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Executive Assistant Position Summary

The Executive Assistant to the Global Technology Executive provides high-level administrative, operational, and strategic support to enable the effectiveness of the global technology organization. This role goes beyond traditional executive assistance, serving as a trusted partner to the Executive with direct responsibility for project portfolio coordination, technology procurement leadership, and cross-functional communication.

The ideal candidate demonstrates a strong sense of urgency, exercises exceptional judgment and confidentiality, and possesses advanced Microsoft Office skills, particularly in Excel and PowerPoint, to support executive decision-making and enterprise-wide initiatives.

Executive Assistant Key Responsibilities

• Executive & Strategic Support
• Provide proactive, high-level administrative support to the Executive, including calendar management, meeting coordination, and preparation of executive materials
• Anticipate needs, prioritize competing demands, and act with urgency in a fast-paced, global environment
• Handle highly sensitive and confidential information with discretion and professionalism
• Serve as a trusted liaison between the organization and internal/external stakeholders
• Establish disciplined, proactive calendar management, optimizing the Global Executive’s time through strategic prioritization, preparation, and conflict resolution across multiple time zones

Project Portfolio Support

• Support the Global Technology Project Portfolio by tracking initiatives, milestones, dependencies, risks, and deliverables
• Maintain and manage portfolio dashboards, reports, and executive summaries using Excel and PowerPoint
• Coordinate portfolio reviews, governance meetings, and leadership updates
• Partner with project managers and technology leaders to ensure timely, accurate reporting and follow-through

Procurement Coordination Responsibilities

• Act as the primary point of coordination for technology procurement activities on behalf of the organization
• Manage purchase requests, vendor onboarding, renewals, and contract documentation in collaboration with Finance, Legal, and Procurement teams
• Track budgets, forecasts, and spend using Excel-based models and reporting tools
• Ensure procurement processes are followed efficiently while meeting business urgency

Communication & Collaboration

• Prepare clear, concise, and professional executive communications, presentations, and reports
• Facilitate effective communication across global, cross-functional teams
• Represent the Organization with professionalism, responsiveness, and credibility

Executive Assistant Required Qualifications

• 8-10 years of experience supporting senior executives, preferably in a technology or global corporate environment
• Demonstrated experience supporting project portfolios and/or procurement processes
• Exceptional organizational skills with a proven ability to manage multiple priorities under tight deadlines
• High level of integrity with demonstrated ability to maintain strict confidentiality

Executive Assistant Technical & Professional Skills

• Advanced proficiency in Microsoft Office, with particular strength in:
• Excel (tracking, reporting, formulas, data analysis)
• PowerPoint (executive-level presentations, storytelling, visual clarity)
• Strong written and verbal communication skills
• Detail-oriented with excellent follow-through and accountability

Executive Assistant Personal Attributes

• Strong sense of urgency and ownership
• Highly professional, discreet, and trustworthy
• Confident communicator who can interact effectively with senior leaders
• Proactive, resourceful, and solution-oriented

First 90 Days – Success Metrics

First 30 Days: Orientation & Foundation

• Establish a trusted working relationship with the Executive and key members of the technology leadership team
• Demonstrate full understanding of Global Executive’s priorities, operating rhythm, and decision-making cadence
• Independently manage calendar, meetings, and communications with accuracy and responsiveness
• Gain working knowledge of the global technology project portfolio, key initiatives, and governance processes
• Learn and adhere to all confidentiality, procurement, and financial control requirements
• Produce accurate, timely meeting materials and executive communications using Excel and PowerPoint

Days 31–60: Ownership & Execution

• Independently coordinate project portfolio reporting, including dashboards, timelines, and executive summaries
• Deliver consistent, high-quality portfolio updates that require minimal revision from leadership
• Take ownership of technology procurement coordination, including tracking requests, approvals, and renewals
• Establish reliable Excel-based tracking for spend, contracts, and procurement status
• Proactively identify risks, gaps, or delays within the project portfolio or procurement processes and escalate appropriately
• Demonstrate a strong sense of urgency through timely follow-up and issue resolution

Days 61–90: Optimization & Impact

• Operate as a trusted extension of the Global Executive, anticipating needs and driving follow-through without prompting
• Provide clear, executive-ready visibility into the technology project portfolio, enabling informed decision-making
• Improve efficiency and clarity in portfolio and procurement reporting through refined templates or processes
• Ensure procurement activities are well-documented, compliant, and aligned with budget expectations
• Deliver polished executive presentations and communications with consistent quality and professionalism
• Be recognized by key stakeholders as reliable, responsive, and highly confidential

90-Day Outcomes

• By the end of the first 90 days, the Executive Assistant will:Enable the Global Executive to focus on strategic priorities with confidence in operational execution
• Provide dependable, accurate insights into project portfolio status and technology spend
• Serve as a central point of coordination across portfolio management and procurement
• Establish credibility and trust across global technology and corporate partners

Logistical Planner

Start: Immediate

Duration: Through June 2027

Location: Hybrid from Oakland, CA – Onsite 3x weekly

Pay Rate: $55.00 Per Hour + All Benefits

Responsibilities

• Oversee supply planning function for a complex and diverse set of multiple material categories.

• Review and release purchase requisitions, initiate stock transfers, and expedite with vendors as needed to meet project start dates.

• Closely coordinate and communicate allocation plans in the event of material shortages.

• Provide off-hour material procurement and expediting support during storms and other emergencies.

• Interacts with program management, construction, and business finance organizations regularly to socialize supply plans and related assumptions.

• Maintain SAP planning parameters in alignment with forecasts that achieve target fill rate and inventory turnover performance.

• Presents findings and makes recommendations to function management

• Coach peers in supply planning concepts and lead continuous improvement efforts utilizing lean six sigma tools.

Requirements

• Must have experience in Logistics/Supply Chain with 7+ years of experience
• Must have Demonstrated proficiency in inventory management, statistics, forecasting, and forecasting methods with an understanding of their financial and operational impacts.
• Must have Hands-on SAP experience, and knowledge of lean six sigma concepts.
• Must have Strong analytical, organizational, decision making, presentation, and interpersonal skills
• Must have Strong Excel knowledge and experience, especially with VLOOKUP, Pivot Tables, Conditional Formatting, General Formulas, Shortcut Keys
• Must have Demonstrated proficiency in inventory management, statistics, forecasting and forecasting methods with an understanding of their financial and operational impacts.
• Must currently reside in Northern California

Certification Desired: APICS CPIM Certification

Job Title: Material Planner / Purchaser (MRP Specialist)

Department: Supply Chain

Reports to: Supply Chain Manager

Location: Hounen Solar America Inc., Orangeburg, South Carolina (145 Millennium Road facility)

Employment Type: Full-time

Job Summary

Hounen Solar America Inc. is a leading U.S.-based manufacturer of high-efficiency photovoltaic solar modules, with a state-of-the-art 1GW+ production facility in Orangeburg, South Carolina. As a key player in America's growing domestic solar industry, we produce reliable, high-performance modules for residential, commercial & industrial (C&I), and utility-scale applications.

We are seeking a dedicated Material Planner / Purchaser (MRP Specialist) to join our supply chain team. This role focuses on direct materials planning and procurement (e.g., solar cells, glass, encapsulants like EVA/POE, frames, ribbons, junction boxes, etc.) using MRP logic in our ERP system. The position ensures timely material availability to support continuous production, optimal inventory levels, cost control, and supply chain resilience in the fast-evolving U.S. solar market.

Key Responsibilities

1. Execute MRP runs in the ERP system based on the Master Production Schedule (MPS), customer orders, BOMs, inventory data, and production forecasts to calculate net material requirements and generate accurate purchase requisitions and production orders.
2. Plan and allocate demand for critical PV raw materials (e.g., wafers/cells, glass, backsheets, encapsulants, aluminum frames, solder ribbons), accounting for specifications such as grade, color, bin, and efficiency to minimize production changeover losses.
3. Monitor supplier delivery performance, maintain daily/weekly shortage reports and incoming material schedules; proactively resolve delays, quality issues, or supply disruptions to achieve Just-In-Time (JIT) or Vendor Managed Inventory (VMI) delivery.
4. Manage inventory parameters (safety stock, min/max levels, reorder points); track inventory turnover, identify slow-moving/obsolete risks, and recommend action plans (e.g., consumption, downgrade use, resale, or disposal) to minimize working capital and avoid stockouts.
5. Prepare and present regular reports on material shortages, on-time delivery rates, inventory analysis, and supply risks; contribute material insights to cross-functional S&OP (Sales & Operations Planning) meetings.
6. Collaborate with Purchasing, Quality Assurance, Warehouse, and Production teams on returns, corrective actions, quantity variances, and supplier performance evaluations.
7. Assist in supplier development, cost reduction projects, and supply chain risk mitigation to support Hounen Solar's commitment to high-quality, cost-competitive, and domestically-focused manufacturing.

Qualifications & Requirements

Education: Associate's degree or higher in Supply Chain Management, Logistics, Industrial Engineering, Business Administration, or a related field.

Experience:

• Minimum 3 years of hands-on experience in material planning, MRP execution, or procurement follow-up in a manufacturing environment;
• Experience in the solar/PV, electronics, semiconductor, or battery industry is highly preferred (familiarity with PV materials such as silicon wafers/cells, glass, EVA/POE, frames is a strong advantage);

Technical Skills:

• Strong proficiency in ERP systems (SAP, Oracle, Microsoft Dynamics, Epicor, or similar) with deep knowledge of MRP logic and modules;
• Solid understanding of MRP principles (gross/net requirements, lead times, safety stock, yield/loss factors, lot sizing);
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, data analysis); experience with Power BI or similar reporting tools is a plus;
• Familiarity with APS, MES, or advanced planning tools is advantageous.

Language Requirements:

• Bilingual fluency in English and Mandarin Chinese (spoken and written) is required. Candidates must be able to communicate effectively with international suppliers, read technical specifications/documents in both languages, and handle supplier correspondence in Mandarin when necessary.

Soft Skills:

• High sense of urgency, strong problem-solving ability, and capability to thrive in a fast-paced, high-pressure manufacturing setting;
• Excellent communication and interpersonal skills for cross-functional and cross-cultural collaboration;
• Detail-oriented, data-driven, and proactive with strong analytical and forecasting abilities;
• Ability to handle multiple priorities while maintaining accuracy to prevent production disruptions.

Other Requirements:

• Willingness to work occasional overtime during peak production periods or urgent situations.

Job Description

Insight Global is seeking a Demand Planner - the ideal individual for this role is someone who’s passionate about supply chain planning and comfortable working with data to uncover trends and drive smart decisions. This person will lead collaborative demand planning and inventory replenishment efforts with strategic retail partners. They’ll manage SKU-level inventory using tools like Arkieva, Excel, Power BI, Oracle, and A/X to help meet customer in-stock goals, inventory targets, and sales objectives. On a daily basis, the analyst will generate customer-level forecasts (weekly and monthly), analyze historical data and market trends, and coordinate new product introductions. They’ll monitor retailer inventory levels against POS data to identify demand risks and develop reports that track forecast accuracy. The ideal individual will be skilled at gathering information from customers and suppliers, feeding that into forecasting models, and clearly communicating insights to both internal teams (sales, merchandising, planning) and external partners. This person should be able to break down complex data, summarize it effectively, and “sell the trends” to help drive continuous improvement in supply chain performance.

Required Skills & Experience

•Bachelor’s degree in supply chain management, Category Management, Marketing, or related field (or equivalent experience)

• 3–5 years of experience in Planning or Supply Chain roles

• Strong working knowledge of Microsoft Office

• Advanced proficiency in Excel, including complex formula creation

• Experience with planning software such as SAP, Arkieva, Oracle, or Logility

Nice to Have Skills & Experience

• Experience in consumer products or manufacturing support

• Power BI proficient

• APICS, IBF, or equivalent certification

• Experience with S&OP or IBP process improvement

Required Skills & Experience

Bachelor's degree in business administration or equivalent experience

Basic understanding of construction jobsite workflows and discipline-specific roles (Electrical, Mechanical, etc.)

Proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Power BI (dashboards, reporting)

Strong attention to detail and ability to cross-reference timekeeping data with project documentation

Excellent communication skills to coordinate between field teams and back-office billing departments

Prior experience in labor tracking, project coordination, or administrative support in a construction environment

Data analytics background for interpreting labor trends and optimizing reporting

Familiarity with construction labor billing processes and scope coding systems as well as a strong knowledge of Project Controls, Estimating & experience adhering to budgets

Willingness to travel to other projects up to 20% of time

Job Description

Insight Global is seeking a detail-oriented Project Coordinator to join our dynamic EPC project team. This role involves resource tracking and management, data analysis for strategic decision making and optimizing processes for successful execution of large scale capital projects. Success in this role requires a commitment to precision, collaboration, and alignment with mission-driven goals.

What You’ll Do

Collaborate with stakeholders across disciplines (e.g., Electrical, CSA, Mechanical, and I&C) to ensure accurate and timely submission of daily timekeeping logs for labor resources; proactively address discrepancies and implement tools to maintain compliance and data quality

Verify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations; conduct audits to identify and resolve billing variances, supporting financial accuracy

Populate and maintain weekly labor hour reports, incorporating tracking, project burn rates, and variance analysis; provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost control

Perform data analysis on project metrics to identify trends, efficiencies, and areas of improvement; generate reports to support decision-making

Help develop and implement standards, best practices, and standard operating procedures (SOPs) for projects; conduct reviews to refine processes and enhance efficiency

Build and implement downstream workflows to enhance operational efficiencies; collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flow

Manage and implement document workflows, including version control, archiving, and distribution; ensure all records (e.g., contracts, reports, and compliance documents) are accurate, up-to-date, and compliant with internal policies and standards

Company Overview:

CoStar Group (NASDAQ: CSGP) is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index and the NASDAQ 100, CoStar Group is on a mission to digitize the world’s real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives.

We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to create truly unique and valuable offerings to our customers. We’ve continually refined, transformed and perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors. We continue that effort today and are always working to improve and drive innovation. This is how we deliver for our customers, our employees, and investors. By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate.

CoStar is the global leader in commercial real estate information, analytics and news. Commercial Real Estate industry professionals around the globe use CoStar to access the most comprehensive data to make decisions with confidence. CoStar delivers immediate, verified commercial real estate information on over 5.9 million properties across every market.

Learn more about CoStar.

Role Description:

An Associate Research Consultant is responsible for managing a portfolio of commercial real estate contacts and ensuring that all properties, listings and transactions in CoStar’s database are current, accurate, and complete. This involves building relationships through daily outreach including interviews with brokers, property owners, developers, and other real estate professionals to gather real-time market information. The Associate Research Consultant captures information while enhancing existing data on active listings and lease and sale transactions, typically verifying key details with multiple sources. Additionally, Associate Research Consultants research and compile profiles of commercial property owners and track construction projects from proposal through completion to update the database with new developments. Throughout these duties, they help clients fully leverage CoStar’s marketing platforms and provide world-class customer service to ensure clients can make informed decisions with comprehensive, high-quality market data. By capturing this market-critical information and putting our clients at the center of all we do it enables our customers to make informed high impact business decisions.

This position is in office Monday through Friday.

RESPONSIBILITIES

• Contribute to the growth of an accurate and complete database of commercial real estate inventory
• Conduct 50+ daily inbound and outbound phone calls with brokers, developers, investors, and other real estate professionals to obtain real-time property and transaction data
• Investigate new space listings, recent sale and lease transactions, building ownership and construction in a market
• Build and maintain mutually beneficial relationships with clients
• Partner with our clients to help them position and market their properties on the CoStar platform for the market/audience
• Dissect trends and collaborate with regional-based teams to qualify data that will help tell the story of an entire market

BASIC QUALIFICATIONS & EXPERIENCE

• Bachelor's Degree required from an accredited, not for profit University or College
• A track record of commitment to prior employers
• 8+ months experience in a customer service environment
• Microsoft Excel 365 experience is required
• Flexibility to work shifts aligned with ET, CT, MT, and PT time zones
• Evidence of strong academic performance in college

PREFERRED QUALIFICATIONS

• Natural curiosity, persistence, and ability to conduct thorough investigative research
• Proven success performing to metrics or key performance indicators (KPI)
• Experience communicating with internal business partners and external clients by phone
• Be goal-oriented and manage multiple responsibilities, adjust to changing priorities, and excel in a fast-paced environment
• Ability to develop and grow client relationships by conducting effective interviews with commercial real estate professionals, resulting in database updates
• Customer-focused approach to tasks, including a drive towards partnering with clients
• Ability to work within a team environment as well as an individual contributor
• Demonstrated knowledge of and/or experience within the commercial real estate industry
• Experience and demonstrated proficiency with Excel that includes the ability to manipulate data, filter, and develop basic formulas
• Capability to accurately capture and enter data
• Ability to be flexible and adapt to changing situations at a high growth company

What’s in it for you?

When you join CoStar Group, you’ll experience a collaborative and innovative culture working alongside the best and brightest to empower our people and customers to succeed.

We offer you generous compensation and performance-based incentives. CoStar Group also invests in your professional and academic growth with internal training, tuition reimbursement, etc.

Our benefits package includes (but is not limited to):

• Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription Drug
• Life, legal, and supplementary insurance
• Virtual and in person mental health counseling services for individuals and family
• Commuter and parking benefits
• 401(K) retirement plan with matching contributions
• Employee stock purchase plan
• Paid time off
• Tuition reimbursement
• On-site fitness center and/or reimbursed fitness center membership costs (location dependent), with yoga studio, Pelotons, personal training, group exercise classes
• Access to CoStar Group’s Diversity, Equity, & Inclusion Employee Resource Groups
• Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks

We welcome all qualified candidates who are currently eligible to work full-time in the United States to apply. However, please note that CoStar Group is not able to provide visa sponsorship for this position.

At Edina Realty Title, every closing represents a milestone—keys exchanged, dreams realized, and new chapters begun. As a Senior Title Closing Processor, you’ll play a vital behind-the-scenes role in making those moments seamless and stress-free. Your expertise, precision, and collaborative spirit will help ensure every transaction is prepared with care and ready for a successful closing day. This position is fully onsite working Monday through Friday from 8am-5pm in our Woodbury, MN office. We’re looking for a knowledgeable, detail-driven professional to join. In this role, you’ll work side-by-side with closers, lenders, production staff, and real estate agents—serving as a trusted partner throughout the closing process.

About the Role

The Senior Title Closing Processor is responsible for preparing complete, accurate, and compliant closing files that are ready to be reviewed and signed at the closing table. You’ll manage multiple transactions at once, proactively resolve issues, and ensure every detail aligns before closing day arrives. Your work helps create confidence—for our clients, our partners, and our closing team.

What You’ll Do

• Prepare, review, and balance Closing Disclosures, settlement statements, and all documentation required for real estate and mortgage closings.
• Ensure all transactions follow proper procedures, compliance standards, and internal best practices.
• Review lender and recording packages for accuracy and completeness; make corrections as needed.
• Monitor open transactions, ensuring all required items are ordered, received, and accurate—including payoffs, abstracts, title evidence, reports, and mortgage documentation.
• Identify, research, and help resolve title issues prior to closing.
• Ensure proper accounting and handling of escrow funds.
• Collaborate closely with closers, lenders, agents, and internal teams to keep transactions moving forward smoothly.
• Maintain organized, well-documented files while managing multiple deadlines and priorities.
• Provide excellent internal and external customer service throughout the transaction lifecycle.
• Assist with additional duties or special projects as assigned.

What You Bring

Education

• High school diploma or equivalent work experience and knowledge.

Experience

• 2–5 years of experience in real estate, mortgage, or title processing.

Knowledge & Skills

• Strong computer proficiency and ability to work with multiple systems.
• Clear and effective oral and written communication skills.
• Exceptional attention to detail with strong organizational skills.
• Ability to work efficiently under deadline pressure while managing multiple transactions.
• Strong analytical and problem-solving abilities with a solid aptitude for numbers.
• Self-motivated, dependable, and customer-service focused.
• A collaborative mindset with the ability to thrive in a team-oriented environment.
• Ability to prioritize tasks and adjust quickly in a fast-paced setting.

Additional Details

• Occasional additional hours may be required during peak periods.
• Willingness to travel, if needed.
• Position may require obtaining or maintaining a title license.

Why You’ll Love Working Here

At Edina Realty Home Services, we believe great work happens in an environment built on trust, respect, and collaboration. Our employees enjoy a supportive, fun, and flexible workplace where leadership is approachable and new ideas are welcomed. We proudly uphold the values of honesty, integrity, and commitment, established by our founder Emma Rovick in 1955—and we’re honored to have been consistently named a Star Tribune Top Workplace.

Compensation & Benefits

• Hourly Wage: $21.00–$25.00 (based on education and experience)
• Incentive Opportunity: Formula-based incentive plan tied to financial results
• Benefits Package Includes: Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life Insurance
• Paid Time Off (PTO)
• 401(k) with employer match
• Employee Assistance Program (EAP)

Equal Opportunity Employer

Job Title: Executive Assistant to the Founder & CEO

Location: Santa Monica, CA (Hybrid – 3 days per week in office)

Status: Full-Time

Reports To: Founder & CEO

Direct Reports: None

About Us

Counter is a startup revolutionizing the beauty industry by defining the standard of “clean.” Our premium skincare, makeup, and body care formulations combine uncompromising safety, efficacy, and environmental responsibility.

Our vision transcends products. We are committed to inspiring confident women (and others) to recognize their collective power to create meaningful change. Our innovative community-commerce ecosystem connects customers, beauty enthusiasts, and loyalists, allowing each person to align with our brand in ways that authentically reflect their values and aspirations.

From our formulas to our advocacy efforts to our community connection, we lead clean.

Position Overview

Counter is seeking a highly organized, proactive, and discreet Executive Assistant to the CEO & Founder to provide high-level administrative and operational support. This role will partner closely with the CEO to manage priorities, communications, scheduling, and travel, ensuring the CEO’s time and attention are focused on the company’s most important strategic initiatives.

The ideal candidate thrives in a fast-paced, entrepreneurial environment, demonstrates exceptional judgment and professionalism, and anticipates needs before they arise.

Key Responsibilities

Executive Support

• Manage and maintain the CEO’s complex and dynamic calendar, ensuring strategic prioritization of meetings and commitments
• Coordinate internal and external meetings, including scheduling, agendas, and follow-up items
• Manage CEO email communications and respond on behalf of the CEO when appropriate
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
• Prepare and process expense reports

Communication & Presentation Support

• Draft and edit correspondence, presentations, reports, and internal communications
• Assist with preparing materials for executive meetings, board meetings, and external speaking engagements
• Draft talking points and briefing materials for meetings and presentations

Operational Coordination

• Serve as a key liaison between the CEO and internal teams, external partners, and stakeholders
• Help ensure smooth day-to-day operations for the executive office
• Maintain and organize corporate documents, files, and records

Office & Administrative Support

• Support basic office coordination needs when required, including vendor coordination and supply management
• Assist with occasional personal tasks for the CEO, coordinating with personal staff when appropriate

Qualifications

Experience

• 3–5 years of experience supporting senior executives or leadership teams in an executive assistant or administrative role
• Experience supporting C-level executives preferred

Skills & Competencies

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and emotional intelligence
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and follow-through
• Proficiency in Microsoft Office (Outlook, PowerPoint, Word) and modern collaboration tools

Work Location & Schedule

• Hybrid role based in Santa Monica, CA
• In-office a minimum of three days per week
• Standard company hours are 8:30 AM – 5:30 PM PT, though flexibility and occasional availability outside normal hours may be required given the nature of the role.

Travel

• Occasional travel may be required to support CEO business activities, meetings, and events.

Benefits

Counter offers a comprehensive benefits package designed to support the health, well-being, and financial security of our employees, including:

• Medical, dental, and vision insurance
• 401(k) retirement plan
• Open PTO policy, encouraging employees to take the time they need to rest and recharge
• Paid company holidays
• Hybrid work environment
• Paid parental leave
• Opportunities to grow within a fast-moving, mission-driven startup

This position is also eligible for participation in the company’s annual bonus program, based on individual and company performance.

Equal Opportunity

Counter is an equal opportunity employer and values diversity. We are committed to building an inclusive workplace and encourage candidates from all backgrounds to apply.

SUMMARY/OBJECTIVE

The Retail Operations Analyst plays a critical role in advancing operational excellence across the global retail organization. This position is responsible for the development, governance, and continuous enhancement of retail reporting, compliance oversight, and advanced data analytics that drive informed decision-making and protect brand integrity.

Serving as a strategic partner to Retail Operations, IT, Merchandising, Planning, Finance, Brand Protection, and Store Leadership, this role delivers accurate, actionable insights and scalable reporting solutions that optimize performance, reinforce brand standards, and elevate the client experience.

This position requires the highest level of discretion and integrity in handling confidential business, client, and transactional data.

ESSENTIAL FUNCTIONS

Compliance & Risk Reporting

• Develop, maintain, and distribute comprehensive compliance reporting frameworks to ensure adherence to internal policies, operational procedures, and brand standards.
• Monitor key compliance indicators across global retail locations; proactively identify trends, risks, and operational gaps.
• Partner cross-functionally to support audits, internal reviews, and compliance investigations with accurate, well-documented reporting.
• Establish reporting controls and validation processes to ensure data accuracy, reliability, and audit readiness.
• Escalate material findings and risk indicators to appropriate leadership in a timely and professional manner.

Retail Performance Reporting & Analytics

• Design and manage reporting tools and dashboards that support store teams and retail leadership in daily operations and decision-making.
• Translate operational needs into clear, user-friendly reporting while ensuring data accuracy, scalability, and alignment with business priorities.
• Partner with retail teams to review business performance, provide insights, and share key findings with cross-functional partners as needed.
• Provide training, guidance, and ad hoc reporting to support evolving retail and leadership needs.

Investigative Reporting & Brand Protection Analytics

• Leverage transactional and client-level data to identify purchasing patterns indicative of reseller activity or behaviors inconsistent with brand standards.
• Analyze cross-store sales data and client purchase histories to detect trends, anomalies, and high-risk activity.
• Develop and maintain investigative dashboards and monitoring tools to proactively flag high-risk transactions.
• Translate investigative findings into clear, data-driven recommendations while partnering with Retail Operations and Brand Protection to support informed business decisions.
• Balance risk mitigation efforts with a commitment to maintaining a premium client experience.

Client Reporting Tools Management

• Manage and optimize client reporting platforms that support clienteling, retention strategies, and business planning.
• Ensure integrity, consistency, and accuracy of client data across systems and reporting environments.
• Collaborate with IT and business partners to enhance reporting functionality and improve data accessibility.
• Support merchandising, planning, and strategic initiatives by providing meaningful client insights and trend analysis.
• Maintain clear documentation of reporting logic, definitions, and governance standards.

Confidentiality & Data Protection

• Exercise the highest level of discretion when handling sensitive business information, including sales data, client information, investigative findings, and compliance-related materials.
• Ensure strict adherence to company confidentiality policies, data privacy regulations, and information security protocols.
• Limit access to sensitive data on a need-to-know basis and safeguard reporting outputs from unauthorized distribution.
• Maintain confidentiality during investigations and compliance reviews, protecting both client information and internal business intelligence.
• Immediately escalate potential data breaches or unauthorized disclosures in accordance with company policy.
• Serve as a steward of data integrity and ethical reporting practices across the retail organization.

QUALIFICATIONS

• 3–5 years of experience in retail operations, business analysis, or data analytics (luxury retail experience strongly preferred).
• Strong understanding of retail operations, store workflows, and reporting needs.
• Advanced Excel skills required (pivot tables, complex formulas, lookups, data validation, logical functions; Power Query or similar tools preferred).
• Demonstrated ability to analyze large data sets and identify meaningful business insights.
• Experience creating reporting frameworks and dashboards for non-technical audiences.
• Strong investigative mindset with excellent attention to detail.
• Industry awareness and strong business acumen; goal oriented with a sense of urgency and follow through
• Excellent interpersonal skills and the ability to communicate effective, both verbally and written, with all levels of management
• Exceptional organizational skills
• Problem-solving aptitude

BENEFITS

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

ADDITIONAL INFORMATION

Chrome Hearts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The salary range for this role is:

75,000 - 80,000 USD per year (Hollywood, CA)

Company: G2G Ventures, PBC

Job Title: Senior Graphic Designer

Location: Santa Monica, CA - hybrid 3x a week in office

Reports To: Creative Director

About Us

Counter is a startup revolutionizing the beauty industry by defining the standard of “clean”. Our premium skincare, makeup, and body care formulations combine uncompromising safety, efficacy, and environmental responsibility. And our vision transcends products. We are committed to inspiring confident women (and others) to recognize their collective power to create meaningful change. Our innovative community-commerce ecosystem connects customers, beauty enthusiasts, and loyalists, allowing each person to align with our brand in ways that authentically reflect their values and aspirations. From our formulas to our advocacy efforts to our community connection, we lead clean.

Role Overview

Counter is seeking a Senior Graphic Designer to help bring our creative vision to life across every brand touchpoint. This role is responsible for the design execution and visual storytelling of campaigns, content, and experiences — spanning digital, email, social, print, site updates, some packaging, and IRL moments.

This is a highly collaborative, hands-on role for a designer who thrives in a fast-moving, entrepreneurial environment. You’ll partner closely with the Creative Director and Brand team, working cross-functionally to translate ideas into thoughtful, elevated design that feels distinctly Counter.

Equal parts designer and visual storyteller, the ideal candidate has strong aesthetic judgment, sharp attention to detail, and a clear point of view — grounded in brand systems but confident enough to push them forward.

Key Responsibilities

• Concept, design, and execute visual assets for brand marketing campaigns, including email, web, paid ads, organic social, brand partner/community educational assets. Ensure consistency and excellence across touchpoints in adherence with brand guidelines.
• Under Creative Director, own design execution for all email marketing, including template development, triggered flows, and collaboration on A/B testing and audience segmentation in Klaviyo.
• Maintain organization of Brandfolder, our internal digital asset management tool, ensuring assets are accessible and clearly structured for cross-functional teams.
• Manage website design needs in partnership with E-commerce, including asset uploads, cropping, formatting, and pre-launch coordination.
• Retouch, recolor, and optimize imagery for site, email, and marketing channels.
• Serve as the creative point person for pre-launch website meetings, asset checklists, and timelines in partnership with Integrated Marketing Director, ensuring all design needs are met.
• Maintain and uphold brand guidelines, ensuring all work aligns with Counter’s visual standards and creative direction.
• Proactively anticipate creative needs and propose new visual concepts that further the brand’s storytelling and evolution.
• Participate actively in weekly commercial and marketing meetings, maintaining awareness of content usage across channels.

Skills & Qualifications

• 7-10 years of professional graphic design experience, ideally within beauty, lifestyle, fashion, or consumer brands.
• Exceptional portfolio demonstrating strong concepting and execution across static and motion design.
• Advanced proficiency in Figma and Adobe Creative Suite (Photoshop, Illustrator, InDesign).
• Fluency in motion graphics, with experience creating short-form animations for social, email, paid media, and digital touchpoints (After Effects or equivalent).
• Experience designing and deploying emails in Klaviyo.
• Experience with Shopify backend and asset management is a plus.
• Basic video editing is a plus.
• Familiarity with , Jira, and Slack for project management and cross-team collaboration.
• Strong communication, presentation, and interpersonal skills.
• Highly organized, detail-oriented, and able to manage multiple projects with tight timelines.
• Experience with packaging design, production, and file management.
• A strong understanding of—and passion for—the Counter aesthetic, values, and visual point of view.
• A self-starter mindset with the ability to work independently while thriving in a collaborative, startup-style environment.

Counter is a people-powered movement that starts with those behind it! We're building a team that reflects the diversity of the communities we serve, where every individual is respected, supported, and empowered to thrive.

We know that different backgrounds, identities, and perspectives make us stronger, more creative, and better equipped to drive change. That’s why we’re committed to fostering an inclusive culture where everyone belongs.

Counter is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender/gender identity or expression, age, national origin, disability, veteran status, or any other legally protected status. We encourage all individuals to apply and join us in shaping a cleaner, more inclusive future for all.