Proactive Interference Jobs in Usa

About Fewer Finer

Fewer Finer is a fine jewelry company creating high-end pieces designed for everyday wear. Our offerings include a Signature Collection, vintage, bridal, heirloom redesign, and bespoke engraving.

We are known for our understated luxury, warm service, and commitment to creating meaningful pieces that last a lifetime.

About the Role

The Showroom & Office Coordinator manages the day-to-day operations of the Fewer Finer Townhouse and provides operational support to the CEO and COO. This role helps keep the space organized, the team supported, and the showroom running smoothly behind the scenes.

This is a highly detail-oriented, in-person role that blends executive support, hospitality, and office operations. This role is ideal for someone who enjoys creating beautiful, organized environments and supporting a small, collaborative team. Success in this role requires strong organizational skills, sound judgment, and a proactive mindset.

Key Responsibilities 

Executive Support 

• Provide day-to-day support to the CEO and COO to help keep operations running smoothly
• Coordinating travel arrangements, itineraries, and reservations
• Preparing materials for meetings, presentations, and internal projects
• Supporting special projects and company priorities
• Anticipating needs and proactively solving problems
• Handling sensitive information with discretion and professionalism

Office Management

• Oversee the daily operations and upkeep of the Fewer Finer Townhouse
• Ensuring the townhouse is consistently clean, organized, and guest-ready
• Managing the daily flow of the space for both clients and team members
• Maintaining a calm, welcoming, and well-organized environment
• Ordering and managing office supplies, packaging materials, and operational inventory
• Completing weekly grocery shopping for coffee, snacks, and employee refreshments
• Performing monthly cleaning and maintenance of the coffee machine
• Coordinating bi-weekly cleaning services and handling light spot cleaning as needed
• Completing occasional deep cleaning and organization projects
• Coordinating building maintenance, repairs, and vendor visits
• Managing trash and recycling
• Identifying ways to improve organization and workflows within the space
• Maintaining operational standards that reflect the Fewer Finer brand

Showroom Support

• Support the sales team by preparing the showroom and helping create a seamless client experience
• Managing the appointment calendar to ensure smooth daily scheduling
• Welcoming clients upon arrival and creating a warm first impression
• Preparing jewelry layouts, tools, and materials ahead of appointments
• Resetting and organizing the showroom between appointments
• Managing inventory and reordering hospitality items, refreshments, packaging, and client-facing supplies
• Maintaining the gifting closet and monitoring inventory levels
• Helping manage appointment flow and transitions throughout the day
• Supporting the planning and execution of events at the townhouse

General Operations + Errands

• Provide occasional operational support as needed.
• Regular P.O. Box pickups
• Assisting the sales team with processing returns and exchanges
• Occasional local errands or client deliveries within NYC
• Supporting other operational tasks as needed

Requirements

• Highly organized and detail-oriented
• Able to manage multiple priorities and stay organized in a busy environment
• Proactive and solutions-oriented — you notice what needs to be done before being asked
• Warm, polished, and professional with strong attention to presentation
• Comfortable working in a hospitality-driven, client-facing environment
• Strong communication skills and a calm, problem-solving mindset
• Able to handle sensitive information with discretion
• Experience with Notion, Google Workspace, and Shopify is a plus but not required

Schedule / Location

• Full-time, in-person role
• Based at our Williamsburg, Brooklyn townhouse

Salary

• $65,000 annually
• Benefits package including health, dental, and vision coverage, 401(k), paid time off, and employee discount, etc.

Position Summary

We are seeking a driven and experienced Corporate Recruiter to join our Human Resources team! Reporting to the Human Resources Manager, this role will lead full-cycle talent acquisition efforts across the American International Family of Companies, supporting hiring needs from entry-level through executive leadership. The primary focus will be to source, interview and close top candidates for professional B2B Territory Sales, Supply Chain and Logistics roles.

The ideal candidate will bring demonstrated experience managing high-volume and multi-level recruiting pipelines concurrently, with the proven ability to source, evaluate, and secure top talent through strong partnerships with hiring manager. This role is instrumental in strengthening our high-performing workforce, enhancing our employer brand, and supporting the organization’s long-term growth strategy. Candidates with a disciplined, results-oriented, proactive approach to recruiting are encouraged to apply!

Key Responsibilities

• Own and lead the full-cycle recruiting process, including job postings, sourcing, screening, interviewing, offer coordination, and pipeline management.
• Proactively build and maintain talent pipelines for entry-level, professional, leadership, and executive roles.
• Partner with hiring managers to understand workforce needs, role requirements, and hiring priorities.
• Coordinate all candidate communications, ensuring a high-quality, professional candidate experience throughout the process.
• Attend and coordinate job fairs, networking events, and community partnerships to support ongoing talent needs and workforce diversity.
• Maintain accurate and compliant candidate records within the ATS and related systems.
• Assist with preparation and distribution of employment documentation, including offer letters, employment agreements, and onboarding materials.
• Support and participate in new hire onboarding, ensuring a smooth and engaging transition into the organization.
• Serve as a liaison between leadership and employees regarding recruiting-related policies, processes, and documentation.
• Collaborate with the HR team on initiatives including employee engagement, process improvement, training coordination, and HR policy updates.
• Support company events, community involvement, philanthropy partnerships, and team-building initiatives.
• Actively promote and model the company’s mission, vision, values, and culture.
• Perform additional duties as assigned to support business needs.

Job Qualifications & Requirements:

• Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or a related field preferred.
• Minimum of 5 years of experience in full-cycle recruiting, supporting roles ranging from entry-level through leadership.
• Preferred experience sourcing, evaluating & filling Sales, Logistics, and Supply Chain professional Roles.
• Demonstrated ability to manage multiple open requisitions simultaneously in a fast-paced environment.
• Proven experience building and maintaining active candidate pipelines using proactive sourcing strategies.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Proficiency in Applicant tracking systems and Recruiting platforms/tools (LinkedIn, Indeed, Handshake, Etc.).
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Professional demeanor with a high level of integrity and discretion.
• Strong customer service mindset with the ability to build relationships across all levels of the organization.
• Working knowledge of local, state, and federal employment laws and compliance standards.
• Strong commitment to equal employment opportunity hiring practices.
• Valid driver’s license with the ability to travel locally as needed.

Benefits & Perks

• Paid Time Off
• 401(k) with 4% Match (Traditional & Roth Options!)
• Health | Dental | Vision Insurance (Starts the 1st of the month following 30days of employment)
• Profit sharing!
• Paid Holidays + Your Birthday!

Physical/Travel Requirements:

• Ability to work onsite in an office setting | Two Locations (Ada & Kentwood - 18mins apart)
• Ability to Travel & Attend Career Fair/Campus Recruiting Events.
• Ability to stand or sit for long periods of time.
• Fluent in English.

WHO IS AMERICAN INTERNATIONAL FOODS

We are a team of passionate hustlers that pride ourselves in solving critical needs and providing tremendous value to our customer base. Our mission statement is to “Perpetually create an unsurpassed value in the ingredient distribution business.” Founded & headquartered in West Michigan, we leverage our deep relationships with food ingredient producers around the world to provide the highest quality materials to food and beverage manufactures.

OUR INDUSTRY

Food is a powerful medium. It’s daily, it’s family, it’s cultural, it’s passionate, it’s ever evolving, it’s our connection to earth, and it’s a connection to spirit and a higher power. In the presence of food we have birthdays, first dates, weddings, family discussions, celebrations, we conduct business lunches, and we go out to share beverages with friends. There is not a more impactful and connected industry than this.

a {
text-decoration: none;
color: #464feb;
}
tr th, tr td {
border: 1px solid #e6e6e6;
}
tr th {
background-color: #f5f5f5;
}

Our major media organization client is seeking a Manager of Creative Partnerships to join their team for a 6 month freelance assignment in NYC. This role drives the development, packaging, and execution of multi-platform sponsorships across linear, digital, and social channels. The ideal candidate is proactive, highly organized, client-focused, and comfortable operating in a fast-paced environment with evolving priorities. This position partners closely with sales, planning, creative, and operations teams to manage RFP responses, sponsorship deliverables, client-facing materials, and overall campaign execution.

• Duration: 6 month freelance assignment
• Hours: Full-time, approximately 40 hours per week
• Location: Onsite, New York, NY

1. 3+ years of experience in advertising, media sales, marketing, or related fields
   Strong understanding of media terminology (linear, digital, sponsorships, integrations).
2. Demonstrated project management skills in a fast-paced environment
   Ability to manage timelines, deliverables, creative assets, and cross-functional workflows.
3. Strong communication and presentation abilities
   Comfortable participating in client-facing conversations, synthesizing needs, and presenting clear, compelling ideas.

• Proactive, self-starter mentality with a solutions-oriented mindset
• Collaborative team player who thrives in cross-functional environments
• Comfortable managing ambiguity and shifting priorities
• Proficiency in Microsoft Office (PowerPoint, Excel)
• Excellent attention to detail and problem-solving skills
• Ability to work across internal teams including sales, planning, operations, and creative

• Partner with sales and marketing teams on RFP responses and proactive pitches.
• Develop materials for client presentations, sales decks, and sponsorship concepts.
• Gather deliverables and updates from internal teams for client communication.
• Participate in external meetings and help pitch strategic, on-brand opportunities.

• Oversee timelines and deliverables for multi-platform sponsorships across linear, digital, social, and custom creative.
• Maintain clear communication to ensure deadlines are met.
• Track progress on creative assets, approvals, scripts, graphics, and production needs.

• Work with multiple internal teams to balance priorities and keep projects moving.
• Partner with network and content teams to align on revenue opportunities.
• Collaborate with planning and inventory teams to confirm pricing and availability.

• Maintain tracking systems and workflow tools with up-to-date sponsorship details.
• Support creation of recap reports and performance summaries.
• Monitor category trends and integration opportunities.

• Help streamline workflow processes between sales and creative teams.
• Maintain organized documentation, briefs, decks, and best practices.
• Ensure internal materials remain current and accessible.

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Role Summary

We are seeking an experienced Project Manager specializing in Customer Data Management and Enterprise Integrations to lead critical initiatives that enhance data quality, system performance, and cross platform connectivity. This role ensures that high impact projects are delivered on time, aligned with business needs, and executed with technical rigor.

You will guide project teams, manage risks, and drive visibility for leadership while proactively ensuring all dependencies and requirements are clearly defined and executed. The position plays a key role in enabling efficiency across systems including Oracle Fusion, Salesforce, ADP, JDEdwards, and related applications.

Key Responsibilities

• Create and execute detailed project plans for customer data management initiatives and technical enhancement projects

• Lead daily standups and team check ins to track progress and maintain accountability

• Track and report project status, milestones, and risks to leadership and project stakeholders

• Proactively identify and manage risks, dependencies, bottlenecks, and critical escalations

• Serve as the primary liaison between development teams, project managers, and business partners to ensure priorities remain aligned

• Drive the technical development intake process by maintaining and prioritizing the backlog with stakeholders

• Collaborate with cross functional teams including Product, Design, and QA to align timelines and deliverables

• Own test management and implementation planning for major system enhancements, integrations, or go live activities

Key Requirements

• 5 or more years of experience in project management within technology, data management, or enterprise applications

• Strong technical understanding of databases, data analytics, integration technologies, and data management concepts

• Experience with enterprise applications including Oracle Fusion, Salesforce, ADP, JDEdwards, and EPay

• Familiarity with integration platforms such as Microsoft Azure and Boomi

• Ability to manage complex technical dependencies while coordinating across multiple teams

• Excellent communication, stakeholder management, and leadership skills

• Strong organizational abilities with a proactive approach to problem solving

• Adaptability in fast paced environments with shifting priorities

Job Title:- Maintenance Supervisor

Duration:- 12- months position (May go Longer)

Location:- Lansing, Michigan

Preferred Work Schedule: Able to work any shift

Days for 1month then shift to 3rd - 6 to 3pm and 11-7am; after training 7 days a week. Two weeks on and one week off continuously. Training is 5 days a week. Tradesmen/Leadership experience (Union background is a plus)

Job Description:

As the Maintenance Group Leader, you are responsible for operations, maintenance and repair of plant equipment. You may oversee a medium size group of employees in a skilled area of work. Work requires the ability to make decisions based on established procedure. Work is of a technical nature using independent judgment within the limits ; focusing on Safety, People, Quality, Responsiveness, Cost, and Environment (SPQRCE). Use of independent judgement.

LEVEL EXPECTATIONS:

An execution focused leader of operational/hourly represented team members, supervising the team to ensure that tasks are completed satisfactorily.

EXPERTISE

- Understands and follows established processes in their area and knows how to use systems and technologies to accomplish work assignments. Typically has practical working experience in all processes within their area.

- Provides instructions to direct reports on course of action and serves as a resource for them on standardized work, quality standards and processes within the area, as well as relevant company policies and procedures.

- Works under moderate level of supervision. Collaborates effectively with more senior members of the team, seeking guidance and absorbing knowledge to address and solve issues.

COMPLEXITY

- Carries out designated routine tasks, ensuring timely completion. Errors in decision-making or failure to achieve desired outcomes may result in schedule delays. Consistently meets unit targets as scheduled.

- Offers direct supervision to a unit or team of employees. Addresses and resolves any issues faced by team members, proactively mitigates conflicts to prevent escalation, and assigns tasks while closely monitoring progress at regular intervals.

- Proactively anticipates needs of the areas managed, by consistently training and rotating team members to ensure that there is no disruption in the execution of work.

- Engages in daily interactions with subordinates and/or peers from other functional groups. These interactions typically involve the exchange or presentation of information.

SCOPE AND IMPACT

- Handles a range of moderate scope problems that are frequently routine but may vary, requiring analysis of various factors. Utilizes judgment within established procedures and practices to determine the most suitable course of action. Follows through on difficult situations and is expected to see through resolution.

- Proposes new initiatives and leads the delivery of solutions, driving cross team efforts. Recommends opportunities for process improvement to leadership & proactively anticipates needs within own area.

- Builds relationships with team members and provides resources to them when needed. Ensures that the team managed is set up for success and approaches resolution to conflict equitably and objectively.

- Employee’s impact is typically within their immediate work area and occasionally across their function.

Work Site Description: As the Maintenance Group Leader, you will be responsible for a small to medium group of maintenance employees. You will manage the maintenance and repair of plant equipment and facilities aligned with standard maintenance systems in addition to the following responsibilities- You will conduct appropriate checks and tests, and communicate evaluation of results- Recommends solutions to problems- Responsible for preventative maintenance and diagnosis of equipment malfunctions- Meets schedule and quality requirements- Complies with the terms of local and national labor agreements- Implements divisional and corporate policies and safety and good housekeeping practices- Maintain frequent contact and collaboration with others outside of the work group- Responsible for the effective use of personnel, material and equipment- Establishes a course of action to accomplish completion of the job and/or project. Has knowledge and ability to implement GMS principles

Preferred Work Schedule: 2 openings - Able to work any shift

Days for 1month then shift to 3rd - 6 to 3pm and 11-7am; after training 7 days a week. Two weeks on and one week off continuously. Training is 5 days a week. Tradesmen/Leadership experience (Union background is a plus)

Overview

Kerns Fine Jewelry is a trusted, family-owned luxury jeweler with over 50 years of history in Burlingame. In 2024, Kerns expanded with the opening of Rolex and Patek Philippe boutiques in San Francisco, marking a significant new chapter of growth.

We are seeking a highly capable Executive Assistant & Office Manager to support the Co-CEOs and oversee the day-to-day administrative and office operations of a multi-location luxury business. This is a hybrid role designed for someone who combines executive-level judgment with operational ownership and exceptional attention to detail.

This individual will serve as a trusted partner to leadership while also ensuring that the office environment, administrative systems, and internal coordination run smoothly and professionally.

The role can be based at either or Burlingame or San Francisco stores.

Role Summary

The Executive Assistant & Office Manager plays a dual role:

1. Executive Support: Providing high-level, proactive support to the Co-CEOs, managing schedules, communications, travel, and meeting coordination.
2. Office & Administrative Operations: Owning the day-to-day administrative functioning of the business across locations, ensuring organization, consistency, and efficiency.

This role requires strong judgment, discretion, precision, and the ability to operate independently in a fast-paced, high-standards environment.

Key Responsibilities

Executive Assistant Responsibilities

• Calendar & Schedule Management
• Manage complex calendars for the Co-CEOs, balancing internal priorities, external meetings, and travel with sound judgment.
• Email & Executive Communications
• Monitor, triage, and respond to emails on behalf of the Co-CEOs; draft professional correspondence and ensure timely follow-ups.
• Travel Planning & Logistics
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute adjustments.
• Meeting Preparation & Follow-Through
• Prepare agendas, organize materials, take notes when required, and track follow-up actions.
• Executive Support & Anticipation
• Anticipate needs, identify potential issues early, and proactively support leadership effectiveness.

Office Manager & Administrative Responsibilities

• Office Operations & Coordination
• Oversee day-to-day office operations across San Francisco and Burlingame, ensuring professional, efficient, and well-organized environments.
• Vendor & Service Coordination
• Manage relationships with office vendors and service providers (supplies, maintenance, IT support coordination, etc.).
• Administrative Systems & Processes
• Maintain organized systems for documents, records, expenses, and internal workflows; identify opportunities to improve efficiency.
• Expense & Administrative Oversight
• Prepare and track expense reports, invoices, and administrative documentation in coordination with finance.
• Internal Coordination
• Support cross-functional coordination with hospitality, marketing, and store leadership teams as needed.
• Office Standards & Consistency
• Ensure administrative consistency, professionalism, and attention to detail across all locations.

Qualifications & Experience

• Bachelor’s degree preferred or equivalent professional experience.
• 5+ years of experience as an Executive Assistant, Office Manager, or similar senior administrative role supporting senior leaders.
• Experience in luxury retail, high-end hospitality, professional services, or similarly demanding environments strongly preferred.
• High proficiency with Microsoft Office, Google Workspace, calendar and scheduling tools.
• Demonstrated ability to manage complexity, shifting priorities, and confidential information.

Core Competencies (Critical to Success)

• Judgment & Prioritization
• Able to assess what matters most and act decisively without constant direction.
• Exceptional Attention to Detail
• Consistently accurate, thorough, and precise — especially under time pressure.
• Proactive Ownership
• Sees issues early, takes initiative, and follows through to resolution.
• Communication Excellence
• Clear, professional written and verbal communication with internal and external stakeholders.
• Discretion & Confidentiality
• Handles sensitive information with absolute professionalism and trust.
• Adaptability & Resilience
• Comfortable in a dynamic environment with changing priorities and expectations.

Working Style Expectations

• Highly organized, self-directed, and reliable
• Calm and effective under pressure
• Comfortable working closely with senior leadership
• Takes pride in maintaining high standards and a polished operating environment

Event Coordinator Assistant

Hybrid (3 days onsite, 2 days remote) – Brisbane, CA

To get the best candidate experience, please consider applying for a maximum of 3 applications within

12 months to ensure you are not duplicating efforts.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship responsibilities for employment visas at this time.

About Odoo

Odoo is an open-source enterprise resource planning (ERP) platform that helps companies manage and streamline their operations through a single, integrated system. Our modular suite of business applications—covering everything from accounting and inventory to CRM and project management—works together seamlessly to support efficiency and growth. Learn more about us here.

About the Job:

We are looking for an Event Coordinator Assistant to support the planning and execution of Odoo events in the San Francisco office. This role will work closely with the events team to assist with logistics, preparation, and coordination for webinars, business shows, and Odoo Academy events.

This position is ideal for someone early in their career who is highly organized, proactive, and interested in gaining hands-on experience in event operations.

Responsibilities:

• Support the planning and coordination of Odoo webinars, Odoo Academy sessions, and business shows hosted in the San Francisco office
• Coordinate event logistics including materials preparation, inventory tracking, supply ordering, and shipment management
• Prepare event materials and equipment for local events and team travel
• Help manage event setup, on-site operations, and breakdown to ensure smooth execution
• Track and maintain inventory for event materials and promotional items
• Collaborate with internal teams to support event preparation and logistics
• Provide administrative and operational support to the events team
• Help organize materials and documentation following events

Qualifications:

• Bachelor’s degree or equivalent experience
• 0–2 years of professional experience, preferably in events, operations, marketing, or administrative support
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and stay organized in a fast-paced environment
• Comfortable supporting cross-functional teams
• Proactive attitude and willingness to learn
• Spanish language skills are a plus

Nice-to-Have:

• Knowledge of working in software
• Sociable and outgoing cultural fit
• Strong writing abilities
• Willing to learn constantly and work proactively
• Can lift 50+ lbs

Compensation and Perks:

• Healthcare, Dental, Vision, Life Insurance, FSA, HSA Matching, 401K Matching, and Commuter Benefits
• PTO (Paid-time-off), paid sick days, and paid holidays
• Employee Assistance Program: 3 X 1-hour telehealth calls with certified mental health professionals
• $100 towards a work-from-home office setup
• Evolve in a nice working atmosphere with a passionate, growing team!
• Chef-prepared lunches - snacks, fruit, and coffee/drinks on tap!
• Company-sponsored events for groups of 6+ employees

The salary range for this role is $65,000-$75,000. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.

Ensuring a diverse and inclusive workplace where we learn from each other is core to Odoo's values. We welcome people of different backgrounds, experiences, abilities, and

perspectives. We are an equal-opportunity employer and a pleasant and supportive place to work. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment-qualified applicants with arrest and conviction records.

POSITION TITLE: Senior Administrative Coordinator

DEPARTMENT: Human Resources

REPORTS TO: Manager, People Operations + Culture

LOCATION: Columbus, OH

POSITION OVERVIEW

The Senior Administrative Coordinator plays a critical role in supporting the organization’s day-to-day operations and administrative functions across teams. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.

The Senior Administrative Coordinator is responsible for complex calendaring and scheduling, preparing and maintaining accurate reports and records, and ensuring thorough documentation of Board, Executive Committee, and key organizational meetings. The role also provides coverage for front desk operations as needed to ensure continuity of service.

ESSENTIAL FUNCTIONS

Calendaring & Scheduling

• Manage heavy and dynamic calendars for multiple staff and executive team members, balancing competing priorities and making real-time adjustments as needed.
• Coordinate meetings across multiple time zones and internal and external stakeholders, ensuring clear logistics, timely communication, and accurate calendar details.
• Anticipate scheduling conflicts and proactively recommend solutions to support efficient use of time and smooth workflow.

Meeting & Governance Support

• Prepare, record, and distribute accurate meeting minutes for all Board and Executive Committee meetings in accordance with established timelines.
• Provide audiovisual (AV) setup and operational support for meetings, ensuring equipment is prepared, functional, and issues are addressed promptly to support meeting continuity.
• Maintain and organize official Board and Executive Committee records, ensuring prior-month meeting minutes are reviewed, finalized, approved, and properly archived after each meeting, in accordance with established quality standards, timelines, and accuracy requirements.
• Coordinate and process Board and Executive Committee resolutions, including obtaining required signatures promptly and filing fully executed documents in the designated resolution folder immediately following meetings.
• Track and document all electronic votes (e-votes), including related email correspondence, ensuring each action is accurately recorded and stored in the appropriate governance folders.

Reporting & Documentation

• Build and maintain HR and Finance reports as assigned, ensuring data accuracy, consistency, and timely completion.
• Compile and organize information for recurring and ad hoc reporting, including payroll-related data and compliance requirements.
• Track, reconcile, and report monthly expenses for staff, ensuring completeness, accuracy, and adherence to internal reporting standards and deadlines.

Administrative Support

• Provide comprehensive administrative support primarily to the HR and Finance teams, with additional support to other departments and staff as needed.
• Maintain confidential records and files, handling sensitive information with discretion and in accordance with organizational policies.
• Provide project and research support, including gathering information, tracking tasks, and supporting follow-through as assigned.
• Oversee the inventory, maintenance, and upkeep of organizational equipment and property, ensuring assets are functional, tracked, and properly maintained.
• Coordinate and manage building maintenance services, serving as the primary point of contact to ensure requests are addressed promptly and fully resolved.

SCHEDULE REQUIREMENTS

• This is an exempt position that requires schedule flexibility, including availability during early mornings (as early as 7:00 a.m.) and evenings (after 5:00 p.m.), as needed to support Board and organization-related meetings and events.

QUALIFICATIONS

• Maintains a polished, professional appearance in demeanor and dress, appropriate for a Board- and executive-facing role.
• Demonstrates a friendly, personable, and service-oriented approach, with a strong commitment to internal and external customer service.
• Exhibits sound judgment, discretion, and integrity in handling confidential and sensitive information.
• Builds trust and works collaboratively with staff across departments to support shared goals and achieve results.
• Possesses advanced administrative and technical skills paired with a proactive, solution-oriented mindset.
• Brings a broad range of experience and comfort managing complex situations, with the initiative, judgment, and cultural awareness needed to uphold and represent JewishColumbus’ values and organizational culture.

PREFERRED EXPERIENCE

• 5+ years of progressively responsible administrative or executive administrative experience, supporting senior leaders, cross-functional teams, or governance bodies in a professional office environment.
• Demonstrated ability to work effectively as part of a team, balancing multiple priorities and collaborating across departments.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and Planner, with the ability to produce accurate, professional-quality documents and reports.
• Strong experience creating forms and fillable PDFs using Adobe Acrobat, including formatting, version control, and usability considerations.
• Working knowledge of Zoom, and familiarity with Salesforce and Foundant (or similar CRM and grants-management systems) preferred.

KEY COMPETENCIES

• Attention to Detail: Ensures accuracy in meeting minutes, reports, and documentation.
• Adaptability: Comfortable working with shifting priorities and schedules, including early mornings and evenings.
• Professionalism: Maintains confidentiality and demonstrates discretion in all interactions.
• Communication Skills: Clear and effective verbal and written communication with internal and external stakeholders.
• Problem-Solving: Ability to anticipate needs and resolve scheduling or reporting challenges proactively.
• Collaboration: Works effectively across all departments, teams, and with executive leadership.

PHYSICAL REQUIREMENTS

• Frequent walking, bending, standing, and rearranging light furniture such as tables and chairs.
• Prolonged periods of sitting at a desk.
• Must be able to lift to 25 pounds at times.

APPLY

Please submit your resume on LinkedIn or email to

JewishColumbus is an equal opportunity employer that celebrates and welcomes people of all identities and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or other applicable legally protected characteristics.

The HRBP functions in a strategic business partner role to provide and facilitate HR strategies and services. In this role you will serve as the primary HR contact to Department Head (s) and Senior Leaders of your assigned Business segment, business unit and operating units on all HR programs, and regularly provides HR status updates to the HR Management team. The HRBP will interact with all levels of the organization including managers, employees, and HR colleagues to ensure timely and effective delivery of HR services in supporting business initiatives.

The role requires strategic, operational and project management skills ensuring HR remains an active contributor to the success and goals of your assigned Business segment, business unit and operating units. Utilizing your functional experience, flexibility, creativity, and project management skills, you will assist on special projects and new program development as needed.

Must have excellent interpersonal, organizational, communication and presentation skills. Must be able to facilitate in meetings where emotions may be high. Must possess sound judgment and ability to listen, assess problems and arrive at good logical solutions that achieve an appropriate balance between sound HR practices and business needs. Must be confident, credible, professional, and well respected. Capable of managing multiple assignments/tasks concurrently. Must be able to work effectively and efficiently in a matrix management environment.

Responsibilities

Strategic Advisor

• Must be regarded by business leaders/managers as a qualified consultant/advisor in Human Resource practices. Provide thought leadership related to assigned client team and regularly update Senior Management while acting as a catalyst for sustained business performance, ensuring HR strategies are relevant and translated into concrete actions with tangible results.
• Act as a “talent agent” to help identify, develop, and deploy talent to meet short- and long-term business requirements. by partnering with management and COE teams to continually evaluate and develop employees within the organization including career planning, skill building and competency modeling.
• Use data analytics and external/internal insights to design innovative HR solutions based on short and long-term business needs.
• Performs talent and organization diagnostics to align with and drive strategy.
• Implements innovative solutions that deliver the highest value and impact.

Business Coach & Consultant

• Quickly build and leverage strong relationships with business leaders to position HR priorities and influence business strategy.
• Ability to assess and communicate leaders’ blind spots and provide recommendations to overcome barriers.
• Build and maintain high degree of connectedness to employees and managers of all levels in assigned client groups to proactively draw out and identify areas of conflict, confusion, and barriers to effective productivity, engagement, and execution of strategic goals: Implement action plans and interventions, including coaching, counseling and mediation, using support resources as needed.
• Keep abreast of legislation affecting associate relations. Educate managers and support business practices to minimize risk to the company.

Change Agent

• Own transformation process in partnership with business leaders.
• Utilize data analytics to anticipate change and measure impacts.
• Identifies risks to the delivery of the business strategy and brings the right resources forward to manage.
• Manage communications and project plans related to HR program deliver to assigned client organization to ensure thorough understanding and completion of programs on time/within acceptable timelines.

HR / Business Liaison

• Identify need for HR Solutions and “broker” within the HROM to deliver integrated solutions.
• Lead initiatives ranging from complex to highly complex that have a significant impact. Innovate on existing programs to help leaders look around corners to drive success.
• Ensure Service are delivered (Time/Cost/Value/Quality) according to SLAs.
• Knowledgeable of processes and guidelines to guide associates and managers.
• Proactively leverage HR system data for client groups and other reporting vehicles to maintain high integrity of employee and organizational data; provide management information analysis using data and metrics that give insight on people issues including retention, performance management, engagement, and conflict.
• Proactively plan and carry out policies and practices for Human Resources in compliance with current state and federal law in supporting regional business plans and initiatives

Artificial Intelligence

• Leverages AI‑driven tools to enhance talent acquisition, workforce planning, and employee experience.
• Applies generative AI solutions (e.g., M365 Copilot, recruiting automation platforms) to streamline sourcing, screening, and communication workflows.
• Interprets AI‑generated insights to support data‑driven decision‑making in HR strategy, trends, and performance management.
• Other duties as assigned

Qualifications

Education

• High School Diploma/GED
• Bachelors and Master’s degree preferred
• Some experience may be substituted for some of the above education.
• PHR/SPHR preferred

Work Experience

• 8-10 years of relevant work experience
• 1-3 years of supervisory/management experience.

Knowledge, Skills and Abilities

• Strong decision-making capabilities with extensive experience interpreting information to make business decisions and recommendations
• Extensive experience partnering and using a consultative approach with stakeholders
• Creative, entrepreneur mindset that is solution orientated
• Global & Cultural effectiveness
• Business Acumen - understanding and applying information to contribute to the organization's strategic business and people plan.

Physical

• Seeing
• Ability to Travel
• Listening

#DiscoverYourPath

SET SEG is looking for a Human Resources Generalist that will serve as a strategic partner in driving the organization’s talent acquisition strategy while supporting core HR operations. This role leads full-cycle recruiting efforts, proactively builds talent pipelines, and strengthens employer branding to attract high-quality candidates in a competitive market. In addition to recruiting, the HR Generalist supports employee relations, onboarding, compliance, performance management, and employee engagement initiatives. The ideal candidate is a results-driven recruiter who thrives on sourcing top talent, building relationships, and continuously improving hiring processes while maintaining strong HR fundamentals.

WHO WE ARE

School Employers Trust (SET) is a non-profit company that was created after a monumental shift in school funding happened in 1965. SET, which began in 1971, served as an employee benefits association focused on offering comprehensive and affordable employee benefit solutions to Michigan public schools and their employees. Two years later, its partner organization School Employers Group (SEG) was formed to administer compensation and fringe benefits for SET. As schools were faced with more challenges related to insurance, SEG evolved and grew into a company that provides workers’ compensation and property/casualty services for Michigan public schools.

Today, SET SEG continues to expand and find creative ways to meet the specialized needs of its members. This, coupled with superior member experience, is why SET SEG has maintained its position as an industry leader in the school insurance market.

We value those who proactively solve challenges, simplify the complex, thrive in a fast-paced setting, have a customer-first mentality, and seek a collaborative and inclusive work environment. We offer 100% employer paid insurance (medical, dental, and vision), Paid Time off (PTO), and paid parental leave.

Our passion is delivering peace of mind to Michigan public schools, and we look for team members who are motivated by our cause. To learn more, visit: YOU ARE

You are energized by working with a collaborative team and industry peers to support Michigan public schools through their challenges. You seek understanding and are motivated to tackle projects and problems with the customer in mind. You anticipate needs and preempt challenges and concerns, delivering increasingly relevant customer experiences over time. You value a culture that is rooted in mutual respect, where you can learn from different perspectives and roles.

Primary Responsibilities:

• Manage full-cycle recruiting for a variety of roles across the organization.
• Design and execute creative sourcing strategies using job boards, LinkedIn, networking, referrals, and community outreach.
• Build and maintain talent pipelines for critical and hard-to-fill roles.
• Screen resumes, conduct phone interviews, and coordinate hiring manager interviews.
• Partner with hiring managers to clarify job requirements, timelines, and selection criteria.
• Draft and post compelling job advertisements aligned with company branding.
• Coordinate offers, background checks, and pre-employment processes.
• Track recruiting metrics, continuously improving hiring efficiency and quality.
• Support employer branding initiatives, career fairs, and community recruiting events.
• Coordinate onboarding and new hire orientation.
• Serve as a point of contact for employee HR questions and guidance.
• Support performance management and employee development processes.
• Maintain accurate employee records in HRIS.
• Assist with benefits administration and open enrollment support.
• Ensure compliance with federal, state and local employment laws and assist with corporate compliance program initiatives.
• Support planning and execution of HR company-wide activities, trainings, and employee events.
• Oversee the management of job descriptions to include creating, verifying, determining FLSA status, and updating periodically.
• Recommend new approaches, policies, and procedures to continually improve efficiency of the department and services performed.
• Other duties as assigned by supervisor.

Required Qualifications:

• Bachelor’s Degree in Human Resources, Business Administration, or related field.
• 3 – 5 years of HR experience with a strong focus on full-cycle recruiting and proactive sourcing.
• SHRM-CP or PHR certification preferred.
• Proven success in sourcing and hiring for multiple job types and levels.
• Strong interviewing and candidate assessment skills.
• Working knowledge of employment laws and HR best practices.
• Experience with HRIS and applicant tracking systems.
• Positive, customer service orientation.
• Strong communication and interpersonal skills.
• Maintains and develops relationships.
• Problem solver with ability to be flexible to changing demands.
• Demonstrates excellent writing skills and communicates in a clear, articulate manner.
• Maintains a superior level of professionalism.
• Models and reinforces cultural values.
• Ability to handle sensitive and confidential information appropriately.
• Ability to prioritize workload, handle multiple tasks at once and strong attention to detail is required.
• Takes initiative and operates efficiently and effectively.
• Proficient with Microsoft Office programs including Word, Excel and Power Point.

Physical Demands / Work Environment

Several hours per day at a sit/stand desk, average mobility to move around an office environment; able to spend several hours per day at a computer. Punctual, regular, and consistent attendance is required.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.