Solutions Driven Property Management Jobs in Usa
19,567 positions found
Project Manager (Operations)
Location: Waltham, MA.
Reports to: Director of Operations
Helge Capital is a growing real estate investment and property management firm overseeing residential assets across the Boston area. Company headquarters is in Waltham, MA. and we ask you to reside within a reasonable commute. We combine investment and operational excellence with technology-driven solutions to deliver superior asset performance and tenant experience.
We are seeking a dynamic, highly organized, technically skilled Project Manager to contribute to and support growth, operational systems, and assure that projects are on time and on budget. You must be prepared for 50+ hours per week, including weekends, BUT, real estate experience is not mandatory.
The ideal candidate will possess strong leadership, exceptional communication skills, strong attention to detail and a deep understanding of project management methodologies. Your expertise will help optimize investment and operational efficiency, reporting, enhance system performance, and support strategic growth initiatives across multiple properties, while also managing timelines, budgets, and stakeholders
You will monitor our task management system to ensure deliverables are on time and efficiently completed while being comfortable working with financial reporting tools, data analytics platforms, and building systems. You MUST also be comfortable with putting in the time required - long hours, a competitive business environment and the importance of hustle and getting things done.
Key Responsibilities
- Lead projects from requirements definition through deployment, identifying schedules, scopes, budget estimations, and project implementation plans, including risk mitigation
- Coordinate between property managers, accounting, maintenance, vendors, and leadership.
- Analyze project progress and, when necessary, adapt scope, timelines, and costs to ensure that project team adheres to project requirements.
- Track KPIs and provide executive-level reporting.
- Lead optimization and maintain our property management and dashboards software.
- Analyze operational data to identify cost savings and performance improvements.
- Train staff in new systems and operational improvements.
Qualifications
Required
- 7-10 years of project management experience in investment, operational, real estate, government or related fields.
- Bachelor’s or master’s degree in exact science - accounting, computer science, finance, economics etc.
- Strong technical proficiency.
- Experience managing multi-site projects and vendor relationships.
- Strong financial literacy (budgets, variance analysis, CapEx tracking) and operational acumen.
- Excellent organizational and communication skills.
- Located in a short radius to Waltham, MA.
- Detail-oriented
- Data-driven decision maker
Compensation & Benefits
- Highly competitive salary
- Health, dental, vision insurance
- 401(k) with company match
- Professional development support
Why Join Us?
- Growing company with leadership visibility
- Direct impact on firm’s performance
- Collaborative, forward-thinking culture
- You understand that free time is overrated!
KM Partners has been retained by the Executive Leadership team of a growing and highly reputable, vertically integrated Affordable Housing Developer/Owner/Operator in the search for an executive-level Head of Property Management & Operations. They are looking for an experienced leader with a strong operational and financial acumen who can handle meaningful capacity and strategically navigate competing priorities while mentoring team members.
Our Client
This organization is one of the highest quality Developers and Operators in the Affordable Housing/LITHC industry—hands down.
We’ve already placed multiple professionals with this organization across their Asset Management, Development and Property Management teams throughout the last several years. Our client’s Development team has numerous active development projects currently in progress. They are known for many of their large, noteworthy projects. They can take down multiple deals simultaneously. The Development team partners closely with the Property Operations team. They are achieving thoughtful, intentional and strategic growth. Leadership is passionate about training and teaching, they are well capitalized, and their compensation package is very competitive.
- Excellent reputation in our industry
- Fun, collaborative, supportive, and team-oriented culture and work environment
- Vertically integrated with decades of strong leadership and success in our industry – continuously learning, evolving and growing
- Low turnover and strong tenure with an employee-centric approach dedicated to training, mentorship, and professional development
- Leadership team strives to promote from within, and they value diversity
- Mission driven, striving to put their residents first
- 75+ Assets (6,500+ units) Under Management with a robust pipeline of new projects
- Leadership cares deeply about their employees and residents and are passionate about their mission to build and operate great communities
- Intimate, family-company-feel by knowing their employees as people and are able to mentor and inspire them to grow in their professional development and career, maintain a great work/life balance, and create ideas and plans to further the company’s vision and strategic management.
Management & Operations Leadership Opportunity
A highly reputable and successful Affordable Housing Real Estate Development and Management company is seeking to hire a strategic, financially driven leader in the Property Management & Operations field. A hands-on, entrepreneurial approach is essential to optimizing operations, managing risk, and maximizing cash flow, all while maintaining the organization’s strong reputation as a leader in the Affordable Housing industry and its commitment to excellence and people.
- Supervise and mentor high-performing Management team members and key department heads
- Make strategic decisions on policies and procedures in collaboration with teams to ensure alignment with the company’s goals, mission, and vision, that impact employees, residents, and operations, while ensuring compliance with affordable housing laws
- Inspire an energized and collaborative supervisory leadership group where great relationships, professional growth, and the enjoyment of working alongside exceptional leaders are intentionally cultivated
- Identify, understand and mitigate risks associated with high-risk populations in partnership with management team and legal consultants
- Proactively address issues to minimize public or financial impacts on ownership
- Act as a key public representative, protecting reputation and fostering strong relationships
- Cultivate and maintain a strong network of industry peers to drive collaboration
- Stay ahead of industry trends, business developments, compliance regulations
- Demonstrate a genuine passion for affordable housing and an interest in actively engaging in leadership roles within industry working groups, associations, or boards to contribute to the growth of the industry and foster meaningful collaboration
- Oversee strategic risk management initiatives, partnering with insurance brokers on high-risk claims and renewals
- Represent the company in high-stakes negotiations and collaborate with external consultants
- Partner with Property Management teams to proactively and strategically address complex, escalated legal, operational, employee, and resident matters, ensuring efficient resolution and risk mitigation for critical issues that require higher-level attention
- Active role in development projects and rehabilitation
- Evaluate and analyze potential business opportunities, weighing risks and benefits to align with the company’s growth strategy with the executive team
- Collaborate with Head of Development to optimize development budgets, lease-ups, and partnership structures
- Support the execution of long-term development and acquisition strategies with an entrepreneurial yet risk-conscious approach.
Our Firm
KM Partners is the only Executive Search & Professional Recruitment Firm in the U.S. dedicated to Multifamily Affordable and Senior Housing, Tax Credits as well as Impact-Investing, Sustainable Infrastructure and Corporate Sustainability across industries respecting responsible capitalism. We partner with clients throughout the United States and place industry-specific professionals across occupations including C-level executives, middle management, and experienced associates.
Tarantino Properties is looking to add a Vice President, Commercial Property Management to join our growing company in Houston, Texas.
Tarantino Properties is a full-service real estate company specializing in income producing real estate. Founded in 1980, our company provides a full complement of property management, brokerage, leasing and renovation services for commercial, residential and senior living properties throughout the United States.
At Tarantino Properties, we have the people, the tools, the experience, and the expertise to accommodate a wide variety of real estate investment and management requirements. We specialize in commercial office leasing, apartment management, senior living management, retail space, flex, industrial and warehouse properties. We work with our clients to develop the business plans and make the key decisions that will help them ultimately reach their goals, because we only succeed when our clients do.
Tarantino Properties, Inc. has been recognized by the Institute of Real Estate Management (IREM®) as an ACCREDITED MANAGEMENT ORGANIZATION® (AMO®). As one of the elite group of nearly 540 firms that meet the stringent qualifications for accreditation, Tarantino Properties, Inc. has been nationally recognized by IREM as an outstanding real estate management organization for its commitment to integrity and professionalism in the real estate industry.
We pride ourselves on the long-term relationships we have developed with our clients as well as the stability of our staff. Over the years we, our people have gained detailed knowledge of the properties they oversee. This knowledge enables us to increase our effectiveness and deliver a high level of personalized service and responsiveness-yielding outstanding results for our owners and their properties.
Responsibilities
• Identifying new opportunities, building relationships, and driving portfolio growth
• Strategic planning, operational oversight, and financial management.
• Developing and implementing comprehensive strategies to enhance property value, including tenant satisfaction initiatives, cost-effective maintenance programs, and capital improvement projects.
• Overseeing daily operations of commercial properties to ensure efficient management and maintenance.
• Maximizing occupancy rates and rental income through property management strategies, policies, and procedures.
• Managing vendors and developing key performance indicators to ensure all properties are maintained in top condition.
• Employing contractors to repair and maintain the building, plumbing, electrical, HVAC, and operating equipment.
• Leasing vacant commercial space, preparing leases and abstracts, billing monthly rents, and inputting data into LoopNet.
• Performing a variety of maintenance and construction duties involving HVAC systems, plumbing, electrical, and structural building maintenance.
• Preparing financial reports, operations and capital budgets, quarterly re-forecasts, and reconciliations.
• Implementing a preventive and operational maintenance program geared to the specific needs of properties within the assigned portfolio.
• Preparing annual operating and capital budgets and year-end reconciliations, ensuring operational compliance with industry and corporate standards.
• Overseeing and maintaining all new lease and lease renewal practices.
• Collecting all accounts receivables.
• Fielding, tracking, and following up on building maintenance issues.
• Performing quarterly property inspections and making detailed quarterly reports.
• Setting up new lease files and administering move-in and move-out procedures, inspections, and reports.
• Tracking Certificates of Insurance for tenants and vendors.
• Establishing, adjusting, and maintaining lease activity on Project Summary Reports and Rent Roll Reports.
• Preparing and submitting annual operating expenses reports.
• Abstracting leases, amendments, and certificate of insurance forms.
• Supervising on-site management employees to ensure optimum performance.
Requirements
• Bachelor's degree in business administration, real estate, or a related field
• Texas Real Estate Sales Agent License Required
• 4+ years of experience in commercial property management
• Certifications such as Certified Property Manager (CPM) designation and Real Estate Management (IREM) certification are a plus.
• Proficient in Yardi
• Strong leadership, communication, and negotiation skills
• Financial management, strategic planning, and problem-solving skills
• A solid understanding of property management principles, real estate laws, and market trends is essential
Why People Love Working Here:
People are at the heart of what we do every day. At Tarantino Properties, we invest in our people. Whether you are starting out your career or joining later in your journey, we are excited to help you grow every step of the way. Tarantino is a company focused on growth and opportunity. Tarantino offers more than just a job, but a career that makes you a part of our foundation and our family.
Our success is because of your success. We are united by our core values of respect, integrity, and discipline, and by our common commitment to enhancing communities and maximizing value for our clients. We recognize that our goals are achieved through the incredible efforts of our team members.
Our Perks & Benefits:
Taking care of our clients and residents starts with taking care of our team. Tarantino is committed to each team member's health, wealth, and overall well-being. We deeply value the contributions of our employees and offer various benefits to ensure that our extraordinary team is taken care of.
- COMPETITIVE PAY
- MEDICAL AND RX
- PAID TIME OFF
- RETIREMENT AND 401K
- SHORT-TERM DISABILITY
- LONG-TERM DISABILITY
- VOLUNTARY LIFE
- VISION
- DENTAL
- AFLAC
- EMPLOYEE APARTMENT DISCOUNT
Paragon received in August 2016.
Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S.
Paragon’s experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations.
About this position: Property Management Specialist Senior in Fort Sill, OK The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job.
Other duties may be assigned.
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Applicants will be notified via email or phone within ten business days regarding application status.
Essential Duties & Responsibilities Maintains property records, and performs property inventory and property management functions.
Must be capable of managing operations of a supply facility to include stock level maintenance, and logistics planning.
Must be capable of managing relocation of office equipment and furniture.
Must be capable of providing inputs to local property management policies/procedures.
Knowledge of Army supply/property management policies and procedures is required.
Interprets and applies Government policies in daily performance of duties.
Develops systems and procedures for control and monitoring property.
Acts as a subject matter expert (SME) in property management.
Acts with little direct supervision.
Required (Minimum Necessary) Qualifications Education Requirements: Associate degree in business or related field highly desirable.
Level of Experience Requirements: Minimum of 3 years experience.
Must have a Top Secret clearance Knowledge, Skills, Abilities, and Other Characteristics • Knowledge of organizational procedures and workflows – understanding how work moves through a company.
• Basic knowledge of relevant technologies or tools – e.g., Microsoft 365, communication platforms, or industry‑standard software.
• Knowledge of customer service practices – principles of providing quality service and managing inquiries professionally.
• Knowledge of data privacy and confidentiality principles – awareness of proper handling of sensitive information.
• Communication skills (written and verbal) – ability to convey information clearly and professionally.
• Time management and prioritization – balancing multiple tasks and meeting deadlines.
• Problem‑solving and critical thinking – analyzing issues and selecting appropriate solutions.
• Interpersonal and teamwork skills – building rapport and collaborating effectively with others.
• Attention to detail – producing accurate, error‑free work.
Preferred Experience with Global Combat Support System-Army (GCSS-Army) Experience with AESIP Necessary Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role.
Employees must always maintain a constant state of mental alertness.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
Work Environment The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role.
Employees must always maintain a constant state of situational awareness.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system.
The work described herein is primarily a modern office setting.
Occasional travel may be required.
Supervisory Responsibilities • This position will have supervisory responsibilities.
DOT Covered/Safety-Sensitive Role Requirements • This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.
Additional Qualifying Factors As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results.
If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.
Shareholder Preference BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an equal opportunity employer.
All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.
LHH Recruitment Solutions has been retained on a confidential search for a VP / Director of Property Management to lead and scale a growing commercial real estate platform based in Fort Lauderdale, FL.
This is a high-visibility leadership role created due to the planned departure of a long-tenured senior executive. The incoming leader will play a critical role in shaping operations, driving financial performance, and partnering with executive leadership during an active growth phase.
The Opportunity
Executive-level role with direct exposure to ownership and senior leadership
Blend of third-party managed assets and owned properties
Opportunity to build, develop, and scale teams and processes
Entrepreneurial, collaborative environment (non-corporate)
Clear runway for continued leadership growth
Responsibilities
Lead the full property management function across a diverse commercial portfolio (office, industrial, retail) with expanding multifamily assets
Own financial and operational performance across the portfolio
Oversee budgeting, reporting, CAM reconciliations, and accounting functions
Lead, mentor, and develop property management teams (direct and indirect reports)
Partner with senior leadership on strategy, growth, and operational improvements
Drive scalability, efficiency, and best practices across the platform
Requirements
8+ years of experience managing multi-asset commercial property portfolios
Strong financial acumen with hands-on experience in budgeting, reporting, and CAMs
Proven leadership experience in a third-party property management environment
Ability to oversee accounting teams and communicate effectively with clients
Full-cycle understanding of property operations and financial performance
Preferred Qualifications
Multifamily property management exposure
Working knowledge of building systems and physical plant operations
Compensation
$160,000 – $220,000 base salary + bonus (commensurate with experience)
This search is confidential. Qualified candidates will be contacted directly.
Boeing Defense, Space and Security (BDS) is seeking an Associate Government & Capital Property Specialist to support the Property Management team in Tukwila or Des Moines, Washington.
The Associate Government & Capital Property Specialist will support the lifecycle management of Government Property. Integrating with functional groups across the business and supporting cross functional teams with processes and procedures that support a healthy Property Management System.
This position provides an opportunity to directly support a variety of customers both internal and external to Boeing, including the franchise P-8A Poseidon and KC-46A Pegasus programs. position is in an environment that is often fast-paced and requires the ability to manage competing schedules and be responsive to varied customer needs. To be successful in this role requires customer focus, strong attention to detail, and the ability to learn and implement new skills quickly. Continuous process improvement is critical, and candidates must be able to execute existing processes while proactively identifying ways to improve them.
Position Responsibilities:
Administers the terms of contract provisions that specify the company's obligations to acquire, control, use, care for, report and dispose of property
Assists in performing audits, documenting processes and procedures and investigating and reporting lost or damaged property
Learns to determine property acquisition requirements, product availability and authority to fulfill company, program or contractual obligations
Uses off-the-shelf software or Boeing system tools to manage and communicate property information and to establish property records for company or government property
Maintains accountability from initial acquisition to final disposition by coordinating, preparing and documenting applicable forms to indicate a change of ownership, accountability or location of property in accordance with applicable government regulations, customer contracts or corporate policy
Conducts physical inventory of property and reconciles results to ensure compliance with regulations
Assists in verifying that property records accurately reflect inventory on hand and that equipment servicing requirements are established by responsible organizations
Learns to confirm that service work is scheduled and performed in accordance with applicable government regulations, customer contracts, corporate policy or recommended industry standards
Learns how to determine when property is allowable, reasonable, allocable and utilized in accordance with company or contract requirements
Performs disposition of property identified by company, legal or contractual requirements
Assists with inventory adjustments, liability determinations and title issues
Handles basic property related activities at completion or termination of contract
Basic Qualifications (Required Skills/Experience):
~1+ years of experience collecting and analyzing data from multiple sources, as well as interpreting data and presenting analysis and recommendations to management
~1+ years of experience demonstrating exceptional business, analytical, and problem solving skills
~ Proficiency with Microsoft Office Products such as Outlook, PowerPoint, Excel, and Word
Preferred Qualifications (Desired Skills/Experience):
~1+ year of experience working in a computer based inventory management system or warehouse management system
~ Bachelor’s degree or higher
~ Experience managing Government property
~ Experience working with the US Government acquisition process
~ National Property Management Association (NPMA) Certification
Conflict of Interest:
Successful candidates for this job must satisfy the Company’s Conflict of Interest (COI) assessment process
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies .
Total Rewards:
At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications, as well as market and business considerations.
Summary pay range: $74,800 – $101,200
Applications for this position will be accepted until Mar. 24, 2026
Export Control Requirements:
This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.
Export Control Details:
US based job, US Person required
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
This position is for 1st shift
Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
Position Overview
We are a dynamic and rapidly growing real estate organization seeking a Director of Property Management & Business Development to lead and scale our property operations while driving portfolio growth and operational excellence. This role is responsible for overseeing multifamily, commercial, and residential assets, strengthening operational performance, supporting acquisitions and dispositions, and identifying opportunities to enhance asset value and revenue.
The ideal candidate is a strategic, hands-on leader with strong financial acumen, operational expertise, and the ability to manage both people and processes in a fast-paced environment.
Essential Duties and Responsibilities:
Business Development & Growth
- Identify opportunities to increase revenue, optimize operating efficiency, and enhance asset value.
- Support business development initiatives, including evaluating new management opportunities and assisting with proposals.
Build and maintain strong relationships with ownership groups, brokers, vendors, and partners.
Portfolio & Property Operations
- Provide strategic oversight of a diverse portfolio of multifamily, commercial, and residential properties.
- Lead day-to-day property operations while ensuring consistent execution of company standards, policies, and procedures.
- Oversee and support on-site property managers, maintenance teams, and vendors; hold teams accountable to performance, service, and compliance standards.
- Ensure properties operate efficiently, safely, and in alignment with ownership objectives.
Financial Oversight & Reporting
- Oversee CAM reconciliations, rent escalations, and annual operating budgets.
- Partner with accounting to manage Accounts Payable and Receivable, including invoice review, approvals, and reconciliation.
- Review and support monthly financial reporting, owner statements, and distributions.
- Assist with budgeting, forecasting, and variance analysis.
Leasing, Asset Management & Transactions
- Oversee lease administration, including review of commercial and residential leases, renewals, amendments, and tenant compliance.
- Support acquisition and disposition efforts, including due diligence, transition planning, and onboarding of new assets.
- Coordinate tenant improvements (TI), capital projects, and vendor management to ensure projects are delivered on time and within budget.
Leadership & Compliance
- Mentor and develop property management staff; set clear expectations and performance standards.
- Ensure compliance with local, state, and federal regulations.
- Maintain accurate documentation including COIs, contracts, and regulatory requirements.
Education & Skills Required:
- 3–5+ years of progressive experience in property management, real estate operations, or asset management.
- Demonstrated track record of driving business growth, increasing asset value, and expanding operational scale.
- Strong working knowledge of commercial and residential leases, CAM reconciliations, and property financials.
- Demonstrated experience managing teams and multiple properties simultaneously.
- Proficient in AppFolio, QuickBooks, and Microsoft Office (Excel proficiency required).
- Strong analytical, organizational, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to work independently in a fast-paced, high-growth environment.
- Bilingual (Spanish) a strong plus.
The Vice President, Property Management is the strategic and operational leader for a residential luxury portfolio. This leadership role is responsible for setting the vision, strategy, and standards for property operations and resident experience across all communities. The VP oversees multi-site teams, drives financial and experiential performance, and ensures brand consistency and innovation throughout the portfolio.
Key Responsibilities
- Portfolio Strategy & Performance Leadership
- Resident Experience
- Financial & Asset Performance
- Team Culture & Talent Development
- Vendor, Contract & Management
- Regulatory Compliance, Risk & Safety Management
Experience Required - 10 plus years of multi-family property management experience in a leadership role, demonstrating progressive growth and sustainability in career.
CSP is partnering with a well-established, reputable real estate firm in their search for a highly motivated Leasing & Property Management Administrator. This individual must demonstrate professional integrity, attention to detail, and be able to multi-task while maintaining superior accuracy. This position requires an individual who can demonstrate a breadth of knowledge of real estate concepts and terms.
Key Responsibilities:
• Prepare lease confirmatory documents, assignments, renewals, extensions, amendments, lease abstracts and termination documents
• Prepare all applicable written notices regarding tenant obligations for move-ins and move-outs
• Coordinate and schedule maintenance requests
• Respond to tenant complaints, assist with monitoring/directing/tracking of in-house service items
• Serve as liaison between property managers, leasing agents, tenants, and contractors
• Send out monthly statements to tenant base
• Request and maintain gross sales reports
• Enter new leases, renewals and modifications into accounting software
• Back up support for current administrative team
• Perform other duties as assigned
Qualifications:
• Minimum of three (3) years of experience in the real estate field
• Proficiency in MS Office
• Knowledge of Yardi a plus
• Strong problem-solving and time management skills and having the ability to meet demanding deadlines
Property Management & Executive Assistant
Confidential Private Office
Employment Type: Full-Time
Employment Location: Remote in the Miami-Fort Lauderdale area (candidate MUST live in South Florida).
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Property Management & Executive Assistant to support the Owner of a diversified real estate portfolio across multiple states and internationally.
This role is primarily focused on property management administration and portfolio oversight, while also providing executive and personal support to the Owner. The ideal candidate thrives in a fast-paced environment, can manage multiple properties and vendors simultaneously, and demonstrates exceptional discretion and professionalism.
Primary Responsibilities – Property Management & Portfolio Administration
- Oversee administrative management of residential and commercial properties across multiple states and international locations.
- Monitor and track monthly rent payments, maintenance fees, special assessments, and HOA payments.
- Manage property taxes (FL, CT, NY) and insurance policies for all properties.
- Maintain and update property management software (Yardi).
- Prepare and deliver monthly real estate performance reports to the Owner.
- Serve as liaison between the Owner, property managers, agents, building management offices, and utility providers.
- Manage utility accounts including FPL (FL), SCG/UI/Aquarion (CT), and coordinate Breezeline setup appointments.
- Monitor rent collections and address discrepancies.
- Ensure compliance documentation and renewals are completed on time.
Executive & Personal Assistant Responsibilities
- Manage and maintain the Owner’s calendar (meetings, calls, and events).
- Monitor, organize, and prioritize email correspondence.
- Create FedEx labels and coordinate shipments.
- Coordinate recurring and annual obligations including industry events, compliance deadlines, vehicle registrations, holiday gratuities, and gifting.
- Coordinate meetings and travel logistics.
- Assist with visiting business associates and training coordination.
- Monitor Amazon account and recurring subscriptions.
- Manage SunPass accounts and vehicle tag updates.
- Oversee miscellaneous administrative and personal coordination tasks as needed.
Monthly & Time-Sensitive Responsibilities
- Participate in early morning online auction bidding.
- Prepare and distribute monthly real estate reporting.
- Ongoing monitoring of rent payments and financial tracking.
Qualifications
- 3+ years experience in property management, real estate administration, or portfolio coordination.
- Experience supporting a senior executive or business owner preferred.
- Familiarity with property management software (Yardi preferred).
- Strong understanding of multi-state property administration.
- Highly organized with exceptional attention to detail.
- Ability to manage confidential information with discretion.
- Strong written and verbal communication skills.
- Proactive problem-solver with high accountability.
