Project One Jobs in Usa

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role:

The Project Executive provides overall leadership and direction on the construction project. Typically, the Project Executive is responsible for negotiating the Owner contract, is the main contact for the Project Manager for issues concerning budget, billing and client satisfaction, and ensures the fiscal success of the project.

Responsibilities:

• Provide leadership in business judgment and all financial and profitability aspects of projects under your jurisdiction Participate extensively in and the work acquisition process, working to define and develop project budgets and schedules that will achieve profitability objectives taking into account project-specific challenges
• Set appropriate milestones and assign staff qualified to handle the scope and complexity of the project
• Work closely with clients, owners, architects, and subcontractors to develop relationships that exceeds the client satisfaction to Suffolk’s demanding standards
• Provide oversight in managing all necessary resources throughout the entire project from start-up through closeout and ensure that the Owner’s expectations regarding budget, schedule, and quality, as well as Suffolk’s profitability objectives are met or exceeded

It is expected that the Project Executive is the “common thread” that owns the project from Pre-Construction through Closeout and beyond. This involves:

• Oversight of projects at a high level from beginning to end including budget, costs, unexpected events, general performance, and overall progress against plan
• Ensure that the day-to-day operations of projects are transitioned effectively to Project Managers and Superintendents from Preconstruction when work commences in the field
• Mentor, train, and coach staff to perform to or exceed Suffolk standards
• Represent Suffolk to the Owner(s), Architects, Consultants, Government Authorities, Vendors and Subcontractors

Project Acquisition:

• Participate to understand unique owner needs, to represent Suffolk capabilities and help close potential client
• Review projects for unique challenges that will impact budget/profitability objectives utilizing Litmus Test
• Utilize industry contacts and relationships to generate appropriate project leads and follow through to acquisition as required
• Participate in and contribute to the RFP response process including editing for project specific content, and interview preparation and participation as requested
• Participate in Contract negotiation as requested

Project Start Up/Turnover/Pre-Construction:

• Assign appropriate Project Staff (Includes Project Management and Field Ops Staff)
• Review and approve the pre-mobilization activities
• Ensure Turnover meeting occurs between Preconstruction and Operation teams
• Be the pre-construction lead as requested, working closely with the pre-construction, and estimating teams to develop project specific budgets, schedules, and logistics plans

Project Operations:

• Responsible for ensuring that Projects achieve budget, schedule, quality, and profitability objectives
• Maintain a thorough understanding of the Suffolk/Owner Contract. Ensure project team understanding of same and that project achieves compliance with
• Visit sites regularly to monitor project performance, schedule, and expenditures with project staff, highlight potential challenges and provide leadership in responding creatively to bring projects in on schedule and under budget, where feasible., and to the standard of quality expected

People:

• Monitor and evaluate Project Manager and Superintendent staff assignments
• Responsible for development of entire team
• Assist in sourcing and screening of candidates as requested; mentor, coach, and train them to perform and ensure effective matching of talent to project scope

Financial Performance:

• Cash Management
• Accounts Receivable
• Accurate Financial Forecasting
• P&L including full understanding of project contingencies, liabilities, and savings potential

Schedule Performance:

• Assist the project staff in the development of the Baseline Schedule
• Monitor schedule performance
• Assist the project team in initiation of Lean Planning processes and workflow
• Ensure Project Staff understands and is trained in Suffolk Standard Operating Procedures (SOPs) and monitor compliance

Safety:

• Champion jobsite safety effort, motivating the on-site team in the implementation of Suffolk Safety Program
• Ensure the original project budget includes project appropriate funding

Meeting Management:

• Attend all scheduled meetings necessary to monitor and manage project profitability
• Chair and/or attend weekly project staff meetings

Client Relationships:

• Attend owner and project meetings, maintain continuous client contact to gauge performance perceptions and communicate relevant information to Project Team
• Become the Suffolk representative on the team

Qualifications:

• Bachelor’s degree with a minimum of 10-15 years of construction management experience for a large-scale general contractor or CM at Risk firm
• Self-perform experience a plus
• In-depth knowledge of intricate commercial construction practices required
• Experience leading multiple successful project teams including development of direct reports and maintaining relationships with external entities
• Each set of projects has specific characteristics regarding size, complexity, sector etc, which dictate the precise years of experience and industry knowledge necessary for success, above and beyond general construction knowledge and experience
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Job Summary:

Under the direction of the Center of Excellence Leader, the Project Management Intern is responsible for assisting the Center of Excellence with business sponsored projects, driving system implementations, and process changes. They will partner with internal customers to understand the objectives associated with a project, and ensure requirements are properly defined and documented in accordance with the HT Project Management Process. The Project Management Intern will assist with project planning, project oversight, facilitation, and escalation of project issues and support of project staff. They will oversee project scope, deliverables, timeline, and budget and ensure projects meet deadlines and milestones.

Essential Functions:

• 
  
  
• Understand general project management flow
  
  
• Work with COE leadership and project managers on the team to complete project-oriented tasks as assigned
  
  
• Partner with internal customers to understand and define project scope, goals, and deliverables that support business goals in collaboration with management and stakeholders
  
  
• Plan and schedule project timelines, deliverables, and milestones using appropriate tools
  
  
• Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas
  
  
• Create and maintain comprehensive project documentation
  
  
• Work with stakeholders to manage project priorities, resources, and objectives
  
  

Other Functions:

• 
  
  
• Other Duties as assigned
  
  
• Working knowledge of project management
  
  
• Ability to connect with key stakeholders to obtain requirements
  
  
• Qualifications (skills, knowledge, experience)
  
  
• Candidates should have an interest in project management technology
  
  
• Candidates must also have excellent verbal and written communication skills
  
  
• Pursuing a bachelor's degree from an accredited college/university.
  
  
• Ability to multi-task, be flexible, adapt to changing requirements/deadlines/situations, and work non-standard hours as needed.
  
  
• Valid Driver's License with an acceptable driving record and adequate automobile insurance.
  
  
• Candidates should have an interest project management, process management, continuous improvement, or change management
  
  
• Candidates must also have excellent verbal and written communication skills
  
  

Key Competencies:

• 
  
  
• Working knowledge of project management
  
  
• Ability to connect with key stakeholders to obtain requirements
  
  
• Qualifications (skills, knowledge, experience)
  
  
• Candidates should have an interest in project management technology
  
  
• Candidates must also have excellent verbal and written communication skills
  
  

Qualifications:

• 
  
  
• Pursuing a bachelor's degree from an accredited college/university.
  
  
• Ability to multi-task, be flexible, adapt to changing requirements/deadlines/situations, and work non-standard hours as needed.
  
  
• Valid Driver's License with an acceptable driving record and adequate automobile insurance.
  
  
• Candidates should have an interest project management, process management, continuous improvement, or change management
  
  
• Candidates must also have excellent verbal and written communication skills
  
  

#LI-MS1 #LI-Hybrid

By applying for a position with HellermannTyton, you understand that should you be made an offer, it will be contingent on your undergoing and successfully completing a background check through the use of our 3rd party supplier. Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, criminal check, driving history, and drug test. You will be notified during the hiring process of which checks are required by the position.

HellermannTyton Corporation is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

At Lutech Resources, we thrive by making you successful.

On any given day, more than 3,000 individuals go to work at Lutech Resources jobs. When you partner with us, you’re joining a team that:

• Appreciates your distinctive talents, skills, and perspective.
• Provides forthright feedback and career guidance.
• Connects you with prized and coveted employers.
• Strives to help you achieve your career objectives.
• Presents first-rate careers with global corporations.

Position: Construction Project Manager/Senior Lead (Solar projects)

Type: Contract 2 year duration

Pay: Based on Experience

Location: PA

No Direct Reports and 0-25% travel in PA

No corporate sponsorship is offered in conjunction with this job.

Position Summary:

The Construction Project Manager is responsible managing the construction of company-owned assets by third party contractors and ensuring successful results, which includes the operational and financial performance of projects. Construction Project Manager will work closely with other project stakeholders to align the development and execution of organization’s long-term and short-term plans.

Responsibilities of the role will includes:

• Responsible to ensure project adherence to safety, quality, schedule and budget while bringing the project to completion within the designated set timeline
• Understand the project development process, including, regulatory, permitting and the local utility requirements
• Develop Project scope, budget, and timelines
• Co-ordinate with internal team functions for project Engineering, Procurement and Construction
• Oversight and interpretation of general engineering drawings
• Scope and assist Construction Manager in the management of construction contracts for various project execution steps, including management of contracts with external consultants and contractors
• Coordinate with contractors, equipment suppliers, consultants, municipalities, and regulatory authorities as needed
• Conduct site visits (min 1x/mth) to ensure projects are built according to issued IFC packages and company quality standards
• Measure and report project performance using appropriate tools and techniques
• Report project progress against baseline (safety, schedule, cost, quality) to management on a weekly basis
• Perform risk management to minimize project risks
• Report and escalate risks and issues to management as needed
• Manage the relationship with landlords and all other project stakeholders
• Manage changes to the project scope, project schedule and project costs using appropriate verification techniques
• Meet budgetary objectives and adjust project constraints based on financial analysis and approvals
• Maintain comprehensive project documentation
• Ensure all projects are delivered on-time, within scope and within budget
• Additional duties as required

Requirements:

• Minimum 5 years experience in project management capacity
• Must have a Minimum 3 years experience managing rooftop commercial solar PV projects at least 500kWdc and ground-mount projects at least 3MWdc
• PMP certification desirable, but not required
• Candidates with a combination of office and construction field experience desirable
• Understanding of Microsoft products and/or complementing products (Preferred)
• Competency in Analytical Problem Solving, Strong Communication, Customer/Partner Relationships, and Technology Expertise preferred (Preferred)

Education:

• Bachelor’s degree in engineering, construction management or a related discipline

Empowering Business. People Focused

Lutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients’ needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.

Lutech Resources is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

For applicants in New York City/ applying for jobs in New York City, the following policy applies: Lutech Resources is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, citizenship, color, disability, gender, gender identity, genetic information, familial or marital status, national origin, race, religious creed or religion, sex, sexual orientation, veteran status or any other characteristic protected by law.

Cleveland Brothers, the largest Cat® dealer in Pennsylvania, northern West Virginia and western Maryland, has an immediate opportunity for an experienced Project Manager – Electric Power Generation.

We are seeking a dynamic and experienced Project Manager to drive the successful execution of equipment supplier and engineering, procurement, and construction (EPG) projects.Join our team and contribute to the success of cutting-edge renewable energy projects that are shaping the future of sustainable energy production.

Position Summary:

The Project Manager – EPG will play a pivotal role in translating strategic objectives into actionable plans, coordinating project activities, and ensuring timely delivery within scope, budget, and quality parameters. This position is based in the Manada Hill Office and requires frequent domestic travel to work onsite at the project locations. The Project Manager will collaborate with cross-functional teams, manage 3rd party contractors, and serve as the primary point of contact for all stakeholders throughout the project lifecycle.

Primary Responsibilities:

• Develop and manage comprehensive project plans, timelines, and budgets for 20-4000+ KW simple and complex, low/medium voltage electric power generation system sales projects. Project portfolio will range in size from $50,000 – $20 million.
• Coordinate all project activities: submittals, engineering design, procurement, delivery, construction, and start-up/commissioning, to meet project milestones and deliverables.
• Serve as the primary point of contact for internal and external stakeholders, providing regular updates and addressing project-related inquiries and concerns.
• Conduct risk assessments and implement mitigation strategies to minimize project disruptions and ensure adherence to safety standards and regulatory requirements.
• Monitor project progress, identify variances, and implement corrective actions as necessary to ensure project objectives are achieved.
• Daily responsibilities within NAXT, our cloud based ERP system built on Microsoft Dynamics 365, ranging from initial project kick off to project close out. These responsibilities include Creating projects within F&O, generating project budgets, purchase orders, tracking material status, invoice approval, and monitoring financial status of each project to ensure desired metrics are met.
• Manage project documentation, including contracts, specifications, drawings, and reports, to ensure accuracy and compliance with project requirements.
• Lead project meetings, facilitate communication among team members, and foster collaboration to drive project success.
• Provide leadership and guidance to team members, contractors, and vendors, promoting a culture of accountability, excellence, and continuous improvement.
• Prepare and present project status reports, presentations, and recommendations to senior management and key stakeholders.

Qualifications and requirements:

• Bachelor's Degree in Engineering, Business, or related field preferred.
• Demonstrated experience in project management, with a strong understanding of project management principles, methodologies, and tools, including project scheduling, budgeting, and risk management. PMP certification or equivalent preferred.
• Track record of successfully managing projects from initiation to completion, with focus on EPG projects in the renewable energy or power generation industry preferred.
• Excellent leadership, communication, and interpersonal skills, with the ability to influence and motivate cross-functional teams as well as resolve conflicts from diverse perspectives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project) and project management software.
• High level of technical acumen, with expertise in diesel engines, electrical power generation systems, AutoCAD, and related technologies.
• Ability to work independently, prioritize tasks, and thrive in a fast-paced, dynamic environment.
• Familiarity with facility construction, land development, organized labor, and permitting processes considered a plus.
• Ability to travel to meet customers and contractors onsite.

Why Join the Cleveland Brothers Team:

• Market Leading Benefits Package: Medical, dental, vision, life insurance, 401(k) match, short- and long-term disability, health savings account, PTO, Profit Sharing Account.
• Advancement: Take your career to the next level with a dynamic organization that wants to see you succeed! In addition to room to grow in this role, there are limitless opportunities across 29 locations whether you want to move up, or into another division of the company.
• Stability – Cleveland Brothers has been around for 75 years. Experience tremendous job security in an essential role with an organization that is around for the long haul.

About Us: Founded in 1948, Cleveland Brothers Equipment Co., Inc., is the exclusive Cat® dealer of western and central Pennsylvania, northern West Virginia and western Maryland, providing new, used and rental equipment, parts and service.

Cleveland Brothers supplies a vast variety of solutions and products, including construction machinery, industrial diesel and gas engines and generators, air compressors and boosters, oil and gas machinery and much more, in addition to full truck service for all makes and models. With 29 locations, customers have access to all of the parts and equipment needed to get the job done, backed by industry-leading technicians and staff. For more information, please visit qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Primary Services is excited to announce the role of Project Manager for a major organization. The Project Manager will oversee timelines, budgets, and deliverables, and coordinate closely with stakeholders and project teams to ensure successful outcomes.

We are looking for a Project Manager with experience leading capital and asset-related initiatives, including facility upgrades, infrastructure improvements, vendor coordination, and budget oversight. Someone with demonstrated experience managing cross-functional teams and delivering operational projects on schedule and within budget.

This is a 3–6 month contract position.

Responsibilities

• Define project scope, objectives, deliverables, and success criteria.
• Develop detailed project plans, timelines, and milestones.
• Coordinate internal teams and external vendors to ensure projects remain on schedule and within scope.
• Monitor project progress and adjust timelines or resources to maintain project goals.
• Serve as the primary point of contact for project stakeholders and leadership.
• Facilitate project meetings, presentations, and regular status updates.
• Manage stakeholder expectations and maintain alignment across departments.
• Prepare and maintain project budgets and monitor expenditures.
• Track project costs and ensure efficient use of resources.
• Identify project risks and implement mitigation strategies.
• Resolve project issues and escalate complex challenges when required.
• Ensure adherence to organizational policies, compliance standards, and project governance requirements.
• Maintain comprehensive project documentation and reporting materials.
• Deliver regular progress reports and conduct post-project evaluations to identify improvement opportunities.

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• Project management experience in a non-technical or business-focused environment.
• Experience managing multiple projects simultaneously with competing deadlines.
• Proficiency with project management platforms such as Smartsheet, Asana, Trello, or Microsoft Project.
• Experience preparing and managing project budgets and resource plans.
• Experience coordinating cross-functional stakeholders and vendors.
• Knowledge of project documentation, reporting, and project lifecycle management.
• PMP or CAPM certification preferred but not required.

Project Controls Engineer 4

Location: Los Alamos, NM (Onsite)

Schedule: 9/80 Work Schedule

Pay Rate: $85/hr – $91/hr

Assignment Duration: 1 Year

Positions Available: 2

Position Overview

We are seeking an experienced Project Controls 4 to support project execution activities at Los Alamos National Laboratory (LANL). This role provides senior-level expertise in project planning, scheduling, cost engineering, and Earned Value Management (EVMS) to ensure successful delivery of complex technical projects.

The ideal candidate will have extensive experience in project controls systems, cost estimating, schedule development, and financial analysis, with the ability to identify cost and schedule trends and provide actionable recommendations to project leadership.

This position works under consultative direction and may provide technical oversight and leadership for project controls teams, ensuring compliance with project objectives, schedules, and financial targets.

Key Responsibilities

• Support and maintain the Earned Value Management System (EVMS) and project controls processes.
• Perform cost estimating, cost analysis, cost control, and financial reporting activities for complex projects.
• Develop, maintain, and monitor project schedules, ensuring alignment with project milestones and deliverables.
• Identify cost and schedule trends and provide analysis and recommendations to project leadership.
• Supervise or provide technical direction for planning, scheduling, and cost engineering activities.
• Prepare and review cost reports, schedule analysis, and project performance metrics.
• Support project organizational and administrative activities including budget tracking and performance monitoring.
• Provide innovative solutions to cost and schedule challenges on complex technical projects.
• Develop advanced concepts, techniques, and standards to improve project control performance.
• Collaborate with cross-functional teams to ensure project objectives are achieved on time and within budget.

Required Qualifications

• Bachelor’s degree in Engineering, Construction Management, Project Controls, or related field.
• 12+ years of related project controls experience or equivalent combination of education and experience.
• Strong experience with cost estimating, cost control, and financial analysis for large projects.
• Demonstrated experience with schedule development, monitoring, and analysis.
• Experience supporting EVMS-based project environments.
• Strong analytical, organizational, and communication skills.
• Proficiency with Microsoft Office (Excel, Word, and related tools).
• Ability to work independently and provide leadership on complex project assignments.

Preferred Qualifications

• Experience working in DOE, NNSA, or federal project environments.
• Prior experience supporting engineering, construction, or technical programs.
• Experience working as a Control Account Manager (CAM) or supporting project budgets and financial reporting systems.
• Knowledge of project financial status reporting and earned revenue tracking.

Work Environment

• Onsite position located in Los Alamos, NM.
• 9/80 work schedule.
• Work performed in a non-secure area with no clearance required for start.
• Position supports project activities within the PC organization at LANL.

Equal Opportunity Employer

COMPA Industries is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.

Notice to Recruiting Agencies

COMPA Industries does not accept unsolicited resumes from third-party recruiting agencies.

No C2C or agency submissions will be accepted.

Description:

Lead end‑to‑end project delivery of Power Platform solutions, including Model‑Driven Apps, Canvas Apps, Power Automate flows, Power Pages, and Dataverse integrations. Translate business requirements into functional solution designs, ensuring alignment with Power Platform best practices, Microsoft’s Center of Excellence (CoE) guidance, and enterprise governance. Manage solution architecture discussions with technical teams to define data models, Dataverse tables, business rules, security roles, and app logic.

Primary Responsibilities:

• Lead end‑to‑end project delivery of Power Platform solutions, including Model‑Driven Apps, Canvas Apps, Power Automate flows, Power Pages, and Dataverse integrations.
• Oversee testing cycles, including app performance, accessibility, and device responsiveness for mobile and desktop scenarios.
• Lead projects involving Power Automate flows for process automation, RPA/desktop flows, and system integrations
• Primary liaison between Ascendum and client. Responsible for providing status reports, working with the internal team on specific projects, Project timelines, etc.
• Work with clients on reviewing requirements and assisting in the design of applications as it relates to their requirements.
• Performing Unit Testing of projects where application development is involved and coordinate issue remediation with the team.
• Project Monitoring and Reporting – Monitor and report on existing projects, providing tracking data to Directors for them to ensure timely execution and completion of all projects. Track and report projects for resource forecasting, project labor tracking, project budget versus actual reporting.
• Project Management Systems Data Entry: collect, organize and enter data into Project Management Systems as assigned including resource forecasts, time reporting, training requirement management.
• Provide Administrative support for maintaining client billing and invoicing
• Data analysis - Analyze project management systems to identify and document agreed to processes and recommend continuous process improvements for review with senior leadership to guide their decision making.
• Project Management Reports - In partnership with the project manager and project leaders, develop project reports to be delivered to senior leadership. Collaborate to develop KPIs; produce associated reports. Design, develop and produce overall PMO reports as required.
• Evaluate and make continuous improvement recommendations on processes. Collaborate on new PM technology and where applicable lead implementation.

Skills/Qualifications:

• 6+ years Project Management and/or Business Analysis/Project Support experience
• Exceptionally thorough, meticulous and with great attention to detail for project management system data entry and update
• Familiarity with Project Management and Professional Services Management Tools and methodologies, specifically BQE.
• Understanding of the Microsoft 365 ecosystem specifically SharePoint, Teams, OneDrive and Power Platform – Power Apps, Power Automate, Power BI and Copilot
• Excellent computer skills including Microsoft Office Suite/M365
• Excellent organizing and prioritization skills
• Excellent analytical and critical thinking skills
• Excellent written and verbal communications skills
• Bachelor’s degree preferred

Position Summary

The Project Administrator will directly support the Director of Operations, Project Managers, Superintendents, and Executive Leadership by managing project documentation, communications, subcontractor coordination, and administrative workflows across multiple active construction projects.

This individual will be responsible for maintaining project organization, ensuring document accuracy, facilitating subcontractor compliance, supporting billing and procurement processes, and helping ensure smooth execution from project inception through closeout.

This role is ideal for someone who thrives in a fast-paced construction environment and wants to grow into senior operations or project management roles over time.

Core Responsibilities

Project Setup & Initiation

• Assist with new project setup across internal systems and project management platforms (Procore, internal drives, accounting systems, etc.)
• Upload and organize drawings, specifications, permits, contracts, and project documents
• Create and maintain structured project folders and document control systems
• Track permit submissions, approvals, and jurisdictional correspondence
• Assist with subcontractor onboarding
• Coordinate subcontractor onboarding and ensure compliance prior to work commencement
• Assist leadership in preparing subcontract agreements, exhibits, scopes, and compliance documents

Document Control & Project Administration

• Maintain accurate, real-time document control across all projects
• Upload, track, and distribute: RFIs, Submittals, Change Orders, Meeting minutes, Drawings and revisions etc.
• Track drawing revisions and ensure project teams are working from current documents
• Maintain logs
• Assist in preparing and distributing project reports
• Ensure proper version control and document traceability

Communication & Coordination

• Maintain professional communication via email and phone with subcontractors and vendors
• Follow up with subcontractors on required documentation, pricing, and deliverables
• Assist with meeting coordination, scheduling, and distribution of meeting notes
• Support coordination of design-build deliverables and procurement timelines

Procurement & Financial Administration Support

• Assist in tracking subcontractor proposals, bid packages, and pricing revisions
• Assist with subcontract issuance and compliance tracking
• Support billing processes
• Assist in tracking project budgets, procurement status, and financial documentation
• Support procurement of long-lead materials and equipment
• Maintain organized procurement and vendor documentation

Project Execution Support

• Assist Project Managers and Director of Operations in managing multiple active projects simultaneously
• Support coordination between field operations and office operations
• Assist in tracking project schedules and milestone documentation
• Ensure subcontractors provide required documentation prior to mobilization
• Assist in preparation of change orders, project exhibits, and administrative deliverables

Qualifications

Required

• 5-10+ years administrative experience (construction industry strongly preferred)
• Commercial experience or previous work for a Commercial Construction company
• Knowledge of Procore and MS Projects
• Exceptional organizational skills and attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Strong written and verbal communication skills
• Highly proactive and able to work independently
• Strong sense of ownership and accountability
• Professional demeanor and ability to represent the company appropriately
• Proficient in:

– Microsoft Excel

– Microsoft Word

– Outlook

– Adobe Acrobat or Bluebeam

Growth Opportunity

This position provides a direct career path into:

• Senior Project Administrator
• Assistant Project Manager
• Project Manager
• Operations Manager

You will work directly with executive leadership and gain exposure to high-level construction operations, design-build delivery, and national-scale projects.