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Legal Secretary (Attorney Assistant) Global Law firm | San Francisco

EXCLUSIVE TO STRICTLY RECRUITMENT

Leading Global law are seeking a highly organised and proactive Legal Secretary / Attorney Assistant to join its San Francisco office, providing essential support to attorneys within a busy and collaborative legal team.

This role sits at the centre of a fast-moving practice where attention to detail, responsiveness and professionalism are key. The successful candidate will play an important part in helping attorneys manage their day-to-day responsibilities while ensuring work is delivered efficiently and to the highest standard.

The Role

Working closely with attorneys and colleagues across the office, you will provide comprehensive administrative and practice support, helping to keep matters organised and moving forward.

Responsibilities will include:

• Managing attorney calendars, meetings and travel arrangements

• Preparing, formatting and proofreading legal documents and correspondence

• Assisting with billing, time entry and expense reports

• Coordinating client meetings and internal team communications

• Maintaining files and supporting document management processes

• Providing general administrative support to attorneys and the wider team

About You

We are looking for someone who enjoys being a trusted member of a team and takes pride in providing reliable, high-quality support.

You will likely bring:

• Experience working as a Legal Secretary, Legal Assistant, Attorney Assistant or Legal Administrative Assistant

• Strong organisational skills and exceptional attention to detail

• The ability to manage multiple priorities in a fast-paced environment

• A proactive and solutions-focused approach

• Excellent communication and interpersonal skills

Experience within a law firm or professional services environment is essential.

The Firm

Leading global law firm with a reputation for high-quality work, strong collaboration and a supportive working culture. The San Francisco office is home to a talented team advising clients across a range of complex legal matters. Joining the firm offers the opportunity to work in a professional and engaging environment where your contribution will be valued and your role will be integral to the success of the team.

We are partnering with a reputable and well-established law firm in Providence, RI to recruit a detail-oriented and proactive Legal Assistant. This opportunity is ideal for a legal professional to provide high-level administrative and legal support to attorneys. This role is ideal for a detail-oriented self-starter who thrives in a deadline-driven setting and can manage multiple priorities with precision and professionalism.

The Legal Assistant provides comprehensive administrative and document support to attorneys handling complex corporate, litigation and legal matters. This role requires strong organizational skills, discretion, and the ability to manage competing deadlines while maintaining accuracy and professionalism.

Organization Highlights:

Established & Respected Firm: Join a reputable New England-based legal team with a strong regional presence

Professional Environment: Collaborative culture that values precision, accountability, and teamwork

Fully onsite position

Competitive Compensation: $55,000-$65,000 annually, based on experience

Long-Term Stability: Permanent opportunity with strong growth potential

Key Responsibilities of the Legal Assistant:

• Edit, format, proofread, and finalize legal documents, agreements, and filings
• Manage attorney calendars, track deadlines, and coordinate court and client meetings
• Prepare and file legal documents, including electronic filings (e-filing) in state and federal courts
• Draft and prepare correspondence, reports, engagement letters, and corporate materials
• Serve as a point of contact for clients, handling communications and phone coverage professionally
• Maintain and organize electronic and physical filing systems, including document management databases
• Assist with time entry, billing processes, and matter openings
• Support attorneys with administrative tasks
• Ensure accuracy, confidentiality, and compliance with firm procedures

Qualifications of the Legal Assistant:

• Minimum of 5+ years of experience in a legal environment (corporate, litigation preferred)
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Experience with court e-filing procedures
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel); experience with NetDocuments preferred
• Excellent written and verbal communication skills
• Exceptional attention to detail and ability to work independently

Submit your resume today for immediate consideration!

Want to explore more exciting job opportunities? Click here.

Please Note: City Personnel offers extended interview hours from 7 AM–7 PM upon request.

Join a Top Workplace in Rhode Island!

Recognized as one of The Providence Journal’s Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we’ve been connecting top talent with leading companies across Rhode Island and Southern Massachusetts.

At City Personnel, we don’t just match talent with opportunity — we invest in your growth and success.

When you work with us, you’ll enjoy:

Dedicated Career Coaching (resumes, interviews, career planning)

Referral Program rewards

Temp Employee Benefits: Paid Sick Time, Holiday Pay, Health Insurance, Weekly Pay

City Personnel isn’t just a staffing agency — we’re a team that values you, celebrates your wins, and supports your career every step of the way.

Ready to take the next step in your career?

Apply today and experience why we’ve been voted a Top Workplace in Rhode Island!

We are seeking a detail-oriented and motivated Paralegal with experience in medical malpractice and/or personal injury litigation to join a respected and well-established law firm in Rhode Island.

This role plays a critical part in supporting attorneys through all stages of complex litigation, from case intake and discovery through trial preparation. The position combines strong legal knowledge, organization, and client communication to help ensure cases move forward efficiently while maintaining a high level of service for clients.

Company Highlights

• Compensation: $75,000 per year
• Established Rhode Island law firm with a strong reputation in medical malpractice and personal injury litigation
• A collaborative legal team environment where paralegals play an important role in case development and preparation
• Opportunity to work on meaningful cases that directly impact clients and their families
• Stable organization with long-tenured staff and supportive leadership
• Hands-on role with exposure to complex litigation and trial preparation
• Full-time position offering long-term career stability and professional growth

Key Responsibilities of the Paralegal:

• Provide comprehensive litigation support for medical malpractice and personal injury cases.
• Draft, prepare, and file legal documents, including pleadings, motions, and discovery.
• Coordinate the request, review, and organization of medical records and billing documentation.
• Maintain case files, litigation calendars, and track important court deadlines.
• Assist attorneys with discovery management, including interrogatories and document production.
• Prepare case materials, exhibits, and documentation for hearings, depositions, and trial.
• Communicate professionally with clients, medical providers, experts, and court personnel.
• Organize and maintain detailed case documentation to ensure accuracy and efficiency.
• Support attorneys with legal research and general case preparation.

Qualifications of the Paralegal:

• Paralegal certificate or degree in Paralegal Studies, Legal Studies, or related field preferred.
• 3+ years of litigation experience, ideally within medical malpractice or personal injury.
• Experience in requesting and reviewing medical records and medical billing documentation.
• Familiarity with state and federal court filing procedures.
• Strong attention to detail and ability to manage multiple active cases simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with legal case management systems and Microsoft Office.

Submit your resume today for immediate consideration.

Want to explore more exciting job opportunities? Click here

Please Note: City Personnel offers extended interview hours from 7 am–7 pm upon request.

Join a Top Workplace in Rhode Island!

Recognized as one of The Providence Journal’s Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, Rhode Island. For over 20 years, we’ve been connecting top talent with leading companies across Rhode Island and Southern Massachusetts.

At City Personnel, we don’t just match talent with opportunity. We invest in your growth and well-being.

When you work with us, you’ll enjoy:

Dedicated Career Coaching to help you with resumes, interviews, and career planning.

Referral Program that rewards you for helping others find great opportunities.

Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, and Weekly Pay.

City Personnel isn’t just a staffing agency. It’s a team that values you, celebrates your wins, and helps you succeed every step of the way.

Ready to take the next step in your career?

Apply today and experience why we’ve been voted a Top Workplace in Rhode Island.

Contact us at (4 to find your perfect job match.

An international automotive parts manufacturing company is actively seeking a Human Resources Specialist to join their facility in Madison, AL. This position is a full-time and Exempt with a great benefit package.

Responsibilities of Human Resources Specialist – Automotive Parts Manufacturer

• Oversee HR department including budget, schedule, staffing, production goals, etc.
• Develop new HR - Human Resources programs for employees, and manage compliance with labor laws
• Conduct HR - Human Resources meetings on how to implement new initiatives
• Oversee scheduling and conducting interviews with applicants
• Make hiring decisions after completion of interviews and reviews of candidates
• Create new on-boarding programs to implement for new hires
• Responsible for employee communication, disciplinary meetings, terminations, and investigations
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance
• Responsible for consulting legal professionals if necessary
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
• Oversee payroll processing, vacation, attendance, FMLA, workers compensation, etc.
• Oversee all the activities of the HR - Human Resources Department including employee communications, disciplines,
• Perform other duties as assigned

Qualifications of Human Resources Specialist – Automotive Parts Manufacturer

• Bachelor's degree in Human Resources, Business Administration, or related field
• At least 5-7 years' experience in Human Resources in Manufacturing setting
• SHRM certification is preferred
• Existing knowledge of labor laws and managing HR functions
• Strong leadership skills in team environment and skills to bring positive atmosphere to the team
• Ability to be flexible to work effectively with wide variety of people and to work responsibly and effectively in a multicultural environment
• Excellent communication (Speaking, Writing, Reading, Listening) and presentation skills
• Ability to multi-task and perform duties time efficiently
• Team-worker, Detail-oriented, Responsible, Punctual, Self-motivated
• Proficient in Microsoft Office suite
• While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 25 pounds, lift in excess of 25 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision.

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

We prioritize direct applicants; third-party resumes may not be reviewed.

A global automotive parts manufacturing company currently seeking a Japanese / English Bilingual Administrative Assistant employee to support their facility in the Livonia, Michigan area. The ideal candidate has at least business-level language ability in both Japanese and English and demonstrated work experience in administration and translation. This is a full-time, direct hire position.

Japanese/ English Administrative Assistant Responsibilities Include:

• Provide clerical and administrative functions to the office- data entry, answering / transferring phone calls, scheduling, etc.
• Additional support for the accounting department including assistance with accounts payable and receivable, purchasing support, maintaining spreadsheets, etc.
• Greet visitors at the front desk and handle guest access and check-ins
• Maintain documentation of financial records, employee information and training, and other general office affairs
• Adherence to company compliance policies, guidelines, and procedures
• Maintain supply of office equipment
• Other duties as assigned

Japanese / English Administrative Assistant Qualifications Include:

• Minimum Associate's degree in an Accounting or Business-related field preferred, OR equivalent work experience
• Japanese language skill is required (JLPT N2 or higher)
• 2-3 years' work experience as an Administrative Assistant, Office Assistant, or Receptionist, preferably in a logistics or industrial environment
• Knowledge of general accounting functions such as accounts payable / receivable, expense tracking, budget preparation, etc.
• Good computer skills and familiarity with Microsoft Excel (with experience creating spreadsheets, pivot tables, using VLOOKUP, etc.)
• Strong customer service and interpersonal communication skills in a multicultural environment
• Organizational and time management skills
• While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 25 pounds, lift in excess of 25 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision.

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

We prioritize direct applicants; third-party resumes may not be reviewed.

Top Skills:

Full cycle recruiting.

Offer Negotiation and driving closures.

In-house and Agency Experience.

Job Title: Technical Recruiter III

Location: SFO, CA (Hybrid)

Duration: 06+ months

Description:

You'll be tasked with supporting our hiring managers, building high-performance teams and partnering wherever needed.

- You will source and hire across all teams but primarily engineering; helping to drive our product and ultimately continue to expand our business globally.

- You will create robust pipelines while making each candidate feel like they're the only one you're talking to.

- You will be knowledgeable about our business and be on point for HR related questions (i.e. benefits, comp, etc).

- You will spread the Uber LOVE through attending networking events, e-meetups, etc.

- You will work to improve upon existing programs and develop innovative strategies around finding our future team.

- You will develop relationships across multiple teams.

- You will showcase your passion for the industry. That means intimate knowledge about market, target companies, relationships in open source networks.

- You will willingly build pipelines from scratch, over and over again.

What you'll need

- At least 5 years of technical recruiting experience required

- At least 1 year of technical sourcing experience required

- In-house & agency recruiting experience

- To be degreed or have equivalent work experience

- To be technically savvy

-Full cycle recruitment

-Offer Negotiation and driving closures.

Make a Career Out of Making a Difference

At RPh on the Go, we’re not just in the staffing business—we’re in the life-changing business. Our mission is simple: to make lives better for those who make lives better. We help keep pharmacies open, support patient care across the country, and connect pharmacists and pharmacy technicians with meaningful opportunities that fit their career goals.

We’re growing fast and looking for purpose-driven individuals who want a paycheck and more. This is your chance to build a fulfilling career with unlimited earning potential, while playing a key role in solving real challenges in healthcare.

What You’ll Do

As a Healthcare Account Executive, you’ll be at the heart of it all—managing the full recruitment and sales cycle. You’ll:

• Help pharmacies across the country stay fully staffed and ready to serve their communities.
• Connect skilled pharmacists and pharmacy technicians with rewarding roles that make a difference.
• Build lasting relationships with both healthcare professionals and pharmacy leaders.
• Solve urgent staffing needs with speed, care, and professionalism.

This is a not remote position—you’ll be part of a collaborative, energetic team at our Oldsmar office.

Who You Are

You’re ambitious, resourceful, and ready to take ownership of your success. You’re excited by the idea of doing meaningful work, in a fast-paced environment, with real financial upside. You’re:

• A disciplined self-starter who thrives in high-activity roles.
• Able to manage sourcing, hiring, and client needs independently.
• Comfortable negotiating and confident speaking with decision-makers.
• Driven to succeed—and just as driven to help others succeed.
• A believer in service, relationships, and results.

What We Offer

• Base salary starting at $50,000, with uncapped commission and career-growth incentives.
• Full training & mentorship—we invest in your success from day one.
• Paid medical, dental, vision, and life insurance
• 401(k) with company match
• A culture that rewards hard work, celebrates wins, and supports your growth.

If you're ready to build a career where your work truly matters—and your success is unlimited—we’d love to meet you.

Apply now and let’s build something meaningful together.

A Global Food Wholesale company is looking for a Food Safety and Quality Assurance Supervisor (FSQA Manager) in Tempe, AZ.

Responsibilities of Food Safety and Quality Assurance Supervisor (FSQA Supervisor):

• Review and maintain all Quality Assurance and Food Safety records, and other documents that pertain to HACCP, USDA, and the FDA.
• Coordinate activities with regulatory agents such as the USDA Inspector, FDA Auditor, and customer Auditor.
• Develop and Implement HACCP plans for products.
• Work with the customer QA team and manage Product RECALL.
• Oversee inspection of incoming raw materials and outgoing finished goods.
• Initial and ongoing training of the employees on policies and procedures.
• Solve quality and food safety-related problems.
• Organize, maintain FSQA documents and supervise FSQA Team
• Adjust programs to conform with regulatory changes or internal modifications to ensure conformance is relevant.
• Investigate a product/process failure while minimizing downtime
• Ensure that operational and pre-operational sanitation is acceptable by developing the necessary verification activities.

Requirements of Food Safety and Quality Assurance Supervisor (FSQA Supervisor):

• HACCP Certification.
• SQF Practitioner Certification.
• PCQI Certification.
• Must understand and audit FDA, GMP, HACCP (HRPC), and SQF requirements
• Nice to have bachelor's degree in food science, Biological Sciences, or related.
• Basic knowledge of Food Laws and Regulations.
• Knowledge of inputs, outputs, raw materials, waste, quality control, costs, and techniques for maximizing the manufacture and distribution of goods.

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. All offers of employment may be contingent upon successful completion of a background check in compliance with applicable laws.

We prioritize direct applicants; third-party resumes may not be reviewed.

Our Client a technology company that specializes in providing mission-critical communication systems and analytics for public safety, is looking for someone to join their team as a Manufacturing Technician!

**This is an onsite 6-month contract with long term potential, that takes place in Elgin, IL **

Required Skills &Experience

• Mechanical & Electrical Repair: Strong hands-on skills in pneumatics, hydraulics, soldering, and fixture maintenance.
• Preventative Maintenance: Experience maintaining warehouse and production equipment (e.g., printers, forklifts, scanners).
• Troubleshooting: Ability to diagnose and fix mechanical/electrical issues independently.
• Basic Computer Skills: Turning on and navigating a computer, using USB tools, and accessing digital manuals.
• Email & Communication Tools: Outlook, Teams, or similar for internal communication and reporting.
• Spreadsheet Software: Microsoft Excel or Google Sheets for logging maintenance tasks or calibration data.

What You Will Be Doing

• Ensure Operational Continuity Through Preventative Maintenance. Impact: Minimize equipment downtime and maintain smooth warehouse and production operations.
• Troubleshoot and Repair Complex Mechanical and Electrical Systems. Impact: Improve equipment reliability and reduce repair turnaround time.
• Build and Optimize Production Infrastructure. Impact: Enhance production efficiency and safety through custom-built and well-maintained fixtures

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k)
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.

Why You’ll Thrive Here

At Caliber, results start with relationships—and that’s your superpower. As a Business Development Consultant, you'll jump into the hustle and build deep, trusting connections with healthcare leaders. Your drive, grit, and tenacity will directly fuel business growth, and you’ll be the linchpin of momentum.

What You'll Own & Achieve

• Be the spark: Hunt and win new business through phone, text, email, social, and face-to-face at industry conferences. You're not just reaching out—you’re igniting growth.
• Never stop pushing: Crush daily, weekly, and monthly goals in activity, pipeline, gross profit, and revenue. Hustle is in your DNA.
• Own your book of business: Use sharp strategy and relentless energy to target and engage hospitals, outpatient facilities, and health systems across specialties.
• Become the go-to advisor—clearly understand staffing gaps (e.g., burnout, turnover, retirement), position Caliber’s unique value, and win key partnerships by building high-impact narratives.
• Pipeline perfectionist: Manage your sales funnel with discipline—accurate forecasting, strategic account plans, and CRM mastery.
• Cross-functional collaborator: Rally marketing, finance, recruitment, specialty teams, and more to deliver flawless execution and client satisfaction.
• Negotiate like a pro: Push deals forward with strong, confident negotiation within guidelines.
• Stay agile, stay winning: Adapt quickly to shifting priorities and tight timelines—while staying organized, responsive, and goal-focused.

What You Bring to the Table

• A BA or BS and 3–5 years of sales experience preferred.
• Relentless energy for a fast-moving, performance-driven environment.
• Executive presence and persuasive sales acumen—you're a master at building and scaling C-level relationships.
• Hunter’s heart, advisor’s brain: You both land new business and strengthen long-term partnerships.
• Exceptional communicator—clear, strategic storytelling across all channels (phone, email, in-person, CRM).
• Process-driven with hustle: Detail-oriented, deadlines don’t scare you, multi-tasking is your norm, and you're highly autonomous.
• Willingness to travel (5–10% annually) when needed to close deals.

Why Caliber?

• High-growth, high-energy culture: You’ll thrive in an environment fueled by ambitious targets, fast pace, and constant momentum.
• Meaningful Impact: Your work makes a real difference—leading to better care for providers and patients alike.
• Relationship-first ethos: We believe that "results start with relationships"—and that’s our shared belief and your daily edge.
• Rewards for the go-getter: Competitive pay, hybrid flexibility, and complete support to chase your next big win.
• Aligned with purpose: You’re not just selling—you’re helping providers navigate burnout and staffing challenges through purposeful solutions.

Ready to Hustle?

If you're excited to lead with relationships, think big, and move fast—let’s talk. You’ll join a team that values high performance, meaningful outcomes, and the drive to win.