Perception Encoder Audiovisual Jobs in Usa

IT Field Operations Senior

Location: Longview,WA

The opportunity:

• As a member of Customer’s IT Field Operations Group, you will be responsible for providing end user application and hardware support, including PC workstations, printers/drivers, advanced network and telecom troubleshooting, server support and level II resolution of incident tickets while operating in a 24x7 manufacturing environment.
• You will provide advanced desk-side support, interfacing with a diverse user community in a variety of office, laboratory, and production equipment locations. This will include installation, maintenance, troubleshooting, support, and control of critical technology infrastructure.
• In addition to your technical role in support of the administrative offices and production facilities at the designated Customer location, you may also be called upon to provide support for other regional locations as needed.
• As a Field Operations resource, you will establish, communicate, and implement customer IT policies and standards to your team and local business partners.
• Work closely with the IT enterprise organizations, including the Service Desk, to ensure proper communication, escalation, and resolution of disruptions in the technology service delivery.

How you will impact Customer:

• Manage resource allocations and task assignments for local projects.
• Update of the support procedures as a document owner.
• Plan and participate in the mentoring of technicians to facilitate their development.
• Generate innovative recommendations and initiate technology change requests.
• Contribute in a project environment; both locally focused and enterprise-wide and may direct others during short projects.
• As the IT Field Operations Sr. you will serve as the primary site contact with other technology organizations and vendors and support the local business leadership team and users as the IT site representative.
• In addition, you will provide hands-on support for Microsoft Windows and Apple operating systems, smart phones, and wired/wireless network solutions.
• As the on-site 2nd-level support team you will be called on to perform analytical, technical, and administrative work to aid in the ongoing support of technology assets in the enterprise, including installing, maintaining, troubleshooting, supporting, and controlling critical business and IT infrastructure and applications.
• Engage with IT peers and teams from other sites to ensure adherence to standard processes.
• Work in an ITIL-compliant, service management environment, maintaining both personal and team SLA compliance.
• Troubleshoot complex hardware and software problems and create innovative solutions.
• Install common, standard, and complex software and hardware peripherals.
• Solid understanding of networking and the ability to utilize existing tools to test and troubleshoot network issues.
• Ability to perform wi-fi site surveys utilizing existing tools.
• Assist with end-user questions, problems, and training.
• Configure complex, third-party, networked, and site-specific applications.
• Configure and troubleshoot Windows and iOS computing endpoints (PCs Tablets, VMUs, kiosks).
• Configure and troubleshoot Android, iOS, Windows, and Chromium OS mobile devices.
• Work with technology assets including single-user and networked desktop and laptop clients; desktop and network printers, tablets, and vehicle-mounted devices, wired, wireless and telecom networks.
• Correct implementation of the company’s processes and support and maintain IT servers; network switches, cabling; process control clients; and other technology assets and solutions in the computer rooms as needed.
• Participate in an on-call duty roster with a weekly rotation of 24x7 coverage as required by business unit operations.
• Demonstrated ability to use problem management tool to research and document problem resolution.
• Serve as the primary IT site contact with local business leadership and other technology organizations as well as vendors.
• Manage local technology asset inventory.
• Provide guidance to local sites regarding IT asset acquisition and technology change requests using the tools provided.
• Provide routine support for audio-visual collaboration and video conference systems.
• Provide direct technical support and documentation to users at all levels of the organization (including VIP users).

What you need to succeed:

• Bachelor’s degree preferred but a technical school degree plus experience and technical certifications is acceptable with a minimum of 5 years’ experience working in a production IT manufacturing environment.
• Project management experience, training, or certification.
• Experience in managing a production-critical IT environment.
• Minimum 5 years proven PC/Windows experience.
• Minimum 2 years network and telecom support experience including moves adds and changes: cabling, general device, and connectivity troubleshooting; punch-downs; cross-connects.
• Excellent problem solving, dispute resolution and interpersonal skills.
• Strong understanding of IT service management framework and a respect for the ITIL Management Framework.
• Must have advanced experience configuring and troubleshooting personal computers, including all aspects of hardware and software support in a Windows operating system environment.
• Network related discipline or certifications are a plus.
• Knowledge of Microsoft Office365, including Teams, Word, Excel, Outlook, and PowerPoint.
• Knowledge of Microsoft Support Tools, SCCM, WSUS and Active Directory concepts.
• Excellent skills in written/oral communications, including group facilitation, presentation, and communicating across entire spectrum of an organization.
• Ability to proactively engage and communicate with all IT functional areas while ensuring alignment with local applications, Process Control Network (PCN) and business systems.
• The position requires frequent lifting of equipment. Must be able to lift 50 pounds.
• Must be willing to travel (locally and domestically) and have a valid driver’s license.

POSITION TITLE: Senior Administrative Coordinator

DEPARTMENT: Human Resources

REPORTS TO: Manager, People Operations + Culture

LOCATION: Columbus, OH

POSITION OVERVIEW

The Senior Administrative Coordinator plays a critical role in supporting the organization’s day-to-day operations and administrative functions across teams. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.

The Senior Administrative Coordinator is responsible for complex calendaring and scheduling, preparing and maintaining accurate reports and records, and ensuring thorough documentation of Board, Executive Committee, and key organizational meetings. The role also provides coverage for front desk operations as needed to ensure continuity of service.

ESSENTIAL FUNCTIONS

Calendaring & Scheduling

• Manage heavy and dynamic calendars for multiple staff and executive team members, balancing competing priorities and making real-time adjustments as needed.
• Coordinate meetings across multiple time zones and internal and external stakeholders, ensuring clear logistics, timely communication, and accurate calendar details.
• Anticipate scheduling conflicts and proactively recommend solutions to support efficient use of time and smooth workflow.

Meeting & Governance Support

• Prepare, record, and distribute accurate meeting minutes for all Board and Executive Committee meetings in accordance with established timelines.
• Provide audiovisual (AV) setup and operational support for meetings, ensuring equipment is prepared, functional, and issues are addressed promptly to support meeting continuity.
• Maintain and organize official Board and Executive Committee records, ensuring prior-month meeting minutes are reviewed, finalized, approved, and properly archived after each meeting, in accordance with established quality standards, timelines, and accuracy requirements.
• Coordinate and process Board and Executive Committee resolutions, including obtaining required signatures promptly and filing fully executed documents in the designated resolution folder immediately following meetings.
• Track and document all electronic votes (e-votes), including related email correspondence, ensuring each action is accurately recorded and stored in the appropriate governance folders.

Reporting & Documentation

• Build and maintain HR and Finance reports as assigned, ensuring data accuracy, consistency, and timely completion.
• Compile and organize information for recurring and ad hoc reporting, including payroll-related data and compliance requirements.
• Track, reconcile, and report monthly expenses for staff, ensuring completeness, accuracy, and adherence to internal reporting standards and deadlines.

Administrative Support

• Provide comprehensive administrative support primarily to the HR and Finance teams, with additional support to other departments and staff as needed.
• Maintain confidential records and files, handling sensitive information with discretion and in accordance with organizational policies.
• Provide project and research support, including gathering information, tracking tasks, and supporting follow-through as assigned.
• Oversee the inventory, maintenance, and upkeep of organizational equipment and property, ensuring assets are functional, tracked, and properly maintained.
• Coordinate and manage building maintenance services, serving as the primary point of contact to ensure requests are addressed promptly and fully resolved.

SCHEDULE REQUIREMENTS

• This is an exempt position that requires schedule flexibility, including availability during early mornings (as early as 7:00 a.m.) and evenings (after 5:00 p.m.), as needed to support Board and organization-related meetings and events.

QUALIFICATIONS

• Maintains a polished, professional appearance in demeanor and dress, appropriate for a Board- and executive-facing role.
• Demonstrates a friendly, personable, and service-oriented approach, with a strong commitment to internal and external customer service.
• Exhibits sound judgment, discretion, and integrity in handling confidential and sensitive information.
• Builds trust and works collaboratively with staff across departments to support shared goals and achieve results.
• Possesses advanced administrative and technical skills paired with a proactive, solution-oriented mindset.
• Brings a broad range of experience and comfort managing complex situations, with the initiative, judgment, and cultural awareness needed to uphold and represent JewishColumbus’ values and organizational culture.

PREFERRED EXPERIENCE

• 5+ years of progressively responsible administrative or executive administrative experience, supporting senior leaders, cross-functional teams, or governance bodies in a professional office environment.
• Demonstrated ability to work effectively as part of a team, balancing multiple priorities and collaborating across departments.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and Planner, with the ability to produce accurate, professional-quality documents and reports.
• Strong experience creating forms and fillable PDFs using Adobe Acrobat, including formatting, version control, and usability considerations.
• Working knowledge of Zoom, and familiarity with Salesforce and Foundant (or similar CRM and grants-management systems) preferred.

KEY COMPETENCIES

• Attention to Detail: Ensures accuracy in meeting minutes, reports, and documentation.
• Adaptability: Comfortable working with shifting priorities and schedules, including early mornings and evenings.
• Professionalism: Maintains confidentiality and demonstrates discretion in all interactions.
• Communication Skills: Clear and effective verbal and written communication with internal and external stakeholders.
• Problem-Solving: Ability to anticipate needs and resolve scheduling or reporting challenges proactively.
• Collaboration: Works effectively across all departments, teams, and with executive leadership.

PHYSICAL REQUIREMENTS

• Frequent walking, bending, standing, and rearranging light furniture such as tables and chairs.
• Prolonged periods of sitting at a desk.
• Must be able to lift to 25 pounds at times.

APPLY

Please submit your resume on LinkedIn or email to

JewishColumbus is an equal opportunity employer that celebrates and welcomes people of all identities and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or other applicable legally protected characteristics.

This is a hybrid position requiring on-site presence at the Houston, TX corporate office Monday through Wednesday each week. Please note that on-site requirements may increase based on business needs. A relocation package may be offered.

Job Summary

The Director, Facilities Design is responsible for overseeing design projects for Sysco's global operations. Sysco Corporation's facilities design function is responsible for the conceptual design of new and renovated facilities including floorplans, site plans, and elevations. The design function works closely with Supply Chain Engineering, Construction, Finance, and Operations to develop facility designs that best meet the needs of the individual business units. The Sysco design team then collaborates with and directs outsourced architectural and engineering design teams to develop signed and sealed construction documents to be used for permitting and field operations. The Sysco design team is responsible for archiving and maintaining current all facility A/E and material handling system documents for all operations.

Sysco's portfolio of real estate holdings includes over 250 major owned and leased properties (primarily distribution centers, processing plants, and office facilities) as well as over 500 minor owned and leased properties (primarily shuttle yards and remote domicile yards). Sysco's owned properties comprise over 42 million square feet of improved space.

Sysco Corporation's capital plan includes approximately 20 major active projects per year and multiple reconfigurations and reworks projects. The Director, Facilities Design will foster a collaborative environment where all necessary stakeholders are involved in facility design projects to meet the current and projected needs of Sysco's business units.

Responsibilities

• Lead the activities of 8 Sysco direct employees who work closely with the business units, supply chain engineering and the construction group in planning, preliminary design, layout iterations RFP (request for proposal) documentation and final design coordination for multiple projects nationwide.
• Coordinate with and manage multiple outside design professionals and consultants on an as-needed basis.
• Lead design teams responsible for distribution facilities.
• Develop and maintain design and construction standards for Sysco distribution projects.
• Ensure that DC (distribution center) designs are current with best operational practices and incorporate state of the art materials and equipment.
• Ensure corporate goals related to sustainability are achieved in terms of facility designs.
• Lead design teams responsible for manufacturing and processing facilities design including meat and seafood processing, fruit and vegetable processing, blending and filling operations, and packaging lines.
• Develop and maintain unique design and construction standards for Sysco manufacturing projects.
• Ensure that manufacturing designs are current with best operational practices and incorporate state of the art materials and equipment.
• Ensure corporate goals related to sustainability are achieved in terms of facility designs.
• Lead design teams responsible for office facilities including corporate offices, shared business services offices, call centers, and remote offices supporting all Sysco businesses and operations.
• Lead the Interior Design and Space Planning team in support of interior designs for all Sysco projects (DC, manufacturing, office) in regards to associate workspace design, furniture selection, interior finishes, interior lighting, audiovisual systems, and artwork.
• Collaborate with the real estate, construction, and business teams to develop conceptual layouts and scenarios.
• Develop the best organizational structure to execute construction and processing design projects.
• Recruit, develop, motivate, and retain top-talent individuals to staff the design organization whether they are outsourced or in-house direct-hire team members.
• Create onboarding, training, and ongoing associate development plans and ensure that they are successfully implemented.
• Create and develop plans related to the necessary tools needed by design and construction teams to be successful. This includes but is not limited to CAD software and hardware, Project Management software and hardware, cloud-based real estate portfolio software, and tools for project estimating.
• Create and successfully implement plans for communicating information to all design and construction professionals including the strategic vision, tactical information related to current plans and projects, and means for associates to communicate with each other as well as upstream.

Qualifications

Education

• A Bachelors's degree in Architectural, Engineering, or Construction Management is required.
• Masters degree in technical area or business preferred
• Process engineering experience required with a focus on meat is required

Experience

• Experience with food processing or food distribution facilities projects required
• Experience successfully leading teams of professionals in a corporate setting required

Certificates, Licenses, and Registrations

• Professional certification or licensure as an architect, engineer, or construction project manager is preferred
• Robust PC skills (Outlook, Excel, PowerPoint, Word, MS Project and AutoCAD) required
• Familiarity with industrial structures and building systems preferred including insulated metal panel construction, ammonia refrigeration systems, automatic fire protection systems, HVAC and mechanical systems, electrical and lighting systems, plumbing, and wastewater treatment systems is preferred
• Familiarity with OSHA, PSM (platform-specific model), and RMP (Risk Management Plan) regulatory guidelines and programs preferred
• Knowledge of construction contracts including lien and bonding processes required

Physical Demands

• Position requires travel roughly 25% of the time
• While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.
• The employee is frequently required to sit and reach with hands and arms.
• The employee must occasionally lift and/or move up to 20 pounds.
• An employee will be required to walk, crawl, crouch, climb ladders and be comfortable with heights in order to perform inspection duties

Working Conditions

• This position should be performed at the corporate facility
• Must be able to travel to Sysco facilities or operating companies, which include locations in the US, Canada, Central America, and Europe. Valid Passport and Driver's License required

Job Description

The Monterey Plaza Hotel & Spa is a luxury property within the Woodside Hotel Group collection. This 282-room property has four penthouse suites, over 30,000 square feet of meeting space.

We are seeking a Meetings & Events Manager to join our award-winning team. The Meetings & Events Manager is responsible for the management of group business after booking by the Sales department; generally, for groups with more than twenty-one (21) sleeping rooms. They will also respond to telephone and online requests for bookings and service of social events and weddings. These responsibilities include client development to ensure profitable events and functions, repeat and referred business. Accordingly, they upsell menus, suggest décor, floral, spa treatments, entertainment, and other enhancements to achieve their sales and guest satisfaction goals. They are a liaison between the hotel’s business interests, hotel personnel, and the group client. The Meetings & Events Manager represents the Monterey Plaza Hotel & Spa in a manner that enhances the reputation of the hotel within their market segment, the local community, and within the industry.

ESSENTIAL FUNCTIONS

1. Executes their market segment’s business plan utilizing hotel assets. Manages client relations, upsells, and represents the hotel and market segment according to luxury property and Monterey Plaza Hotel & Spa standards.
2. Ensures profitable contracts are implemented on behalf of the hotel by regularly reviewing banquet event order details, attending pre-conference and other planning meetings, addressing required food and beverage contribution. Strategies to achieve or exceed their budgeted market segment goals quarterly. Regularly meets with the Director of Meetings & Events to evaluate client development efforts and strategize how to maximize spend.
3. Maximizes sales and service by guiding clients through the finer details of events planning; suggests appropriate room sets, décor, floral, linens, and audio-visual requirements, and menus, spa experience, and other hotel services. Upsells food and beverage.
4. Responsible for guest relations as it pertains to their market segment, which includes development of both prospective and existing business. Conducts site inspections with a guided tour offering detailed descriptions of services offered for potential and definite business by either a pre-arrangement or walk-in basis.
5. Contacts clients to complete the resume questionnaires, review hotel policies and procedures, and finalize their banquet event order including completing special arrangements such as golf tee times, spouse tours, spa treatments, and restaurant reservations. Ensures client’s deposits are received. Confirms completed rooming lists, special arrangements, amenity requests, and menus and distributes all information as required.
6. Creates, writes, proofs, and distributes banquet contracts, banquet event and change orders, room diagrams, and conference resumes. Processes accurate and timely information throughout the hotel as it pertains to their market accounts, performance results and future business. Ensures all on a need-to-know basis are appropriately informed in a timely manner. Completes all reports in a timely and conscientious manner as required or upon request.
7. Ensures Banquets billing information is relayed to Accounts Receivable in a manner that is both accurate and timely. Gives direction to the Banquet Captains to ensure the efficiencies of their respective positions are met as it relates to meeting and exceeding service expectations.
8. Responsible to check banquet room set-ups against banquet event order specifications. Acts as the client liaison with the banquets operational team to ensure functions run smoothly and according to the client’s expectations. Introduces client to the Banquet Captains to ensure the efficiencies of their respective positions are met as it relates to meeting and exceeding the guest’s expectations.
9. Initiates consistent relevant communication with the Banquet Captains, Banquet Sous Chef, the senior Food & Beverage and Rooms management teams in addition to the senior Sales management team with respect to associate performance, client needs, sales efforts, and results.
10. Attends weekly Meetings & Events, Department Head, and Sales & Marketing meetings. Represents the hotel at pre-cons, site visits, trade shows, and other meetings as necessary or as directed.
11. Works cooperatively and in coordination with all other hotel departments and third-parties to deliver exceptional guest service to a luxury property standard.
12. Observes all safety protocols and holds others accountable to hotel and departmental safety standards and procedures.
13. Completes other duties and special projects as assigned.

ADDITIONAL RESPONSIBILTIIES

• Attends post-conference meetings when possible and records client preferences and send thank you notes to the client. Ensures a thank you is emailed along with an evaluation survey.
• Ensures key details have been arranged according to banquet event order specifications and will meet or exceed guest expectations.
• Introduces key guest contacts and meeting planners personally to the operational team responsible for their function. Acts as an on-site liaison for clients.
• Due to the nature of the hospitality industry, they will be required to work a flexible schedule that meets business demands. While the schedule will primarily be Monday through Friday, the schedule may include weekend or holiday shifts.

TRAVEL

This position may travel occasionally for sales blitzes; trade shows or for departmental meetings. Any required travel is primarily local during the business day. Some out-of-area travel may be required and must be pre-approved by the Director of Meetings & Events.

QUALIFICATIONS

• Must have previous or current sales experience and computer experience.
• Long hours sometimes required.
• Good time management skills, the ability to build rapport, upsell, negotiate and close business is critical.
• Working knowledge of Amadeus/Delphi (Salesforce) and MS Office programs, such as Excel, Word, and Outlook is also needed.
• Ability to type a minimum of 50 words per minute, proofreading skills.
• Must be able to communicate with all departments effectively and efficiently.
• Ability to work independently and have good time management skills.
• Ability to work a flexible schedule, including evenings, weekends and holidays, is required.
• Must have high degree of attention to detail, organizational skills, excellent communication skills (both oral and written).
• Strong leadership capabilities and the ability to build client relationships with internal and external customers.
• The position requires a high level of professionalism.

REQUIRED EDUCATION AND EXPERIENCE

High School diploma or GED needed.Two to four-year college undergraduate degree is preferred or the equivalent in work experience. Previous convention services, sales or catering experience is preferred. Hotel experience is strongly preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stoop, kneel, crouch, or crawl and taste or smell. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position operates in varied environments, which may include home office, client offices, various modes of transportation, hotel and conference trade shows, and site visits. They will routinely use standard office equipment such as computers, phones, photocopiers, and filing cabinets. The position requires traveling to and from businesses resulting in prolonged sitting in a car, airport or plane, or in an office.

While performing the duties of this job, the employee is frequently exposed to outside weather conditions and extreme cold. The employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, and toxic or caustic chemicals. The noise level in the work environment is usually moderate.

PAY SCALE

The pay scale for this position is $36.58 per hour and bonus eligible. This is the pay rate for this position that the Hotel reasonably expects to pay.

Monterey Plaza Hotel and Spa is an equal employment opportunity employer. Company policy prohibits unlawful discrimination based on race, color, national origin, ancestry, ethnicity, religion (including religious dress and grooming), sex, gender, sexual orientation, gender identity (including gender-related appearance and behavior), partnership status, pregnancy (childbirth, breastfeeding, or related medical condition), age, physical or mental disability, medical condition, military or veteran status, status as a victim of domestic violence, sexual assault, or stalking, genetic information, marital status, ethnicity, alienage, citizenship status or any other protected classification, in accordance with applicable federal, state, and local laws. Consistent with the American’s With Disabilities Act, applicants may request accommodation needed to complete the application process. Please contact the People and Culture Department if you have any questions regarding this policy.

Manager, Workplace Services & Experience

Our client is seeking a Manager, Workplace Services & Experience to support the daily operations of their newly established 90,000 sq. ft. corporate headquarters. This individual will serve as the primary onsite liaison between internal stakeholders and the external facilities management partner responsible for building operations.

This role plays a critical part in ensuring that the workplace environment operates efficiently and reflects the organization’s standards for a high-quality employee and visitor experience. The Manager will coordinate across internal departments and external vendors to maintain seamless facility operations, oversee service delivery, and support a positive and productive workplace.

Acting as the internal coordination hub for workplace services, this individual will help align internal teams during facilities-related contract reviews and vendor engagements while ensuring that onsite execution meets expectations. While the external facilities management provider leads major initiatives such as RFP development, vendor negotiations, and contract management, this role provides the internal leadership and day-to-day oversight necessary to ensure successful implementation and ongoing service delivery.

This position is onsite five days per week to maintain continuous operational support and visible workplace leadership. While approximately 300 employees follow a hybrid schedule and are primarily onsite Tuesday through Thursday, the building operates Monday through Friday. Therefore, this role maintains a consistent daily presence to ensure facilities, services, and workplace operations remain fully supported. Occasional remote flexibility may be available based on business needs.

Key Responsibilities

Facilities Coordination & External Partner Management

• Serve as the primary onsite point of contact for the organization’s external facilities management partner.
• Collaborate with the external facilities team during vendor selection and RFP processes.
• Coordinate internal feedback and approvals from departments such as Legal, Finance, IT, and senior leadership during contract review and execution processes, including DocuSign workflows.
• Help ensure vendor agreements are implemented successfully and services are delivered in accordance with expectations.
• Manage and triage day-to-day facilities issues, escalating matters as needed to maintain operational continuity.
• Support internal space planning activities including office moves, workspace adjustments, cube assignments, and facility enhancements.

Vendor & Office Services Oversight

• Assist with onboarding new service providers in collaboration with the external facilities management partner and internal stakeholders.
• Support documentation and internal coordination related to vendor agreements while external providers manage negotiations and execution.
• Monitor vendor performance across key services including cleaning, security, audiovisual services, catering, café operations, and building maintenance.
• Provide ongoing feedback and recommendations to improve service delivery and operational efficiency.
• Assist with tracking workplace-related expenses and coordinating with Finance to ensure budget alignment.

Reception & Visitor Experience

• Oversee daily reception operations to maintain a professional and welcoming environment for employees, guests, and visitors.
• Manage visitor protocols, security procedures, and logistics related to executive and board-level visits.
• Coordinate onsite logistics for leadership meetings, board meetings, and company events, including catering, conference room setup, and AV coordination with IT.

Office Operations & Employee Experience

• Manage daily office operations including supplies, mail distribution, shared workspace areas, and general office resources.
• Partner with HR and IT to support employee onboarding and workplace readiness.
• Assist in coordinating company events, town halls, and workplace culture initiatives hosted at the headquarters location.
• Help develop and maintain office policies, operational guidelines, and workplace procedures.
• Work closely with IT on conferencing systems, AV support, building access controls, and workplace technology needs.
• Coordinate with Internal Communications on office messaging, signage, and workplace announcements.
• Serve as a central point of coordination during office changes, organizational shifts, or workspace adjustments.

Process Improvement & Operational Excellence

• Document and maintain standard operating procedures (SOPs) for office and facilities workflows.
• Track recurring operational issues and vendor performance trends to identify improvement opportunities.
• Recommend initiatives that enhance workplace efficiency, cost management, and overall employee experience.
• Ensure workplace operations remain aligned with building policies, safety guidelines, and compliance standards.

Direct Reports

• Administrative Assistant
• Facilities Manager (Part-Time)

Qualifications

Education & Experience

• Bachelor’s degree or equivalent combination of education and experience.
• Experience leading workplace operations or corporate office services.
• Strong communication and stakeholder management skills with the ability to advocate for workplace initiatives.
• Demonstrated experience managing budgets and influencing cross-functional teams.

Required Qualifications

• Minimum 5+ years of experience in office management, facilities coordination, operations, or administrative leadership roles.
• Experience working with external vendors or service providers.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills with a strong attention to detail.

Preferred Qualifications

• Experience working within a corporate headquarters or large office environment.
• Familiarity with facilities management models that incorporate external service partners.
• Experience supporting senior leadership, executive meetings, or board-level visitors.
• Exposure to contract coordination, vendor agreements, or internal approval workflows.

Job Title: Special Events Manager

Reports to: Assistant Director of Development

Classification: Exempt

Salary Range: $66,000 – $74,000 annually, commensurate with experience

ABOUT HOUSTON HABITAT FOR HUMANITY

Committed to a world where everyone has a decent place to live, Houston Habitat for Humanity’s work includes new home construction, home rehabilitation and disaster repair, infrastructure development for new communities, neighborhood revitalization and guiding Houston families to become homeowners. Houston Habitat has built more than 1,300 homes in 15 Houston neighborhoods, including the Fifth Ward, Clinton Park, Settegast, Sunnyside, and Third Ward. In addition to building, the organization has repaired homes throughout Houston following natural disasters. Since Hurricane Harvey, Houston Habitat has repaired more than 900 homes for families without the resources to make repairs. 

The values that underpin and shape our work and approach are:

• Respect. Be open, transparent, and inclusive. Listen without judgment. Treat others as they desire to be treated—value differences.
• Accountability. Honor commitments or communicate if you cannot do so. Own your words, actions, and results.
• Effective Communication. Communicate with empathy, clarity, and purpose. Practice active listening—listen to understand, not to respond. Ask clarifying questions to gain and confirm understanding. Create a space where it is safe to speak.
• Mission Driven. Be intentional in using knowledge, expertise, and influence to advocate for and advance the mission.
• Entrepreneurial Attitude. Be a lifelong learner open to personal and professional development. Seek continuous improvement and transformative change, embracing innovation, strategic thinking, and agile execution.
• Leadership Mindset. Be courageous. Serve first, empowering and uplifting others while demonstrating compassion and support. Create a joyful environment.

POSITION OVERVIEW

Houston Habitat for Humanity is seeking a dynamic, creative, and people-loving Special Events Manager to bring our mission to life through unforgettable experiences.

From joyful home dedications to inspiring donor receptions and high-energy volunteer and staff events, this role is all about creating moments that connect people to purpose. The Special Events Manager will lead the strategy, planning, and execution of events that celebrate homeowners, engage supporters, celebrate Houston Habitat staff, and fuel philanthropic growth all while showcasing the heart of Houston Habitat.

We are looking for someone who thrives in the action; someone who can manage moving pieces with confidence, build strong relationships with volunteers and vendors, and bring warmth and hospitality to every interaction.

The ideal candidate is organized but not rigid, calm but energized, strategic but creative, and able to see the big picture while managing the smallest details.

RESPONSIBILITIES

Event Strategy and Execution

• Lead the full cycle of impactful events from concept and vision to flawless execution
• Produce donor receptions, volunteer appreciation gatherings, staff and celebrations, home dedications, cultivation events, and fundraising experiences that inspire generosity
• Develop event timelines, project plans, run-of-show documents, and contingency plans
• Coordinate venues, catering, audiovisual needs, décor, photography, and vendor services
• Serve as a confident on-site lead, ensuring seamless guest experiences and smooth real-time problem-solving
• Partner with and energize volunteer leaders and event committees
• Manage multiple events simultaneously with focus and enthusiasm

Donor and Community Engagement

• Collaborate with Development colleagues to design experiences that strengthen donor relationships and inspire giving
• Build invitation lists in partnership with fundraising staff
• Coordinate invitations, RSVP management, and guest communications with a hospitality-first mindset
• Support post-event stewardship follow-up and attendee engagement
• Maintain accurate attendance records and donor engagement data in Salesforce

Communications & Collaboration

• Partner with the Communications team to craft compelling invitations and promotional materials
• Support event storytelling through digital and social media outreach
• Coordinate internal planning meetings and ensure clear internal communication

Operations & Budget Management

• Develop and manage event budgets and expense tracking
• Negotiate vendor contracts and cultivate strong, professional vendor partnerships
• Maintain event records, files, and documentation
• Oversee registration systems and data capture processes

QUALIFICATIONS

• 2 -3+ years of experience in nonprofit events, development, hospitality, or related field
• Demonstrated ability to coordinate complex projects and manage multiple deadlines
• Strong interpersonal skills and comfort interacting with donors, volunteers, and community partners
• Exceptional organizational and problem-solving abilities
• Excellent written and verbal communication skills
• Experience working with CRM databases (Salesforce preferred)
• Proficiency in Microsoft Office (especially Excel and Outlook)
• Ability to work occasional evenings and weekends for events
• Ability to perform the essential functions of the job; reasonable accommodation available
• The ability to perform in an office setting and outdoors (heat, humidity, rain, and cold)
• Commitment to Houston Habitat for Humanity’s mission and values

COMPENSATION AND BENEFITS

Houston Habitat for Humanity offers a competitive salary based on experience, along with a full benefits package that includes health, dental, and vision insurance, paid time off, retirement contributions, and professional development opportunities. We are committed to fostering a collaborative and supportive workplace where staff can grow while contributing to meaningful impact in the Houston community.

Please apply at: Houston Habitat for Humanity is an Equal Employment Opportunity Employer

Sr. AV Project Manager

Summary:

We are seeking a highly experienced and technically advanced Sr. AV Manager who can bridge business needs with technical execution. This role requires a strong client-facing professional who can consult on AV strategy, design enterprise-grade systems, manage projects end-to-end, and support installations when required.

The ideal candidate will be equally comfortable presenting AV solutions to executive stakeholders, designing complex video conferencing systems, leading integration teams, and supporting end users in a fast-paced, high-demand environment.

Responsibilities:

60% of the time

• Client & Business Engagement
• AV System Design & Engineering
• Project Management & Leadership

25% of the time

• BoM & Commercial Review
• Operation & Strategic Contribution
• Scope Documentation & Reporting

15% of the time

• Installation Oversight & Technical Support

Actual Product and/or Geographic Responsibilities (if applicable):

• AV consulting, design, manage project, support installation, and end-user support

Required Qualifications:

Education:

• 4-year college degree

Field Of Study:

• Network, Telecom, Audio/Visual

Experience, Knowledge and/or Skills:

Client & Business Engagement

• Serve as the primary AV subject matter expert (SME) for clients and business partners.
• Conduct client needs assessments and recommend scalable AV solutions.
• Confidently present and explain AV technologies, including video conferencing systems and collaboration services.
• Translate business requirements into technical AV designs.
• Maintain strong relationships with customers, vendors, and integration partners.

AV System Design & Engineering

• Design enterprise-level AV systems including:
• Video conferencing rooms (huddle, conference, boardroom, training rooms)
• Collaboration spaces and multi-purpose environments
• Digital signage and integrated AV systems
• Demonstrate deep knowledge of:
• Cisco Systems video conferencing solutions (Room Series, Codec platforms)
• Poly video collaboration systems
• Cisco Webex
• Microsoft Teams
• Zoom
• Design systems with proper signal flow, network integration, DSP configuration concepts, and control systems.
• Ensure interoperability between conferencing platforms and room systems.

Project Management & Leadership

• Lead AV projects from concept through completion.
• Manage internal technicians and/or third-party AV integration partners.
• Develop project timelines, milestones, and resource plans.
• Coordinate with IT, network, facilities, and construction teams.
• Ensure projects are delivered on time, within budget, and aligned with scope.
• Proactively mitigate project risks and resolve technical challenges.

Bill of Materials (BoM) & Commercial Review

• Develop detailed Bills of Materials (BoM) with appropriate AV components.
• Ensure selected equipment aligns with design intent, compatibility, and budget.
• Review vendor quotations and validate technical accuracy.
• Review partner invoices against approved scope and pricing.
• Support procurement processes and cost optimization strategies.

Scope Documentation & Reporting

• Clearly define and communicate full project scope to both clients and AV integrators.
• Produce technical design documentation and system diagrams.
• Prepare project completion reports including:
• Final as-built documentation
• Equipment lists
• Test results
• Client sign-off documentation
• Maintain organized documentation for audit and service continuity.

Installation Oversight & Technical Support

• Oversee and, when required, assist with AV system installation and commissioning.
• Perform system testing, validation, and user acceptance support.
• Provide advanced troubleshooting for video conferencing and AV integration issues.
• Deliver end-user training and ongoing support.
• Provide white-glove executive support when necessary.

Operational & Strategic Contribution

• Establish AV standards and best practices.
• Recommend lifecycle upgrades and technology roadmaps.
• Stay current with emerging AV technologies and collaboration trends.
• Support business development efforts with technical consultation.

Computer Skills:

• Computer skills at level to understand and use MS Word, Excel, and PPT.

Travel:

• 50%

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; climb or balance and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.

Preferred Qualifications:

• 7+ years of experience in AV system design, integration, and project management.
• Proven experience managing enterprise AV deployments.
• Strong understanding of IP-based AV, networking fundamentals, and UC platforms.
• Ability to communicate effectively with executives, engineers, and technicians.
• Experience leading cross-functional teams in high-demand environments.
• Strong documentation and reporting skills.
• Executive-level communication skills
• Technical depth with business acumen
• Strong leadership and decision-making abilities
• Detail-oriented with high accountability
• Ability to thrive in fast-paced, high-pressure environments
• Customer-first mindset
• Korean/English Bi-lingual

Preferred Certifications:

• AVIXA CTS, CTS-D, or CTS-I
• PMP certification is a plus

Pay range is $32-$40 per hour with full benefits available, including paid time off, medical/dental/vision/life insurance, 401K, parental leave, and more. Our compensation reflects the cost of labor across several US geographic markets. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills, and experience.

THE PROMISES WE MAKE:

At Crystal Equation, we empower people and advance technology initiatives by building trust. Your recruiter will prep you for the interview, obtain feedback, guide you through any necessary paperwork and provide everything you need for a successful start. We will serve to empower you along the way and provide the path for your professional journey.

For more information regarding our Privacy Policy, please visit /privacy.

Cheerful Twentyfirst

Event Manager - Brand Experience

Events

Summary

We are Cheerful Twentyfirst; a creative brand experience agency based in London and New York. We specialize in strategic and impactful live events, with best-in-class creative and your audience at the heart of everything we do. 

As part of our continued success in North America, we are growing the team and looking for an exceptional Event Manager to join our New York ranks. 

Immediate start. Hybrid working, with an office based in New York City. 

Permanent role. 

Who we are looking for:

A successful Event Manager is a multi-talented professional who combines creative vision with meticulous project management skills. You would be responsible for the entire lifecycle of an event, from initial concept to post-event analysis. This role is fast-paced, requiring a unique blend of creativity, technical expertise, and interpersonal skills.

The event manager will work across multiple accounts and projects, working with our in-house experts, and gaining extensive office and on-site experience. You will be working across multiple accounts and supporting several other production solutions for both virtual and live events.  

Job Summary

The Event Manager is responsible for the end-to-end management of events, ensuring they are executed flawlessly and align with the client's objectives and brand identity. This role involves creative conceptualization, strategic planning, budget management, vendor negotiation, and on-site production oversight. The Event Manager is the central point of contact for all stakeholders and is accountable for delivering a memorable and successful experience.

Key Responsibilities

• Conceptualization and Strategy: Collaborate with clients and stakeholders to define event objectives, themes, and strategies. Develop and present comprehensive event proposals that bring the vision to life.

• Project Management: Lead all aspects of event planning, including developing detailed project timelines, managing budgets, and coordinating with cross-functional teams (e.g., marketing, design, technical).

• Vendor and Partner Management: Research, identify, and secure venues, vendors, and suppliers. Negotiate contracts and manage relationships to ensure all services are delivered to the highest standard.

• Budget Oversight: Create and manage event budgets, track expenses, and ensure cost-effectiveness while maintaining quality.

• Logistics and Production: Oversee all logistical details, including event flow, floorplans, staging, audio-visual (AV), lighting, and décor. Develop and implement contingency plans for potential challenges.

• Onsite Execution: Be present on-site to lead event setup, manage the production schedule, coordinate staff and vendors, and troubleshoot any issues that arise in real-time.

• Communication: Serve as the primary point of contact for clients, vendors, and internal teams, providing regular updates and progress reports.

• Post-Event Analysis: Conduct post-event evaluations, gather feedback, and analyze performance metrics to measure success and identify areas for improvement.

Qualifications

• Experience: A minimum of 3-5 years of experience in event planning and production, with a proven track record of successfully managing and executing a variety of events (e.g., corporate meetings, galas, conferences, concerts, festivals, brand activations). Experience with live, hybrid, and virtual events is required.

• Education: A Bachelor's degree in Event Management, Hospitality, Communications, Marketing, or a related field is preferred.

Skills:

• Project Management: Mastery of project management principles and tools.

• Communication: Exceptional written and verbal communication skills.

• Negotiation: Strong negotiation skills for securing favorable contracts with vendors.

• Problem-Solving: The ability to think strategically and creatively to solve problems under pressure.

• Organizational: Excellent organizational skills and attention to detail.

• Technical Acumen: A solid understanding of event technology, including AV, staging, and audience engagement platforms.

• Interpersonal: High emotional intelligence and the ability to collaborate effectively with diverse teams and clients.

• Personal Attributes: Self-starter, highly organized, flexible, adaptable, and able to remain calm and professional in a high-stress, deadline-driven environment.

To apply - please send your resume and a cover letter explaining why you are suitable through to

We’re a global team that champions a culture of creativity and ideas sharing. As part of the team, you can expect to learn from the best, experience an array of interesting projects and work with leading global brands. We offer a competitive package and benefits. Among our 75+ awards, we were recently awarded Global Agency of the Year and best Creative agency for the 5th year in a row. We encourage applications from all backgrounds. Cheerful Twentyfirst are an equal opportunities employer and will make all reasonable adjustments required at interview and throughout the recruitment process.

The Trade Show & Event Coordinator owns trade show strategy, execution, and performance measurement across Canada, USA, Mexico, and Central America for Performance Materials, Human Nutrition, Animal Nutrition, Pharmaceuticals, and Personal Care.

This role ensures Barentz is represented as the premier distributor and technical expert in every market we serve. Trade shows must deliver measurable commercial impact while strengthening brand awareness and market positioning.

This is a cross-functional role partnering with Divisional Presidents, VP of Sales, Division Marketing Managers, Principal Managers, MAG, and Global Marketing.

Core Responsibilities

Trade Show Strategy & Calendar Ownership

• Develop and manage the annual trade show master calendar across Canada, USA, Mexico, and Central America.
• Align participation with divisional priorities, principal initiatives, and growth objectives.
• Establish measurable KPIs for each event including pipeline targets, qualified meetings, and brand exposure.
• Lead pre-event alignment and post-event debrief meetings.

When four or more trade shows overlap, partner with Division Marketing Managers to prioritize and support execution of key events.

Event Execution & Logistics

• Manage booth selection, contracts, booth builds, meeting room and suite rentals, and vendor negotiations.
• Oversee exhibit design aligned with global brand standards and vertical-specific messaging.
• Coordinate all operational requirements including material handling, furniture, flooring, electrical, rigging, cleaning, refrigeration, catering, audio-visual, and team registration.
• Procure and maintain booth assets, promotional materials, and giveaways.
• Manage shipping, samples documentation, customs (as required), installation, and breakdown logistics.
• Ensure premium execution consistent with Barentz brand positioning.

On-Site Oversight & Team Coordination

• Attend major trade shows where Barentz has significant financial investment or strategic importance.
• Provide on-site leadership to ensure brand standards and lead capture protocols are executed properly.
• Coordinate hotel accommodations, transportation, and team logistics.
• Define attendee roles, expectations, and meeting schedules prior to events.

Experiential Marketing & Promotion

• Plan traffic-driving initiatives including coffee stations, sponsorships, networking events, and customer entertainment.
• Partner with Sales and MAG to coordinate targeted prospect and customer meetings.
• Collaborate with Marketing on pre- and post-show promotion including LinkedIn, email campaigns, and principal visibility.

Lead Management & ROI Reporting

• Standardize lead capture and CRM/BRM integration processes.
• Ensure timely data entry and alignment with sales follow-up expectations.
• Track and report leads generated, qualified opportunities, pipeline value, revenue influenced, and cost per lead.
• Deliver post-event performance summaries within 10 business days.

Brand Awareness & Market Positioning

• Ensure each event reinforces Barentz as a premier distributor and industry expert.
• Elevate booth presence to reflect premium positioning and technical authority.
• Measure brand impact through inbound inquiries, digital engagement, principal feedback, and leadership evaluation.

Budget Responsibility

• Develop and manage the annual trade show budget across all divisions.
• Monitor booth, travel, activation, and promotional expenditures.
• Maintain fiscal discipline while protecting brand quality and visibility.

Key Performance Indicators

• Pipeline generated from trade shows
• Cost per qualified lead
• Event-to-opportunity conversion rate
• Revenue influenced by participation
• Brand awareness growth within target verticals
• Principal and executive satisfaction
• Budget adherence

Qualifications

• 3+ years of B2B trade show or event leadership experience.
• Experience managing multi-division coordination.
• Strong project management and budget oversight skills.
• CRM proficiency (Dynamics preferred).
• Experience in ingredient distribution, chemical, pharmaceutical, or industrial markets preferred.

IDEOlogy Health is a privately held medical media & education company in the United States and we're changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the \"go-to\" resource for physicians. We are experiencing unprecedented growth as the value of our products are realized by all the stakeholders we interact with.

The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through healthcare communications, live events and medical education. We offer our associates countless opportunities for on-the-job training and professional development, and the ability to make a difference in the healthcare industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement.

As a member of the Events Team, the Events Coordinator will assist with the planning and execution of the company's 300+ medical education events from conception to completion. The Events Coordinator will be responsible for sourcing, coordinating, and managing events within Texas and other assigned locations. A successful candidate will demonstrate excellent professional and interpersonal communication skills, strategic planning skills, and the ability to troubleshoot when things don't go according to plan. Our Event Coordinators \"run the show\", navigating each essential step in the event process alongside their team. This is an exciting opportunity with room for growth for someone who is a team player, has a high attention to detail, is extremely organized and has a passion for learning more about events.

Responsibilities:

• Manage the operational delivery of assigned in-person, virtual, and hybrid events to include pre-event planning, day-of event execution, and post-event communication.
• Oversee the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, and creation of required event logistics documents.
• Under limited supervision, serve as primary onsite contact and coordinate setup and tear down of events.
• Greet all attendees in a professional and friendly manner to create a welcoming atmosphere.
• Seek feedback from attendees, clients, and faculty to ensure a quality, educational experience.
• Create reports to analyze data of events to determine return on investment.
• Create and update department documents and presentations for each event.
• Work cross-functionally with department leaders and teams routinely to ensure they are informed of event project status.
• Participate in on-going training and development of company goals and direction to communicate with attendees.
• Responsible for maintaining company branded inventory for events and placing orders when needed.
• Travel about 60-70% annually for events and other company functions to assist in production of events and supervise vendor related logistics.
• Other duties as assigned.

What We Offer:

We are a rapidly growing Health Media company who celebrates those that sing off key against the beat, who are unfamiliar with convention, and not satisfied with the status quo. If you're one who can see the million shades of green in a field of grass, one who doesn't sit back and do what has already been done, you are welcome here. If you are one who sees a challenge as an opportunity and jumps at the chance to be rewarded for your performance, we want to get to know you.

Everyone here is an innovator or an innovator-to-be. At IDEOlogy Health, you can share your ideas and watch them grow. That happens here because everyone of us strives for a common goal, working together to make people's ideas stronger. We recognize and value the impact each employee makes because ultimately, that impact is felt by physicians and the patients they treat.

If this sounds like a place you feel you can make an impact, then you should also know that we offer a competitive salary with a phenomenal incentive opportunity and, of course, a full suite of benefits.

Position Requirements:

• Bachelor's Degree or 2-3 years of relevant experience in a similar
• Ability to demonstrate exceptional time management skills, manage projects, and meet deadlines.
• Excellent written and verbal communication skills including the ability to communicate to Senior Level Leaders within our organization as well as within our client organizations.
• Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role and understands the impact this role has on other business functions within the organization.
• Must be able to use time efficiently by prioritizing and planning work activities and events.
• Ability to make independent and sound decisions in all situations with limited supervision.
• Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed.
• Ability to demonstrate a series of activities designed to enhance the level of customer satisfaction.
• Demonstrate effectiveness and flexibility with changing environments, responsibilities, tasks, and people.
• Identifies and resolves issues timely and ability to act quickly to fix issues. Escalates potential issues/concerns to senior leadership as appropriate.
• Must be comfortable working with basic audio-visual equipment to include routine inspection, inventory control, and troubleshooting when needed.
• Willingness to learn new technologies and work in multiple software platforms and
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Familiarity with Zoom Meetings, Survicate, HubSpot, and Slido is preferred but not required.

Physical Demands & Work Environment:

• Exerting up to 20 pounds of force occasionally to lift, carry, pull, or otherwise move objects.
• Walk and stand for extended periods of time especially at events
• Able to bend, twist, and reach especially during events
• Must be open to frequent travel and work occasional evenings and weekends as required.
• Hybrid work environment but candidate must be located in the Austin, TX area.

EOE Statement:

IDEOlogy Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of IDEOlogy Health are employed \"At Will.\" This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.