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Executive Assistant to the CEO / Senior Executive Operations Manager

Who We Are

Located in Melville, New York, Gerber Tours is a leading provider of high-quality Student travel programs. Our mission is to expertly create travel and performing arts programs that educates and inspires students, ignites their passions, and creates impactful lifelong memories. As the parent organization to American Classic Tours & Music Festivals, My Dance Dreams, and Contemporary Tours, we execute a vision of forever changing how every student sees the world around them.

We work in a fun, friendly and flexible environment filled with people who work diligently to make sure every program is unique and life-changing for our traveling students and educators. Our commitment to our culture and team members is just as important as our commitment to offering immersive, educational and inspiring opportunities for students. Gerber Tours is led by a seasoned executive team with decades of experience in the travel industry, demonstrating the strength of our culture, leadership stability, and long-term investment in our organization. Gerber Tours provides continuous learning opportunities and career growth for employees.

Job Description

Are you energized by bringing order to complexity and turning ideas into action?

Gerber Tours is seeking a highly capable Executive Assistant to the CEO / Senior Executive Operations Manager to serve as a true force multiplier for our CEO. This is not a traditional administrative role. This position is for someone who thrives on ownership, judgment, and follow-through—and who wants to play a central role in how the company operates day to day.

In this role, you will run the operating system of the CEO’s office: managing priorities, protecting time, ensuring follow-through on key initiatives, and acting as a trusted partner in execution. You’ll work closely with leadership, manage communication flow, and make sure that what gets discussed actually gets done. This role is ideal for a senior-level executive assistant or operations-minded professional who enjoys being in the center of the action and is ready to take on meaningful responsibility.

Work Location:

• This position is fully in-office for the first six months. After six months, the role is eligible for one remote day per week, in alignment with company policy.

Key Responsibilities:

Executive & Calendar Management

• Own and manage the CEO’s calendar, ensuring priorities, meetings, travel, and focus time are aligned with company goals.
• Evaluate, prioritize, and anticipate scheduling needs, conflicts, and follow-ups to keep the CEO operating at peak effectiveness.
• Anticipate scheduling conflicts, preparation needs, and follow-ups before they become issues.

Inbox & Communication Management

• Manage the CEO’s inbox and communication flow, including prioritization, drafting responses, and tracking follow-ups.
• Serve as a key liaison between the CEO and internal and external stakeholders with professionalism and discretion.

Meeting & Travel Support

• Prepare meeting materials, attend select meetings, capture decisions and action items, and drive follow-through.
• Coordinate domestic and international travel and manage expense reporting for the CEO and Executive Team.

Execution, Follow-Through & Accountability

• Track and drive execution of CEO-led initiatives, ensuring commitments are met and priorities stay on schedule. (e.g., quarterly employee assessments).
• Maintain visibility into deadlines, deliverables, and leadership accountability across the organization.

Operations & Administrative Excellence

• Maintain organized records, files, and documentation while supporting leadership meetings, company events, and special projects.
• Identify and implement improvements to workflows, communication, and operational efficiency while handling sensitive information with discretion.

Qualifications:

• 5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced environment.
• Proven ability to manage complex calendars, competing priorities, and high-volume communication.
• Strong judgment and the confidence to prioritize, push back, and make recommendations when appropriate.
• Demonstrated experience tracking initiatives and ensuring follow-through without being asked.
• Exceptionally organized, detail-oriented, and reliable.
• Strong written and verbal communication skills.
• High level of discretion, emotional intelligence, and professionalism.
• Comfortable working in-office and being a visible presence within the organization.
• Experience in operations, project coordination, or a Chief of Staff–adjacent role is a plus.

Salary Range: $85,000 – $110,000

What Success Looks Like in This Role:

• The CEO’s days are organized, intentional, and focused on the highest-impact work.
• Meetings lead to clear action and consistent follow-through.
• Initiatives don’t stall after being discussed.
• Communication is streamlined, priorities are clear, and execution improves across the organization.
• The CEO gains meaningful leverage, clarity, and bandwidth.

Executive Assistant to the CEO, CFO and C-Suite Team, Boston, Mass, Hybrid

A global and innovative energy solutions company is seeking an exceptional Executive Assistant to serve as a true “right hand” to the CEO, CFO as well as help others on the C-Suite team with some administrative work. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the CEO's CFO’s effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities. Excellent skills using AI is a MUST as well as a “can do” problem solving persona. This is 3 or 4 days in the office depending on what is going on.

About the Job:

Trusted Partner & Strategic Support

• Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
• Anticipate needs and proactively remove friction before issues arise.
• Prepare the CEO/CFO for meetings and conversations with context and background information; leverage AI to draft, summarize analyze and prepare materials.

Time, Energy & Focus Management

• Manage a complex and fluid calendar with an understanding of priorities and relationships, .
• Protect the CEO and CFO’s time by thoughtfully filtering requests and creating space for strategic thinking.
• Coordinate domestic and international travel including detailed itineraries.

Communication & Relationship Management

• Serve as a warm, professional liaison between the CEO/CFO and internal teams, partners, and external stakeholders.
• Draft and manage correspondence on the CEO and CFO’s behalf, ensuring tone, values, and intent are consistently reflected.

Information Flow & Follow-Through

• Distill information into clear, actionable insights for the CEO and CFO; create and edit PowerPoint presentations.
• Track commitments, decisions, and follow-ups to ensure momentum and accountability.
• Support special projects and initiatives that require coordination, and thoughtful execution.
• Plan quarterly meetings and events, dinners

About You

• Bachelor’s degree required.
• At least 5 years of experience supporting busy C-Suite executives, preferably in the tech or finance space and someone who thrives in a start- up type firm mentality.
• Strong written and verbal communication skills.
• High proficiency with Microsoft Office Suite
• Up to date and use AI Tools for daily work to increase productivity and improve processes
• Handle highly sensitive information with absolute discretion.
• High emotional intelligence and sound judgement.
• You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
• You value discretion, loyalty, and long-term partnership.
• You are highly organized, detail-oriented, and capable of managing multiple priorities without losing sight of the human element.
• You communicate with warmth, clarity, and confidence You bring polish and presence, while remaining grounded and approachable with a “high touch” service and team mentality.
• Base Salary, Discretionary Bonus, 100% Medical Health Care Coverage for Employee, Unlimited PTO

What Makes This Role Exceptional

This is far more than standard executive support—it’s strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically.

Key Responsibilities

• Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals.
• Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
• Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision.
• Executive Travel Orchestration: Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
• Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
• Project Overflow Management: Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes.
• Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight.
• Operational Agility: Adapt effortlessly—executing both polished presentations and granular operational details as needs shift.

Core Skills & Proficiencies

Hard Skills

• Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
• Highly proficient in Excel for reports and data management, without needing complex macros
• Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
• Tech fluent on both Mac and PC, with practical troubleshooting abilities
• Experienced with expense systems like Concur (or equivalents)
• Familiar with collaboration platforms: SharePoint, OneDrive, etc.
• Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
• Quick to master new technologies and internal systems
• Prior exposure to supporting Board of Directors is highly valuable

Soft Skills

• Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
• Meticulous attention to detail—anticipating errors before they surface
• Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
• Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
• Agile and resilient under pressure—fluidly pivoting as priorities shift
• Effective research and networking—you know who to ask or where to look to get things done
• Deep professional discretion—trusted with sensitive and confidential matters
• "Always on" mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
• Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one

Ideal Candidate Profile

• Bachelor’s degree or higher
• Minimum of 8 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
• A Career Executive Assistant—this is your calling, not a launchpad for something else

Why Elite Candidates Will Be Drawn to This Role

• A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
• Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
• A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence

Personal Assistant to CEO

Global Entertainment Company | New York, NY | Onsite

A global entertainment company is seeking a Personal Assistant to support the CEO in its Midtown NYC office.

This is a great opportunity to join a fast-growing entertainment organization producing and distributing high-caliber content. The New York office is a small, collaborative team (about 10 people), and this role will work closely with a team of assistants across multiple offices supporting a dynamic CEO with a fast-paced schedule.

This role is ideal for someone who wants to build a long-term career supporting senior leadership in the entertainment industry and thrives in a high-energy, no-ego environment.

Key Responsibilities

• Manage a complex, fast-moving CEO calendar
• Coordinate domestic and international travel (commercial and private aviation)
• Handle high-volume calls and communications
• Assist with both professional and personal tasks including appointments, errands, gifting, and family logistics
• Liaise with internal teams and external partners across offices in LA, Texas, NYC, and London
• Support general administrative and operational needs as priorities shift
• Provide occasional driving support for meetings, airports, productions, and events

Requirements

• Highly organized, proactive, and resourceful
• Comfortable supporting both professional and personal needs for an executive and family
• Strong discretion and sound judgment
• Valid passport and willingness to travel as needed
• Valid driver’s license

Details

• Onsite 5 days/week – Midtown West
• Hours typically 9am–7pm with flexibility as needed
• $22–25/hour + overtime (flexible for exceptional candidates)

A great opportunity to join a respected entertainment company with strong culture, excellent tenure, and exposure to a dynamic CEO.

Our client, a rapidly scaling startup, is looking for a dynamic Executive Assistant to work closely with the CEO and amplify the effectiveness of the leadership team. This role is ideal for a highly organized, proactive professional who thrives in fast-moving, high-impact environments and enjoys ensuring smooth operations and clear communication at the executive level.

*Onsite daily in San Francisco*

Key Responsibilities

• Manage complex calendars, coordinate travel logistics, and handle expense reporting with precision.
• Serve as a primary liaison for internal teams and external partners, ensuring all communications are handled with professionalism and discretion.
• Prepare and organize materials, agendas, and follow-ups for executive-level meetings.
• Foster strong working relationships across the organization and with external stakeholders.

What You’ll Bring

• 5+ years of experience supporting senior executives, preferably in high-growth or fast-paced settings.
• Exceptional organizational and multitasking abilities, with the agility to adapt to shifting priorities.
• Proactive problem-solving skills and a solutions-focused approach.
• Strong verbal and written communication, able to engage effectively with technical and non-technical audiences alike.
• High level of discretion, integrity, and sound judgment in managing confidential information.
• Comfort working in ambiguous, rapidly evolving environments with resilience and adaptability.

Salary Range:

$160,000 - $180,000

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Executive Assistant to CEO & COO (Naperville, In-Person)

Full-Time | Monday–Friday

SNT Biotech is a growing healthcare technology and diagnostics company focused on preventive screening solutions that help health plans and healthcare organizations close gaps in care.

We are seeking a highly polished, proactive, and exceptionally organized Executive Assistant to support our CEO and COO in our Naperville office.

This role is ideal for someone who has experience supporting senior executives in a fast-paced environment and who takes pride in keeping priorities organized, communications moving, and important follow-ups from falling through the cracks.

This is not a purely administrative role. In addition to executive support, this person will help coordinate business follow-up, organize leads and communications, and bring structure to a busy and growing organization.

This is an in-person role. Candidates must be able to commute to Naperville, Illinois Monday through Friday.

Key Responsibilities

Executive Support

• Manage complex calendars for the CEO and COO

• Coordinate internal and external meetings across multiple priorities

• Monitor high-volume inboxes and flag priority items

• Prepare daily and weekly priority lists to support executive focus

• Coordinate travel arrangements and meeting logistics

Communication and Follow-Up

• Draft polished professional emails and meeting follow-ups

• Track action items and ensure next steps are completed

• Maintain organized notes and summaries from meetings

• Support preparation of presentations and key documents

Business and Client Coordination

• Organize conference leads and follow-up activity

• Coordinate outreach and meeting scheduling with prospective clients

• Maintain CRM updates (Salesforce or similar systems)

• Assist with proposal preparation and follow-up materials

• Help leadership stay organized around active opportunities and conversations

Administrative Organization

• Maintain organized digital files and trackers

• Help create structure around recurring administrative and business tasks

• Support day-to-day coordination that keeps leadership operating efficiently

Qualifications

• 5+ years of experience supporting senior executives (CEO, COO, founder, or other C-suite leaders)

• Excellent written and verbal communication skills

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities in a fast-moving environment

• High level of professionalism and discretion

• Comfortable using Google Workspace, Microsoft Office, LinkedIn, and CRM systems such as Salesforce

• Confident interacting with clients, partners, and senior stakeholders

• Must be able to work on-site in Naperville Monday through Friday

Preferred Experience

• Experience supporting executives in a founder-led or growing company

• Experience helping organize client follow-up or sales coordination

• Familiarity with CRM systems and conference lead follow-up

• Experience working in healthcare, diagnostics, or other fast-paced industries

Compensation and Benefits

Salary range: $65,000 – $80,000 depending on experience

Benefits include

• Health insurance

• 401(k)

• Paid time off

Why This Role Matters

This role plays an important part in helping leadership stay organized, responsive, and focused as the company continues to grow. The right person will become a trusted partner in keeping communication, priorities, and follow-ups moving across the business.

How to Apply

Please submit your resume along with a short paragraph explaining why you would be a strong fit for this role. Candidates must be able to work on-site in Naperville, Illinois.

Company Description

ATLAS is a Real Estate Development & Investment firm specializing in Industrial, Multifamily, Retail, and Office assets. Headquartered in Scottsdale, AZ.

Role Description

This is a full-time, on-site role based in Scottsdale, AZ, supporting the Founder/CEO of ATLAS. The Executive Assistant will manage the CEO’s time, communication, and daily operating flow to ensure focus on high-value priorities across the business.

Responsibilities include:

• Managing and prioritizing the CEO’s calendar, ensuring alignment with key business objectives
• Serving as the primary filter for email, calls, and inbound requests
• Preparing for meetings with agendas, materials, and relevant context
• Tracking active deals, projects, and internal initiatives to ensure follow-through and accountability
• Coordinating communication across internal teams, partners, and investors
• Handling travel, expenses, and day-to-day logistics
• Supporting investor relations and maintaining CRM accuracy
• Anticipating needs, identifying issues early, and solving problems proactively

This role requires strong judgment, attention to detail, and the ability to operate with speed and discretion. The ideal candidate is highly organized, resourceful, and comfortable working in a fast-paced, entrepreneurial environment.

This is not a traditional administrative role—it is a high-leverage position designed to increase efficiency, reduce friction, and support execution across the firm.

Qualifications

• Proficiency in Executive Administrative Assistance and Administrative Assistance
• Strong Communication skills and a professional demeanor
• Excellent organizational and multitasking abilities
• Proficiency in relevant software tools such as Microsoft Office Suite
• Ability to prioritize tasks in a fast-paced environment with attention to detail
• Prior experience in real estate, finance, or similar industries is a plus
• Bachelor’s degree or equivalent experience is preferred

CEO – Industrial Automation Business - Growth and Expansion – Private Equity

Our client is a highly profitable industry leader in a niche industrial automation sector with a history of product innovation and customer satisfaction. This entrepreneurial business serves a blue-chip customer base and is seeking an experienced and driven Chief Executive Officer with demonstrated success supporting significant growth and innovation with lower middle-market businesses.

As CEO you will ensure the quality and efficiency of operations and the ongoing vitality of the company’s go-to-market strategy. You will partner closely with the investors and set strategic direction focused on scalable growth while strengthening operational capabilities. You will bring market acumen and the ability to develop and drive an effective Sales and Marketing organization with innovative market-leading capital equipment product lines. This position requires a cross functional leader capable of maintaining a strong company culture while leading the business to the next level. The ideal candidate will have experience introducing automation equipment or conveyorized systems to support industrial manufacturing and capital equipment serving B2B customers.

This is a fantastic opportunity at a pivotal moment in the company’s history to take the reins of an industry-leading manufacturer and offers a highly attractive compensation package including base salary, bonus and compelling equity incentives.

*Must have operational leadership experience in inpatient/residential substance use disorder treatment

Summit BHC is excited to announce we will be opening a new SUD Treatment Center in Raleigh, NC in 2026!

Summary

The Chief Executive Officer serves as the executive officer with day-to-day responsibility for the management and operation of the facility. The CEO has primary responsibility for the development, implementation, and achievement of the facility’s strategic business plan in conjunction with routine operations to include quality of care, staff development, maintenance of licensure and accreditations, financial performance, and continuous performance improvement.

Roles and Responsibilities:

• Collaborates with the governing body in the development of facility-specific annual operating capital budgets and strategic business plans. Assures that the medical staff is involved and provides input into this process through coordination with the office of the Medical Director.
• Manages day-to day operations and staff so that the facility achieves its objectives in all of the following key performance areas: effective patient/client care outcomes, appropriate fiscal management, maintenance of licensure, accreditation and other regulatory criteria, implementation of focused business development processes, medical staff compliance with regulatory and accreditation guidelines.
• Organizes the day-to-day management and operation of the facility through departmentalization, delegation and alignment of responsibilities to meet the facility’s patient/client care and business objectives.
• Creates and maintains a network of local constituency groups to include government agencies, local businesses, affiliate health providers, and the surrounding community.
• Appraises leadership team performance, both of individual members and the team as a whole, assesses competencies, and provides coaching/corrective action as appropriate under the direction of the governing body.
• Ensures participation of staff in facility/program wide in-service and continuing education programs, including those specific to the treatment of children, adolescents and families.
• Recruits allied health professionals and psychiatrists to increase the scope of service offerings at the facility.
• Effectively manages and directs contract negotiations and contract compliance with the commercial payer community to include rate negotiations and services provided. Oversees contract relationships to include regular reporting on contract performance as well as new revenue generation and growth.
• Leads development of continuum of care to include comprehensive outpatient services and community based programs.
• Serves as the final authority for resolution of staff performance concerns and performance improvement activities as appropriate.
• Routinely attends and as appropriate, chairs periodic meetings with the governing body, medical staff, executive management team, and other departments of the facility.
• Remains current in all national healthcare-based initiatives through participation in such organizations as NAPHS and the relevant state based facility association.
• Ensures an effective survey readiness plan is active at all times including a comprehensive auditing plan, corrective actions taken to address noncompliant areas, and preventative actions to maintain continuous accreditation and regulatory compliance.
• Ensures adherence to the Summit Compliance program including timely follow-up with reported compliance issues, staff training, and proactive auditing.
• Confirms and leads accurate Governing Board reporting and quarterly calls.
• Guarantees prompt, thorough follow-up of any patient/client safety issues including system-issue corrections and proactive assessment of high-risk areas.
• Ensures appropriate support for QAPI activities including direct and leadership staff resources, training, and other requirements.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• Bachelor’s degree in Business Administration, Healthcare Administration, Public Health, Marketing, Clinical or related discipline required; MBA/MHA preferred.
• Three or more years’ experience in senior leadership or CEO role in a behavioral health, acute care, and/or managed care environment.
• Ability to lead successful licensure, accreditation, and compliance efforts in a behavioral health facility.
• Demonstrates thorough knowledge of facility administration and clinical operations.
• Strong working knowledge of financial management and business development processes.

SUPERVISORY REQUIREMENTS:

Five or more years of supervisory/management experience in healthcare setting required.

Summit Healthcare Mgmt offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. Summit Healthcare Mgmt is an EOE.

Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served