Pine Tree Staff Resources Jobs in Usa

Job Title: HR & Payroll Administrator

Location: Portsmouth, Virginia

Position Overview

FirstFour Staffing is seeking a detail-oriented and dependable HR & Payroll Administrator to assist our client in supporting daily human resources operations and manage payroll processing. This role is responsible for ensuring accurate payroll administration, maintaining employee records, assisting with HR compliance, and supporting the overall employee lifecycle from onboarding through offboarding. The ideal candidate will be highly organized, trustworthy with confidential information, and comfortable working in a fast-paced industrial environment.

Key Responsibilities

Payroll Administration

• Process weekly or bi-weekly payroll for hourly and salaried employees
• Review timesheets for accuracy, corrections, and approvals
• Maintain payroll records and ensure compliance with federal, state, and local regulations
• Coordinate with accounting regarding payroll reporting and deductions
• Manage employee changes including pay adjustments, tax updates, and direct deposit information
• Assist with year-end payroll reporting including W-2 preparation

Human Resources Support

• Coordinate onboarding for new hires including paperwork, background checks, and orientation
• Maintain employee personnel files and HR documentation
• Assist with benefits administration, enrollments, and employee questions
• Track PTO, attendance, and leave requests
• Support employee relations matters and maintain confidentiality
• Assist with policy communication and HR compliance initiatives

Administrative & Compliance Responsibilities

• Ensure HR practices align with company policies and labor regulations
• Maintain accurate HR and payroll records in internal systems
• Assist leadership with HR reporting and workforce data
• Support recruiting coordination, interview scheduling, and candidate communication
• Help implement HR processes that improve efficiency and employee experience

Qualifications

• 2+ years of experience in HR, payroll, or HR/payroll administration
• Experience processing payroll for hourly employees preferred
• Knowledge of payroll regulations, taxes, and compliance requirements
• Strong attention to detail and accuracy with data
• Proficiency with Microsoft Office, particularly Excel
• Experience with HRIS or payroll software preferred
• Excellent communication and organizational skills
• Ability to handle confidential information with discretion

Preferred Qualifications

• Experience in manufacturing, construction, or industrial environments
• Familiarity with multi-state payroll or workforce compliance
• HR certification (PHR, SHRM-CP) is a plus

About the Opportunity

We are seeking an experienced and detail-oriented HR and Payroll Manager to oversee payroll processing and human resources operations across multiple related business entities. This role is responsible for ensuring accurate payroll administration, benefits coordination, regulatory compliance, and maintaining organized and compliant HR records.

This is an excellent opportunity for a hands-on HR and payroll professional who thrives in a structured, collaborative environment and enjoys supporting both employees and leadership.

Key Responsibilities

Payroll Administration

• Process accurate weekly payroll for a multi-entity workforce, ensuring proper job and department coding
• Administer payroll for both union and non-union employees
• Submit certified payroll reports and ensure compliance with applicable wage regulations
• Coordinate with external partners supporting payroll tax filings and compliance activities
• Maintain payroll records and ensure accuracy and timeliness

Human Resources Operations

• Manage full-cycle HR functions including recruiting, onboarding, and employee separations
• Maintain accurate and compliant employee records and HR documentation
• Coordinate employee benefits enrollments, changes, and reconciliations
• Track employee certifications, training, and compliance requirements

Compliance and Reporting

• Ensure HR practices align with federal, state, and regulatory requirements
• Support compliance reporting, documentation tracking, and internal audits
• Maintain HR metrics, reporting accuracy, and workforce records

Collaboration and Support

• Partner closely with finance and leadership to support payroll and HR initiatives
• Communicate proactively regarding payroll, compliance, and employee-related matters
• Contribute to process improvements and operational efficiency

Qualifications

• 5+ years of HR and payroll experience required
• Experience processing weekly payroll required
• Experience supporting union and non-union payroll environments strongly preferred
• Construction, contracting, or project-based workforce experience is a plus
• Strong analytical skills and high attention to detail
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively
• Strong organizational and data management capabilities

Compensation & Benefits

• Competitive salary
• Medical, Dental, and Vision Insurance
• 401(k) retirement plan
• Paid Time Off and company holidays
• Collaborative and professional work environment

Ascendo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

Description

Ready for more than just a job? Build a career with purpose.

At Lactalis in the USA, we're committed to providing meaningful opportunities for our people to learn, grow, and thrive-whether you're just starting your journey with us or looking to take the next step in your career. From day one, we offer the tools and support to help you succeed.

As the world leader in dairy, Lactalis is a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Each day, we're proud to produce award-winning dairy products that bring people together.

In the US, we proudly offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, President specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, :ratio, Green Mountain Creamery, and Mountain High, along with a growing family of ethnic favorites like Karoun, Gopi, and Arz.

At Lactalis, we live by our core values-Ambition, Engagement, and Simplicity. We foster a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.

Even if you don't meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us shape the future of dairy.

From your PASSION to ours

The Manager, HR partners with management across our Nampa facility to build people and plant capabilities that enable business results to be delivered. Contribute feedback to and follow HR practices and processes to serve plant management and employees. Set HR priorities. Facilitate completion of HR processes, including appraisals, compensation, and Talent Development. Process Payroll and administer Onboarding. Communicate with, engage, and recognize employees. Address employee issues. Interface regularly with the Corporate HR Team.

From your EXPERTISE to ours

Lactalis American Group, part of the Lactalis family of companies, is currently hiring an HR Manager, based onsite in Nampa, ID.

Key responsibilities for this position include:

• Provide HR leadership and guidance to influence plant management on HR priorities and items.
• Serve as management and employee resource. Partner with managers to appraise, develop, communicate with, engage, compensate, and recognize employees.
• Address employee issues, including performance and discipline. Conduct investigations. Refer to employee handbook, clarifying policies.
• Generate HR systems reports to understand items such as labor costs and turnover to then take action.
• Interfaces with department managers, following labor cost, and productivity ensuring departments are in line with budget.
• Partners with HR team to assist in preparing budget files as required from plant controller.
• May assist with benefits Open Enrollment.
• May assist with processing payroll directly or through HR team member.
• Interface regularly with Corporate HR Team and plant HRMs, and, where needed Legal, Compliance, and Safety.
• Demonstrate commitment to a safe working environment that promotes the health and well-being of all employees and that will further contribute to the Company's overall performance and success.
• Travel and/or extended or off work hours may be required.
• This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.
• To fulfill these responsibilities, tools such as a computer, phone, and/or allowance(s) may be provided.
• Reasonable accommodations may be made to enable individuals with disabilities to perform these Essential Duties and Responsibilities.

Work Conditions

• Travel may be required seldom.
• Extended hours may be necessary depending on the project needs.
• To fulfill these responsibilities, tools such as a computer, phone or, and / or allowance(s) may be provided.
• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential duties and responsibilities.
• This position requires physical presence in the plant office.
• Demonstrate commitment to a safe working environment that promotes the health and well-being of all employees and that will further contribute to the Company's overall performance and success.

Requirements

From your STORY to ours

Qualified applicants will contribute the following:

Please note: Bi-Lingual English/Spanish required for this position.

Education

• Bachelor's degree or higher preferred

Experience

• 6+ years HR experience required
• 4+ years experience within a Manufacturing setting required
• Experience working through complex employee relations

Specialized Knowledge

• HR systems
• Employment and Labor Law
• Labor costs

Skills / Abilities

• Bi-Lingual English/Spanish required
• Microsoft Office, especially Excel required
• HR Information Systems; Paylocity and KRONOS preferred
• Strong communication and interpersonal skills
• Ability to build rapport well with all levels
• Demonstrate strong project management and analytical skills
• Ability to organize, multi-task, and prioritize
• Act swiftly and creatively in fast-paced environment with ever changing needs
• Maintain strict confidentiality.

At Lactalis, we offer a comprehensive Total Rewards Program with a variety of affordable benefits and coverage options. We support insurance costs significantly, contribute generously to retirement plans, and offer Paid Time Off from day one. We are committed to your professional growth, providing training and development opportunities, including Education Reimbursement. Join us and grow your career.

Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities. Further, any division of the Company that is an Affirmative Action Employer will comply with all related legal obligations.

Description

At Lactalis USA, we believe in promoting from within and giving our employees meaningful opportunities to learn, grow, and thrive. Whether you're just starting out or bringing years of experience, we'll provide the tools and support you need to succeed.

Lactalis is the world leader in dairy-a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Every day, we're proud to produce award-winning dairy products that bring people together every day.

In the US, we offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, President specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, :ratio, Green Mountain Creamery, and Mountain High, along with sour cream and a growing family of ethnic favorites like Karoun, Gopi, and Arz.

At Lactalis, we live by our core values-Ambition, Engagement, and Simplicity. We're building a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.

Even if you don't meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us make an impact.

From your PASSION to ours:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1.\tEnsures visitors (Non - Lactalis employees & Government employees) going into the plant for a tour fill out confidentiality forms, have an approved tour form filed out ahead of time and are added to the visitor entry log.

2.\tGreets employees/visitors and reaches out to the appropriate contact.

3.\tPicks up, drops off and distributes mail on a daily basis.

4.\tGenerates a birthday/anniversary list on a monthly basis and distributes birthday cards.

5.\tResponsible for ordering all office supplies while working with a monthly budget.

6.\tWorks with the HR team in regard to employee events.

7.\tOrders and maintains all aspects of employee uniforms working with the uniform company, including balancing invoices.

8.\tCollects temp hours, sends them to the proper agency and balances weekly invoice.

9.\tEnsure the coffee room is clean and fully stocked, ordering products as needed.

10.\tKeeps the foyer clean and presentable.

11.\tGather all PPE for visitors or tours and keep supplies stocked.

12.\tMakes binders for new hire orientation as needed.

13.\tConducts orientation for new hires.

14.\tDraft and send out new hire announcements/promotions.

15.\tBook travel arrangements as needed through Concur system.

16.\tOrders boots/shoes/uniforms for all employees and distributes to appropriate department.

17.\tOrder lunch as needed for meetings.

18.\tEnsure the front area is shut down properly at end of day, doors locked, coffee room, reception area and desk area locked properly, and powered down.

19.\tThis description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Requirements

Qualifications:

*\tTwo-three years' related experience required.

*\tAttention to detail and follow-up extremely important.

*\tStrong communication and organizational skills required.

*\tMust be able to manage multiple projects in a fast-changing environment.

*\tStrong computer skills and experience with Outlook, Word, PowerPoint and Excel programs.

*\tHighly motivated, dynamic, efficient, fast learning and self-starter.

Education and/or Experience:

*\tHigh School Diploma or Equivalency.

Radius Recycling is currently hiring a Sr Human Resources Specialist to join our client-focused Corporate team in Portland, Oregon!

This position is responsible for the day-to-day administration and operational support of HR functions across an organization of approximately 3,500 employees. Core accountabilities include high-volume HRIS data management in UKG Pro, recruitment coordination, and compliance auditing of employee files and Form I-9s. The role also oversees unemployment claims processing, delivers tier 1 HR customer service to employees and HR business partners, and supports new hire onboarding at corporate offices. Project-based assignments are undertaken as needed to advance departmental and organizational goals.

Benefits Offered

• Hybrid schedule: Mondays/Wednesdays/Thursdays onsite. Remote Tuesdays and Fridays
• Medical, dental, vision, disability and life insurance offered
• 401(k) with Company match
• PTO package starting at 3 weeks per year, accrual increases with years of service
• Volunteer Time Off program

This position is responsible for the day-to-day administration and operational support of HR functions across an organization of approximately 3,500 employees. Core accountabilities include high-volume HRIS data management in UKG Pro, recruitment coordination, and compliance auditing of employee files and Form I-9s. The role also oversees unemployment claims processing, delivers tier 1 HR customer service to employees and HR business partners, and supports new hire onboarding at corporate offices. Project-based assignments are undertaken as needed to advance departmental and organizational goals.

Essential Functions

• Performs high-volume HRIS data entry and auditing within UKG Pro, ensuring all workflow transactions are completed in a timely and accurate manner.
• Supports field recruiting operations by posting job openings, coordinating with hiring managers on open requisitions, reviewing and routing resumes, and managing the pre-employment process through completion.
• Reviews Form I-9s for accuracy and completeness in accordance with federal requirements, identifying and resolving discrepancies as needed.
• Manages and delegates unemployment claims, ensuring responses are submitted in compliance with applicable state deadlines.
• Delivers high-volume tier 1 HR customer service to a workforce of approximately 3,500 employees, former employees, HR business partners, and family members, addressing inquiries related to HR, payroll, and benefits.
• Oversees the pre-employment verification process for applicants, coordinating background and employment history checks to ensure all requirements are satisfied prior to onboarding.
• Manages the CDL driver pre-employment process in partnership with Fleet Safety, ensuring all steps are executed in accordance with FMCSA guidelines and regulatory requirements prior to a driver's start date.
• Contributes to special projects and initiatives as assigned, in support of departmental and broader organizational goals.

Physical Activities Required To Perform Essential Functions

Ability to: lift and carry up to 10 pounds frequently; sit for extended periods of time, up to 6-8 hours per day; keyboard for extended periods of time, up to 6 hours per day; be mobile within an office setting; assemble papers, paper punch, staple, file, photocopy; apply sufficient force to open and close file drawers; communicate by speech and hearing in person and/or by phone in a businesslike, professional manner. Visual acuity needed to perform close detail work for preparation and proofreading of business correspondence and operating a computer terminal.

Interpersonal Contacts

This position involves phone, written, and face-to-face contact with all levels of employees from entry level clerks to executive officers. Communication ranges from answering simple questions to discussing company policies. External contacts by phone, in writing or face-to-face include all levels of job applicants, government agencies, attorneys, consultants, other HR professionals.

Job Conditions

Average office conditions, little privacy. Constant interruptions make concentration difficult. Time deadlines create pressures to prioritize work. The team is currently working in the corporate headquarters (Portland, Oregon) two days per week and remotely three days per week, which is subject to change.

Qualifications

• Associate's or Bachelor's degree in HR, Business, or related field preferred
• 3+ years of HR, recruiting, or administrative experience
• 3 plus years in a customer service role required

Ideal Competencies

• Strong organizational skills with the ability to manage multiple tasks simultaneously
• High attention to detail, particularly around compliance documentation (I-9s, background checks, offer letters)
• Clear and professional communication, comfortable coordinating with candidates, hiring managers, and vendors
• Discretion in handling confidential employee information
• Comfortable working in a fast-paced, process-driven environment

PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

All U.S. applicants must be 18 years of age or older and all Canada applicants must be 16 years of age or older.

Radius participates in e-verify for all U.S. new hires.

An offer of U.S. employment by Radius or any of its subsidiaries is contingent on the satisfactory completion of a post-offer drug screen and background check.

All new hires must review and sign an Arbitration Agreement. This applies to all U.S. non-union employees.

As an Equal Opportunity Employer, Radius does not discriminate on the basis of race, religion, color, sex, marital status, disability status, national origin or ancestry, veteran status, age, prior industrial injury, sexual orientation, genetic information, or any other protected status under local, state or federal law.

Overview

Our client is a high-volume, precision metal stamping manufacturer recognized as a \"Best Place to Work.\" They operate multi-shift production in a deeply collaborative, team-centric culture where employees are empowered to contribute, innovate, and grow. Their exceptional retention reflects their commitment to engagement, accountability, and respect. Well-established, privately owned and debt free.

The Role

We're seeking an HR Benefits Manager for our client to lead benefits administration for their 100-person team and ensure compliance, accuracy, and exceptional service in a fast-paced, multi-shift manufacturing environment. This key position combines strong benefits expertise with financial accuracy, discretion, and a proactive approach to employee support.

What You'll Do

• Benefits Administration (Primary Focus)
• Administer all employee benefit programs including health, dental, vision, life and disability coverage, 401(k), FMLA, leave programs, and workers' compensation
• Manage open enrollment processes, communications, and employee education sessions
• Serve as primary liaison with benefit brokers and third-party administrators
• Ensure compliance with ERISA, ACA, COBRA, HIPAA, and applicable state regulations
• Maintain accurate benefits records in HRIS and payroll systems
• Respond promptly and confidentially to employee benefit inquiries
• Analyze utilization trends and assist leadership with benefit cost management strategies
• Basic Accounting Responsibilities (Secondary Focus)
• Reconcile benefit invoices and payroll deduction reports
• Assist with monthly accruals related to benefits and PTO
• Support 401(k) contribution reporting and audit documentation
• Partner with accounting to ensure proper general ledger coding and cost allocation
• HR Generalist Support (Tertiary Focus)
• Support onboarding, orientation, and employee record maintenance
• Assist with policy administration, handbook updates, and regulatory compliance
• Support employee engagement initiatives aligned with our team-centric culture
• Provide HR support for performance management and employee relations as needed

Requirements

• 5+ years of progressive HR experience with strong emphasis in benefits administration
• Manufacturing environment experience strongly preferred
• Working knowledge of ERISA, ACA, COBRA, FMLA, and related compliance requirements
• Proficiency with HRIS and payroll systems
• Strong reconciliation and basic accounting skills
• High level of discretion and ability to manage confidential information
• Excellent communication skills with the ability to engage employees at all levels
• Detail-oriented with strong organizational and analytical abilities
• Bachelor's degree in human resources, business, accounting, or related field preferred
• PHR, SHRM-CP, or CEBS certification a plus
• Personal Attributes:
• Service-oriented mindset
• Collaborative and team-focused
• Calm and professional in fast-paced environments
• Highly organized with strong follow-through
• Solutions-driven and proactive

This position is at our client's Vermont manufacturing facility.

Relocation assistance.

HR Operations Specialist

Birmingham, AL

This is a DIRECT role.

TPI Global Solutions is seeking a highly organized, detail‐oriented Payroll & Operations Specialist to support our internal finance, HR, and operational functions. This role replaces an internal team member and requires someone who can quickly step into a fast‐paced environment, manage multiple priorities, and maintain accuracy across payroll, billing, reporting, and client onboarding.

This individual will work closely with leadership on payroll intake, HR processes, employee engagement, billing cycles, and client onboarding tasks. Strong Excel skills are essential. Bookkeeping responsibilities if the selected candidate has bookkeeping experience.

We are looking for someone who is proactive, dependable, and comfortable managing recurring deadlines as well as sporadic, time‐sensitive tasks.

Key Responsibilities:

Payroll, Billing & Accounts Receivable

• Manage bi‐weekly billing cycles (approx. 20 hours/month).
• Process payment applications (approx. 24–32 hours/month).
• Conduct TPI AR reviews and follow‐up on outstanding items.
• Support subsidiary AR follow‐up (15‐hour project every 2–3 months).
• Prepare and send permanent placement invoices.
• Perform expense reconciliations and ensure accuracy of submissions.

HR, Intake & Employee Setup

• Manage new hire intake, including onboarding documentation and JD Edwards setup.
• Support new company setup in JobDiva.
• Assist with performance reports and internal HR reporting.
• Troubleshoot JobDiva issues as they arise.

Client Onboarding & International Operations

• Lead new client onboarding, including system setup, documentation, and coordination (5–10 hours per client depending on complexity).
• Support international setup, including follow‐up and coordination with global partners (approx. 3 hours/month; up to 20 hours when launching a new country).

Operational Support

• Assist with India commission processing.
• Manage certified mail, FedEx, filing, and general administrative tasks.
• Participate in recurring team meetings (approx. 16 hours/month).
• Provide support for special projects and operational improvements as needed.

Bookkeeping (Optional Based on Candidate Experience)

• General bookkeeping tasks
• QuickBooks Desktop Enterprise (for TPI)
• QuickBooks Online (subsidiary)
• Practice Management (subsidiary)

Required Skills & Qualifications:

• Bachelor's in human resources.
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, data cleanup).
• Experience in payroll processing, billing, AR, or HR operations.
• High attention to detail and accuracy in a deadline‐driven environment.
• Ability to manage both recurring tasks and sporadic, time‐sensitive projects.
• Experience with ERP systems preferred.
• Strong communication skills and ability to work cross‐functionally with leadership.
• Bookkeeping experience is a plus but not required.

Ideal Candidate Profile:

• Thrives in a fast‐paced, high‐volume environment. Staffing Industry preferred.
• Comfortable juggling multiple responsibilities with shifting priorities.
• Proactive problem‐solver who can identify issues and implement solutions.
• Reliable, organized, and committed to maintaining high standards of accuracy.