Scribehow Com Desktop App Jobs in Usa

About

is the premier career networking resource for the Pharmaceutical, Biotechnology, and Medical Device industries. We are looking for a highly organized Sales & Event Operations Coordinator to provide critical administrative support to our sales team and manage the logistical "heavy lifting" for our industry-leading career fairs and events.

The Role

This is a high-impact administrative role designed for a detail-oriented professional who loves organization. You will not be responsible for making sales; instead, you will be the backbone of the department—ensuring that once a sale is made, the client is onboarded perfectly and the event logistics are executed flawlessly.

Key Responsibilities

Event & Logistics Support:

• Vendor Management: Coordinate with venues and vendors for catering & decorating.
• Exhibitor Onboarding: Send "Welcome" kits to registered companies, collect their logos/bios, and ensure they have everything they need for event day.
• Onsite Support: Serve as the "Command Center" during live events—managing check-ins, distributing badges, and assisting exhibitors with booth setup.
• Materials Management: Maintain and organize event supplies, marketing collateral, and shipping logistics for regional shows.

Sales & Administrative Operations:

• Contract Administration: Prepare and send out sales agreements and invoices following client commitments.
• CRM Maintenance: Keep our client database (CRM) up to date, ensuring all contact information and deal statuses are accurate.
• Reporting: Generate weekly reports for management on event registration numbers and sales pipeline progress.
• Lead Management: Organically route incoming inquiries to the sales team and manage the general info@ email account.

Qualifications

• Organization: You have a "black belt" in multitasking and never let a deadline slip through the cracks.
• Experience: 2+ years in an administrative, office management, or coordinator role.
• Communication: Professional and polished; you will be interacting with HR leaders from some of the world’s largest pharma companies.
• Software Skills: Proficiency in Microsoft Office (Excel is a must), CRM platforms, and ideally some familiarity with event software like Eventbrite or Cvent.
• Location: Must be able to work onsite daily at our Piscataway, NJ office.

Why ?

• Stable, Fast-Paced Environment: A professional office setting within the heart of the New Jersey life sciences corridor.
• Impact: You’ll see the direct results of your work as thousands of professionals find jobs through the events you help build.
• Team Focus: You are the essential partner to our sales and leadership teams.

$40K Salary

Who We Are:

isn’t a traditional dealership—we’re building the world’s largest and smartest bus marketplace. Think Carvana or bus for the Bus world. Our customers range from school districts and transit agencies to contractors, churches, and growing businesses.

Mission: reinvent how buses are bought and sold online!

We’re fast, scrappy, and customer-obsessed. With thousands of buses and millions of annual visits, we’re scaling hard—and we need a business development leader who can open doors, build partnerships, and drive long-term revenue.

Note: This is an in-person, individual contributor role. High autonomy. High accountability. Serious upside.

What You’ll Do:

• Own and grow strategic revenue through outbound business development
• Identify, prospect, and close new B2B accounts (fleets, operators, institutions, resellers)
• Build long-term relationships with decision-makers and repeat buyers
• Develop outbound strategies using calls, email, Zoom meetings, and in-person outreach
• Leverage ZoomInfo to source, research, and enrich high-quality prospects
• Convert inbound opportunities into multi-vehicle or repeat deals
• Manage the full deal lifecycle in HubSpot with disciplined pipeline hygiene
• Collaborate with marketing, inventory, ops, and leadership to unlock new growth channels
• Track and report weekly KPIs: pipeline value, meetings booked, deals closed, and revenue
• Act as the voice of the customer—feeding insights back into pricing, inventory, and process

Why this matters: this role expands who we sell to and how often they buy.

What You Bring:

• 2–5+ years in business development, partnerships, or consultative B2B sales
• Hands-on experience with HubSpot CRM (deal stages, pipelines, tasks, reporting)
• Hands-on experience with ZoomInfo for outbound prospecting and account research
• Proven outbound hunter with strong deal instincts
• Comfortable selling high-ticket, real-world products (vehicles, equipment, logistics, SaaS, or services)
• Confident communicator—phone, email, Zoom, in-person
• Highly organized, proactive, and allergic to slow follow-ups
• Strong data discipline—clean notes, accurate stages, reliable forecasts
• Interest in vehicles, transportation, or fleet operations strongly preferred
• Bonus: Experience with buses, trucks, or vocational vehicles

Real-life analogy: if sales is closing what’s in front of you, this role is creating the opportunities worth closing.

Why It Matters:

Every deal you open helps:

• Schools move students
• Cities move people
• Businesses scale
• Entrepreneurs launch something real

This is tangible, high-impact work with real commissions tied to real assets.

What Makes This Role Different:

• No weekends — we protect your time
• No commission caps — effort directly drives earnings
• High visibility — work directly with leadership
• Clear growth path — senior BD, partnerships, or sales leadership
• Build something durable, not just hit a quota

In this role you will:

• Proactively manage your portfolio of small and medium-sized businesses that are actively working with , focusing on growing the relationships and providing solutions for additional capital.
• Effectively analyze business profiles and financial history to advise them whether lender partners products suit their needs and financial circumstances.
• Leverage data and reporting to proactively attack your day and maximize your opportunities.
• Own the sales process from prospecting through closing in an effort to crush monthly quotas.
• Diligently balance your activity in a fast-paced environment.
• Effectively handle interruptions and constantly changing priorities effectively.

About You:

• Passionate: You love what you do, and you have a positive attitude. You care about your teammates and the results of your work while demonstrating humility.
• Coachable: Open to feedback and continual professional improvement. Flexible and adaptable
• Communicator: Speaks and writes clearly and articulately and likes to build strong relationships. Openly listens to learn and shows appreciation for other points of view.
• Proactive: Self-starter who appropriately tackles problems and gets stuff done without the need for constant oversight. Continually seeks additional responsibilities while asking for, and acting on, feedback.
• Collaborative: Approaches work with a “people first” attitude and is a team player. Able to engage in healthy and helpful conflict.
• Emotional Intelligence: high degree of self-awareness. Handles interpersonal relationships judiciously and empathetically. Exercises good judgement while under pressure.
• Competitive: Strong desire to win both as an individual and team. Exhibit tenacity, boldness, assertiveness in demanding jobs/situations.

The Operations Accounts Receivable Lead will own the end-to-end receivables lifecycle for all bulk and wholesale matcha transactions, from national accounts to smaller customers. This role is responsible not only for invoicing and collections, but for actively managing cash risk, enforcing contract terms, aligning customer deposits with production and allocation schedules, and ensuring the company is never over-exposed on inventory or shipments. Open to applicants in all 50 states.

This individual will design and operate an AR system that ties deposits, allocations, contracts, and shipment releases together, working closely with Sales, Operations, and Import/Export to ensure goods move on time without carrying unnecessary receivable or inventory liability.

Responsibilities

End-to-End Accounts Receivable Ownership

End-to-End Accounts Receivable Ownership

• Manage the full AR lifecycle: contract review → deposit requirements → invoicing → collections → reconciliation.
• Oversee receivables across all customer segments, including national accounts, distributors, private-label customers, and smaller wholesale buyers.
• Ensure all negotiated pricing, freight terms, surcharges, tariffs, and special conditions are accurately entered, tracked, and collected.

Contract Enforcement & Risk Management

• Audit all customer activity against executed sales contracts to ensure strict adherence to:
• Payment terms
• Deposit requirements
• Allocation schedules
• Shipment release conditions
• Actively push for larger upfront cash deposits and reduced net terms, in coordination with Sales and Finance, to minimize receivables and inventory exposure.
• Identify and escalate contract deviations, late payments, or risk patterns early-before inventory is produced or released.

Deposit & Allocation AR System Development

• Design and maintain an AR framework that:
• Aligns customer advance deposits with production runs and allocation schedules
• Matches deposits against specific lots, SKUs, or contract volumes
• Reduces cash-inventory liability by ensuring inventory is backed by customer funds whenever possible
• Track deposit balances, applications, refunds, and roll-forwards with absolute clarity and auditability.

Cross-Functional Coordination (Critical)

• Partner closely with:
• Operations & Production – to align customer payments with milling, packing, and release timelines
• Import/Export & Logistics – to ensure payments clear before shipment while avoiding port or vessel delays
• Sales – to structure payment terms that protect cash while remaining commercially viable
• Ensure the rule is enforced: no payment = no release, without causing shipment bottlenecks or customer escalations; for NET term customers ensuring that their account is in good standing before additional goods release and enforcing and correcting any negative credit performance of any NET term customers.

Collections Leadership & Execution

• Lead and manage the AR/accounting team responsible for:
• Continuous follow-ups
• Structured, timely, and increasingly firm payment nudges
• Clear documentation of customer communications and commitments
• Establish escalation protocols for late or non-responsive customers, including payment holds and shipment freezes.

Reporting & Visibility

• Provide regular reporting on:
• AR aging by customer and deal
• Deposit coverage vs inventory exposure
• Contract-compliant vs at-risk accounts
• Cash-in vs goods-out timing gaps
• Surface actionable insights to leadership to support credit decisions, allocation planning, and customer prioritization.

Qualifications & Experience

• 5–10+ years in Accounts Receivable, Credit, or Accounting leadership, preferably in:
• CPG
• Food & beverage
• Import/export or inventory-heavy businesses
• Sales contracts with multiple variables in payment dues (freight, tariffs, goods, price increases, and so on)
• Strong experience managing:
• Large wholesale and national accounts
• Contract-driven pricing and payment terms
• Advance deposits and prepayment structures
• Proven ability to enforce payment discipline while working cross-functionally with Sales and Ops.
• Experience managing and motivating AR or accounting team members.

Skills & Competencies

• Exceptional attention to detail with contracts and financial terms
• Strong negotiation and assertive communication skills
• Systems thinker—able to design AR processes, not just execute them
• Comfortable pushing back internally and externally to protect cash
• Highly organized, deadline-driven, and persistent
• ERP/accounting system proficiency (Monday, QuickBooks, Hubspot)
• Able to handle the pressure of being responsible ~8-9 figures of AR, annually
• Ability to work within imperfect systems (and to help perfect them)
• Loves Matcha (a bonus)

Success Metrics (What “Good” Looks Like)

• Reduced AR aging and faster cash conversion cycles
• High percentage of inventory backed by customer deposits
• Zero shipment delays caused by payment surprises
• Fewer contract deviations and write-offs
• Clear, predictable cash flow aligned with allocation schedules

For interested applicants, please send your resume to:

(must cc: )

Email Subject: [Your Name] - Operations AR Lead