Administrative Assistant

Administrative Assistant II

Los Angeles World Airports (LAWA) – Capital Development Program

PADCOM is seeking a highly organized Administrative Assistant II to support the Development Group Cost Accounting Team at Los Angeles World Airports (LAWA). This role provides critical administrative and operational support to capital program teams responsible for managing large infrastructure and construction initiatives.

The position supports consultant timekeeping, budget documentation, data tracking, and reporting activities while helping maintain the systems and administrative processes that support LAWA's major capital development projects.

This role requires someone who is detail-oriented, organized, and capable of managing multiple administrative tasks in a fast-paced environment.

Key Responsibilities

• Provide administrative support to the Development Group Cost Accounting Team
• Assist with consultant timekeeping services and tracking
• Prepare and route budget memos and financial documentation
• Maintain and update charge code lists, contract budget authorizations, and expenditure tracking
• Maintain and organize electronic project files in shared systems
• Assist with training new users on timekeeping systems
• Compile data and prepare reports, spreadsheets, and documentation
• Scan, archive, and manage project documentation
• Verify financial or administrative data such as invoice documentation
• Draft general correspondence and internal communications
• Answer calls, manage messages, and support internal coordination
• Receive and distribute incoming mail and documentation
• Support reporting activities and assist in maintaining project records
• Contribute to the efficient operation of administrative systems supporting capital programs

Minimum Qualifications

Education

• High school diploma or equivalent

Experience

• Five (5) or more years of relevant administrative or office support experience
• Experience supporting project teams, finance teams, or administrative operations

Preferred Experience

• Experience supporting capital projects, infrastructure programs, or construction environments
• Familiarity with consultant timekeeping systems
• Experience supporting financial tracking or cost accounting teams
• Experience with document management systems

Required Skills

• Microsoft Office Suite (Excel, Word, Outlook)
• Administrative coordination
• Data entry and reporting
• Document management
• Communication and interpersonal skills
• Organization and time management
• Multi-tasking in fast-paced environments
• Report preparation
• File management
• Administrative operations

Work Schedule

Hybrid work schedule:

• Remote: Monday and Friday
• Onsite: Tuesday, Wednesday, Thursday