and seasonal drops.
• Track incoming samples including protos, fit samples, and development materials, ensuring they are labeled, organized, and accurately logged.
• Assist with sourcing and organizing development materials such as fabrics, lab dips, strike-offs, and trims.
• Maintain accurate tech packs and update documentation as changes occur throughout the development cycle.

Sample Tracking & Documentation

• Maintain weekly WIP reports and development trackers to ensure accurate visibility for cross-functional teams.
• Create and maintain spreadsheets, line lists, and development reports to support product tracking and planning.
• Submit clear and organized comments to vendors following sample reviews and fittings.

Vendor & Factory Communication

• Communicate daily with overseas vendors and sourcing partners regarding development progress, sample status, delivery timelines, and cost considerations.
• Ensure vendor communication is clear, timely, and accurately reflects design, development, and production updates.

Cross-Functional Collaboration

• Partner closely with Design, Technical Design, Production, Planning, and Sales teams to support smooth product development and alignment across departments.
• Assist in coordinating sample submissions and approvals with internal teams, buyers, and sales partners when needed.
• Support the Production and Planning teams in tracking timelines and helping expedite urgent development needs.

Operational Excellence

• Help maintain development calendars and track progress against key milestones to support on-time delivery.
• Provide general administrative support to the Product Development team, helping maintain organized records and development materials.
• Proactively follow up on outstanding tasks, samples, and vendor updates to keep projects moving forward.
• Identify potential delays or gaps in information early and escalate appropriately to protect timelines.
• Maintain strong attention to detail and follow-through across all tracking, communication, and documentation.
• Operate with accountability and a solutions-oriented mindset in a fast-paced environment.

Culture & Team Contribution

• Contribute to a respectful, inclusive, and collaborative team environment.
• Build positive working relationships across departments and with external vendors to support smooth execution.
• Demonstrate professionalism, reliability, and a sense of urgency in completing tasks and meeting deadlines.
• Take pride in accuracy, organization, and supporting the broader team’s success through consistent follow through.

What You Bring

Knowledge, Skills & Abilities

• Working knowledge of apparel development, garment construction, and product development processes.
• Proficiency in Microsoft Excel, Word, and Outlook for tracking, documentation, and communication
• Familiarity with PLM systems or tech pack tools is a plus.
• Familiarity with Adobe Illustrator and Photoshop for reviewing design and development materials is a plus.
• Strong attention to detail and accuracy across documentation, sample tracking, and development updates.
• Excellent organization and time management skills with the ability to manage multiple projects and deadlines.
• Ability to work efficiently and stay organized in a fast-paced, deadline-driven environment.
• Clear written and verbal communication skills when working with internal teams and vendor partners.
• Strong follow-through and proactive communication to keep development timelines on track.
• Collaborative, positive team player who works well across departments.
• Self-starter who takes ownership of work and approaches challenges with a solutions-oriented mindset.

Education & Experience

• Associate’s or Bachelor’s degree in Apparel Product Development, Fashion Design, or a related field preferred; equivalent hands-on experience will also be considered
• 1–3 years of experience in apparel product development, merchandising, or a related role; internship experience encouraged.
• Basic understanding of garment construction, product development workflows, and sample stages.
• Experience supporting products from concept through development and production is a plus.
• Proficiency in Adobe Illustrator and Photoshop for reviewing technical drawings and construction details.
• Experience in streetwear, action sports, or apparel environments is a plus.

Physical & Mental Demands

• This role is primarily office-based with regular use of standard office equipment.
• Ability to sit or stand for extended periods and move throughout office, showroom, or production environments as needed.
• Ability to occasionally lift, carry, or move materials or product weighing up to 25 lbs, with or without reasonable accommodation.
• Visual requirements include close vision, distance vision, depth perception, and the ability to adjust focus, with or without reasonable accommodation.
• Ability to work in varied environments, including exposure to noise, temperature fluctuations, and occasional outdoor elements.
• Ability to manage multiple priorities, deadlines, and shifting demands in a fast-paced environment.
• Capacity to maintain focus, sound judgment, and professional communication while navigating time-sensitive issues.
• This role may require flexibility in work hours during peak production periods.

Travel Requirements

• Valid CA Driver’s License

Why You’ll Love Working at Civil

At Civil Clothing we foster a collaborative, fast-moving environment where ownership is valued, ideas are welcomed, and execution matters. You’ll work alongside passionate, experienced teams who care deeply about craftsmanship, accountability, and bringing product to market the right way.

This role offers the opportunity to make a real impact, your decisions directly influence our product quality, timelines, and growth. If you thrive in a hands-on, solutions-driven environment and want your work to be seen, felt, and worn, you’ll feel right at home here.

What We Offer

• Competitive compensation: $55K – $70K annually, depending on experience and qualifications
• Comprehensive benefits package, including:
• Medical, dental, and vision insurance
• Life insurance
• Employee Assistance Program (EAP)
• 401(k) with company match
• Paid time off (PTO)
• Employee merchandise discounts
• Opportunity to grow with a respected and evolving apparel brand

Equal Opportunity Employer

Civil Clothing Inc. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.

Position Summary

The Project Administrator will directly support the Director of Operations, Project Managers, Superintendents, and Executive Leadership by managing project documentation, communications, subcontractor coordination, and administrative workflows across multiple active construction projects.

This individual will be responsible for maintaining project organization, ensuring document accuracy, facilitating subcontractor compliance, supporting billing and procurement processes, and helping ensure smooth execution from project inception through closeout.

This role is ideal for someone who thrives in a fast-paced construction environment and wants to grow into senior operations or project management roles over time.

Core Responsibilities

Project Setup & Initiation

• Assist with new project setup across internal systems and project management platforms (Procore, internal drives, accounting systems, etc.)
• Upload and organize drawings, specifications, permits, contracts, and project documents
• Create and maintain structured project folders and document control systems
• Track permit submissions, approvals, and jurisdictional correspondence
• Assist with subcontractor onboarding
• Coordinate subcontractor onboarding and ensure compliance prior to work commencement
• Assist leadership in preparing subcontract agreements, exhibits, scopes, and compliance documents

Document Control & Project Administration

• Maintain accurate, real-time document control across all projects
• Upload, track, and distribute: RFIs, Submittals, Change Orders, Meeting minutes, Drawings and revisions etc.
• Track drawing revisions and ensure project teams are working from current documents
• Maintain logs
• Assist in preparing and distributing project reports
• Ensure proper version control and document traceability

Communication & Coordination

• Maintain professional communication via email and phone with subcontractors and vendors
• Follow up with subcontractors on required documentation, pricing, and deliverables
• Assist with meeting coordination, scheduling, and distribution of meeting notes
• Support coordination of design-build deliverables and procurement timelines

Procurement & Financial Administration Support

• Assist in tracking subcontractor proposals, bid packages, and pricing revisions
• Assist with subcontract issuance and compliance tracking
• Support billing processes
• Assist in tracking project budgets, procurement status, and financial documentation
• Support procurement of long-lead materials and equipment
• Maintain organized procurement and vendor documentation

Project Execution Support

• Assist Project Managers and Director of Operations in managing multiple active projects simultaneously
• Support coordination between field operations and office operations
• Assist in tracking project schedules and milestone documentation
• Ensure subcontractors provide required documentation prior to mobilization
• Assist in preparation of change orders, project exhibits, and administrative deliverables

Qualifications

Required

• 5-10+ years administrative experience (construction industry strongly preferred)
• Commercial experience or previous work for a Commercial Construction company
• Knowledge of Procore and MS Projects
• Exceptional organizational skills and attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Strong written and verbal communication skills
• Highly proactive and able to work independently
• Strong sense of ownership and accountability
• Professional demeanor and ability to represent the company appropriately
• Proficient in:

– Microsoft Excel

– Microsoft Word

– Outlook

– Adobe Acrobat or Bluebeam

Growth Opportunity

This position provides a direct career path into:

• Senior Project Administrator
• Assistant Project Manager
• Project Manager
• Operations Manager

You will work directly with executive leadership and gain exposure to high-level construction operations, design-build delivery, and national-scale projects.

About Verdes Cannabis

Verdes Cannabis is a New Mexico-based, locally owned cannabis company committed to quality products, patient and customer education, and community stewardship. Our team operates with a mission-driven approach to the regulated cannabis industry, holding ourselves to the highest standards in compliance, service, and brand integrity. As the marketing function grows and matures, operational discipline and project execution become critical enablers of everything we do, and this role sits at the center of that work.

Position Overview

The Marketing Project Manager is responsible for the organized, on-time execution of all projects originating from the marketing department, as well as cross-functional initiatives that require marketing coordination. This person serves as the operational backbone of the team, maintaining visibility across all active work, keeping stakeholders aligned, and ensuring that nothing falls through the cracks.

In addition to project management responsibilities, this role provides meaningful administrative and operational support to the Director of Marketing and, as needed, to the Verdes executive team. This includes meeting preparation, internal reporting, communications drafting, and other support that keeps leadership operating efficiently.

The ideal candidate is a certified project management professional with a natural instinct for organization, a proactive communication style, and the maturity to work effectively across departments and with senior leadership. Experience in a marketing, creative, or retail environment is preferred.

Key Responsibilities

Project Management & Execution

• Own the end-to-end tracking and coordination of all active marketing projects using Asana, ensuring that tasks, owners, deadlines, and dependencies are clearly documented and consistently maintained.
• Facilitate project intake, scoping, and prioritization in partnership with the Director of Marketing, establishing clear timelines and resource requirements before work begins.
• Serve as the primary point of coordination for cross-functional projects that involve marketing alongside retail operations, production, wholesale, or other departments, keeping all parties informed and accountable.
• Work closely with internal staff, contractors, architects and other stakeholders on space-oriented projects, such as new store buildouts/openings and remodels.
• Proactively identify risks to timeline or scope, surface blockers early, and facilitate resolution so that projects stay on track without requiring escalation.
• Conduct project closeouts including documentation of outcomes, lessons learned, and any follow-on action items, building institutional knowledge over time.

Workflow & Process Improvement

• Maintain and continuously improve the marketing team’s project management infrastructure in Asana, including templates, workflows, naming conventions, and status reporting standards.
• Identify recurring inefficiencies in how work moves through the team and propose process improvements that reduce friction without adding unnecessary overhead.
• Support the onboarding of new team members by orienting them to team workflows, project tracking standards, and communication norms.

Executive & Director Support

• Provide regular administrative and operational support to the Director of Marketing, including meeting preparation, agenda creation, follow-up tracking, and calendar coordination as needed.
• Assist in the preparation of internal marketing reports, performance summaries, and presentation materials intended for the Director of Marketing or the Verdes executive team.
• Draft and refine internal communications on behalf of the Director of Marketing, including cross-departmental updates, project status communications, and team announcements.
• Support executive team needs on an as-needed basis, including coordination of cross-functional initiatives, documentation of meeting outcomes, and follow-through on action items.

Scheduling, Coordination & Administrative Operations

• Manage the marketing team’s shared calendar, including campaign milestones, content deadlines, promotional windows, and key internal review dates.
• Coordinate with the Director of Marketing and other department leadership on the Verdes innovation calendar, ensuring that projects involving new product development are timed and tracked appropriately across multiple different workstreams.
• Coordinate internal and external meetings on behalf of the marketing team and Director, including logistics, materials preparation, and note-taking where appropriate.
• Own certain procurement and vendor-related activities that support successful project execution.
• Maintain organized shared documentation for the marketing function, including project records, vendor contacts, promotional calendars, and operational reference materials.
• Assist with vendor and agency coordination as needed, including tracking deliverables, managing timelines, and facilitating communication between external partners and internal stakeholders.

Qualifications

Required

• Candidates with an active PMP certification are strongly preferred. Candidates with a CAPM certification and/or actively pursuing a PMP certification are also strongly encouraged to apply.
• Associate’s Degree or higher in Business Administration, Marketing, Project Management, or similar.
• 3–5 years of experience in a project management, marketing operations, or closely related role.
• Proficiency with Asana or a comparable project management platform, with a demonstrated ability to build and maintain structured workflows.
• Proven ability to manage multiple concurrent projects across different stakeholders and timelines without losing detail or momentum.
• Strong written and verbal communication skills, including experience drafting professional internal communications and preparing materials for senior leadership.
• High degree of organizational discipline and personal accountability; this role sets the standard for operational follow-through on the team.
• Comfortable working in a fast-paced, cross-functional environment where priorities can shift and ambiguity occasionally requires good judgment.

Preferred

• Experience supporting a marketing, creative, or brand team in a project management or operations capacity.
• Familiarity with cannabis retail operations or experience working in a regulated industry.
• Experience providing administrative or operational support to senior leadership or an executive team.
• Exposure to marketing tools and platforms common to retail or ecommerce environments (familiarity with campaign timelines, promotional planning, content production workflows, etc.).
• Experience establishing or formalizing project management practices in an organization that previously lacked them.

Compensation & Benefits

The anticipated salary range for this position is $58,000 – $75,000 annually, commensurate with experience and the depth of demonstrated project management expertise. Candidates with an active PMP, a strong track record of cross-functional project execution, and experience supporting senior leadership will be considered toward the upper end of the range. Verdes Cannabis offers a competitive benefits package; details will be provided during the interview process.

Verdes Cannabis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. Candidates must be 21 years of age or older and able to pass a background check in accordance with New Mexico cannabis licensing requirements.

This opportunity is with a large telecommunications and infrastructure provider supporting major broadband network expansion projects. The role focuses on managing construction-related initiatives that support fiber and coax network builds. As a Construction Project Manager, you will coordinate across planning, permitting, engineering, and field construction teams to ensure projects move from design to activation efficiently.

This role is ideal for a highly organized Project Manager who thrives in complex environments with many moving parts. You will act as the operational “glue” between departments—connecting pre-construction planning, permitting, and field construction teams while managing multiple large-scale projects simultaneously. If you enjoy driving accountability, managing risk, and keeping large infrastructure projects on track, this role offers the opportunity to work on high-impact broadband expansion initiatives while gaining deeper exposure to telecom construction and headend engineering operations.

Required Skills & Experience

• Strong project management experience overseeing large or complex projects
• Ability to manage multiple projects simultaneously (typically 6–8 large programs)
• Experience tracking milestones, timelines, and project deliverables
• Strong reporting and documentation skills
• Advanced organization and time management skills
• Strong verbal and written communication abilities
• Experience facilitating cross-functional project meetings and stakeholder updates
• Ability to manage project risk, resources, and schedule changes
• Proficiency with spreadsheets and reporting tools (including VLOOKUP and data comparison tools)
• Ability to manage large volumes of project tasks and data

Desired Skills & Experience

• Construction project management experience (fiber, telecom, or coax infrastructure preferred)
• Experience coordinating construction, permitting, and engineering teams
• Financial tracking or budget management experience
• Experience with project tracking platforms
• Data analytics or reporting experience
• Experience managing multi-million-dollar projects
• Exposure to telecom headend or network engineering environments

What You Will Be Doing

Tech Breakdown

• 50% Project Management & Coordination
• 30% Reporting, Data Tracking & Program Oversight
• 20% Cross-Functional Communication & Vendor Coordination

Daily Responsibilities

• 40% Project Management and milestone tracking across multiple programs
• 30% Reporting, project tracking, and maintaining data integrity across databases
• 20% Stakeholder coordination with planning, permitting, engineering, and construction teams
• 10% Site walkouts, vendor coordination, and field collaboration

Key Responsibilities

• Support OSP design and engineering teams by tracking production, milestones, and project status
• Manage 6–8 large infrastructure projects simultaneously from planning through activation
• Maintain detailed project plans, milestone schedules, and action item registers
• Facilitate weekly cross-functional project meetings for construction progress and activations
• Coordinate activities between planning, permitting, construction, and engineering teams
• Track project budgets, risks, and schedule changes using formal project management processes
• Maintain data integrity across multiple databases and reporting systems
• Perform data mining and generate visual reports for leadership and stakeholders
• Manage vendor coordination and ensure support resources are aligned with project timelines
• Conduct site walkouts with contractors, business partners, and municipal stakeholders
• Continuously learn internal systems, reporting tools, and project workflows while recommending improvements

Cuyahoga Land Bank

Acquisitions Coordinator

The Organization

Cuyahoga Land Bank is a non-profit organization dedicated to revitalizing neighborhoods, reducing property blight, and promoting economic growth in Cuyahoga County. It acquires and repurposes distressed properties to restore vitality, enhance property values, and support community development goals.

Operating under the guidelines established by Ohio’s SB 353, the Land Bank works toward improving the quality of life for residents through neighborhood transformation and workforce development. Its mission aligns with fostering opportunities to create stronger and more vibrant communities.

The Opportunity

The Acquisitions Coordinator supports the Land Bank’s acquisitions team by managing property programs, coordinating real estate transactions, and maintaining tracking systems that help move properties back into productive use. This role is highly operational and offers the opportunity to take ownership of key workflows while working cross-functionally with internal teams, municipalities, and community stakeholders.

A primary focus of this role is ownership of the Side Yard Program, managing the process from initial inquiry through recorded deed. Reporting to the acquisitions team, this position provides hands-on experience in property transactions, land banking operations, and neighborhood redevelopment efforts.

The ideal candidate is an organized, detail-oriented professional who is motivated by mission-driven work, enjoys working across teams, and is eager to take ownership of processes that directly impact neighborhoods and communities.

The Position - Essential Responsibilities and Functions

• Own and manage the Side Yard Program from inquiry through recorded deed, including outreach to adjacent property owners, securing municipal approvals, preparing agreements, coordinating transfers, and tracking outcomes.
• Coordinate property transfers and recordings, working across Legal, Field Service, Finance, and municipal partners to ensure complete documentation and timely closings.
• Support property acquisition and disposition workflows, including affidavit coordination, parcel research, and transaction tracking from initiation through completion.
• Monitor and manage intake channels, including requests related to the tax foreclosure process, ensuring all requests are logged, routed, and followed through to resolution.
• Maintain and report on vacant land inventory and acquisition tracking tools, including PPS and related reporting systems, to support planning and decision-making.
• Support cross-department operations, including preparation of internal invoices and contributing to improvements in tracking systems and workflows.
• Engage with residents, property owners, municipalities, and community stakeholders to facilitate program participation and ensure clear, professional communication throughout the process.
• Utilize systems and tools such as Excel, PPS, NST, and Trello to manage workflows, track data, and maintain accurate property records.

This role is highly operational and process-driven, requiring strong organization, ownership, and attention to detail. It is not a purely administrative role, but one that requires managing multiple workflows, coordinating stakeholders, and driving process.

Impact of the Role

The Acquisitions Coordinator plays a key role in advancing neighborhood stabilization and redevelopment efforts across Cuyahoga County. By managing property programs, coordinating transactions, and supporting the return of vacant and distressed properties to productive use, this role directly contributes to improving communities and strengthening local housing ecosystems.

Qualifications

Required:

• Approximately 3–5 years of experience in real estate, property operations, local government, nonprofit operations, project coordination, or a related field (or equivalent experience)
• Strong organizational skills and attention to detail, with the ability to manage multiple workflows and meet deadlines
• Experience supporting processes, programs, or transactions from start to finish with a high degree of ownership
• Proficiency in Excel and comfort working with tracking systems, databases, or workflow tools
• Strong communication skills and the ability to interact professionally with residents, municipalities, and internal stakeholders
• Ability to learn new systems and processes quickly, with a proactive and solution-oriented mindset

Preferred:

• Experience with property transactions, land banking, housing programs, or redevelopment initiatives
• Familiarity with municipal or government processes related to property or housing
• Experience working with property data systems such as PPS, NST, or similar platforms
• GIS or mapping experience
• Experience working in a mission-driven, nonprofit, or community-focused organization
• Demonstrated ability to improve processes or systems over time
• Interest in neighborhood revitalization, housing, and community development

Why Join the Land Bank

• A collaborative, warm, mission-focused organizational culture
• Meaningful work that directly improves neighborhoods and residents’ lives
• Competitive compensation and outstanding benefits package
• The opportunity to influence the future of community development across Cuyahoga County

Compensation

$65,000 – $75,000 annually, depending on experience

The Cuyahoga Land Bank and People Architects are Equal Opportunity Employers. People Architects is conducting the search for this position on behalf of Cuyahoga Land Bank and will review all applications and resumes submitted. We are committed to a diverse and inclusive workplace. People Architects and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architect’s clients will never be asked to provide money (even if reimbursable) as part of the job application or hiring process.

This is a 90-day assignment with Relatable

Schedule - Hybrid - NYC-based - 2 days in the office (Soho)

Pay rate = $57.00 per hour - W2 Temp or Freelance Opportunity (40 hours per week)

Assignment - Join us to support the CS Team crush our high-volume production period!

Position Summary –

The Creative Studio Operations Manager is responsible for managing the planning, coordination, and execution of photo and video productions that support marketing, e-commerce, and brand initiatives. This role ensures productions are efficiently planned, properly resourced, and delivered on time by managing production logistics, timelines, and workflows.

The CS Ops Manager partners closely with the Digital Content Producer and Art Director to translate creative and marketing needs into clear production plans. While this role does not set creative direction, it supports these roles by managing production logistics, scheduling, vendor coordination, and workflow systems that enable efficient execution of photo and video content.

As product SKU count and creative deliverables continue to grow, this role provides centralized ownership of production coordination, scheduling, and logistics, enabling the creative team to focus on high-quality creative execution while ensuring efficient workflows and reliable delivery of assets.

A key responsibility of this role is developing and managing a centralized production tracking system (preferably in ) that supports milestone tracking, project visibility, and coordination across the creative team.

This structure allows creative leaders to focus on concept development and creative execution while production operations are managed centrally.

Responsibilities –

Production Planning & Scheduling:

Manage production schedules for all photo and video shoots, ensuring alignment with marketing calendars, campaign timelines, and product launches.

Maintain a centralized production calendar tracking shoots, milestones, dependencies, and deliverables across teams.

Coordinate timelines across still and video projects to support efficient production planning and asset delivery.

Identify opportunities to streamline production by coordinating multiple asset needs within shoots and supporting efficient use of production resources.

Identify scheduling risks and communicate potential delays early, working with stakeholders to adjust plans when needed.

Pre-Production Coordination:

• Coordinate all pre-production logistics for shoots, including booking models, talent, photographers, videographers, and freelancers.
• Secure studios, locations, equipment rentals, and additional production resources as needed.
• Coordinate hair, makeup, wardrobe, and production assistants when required.
• Coordinate product sample management for shoots, including working with warehouse, sourcing, and internal teams to ensure required samples are available for production timelines.
• Track, organize, and prepare product samples for each shoot.
• Ensure product samples are prepared and shoot-ready, including coordinating product condition, packaging, and supporting materials needed for photography and video production.
• Prepare and distribute production documentation including call sheets and run-of-day schedules.
• Coordinate contracts, releases, and usage requirements in partnership with internal teams.
• Serve as the primary point of contact for vendors and production partners during pre-production.

On-Set Production Support:

• Support day-of shoot operations by managing schedules, logistics, and vendor coordination.
• Ensure shoots run efficiently and remain on schedule.
• Assist in resolving day-of production issues to minimize disruption to creative teams.

Post-Production Workflow Management:

• Track post-production timelines for all photo and video assets, including asset delivery, review milestones, revisions, and final delivery deadlines.
• Coordinate with internal teams and external vendors to ensure assets are delivered on schedule.
• Support organization and delivery of final assets by coordinating file delivery from photographers and editors and ensuring assets are properly named, organized, and shared with appropriate teams.
• Monitor project progress against timelines and communicate status updates to stakeholders.
• Coordinate post-production handling of product samples, including organizing returns to appropriate teams or managing storage and inventory as needed.

Production Systems & Workflow Management:

• Develop, manage, and maintain a production tracking system (preferably in ) used by the Digital Content Producer, Art Director, and their teams.
• Track milestones, owners, deadlines, and dependencies for all productions.
• Create and maintain standardized workflows, templates, and processes to support consistent project execution.
• Provide visibility into production status through dashboards and progress updates.
• Continuously refine workflows and systems to support growing content needs.

Collaboration & Communication:

• Partner closely with the Digital Content Producer and Art Director to support execution of creative projects.
• Act as a central point of coordination for production-related communication.
• Support alignment between creative, marketing, and e-commerce teams.
• Communicate timelines, risks, and updates clearly to stakeholders.

This Could Be You If You Have:

• Bachelor’s degree in Production, Communications, Marketing, or a related field, or equivalent experience.
• Five plus (5+) years of experience in creative production, production coordination, or content operations.
• Experience supporting photo and video shoots from planning through delivery.
• Strong organizational and project management skills with the ability to manage multiple timelines.
• Hands-on experience with project management tools ( preferred).
• Experience working with external vendors, freelancers, and creative partners.
• Excellent communication skills and attention to detail.
• Ability to thrive in a fast-paced, deadline-driven environment.

Attributes:

• Highly organized and process-oriented.
• Proactive and solutions-focused.
• Strong ability to manage logistics and operational workflows.
• Collaborative and supportive partner to creative teams.
• Calm and adaptable under deadline pressure.

SUMMARY:

The Project Coordinator for Landscape Construction supports the Landscape Construction Division by managing the full scope of backend administrative and coordination functions across all projects. This role ensures projects are properly set up, documented, tracked, and supported from pre-construction through closeout using Aspire ERP and RL’s internal systems.

As a key support partner to the Senior Project Manager and Landscape Construction Management Team, this position brings structure, organization, and accountability to every phase of a project.

The Project Coordinator is responsible for PRs, POs, subcontractor agreements, and cross functional coordination with Finance and Accounting to ensure operational requirements are submitted accurately and on time.

This role also provides foundational exposure to project management and offers long-term growth potential into an Assistant Project Manager role for the right candidate!

Essential Job Functions:

Project Administration & Aspire Management:

• Manage project setup, documentation, and administrative workflows within Aspire ERP.
• Create and maintain accurate project records, budgets, schedules, and job files.
• Process and track Purchase Requests (PRs) and Purchase Orders (POs).
• Ensure project data remains clean, compliant, and consistently updated throughout the project lifecycle.
• Support Project Managers with reporting, tracking, and documentation needs..

Subcontractor Agreements & Compliance

• Prepare, track, and manage subcontractor agreements for Landscape Construction projects.
• Ensure all subcontractor documentation is complete, signed, and properly filed.
• Coordinate with Operations and Finance to support subcontractor compliance and payment readiness.
• Maintain an organized subcontractor documentation and tracking system.

Operational & Finance Coordination:

• Partner with the Finance and Accounting teams to meet operational submission requirements.
• Submit proper documentation for billing, job costing, and reconciliation.
• Assist with invoice processing and approval workflows.
• Serve as a liaison between Project Managers and Finance to ensure accurate financial tracking.

Project Lifecycle Support:

• Support projects from pre-construction setup through final closeout.
• Track administrative milestones and deadlines to ensure nothing falls through the cracks.
• Assist Operations Managers, Field Supervisors and Project Managers with documentation, reporting, and compliance needs.
• Ensure consistency and organization across all active projects.

Organization & Process Control:

• Establish and maintain strong systems for organization, tracking, and follow up.
• Enforce structure and accountability in project documentation and workflows.
• Identify inefficiencies and recommend improvements to administrative and project processes.
• Maintain high standards for accuracy and consistency across all projects.

FIRST YEAR EXPECTATIONS & ONGOING EXCELLENCE

• Become fully proficient in Aspire ERP and RL’s Landscape Construction workflows.
• Own the PR, PO, and project administrative processes for the Construction Division.
• Build reliable systems for subcontractor agreements and compliance tracking.
• Develop strong working relationships with Project Managers, Field Leaders, and Finance.
• Support project setup, documentation, and closeout with consistency and accuracy.
• Contribute to improved systems and processes that increase efficiency and project clarity.
• Support RL’s growth by strengthening project organization and cross functional collaboration.
• Demonstrate readiness for expanded responsibility and long term development toward an Assistant Project Manager role.

QUALIFICATIONS:

• Bachelor’s degree in Construction Management, Landscape Architecture, Business Administration, Engineering, or a related field required.
• Entry level to 3 years of experience in project coordination, construction administration, or operations support preferred.
• Strong computer skills with the ability to learn and operate ERP systems such as Aspire and Microsoft Office tools.
• Highly organized with strong attention to detail and ability to manage multiple priorities.
• Effective written and verbal communication skills across field, management, and Finance teams.
• Self-motivated, dependable, and eager to learn project coordination and construction operations.
• Ability to work independently and within a team-oriented environment.
• Interest in long term growth within Landscape Construction and project management.

Terra, the award winning, Miami-based real estate development company carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there. When planning a new development, Terra takes a dynamic role with the city and neighborhood to activate its potential as a community, maximizing the way in which people are able to live and work; creating new and innovative ways for the urban & suburban landscape to evolve. The firm has cultivated a portfolio of more than five million square feet of residential and commercial real estate valued in excess of $8 billion and is active across all major real estate asset classes, including multifamily apartments, luxury condominium and single-family residences, retail and office space, hotels, and industrial properties. Terra has achieved international acclaim for its commitment to design excellence, resiliency measures, and sustainable development and has been continuously transforming South Florida into the prosperous metropolis we know today.

The Legal Administrative Assistant provides administrative and organizational support to the Legal Department. This role focuses on document management, tracking, coordination, calendaring. And internal process support, with all substantive legal work performed under attorney or senior paralegal supervision.

General Responsibilities

Corporate Administration & Entity Support

• Track annual reports, business licenses, and renewals and flag upcoming deadlines for review by senior legal staff

• Assist with registered agent administration, including logging notices, invoices and correspondence

• Save, label and file corporate documents in accordance with Legal Department naming and filing conventions

• Assist with entity formations and dissolutions by preparing administrative filings using approved templates and checklists

Document Management and Legal Administration

• Receive, log, save, and distribute legal documents upon receipt

• Assist with execution of documents, including coordination of signatures, notarizations, and delivery

• Maintain electronic and hard-copy legal files

• Support document compilation for internal review, audits and external requests

• Maintain version control and proper labeling of documents

• Maintain internal databases and shared drive with updated entity and compliance checklists

• Assist with tracking legal expenses, per project, by categorizing the expense, the budget, and notes on why a few may be higher or lower per project

• Assist with creating a legal expenses database to assist the Legal Department in tracking and budgeting expenses and estimating new legal costs for new and upcoming projects

Contract & Tracker Support

• Assist with contract administration, including:

• Logging agreements into legal trackers

• Tracking execution status and outstanding items

• Filing fully executed agreements

• Populate and maintain legal trackers for contracts, matters, deliverables and deadlines

• Coordinate with internal teams to obtain missing information or documents needed for completion

• Escalate delays or missing items to senior legal staff

Litigation and Claims Administrative Support

• Assist with all litigation and claims tracking, including discovery, under senior paralegal, or attorney supervision

Construction and Development

• Assist with filing and tracking certificates of use, business tax receipts, and permits for project sites, sales center, and main office

• Schedule inspections and coordinate administrative submissions with municipalities

• Track and submit invoices for legal-related services for processing

• Liaise with project teams to gather information and provide status updates as directed

Calendar and Coordination

• Assist attorneys and senior paralegal with:

• Calendaring deadlines

• Scheduling meetings and calls

• Coordinating internal and external participants

• Monitor shared calendars and notify legal staff of upcoming deadlines or conflicts

• Ensure follow-up on assigned administrative tasks

General

Support Legal Department initiatives including:

• Process improvements

• File clean-ups

• Data organization projects

• Assist with company-wide legal notices and administrative communications

• Provide backup administrative support as needed

• Perform other administrative and clerical duties as assigned

As a team member at Terra, you'll enjoy:

• Career advancement and bonus opportunities.

• Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account)

• Employer-paid life and disability insurance

• Employer matching 401k

• Employee team building events

• Company paid monthly lunches

• Paid Time Off and paid Holidays