Part Time Executive Assistant Roles Jobs in Usa

Sloane Boutique is now actively looking for FALL/HOLIDAY PART TIME SALES ASSOCIATES in our MOUNT PLEASENT area store location

Key Responsibilities:

• Customer Interaction: Assisting customers with finding merchandise, providing product information, and creating a positive shopping experience.
• Sales and Transactions: Processing sales transactions, handling cash and payments, and maintaining accurate records.
• Merchandising: Assisting with the upkeep of displays, stocking shelves, and maintaining the overall appearance of the store.
• Inventory Management: Helping with receiving and organizing new inventory.
• General Tasks: Performing other duties as assigned by management.

Required Skills and Experience:

• Customer Service: Excellent interpersonal skills and a friendly, approachable demeanor.
• Sales Experience: Prior experience in a retail sales environment is preferred but not required.
• Communication Skills: Ability to communicate effectively with customers, colleagues, and management.

please contact through Linkedin

Employment Type PART TIME Position12-18 hours per week (2-3 days)

Above regional competitive boutique pay $$$

Employee Discount on all clothing

pay up to $20 per hour based upon experience

We can't wait to have you join our family !

why wait ...apply today !

Sorry no store walk ins please - apply through Linkedin.

Entrepreneur in the Inland Empire seeks reliable, proactive Executive & Personal Assistant to support day-to-day operations while helping grow an expanding business. This is a part-time, hybrid role with flexible hours based on active projects, with strong potential to increase hours or transition into a full-time position over time. This position is ideal for someone who enjoys building structure, supporting a growing company, and wearing multiple hats in a dynamic environment.

Requirements

· Prior experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator

· Strong organizational and time-management skills

· Comfortable working independently with minimal oversight

· Excellent written and verbal communication skills

· Tech-savvy (Google Workspace, Microsoft Office, project management tools)

· Detail-oriented with strong follow-through

· Professional, discreet, and adaptable

· Reliable transportation for occasional in-person needs

Responsibilities

· Manage calendar, scheduling, and meeting coordination

· Draft and respond to emails and correspondence

· Prepare meeting materials, agendas, and follow-up notes

· Track tasks, deadlines, and key business priorities

· Assist with project coordination and workflow management

· Proficient in data analytics and invoices

· Conduct research (vendors, marketing opportunities, tools, partnerships)

· Help implement systems to improve organization and efficiency

· Support light bookkeeping, invoicing, or expense tracking as needed

· Assist with travel planning and itinerary preparation

· Handle occasional personal errands or appointments

· Support organization of documents and records

· Maintain organized digital filing systems

· Coordinate with vendors and service providers

· Provide ad hoc support as new projects arise

20 hrs/week (may vary)

Hybrid: combination of remote and in-person

$50/hr

This is a part-time position - Friday, Saturday, and Sunday

BOUTIQUE ASSISTANT ROLES AND RESPONSIBILITIES

The Boutique Assistant elevates the in-store experience by consistently delivering memorable moments. They will execute best practices by optimizing hospitality and store amenities to create unique experiences. The Boutique Assistant will utilize their knowledge of products and services to maximize customer satisfaction during each interaction.

• Deliver an exceptional welcome to clients and ensure outstanding hospitality throughout their visit.
• Manage the flow of boutique traffic to ensure that all clients are attended to in a timely manner.
• Assist the sales team with various activities to facilitate a seamless customer experience (running product, gift wrapping, beverage service, data capture, etc.).
• Assist with CRM-related activities, including data entry and reporting.
• Oversee the general upkeep and appearance of the sales floor.
• Assist the service department when necessary.
• Assist in merchandising and display maintenance (e.g., understock organization, maintaining proper visual standards, wrap area stocking).
• Develop an understanding and knowledge of products.
• Understand and comply with security and operational procedures (product handling, inventory control, etc.).
• Uphold Brown & Co standards while projecting an approachable and professional image by adhering to the dress code.
• Assist with special projects as needed.
• Help with special events.

PREFERRED SKILLS

• Previous retail experience required; luxury retail, service, or hospitality experience is a plus.
• Excellent communication skills.
• Ability to work in a fast-paced environment.
• Strong attention to detail with the ability to handle multiple tasks simultaneously.
• Collaborative approach and a "can-do" attitude.
• Outgoing personality.
• Ability to work retail hours, including nights, weekends, and holidays.

REQUIRED QUALIFICATIONS

• Must have authorization to work in the United States.
• Ability to operate company POS systems.

job description

Join our team today at ivy & leo ( Mount Pleasant, SC), We are looking for those who are dedicated to a styling and social experience that inspires women to express their individuality. Part Time hours are typically 15-25 hours per week.

POSITION OBJECTIVE:

The Part Time Sales Associate is responsible for supporting Management in in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations, including ensuring a great customer experience and maximum profitability. We love what we do, and believe that with our teams, we are the most amazing place to work, learn, and grow!

RESPONSIBILITIES:

• Meets company sales goals by utilizing sales techniques and communicating product knowledge to the customer; recommends merchandise selections or helps to locate or obtain merchandise based on customer needs and desires.
• Maintains knowledge of current sales and promotions; maintains pricing and visual standards.
• Maintains standards in merchandise handling, presentation, loss prevention, and all other duties as directed by Management.
• Participates in visual directives including monthly store sets and zone maintenance.

Customer Experience

• Models and promotes the Most Amazing Personal Service (MAPS) principles and standards, offering a cohesive omni channel experience.
• Ensures prompt resolution of customer concerns.
• Ensures a fast and efficient register experience, remaining current on policies regarding payments, coupon acceptance, returns and exchanges, security practices and other applicable operations.
• Reinforces buying decisions at the checkout and achieves add on goals including gift card sales.
• Signs up clients for reward program.
• Builds and maintains a solid customer following through clienteling and wardrobing.
• Knows current product fit and style assortment offerings in store and on line.

Operational Excellence

• Supports replenishment activities that keep the store full and abundant.
• Assists with locate fulfillment.
• Assists with visual directives, including floor sets, window changes, visual presentations, signage placement, etc. as directed.
• Assist with boutique cleanliness and organization

Teamwork and Growth

• Promotes an inclusive, collaborative approach to problem solving.
• Seeks personal developmental opportunities and readily solicits feedback.

QUALIFICATIONS:

• High School diploma or equivalent
• Retail or sales experience preferred
• Must be 18 years of age or older
• Excellent communication skills
• Excellent customer service skills
• Able to learn or adapt to technology provided by the company
• Strong organizational skills and ability to multi-task in a fast-paced environment
• Able to communicate with customers, Associates, and Management
• Regular attendance is essential to this position to ensure adequate coverage to meet company objectives. Ability to work a flexible work schedule, some weekends.

Due to our growth, we are always accepting applications for top talent to join our store teams. When we do have an open position, we will review your application to determine if your qualifications are a match with our position requirements.

Benefits:

Above average Retail Pay

Discount on all clothing & accessories.

We're building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health, you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

*** Washington, DC M Street Clinic (full-time 30-35 hours/week) ***Please note, you must have an active DC APRN license to be considered.

Are you a passionate Nurse Practitioner looking to make a meaningful impact in your community while enjoying a fulfilling and balanced career? We're excited to offer an exceptional opportunity where you can truly work at the top of your license delivering high-quality, compassionate care that empowers patients to live their healthiest, most vibrant lives.

Join a supportive team that prioritizes both patient outcomes and provider well-being, and be part of a mission-driven organization that's working to redefine healthcare.

As the largest retail health care provider in the nation, and an industry leading Fortune top 10 Company, MinuteClinic offers the unique opportunity to deliver affordable, accessible comprehensive high-quality care that meets the needs of our patients, their families, and our communities. You'll be empowered to provide holistic patient care to your community with support, guidance, collaboration and a "one store, one team mindset." Minute Clinic has also been awarded the American Nurses Credentialing Center (ANCC) Pathway to Excellence premier designation for healthy work environments which recognizes health care organizations that demonstrate a commitment to establishing the foundation of a healthy workplace for staff. This includes a focus on Transformational Leadership, Quality, Safety, Shared Governance, Well-being, and Professional Development.

Exceptional tools, training, and resourcesEvidence-based guidelines and access to assessment and treatment planning tools to elevate and support the continuity of care for patientsPracticing at the top of your clinical license with the support of our clinical care teamUnparalleled Career growth opportunities and developmentPatient charting and follow up completed in the clinic during the shift, no taking work home

Provide Primary and Family evidenced-based care inclusive of accurate assessment, diagnosis, treatment, management of health problems, health counseling, and disposition planning for our patients.Provide administrative duties to include but not limited to opening/closing the clinic, inventory, patient follow up, verifying insurance and collecting payment, maintaining a clean environment.Be responsible for handling patient appointments and performing routing examinations to ensure positive patient health outcomesPerform duties including speaking with patients about healthy lifestyle choices, completing diagnostic tests to help diagnose and treat patients for injuries or illnesses and coordinating with other healthcare professionals to maintain a comprehensive plan of careEncourage patients to become active participants in their own healthcare and well-being through services such as health screenings, behavioral health and wellness, chronic condition management

Active DC Family Nurse Practitioner license in good standingProvide holistic, evidenced-based care inclusive of accurate assessment, diagnosis, treatment, management of health problems, health counseling, and disposition planning for our patients. This includes education and treatment for pregnancy prevention, sexually transmitted infection (STI) Prevention and safer sex practices.Order and administer immunizations and injections (to include but not limited to COVID19, influenza, TB, Depo) and provides evidence-based patient/parent vaccine counseling and education.Depending on the market, the ability to be proficient in both speaking and writing in additional languages not limited to but including SpanishMaster's Degree level Family Nurse Practitioner program with current National Board Certification and State of Employment license to practice in the Advanced Practice Nurse role

EPIC experience preferredA minimum of one year of experience as a Nurse Practitioner is preferred.Experience in Family medicine or primary care practice preferred.

Full time

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

We take pride in our comprehensive and competitive mix of pay and benefits – investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan .No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.

We anticipate the application window for this opening will close on: 03/31/2026

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

At GMKE, we know that great talent is the key to achieving the best outcomes for our clients and customers. For the last 18 years, our talented attorneys have built a distinguished reputation as unyielding advocates to insureds facing litigation and trusted partners to insurance companies seeking to responsibly manage liabilities.

We've done this by putting our mission at the center of everything we do, living our values, and taking a real approach to every case – resulting in consistently excellent outcomes in the courtroom.

Who We Are

Groth, Makarenko, Kaiser and Eidex is a premier civil defense firm in the Southeast building the future of insurance defense to ensure the best outcome for every carrier and every insured, in every case.

Our values – sincerely diligent, honorably competitive, accountable, client serving, and united in collaboration – shape the way we approach each case and every relationship, acting as our guiding light in all that we do. GMKE is more than just a firm; it's a community of diverse, growth-minded people, each drawn to our dynamic environment and mission, as we expand our reach throughout the Southeast.

About The Role

GMKE is seeking a detail-oriented professional to support our insurance defense practice by managing post-settlement documentation and file closure. This position is responsible for following up with opposing counsel, claimants, and other relevant parties to obtain pending executed limited and/or general liability releases in a timely manner. Strong organizational skills, persistence in follow-up, and the ability to manage multiple matters efficiently are essential for success in this role.

Responsibilities

• Monitor outstanding releases, maintain accurate communication records, and ensure that all required documentation is properly received and reviewed
• Coordinate the finalization and closure of files in accordance with firm procedures and client requirements.

Qualifications

• Meticulous attention to detail and organizational skills
• Impeccable time management and prioritization skills
• Excellent communication and professionalism
• Ability to fluently move between systems and new technology

Diversity At GMKE

• GMKE is committed to providing equal employment opportunities to all applicants and employees, fully complying with state, federal, and local laws that prohibit discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability, or any other status protected by applicable law. We strive to build a team that reflects the diversity of the communities and clients we serve, recognizing that varied perspectives and experiences enhance both our workplace and our approach to client needs.

Summary

Part-time Executive Assistant working onsite 5 days a week (Mon-Fri 9AM-2PM EST) at 4300 North Point Pkwy Alpharetta, GA 30022.

Responsibilities

• Proactively plans, coordinates, and ensures the Executive's schedule is followed and respected in the calendar.
• Maintains and makes regular updates to contact lists and key company documents
• Assists with financial planning and reporting
• Prepares and makes updates to PowerPoint presentations
• Travel Management; manage travel for all trips, airfare, and hotel accommodations, creating itineraries and transportation arrangement.
• Manage company assets provided to the Executive such as company vehicle and work phone.
• Process high volume of expense and invoice vouchers in internal system in alignment with company policy
• Completes office administrative functions including purchasing office supplies, managing UPS and Amazon accounts.

Qualifications

• Bilingual Korean/English (writing and speaking)
• Preferred Associate’s or Bachelor’s degree in business or related field
• 3-5 years’ experience as an executive assistant at a matrixed and global company
• Georgia Public Notary or ability to become a Georgia Public Notary
• Organizational, project management, and time-management skills
• Ability to build relationships cross-functionally
• Resourceful with ability to quickly adapt to changes in plans
• Excellent written, verbal communication, and interpersonal skills
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint

We have a client in San Francisco, CA seeking a Part-Time Executive Assistant to support their new SVP Of Sales. This client is in a fast paced and growing industry-- in the Climate and Sustainability Tech industry.

This position would start ASAP! MUST be available for PART TIME only as this is NOT a full-time position! (20-25 hours a week)

MUST have's for this role:

• This role is 100% remote but you must be live in the State of CA
• Ability and interest to work 20-25 hours a week for the next 8-12 weeks
• Ability to work part-time hours between the hours of 8am-5pm PST or CST
• Prior experience supporting a SVP of Sales
• Open to the max pay rate of $60/hr
• Advanced experience using Google Products

Position Summary

We are seeking a highly organized, proactive, and strategic Executive Assistant to support our Vice President of Sales. This role is critical to ensuring the efficiency, focus, and effectiveness of the VP and the broader Sales leadership team. The ideal candidate thrives in a fast-paced, high-growth environment, exercises strong judgment, and operates with professionalism and discretion at all times.

Key Responsibilities

Executive Support

• Manage complex calendars, prioritize meetings, and resolve scheduling conflicts.
• Coordinate domestic and international travel, including detailed itineraries and expense reporting.
• Prepare the VP for meetings with agendas, briefing materials, and follow-up documentation.
• Draft, edit, and manage correspondence, presentations, and reports.
• Act as a gatekeeper, prioritizing incoming requests and ensuring alignment with business objectives.

Sales Operations & Coordination

• Support sales leadership meetings, QBRs (Quarterly Business Reviews), forecast calls, and offsite planning.
• Track action items, deadlines, and key deliverables across the Sales organization.
• Assist in preparing sales performance reports and executive dashboards.
• Coordinate cross-functional communication between Sales, Marketing, Finance, Customer Success, and other teams.

Project & Process Management

• Lead or support special projects on behalf of the VP of Sales.
• Improve administrative processes to increase efficiency and scalability.
• Organize team events, leadership offsites, and recognition programs.

Confidentiality & Discretion

• Handle sensitive information with the highest level of professionalism and confidentiality.
• Maintain discretion in matters related to personnel, performance, and company strategy.

Qualifications

• 5+ years of experience supporting senior executives, preferably in a sales or revenue organization.
• Strong business acumen and understanding of sales operations and metrics.
• Exceptional organizational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office, Google Workspace, and CRM tools (e.g., Salesforce).
• High level of emotional intelligence, professionalism, and discretion.
• Ability to anticipate needs and proactively solve problems.

Preferred Attributes

• Experience in a high-growth or fast-paced environment.
• Strong analytical skills and comfort working with sales data.
• Demonstrated ability to influence without authority and build cross-functional relationships.
• Resourceful, adaptable, and resilient under pressure.

Rails, a global contemporary lifestyle brand, is looking to hire part-time Sales Associates for its retail store in Boston.

Key Responsibilities:

• Deliver an outstanding customer experience. Curate the experience for the customer, walking them through the RAILS story
• Develop and maintain long lasting client relationships by establishing a return client base
• Maintain an accurate, efficient, and effective client book
• Ensure image and grooming standards are professional and reflective of RAILS brand
• Maintain visual merchandising standards daily
• Consistently achieve personal and overall store sales goals
• Maintain an active floor presence
• Assist with organization and upkeep of both the front and back of house
• Additional responsibilities as required

Requirements:

• Passion for customer service, styling, and product
• Flexible availability, including weekends and holidays
• Results driven
• Team player
• Strong time management and communication skills
• Ability to manage multiple and competing work priorities, demands, and changes
• Experience in a retail sales environment, preferably in contemporary apparel, preferred

Rails, a global contemporary lifestyle brand, is looking to hire part-time Sales Associates for its retail store in Austin. Weekend and holiday availability is required for this role.

Key Responsibilities:

• Deliver an outstanding customer experience. Curate the experience for the customer, walking them through the RAILS story
• Develop and maintain long lasting client relationships by establishing a return client base
• Maintain an accurate, efficient, and effective client book
• Ensure image and grooming standards are professional and reflective of RAILS brand
• Maintain visual merchandising standards daily
• Consistently achieve personal and overall store sales goals
• Maintain an active floor presence
• Assist with organization and upkeep of both the front and back of house

Requirements:

• Passion for customer service, styling, and product
• Flexible availability, including weekends and holidays
• Results driven
• Team player
• Strong time management and communication skills
• Ability to manage multiple and competing work priorities, demands, and changes
• Experience in a retail sales environment, preferably in contemporary apparel, preferred

• 
  
• Reporting directly to the GM of Compute, the Executive Assistant role provides executive support in a one-on-one working relationship the Compute GM. The Executive Assistant must be creative, solutions oriented, resourceful and enjoy working within a fast-paced, global environment.
  
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, strong attention to details and demonstrated ability to maintain a realistic balance among multiple priorities.
  

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Provide sophisticated calendar management for Compute GM. Prioritize inquiries and requests while troubleshooting conflicts focused on external engagements including customer meetings, conferences and high-profile external meetings; make judgements based on priorities. Ability to rapidly address last minute changes to schedules and ensure stakeholders are kept abreast.

* Manage travel schedule. Ability to book and manage complex domestic and international travel on both commercial and private airplanes. Complete a broad variety of administrative tasks which could include: maintaining contact lists, completing expense reports, and general administrative responsibilities.

* Serve as a point of contact for internal and external constituencies on all matters pertaining to the Compute GM, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising strong judgement to reflect GM's style and organization policy.

* Partner closely with the Compute GM's Chief of Staff to align on priorities, flag risks, and adjust plans. Provides administrative support to the Chief of Staff related to calendar management and travel.

* Demonstrates a proactive interest in understanding the business to effectively support strategic initiatives and ensure seamless execution of administrative responsibilities.

* Serves as lead Executive Assistant for Compute, coordinating with Compute's other admin to ensure aligned support needs, implementation of best practices, tools, trainings and overall operational efficiency to support the business.

* Partner and maintain strong working relationships with C-Suite and other department exec admins

* Other projects/duties as assigned for the overall benefit of the organization such as the organization SharePoint site and planning on-site and off-site team events.

KEY COMPETENCIES:

* Integrity: Demonstrated leadership to maintain credibility, trust, and support with the Executive Team.

* Communication: Able to interact with people of all levels in a confident, professional manner.

* Agility: Ability to think outside of the box with a sense of urgency.

* Resilience: Sustainability and resilience under pressure.

Responsive & Collaborative: Ability to collaborate effectively with executive leaders in the company and with other executive admins. Proactive in work style and responsiveness in support of the executive leader and team needs.

* Detail-Oriented: Detail-oriented with a strong focus on accuracy across calendaring, expense reports, and travel planning, while anticipating executive needs and proactively resolving issues to ensure seamless support.

This is a continuous recruitment and may close at any time.
Applicants are encouraged to apply as soon as possible.
Applications received by Monday, February 16, 2026, will be included in the first review.
Join an agency committed to creating a healthy breathing environment for every Bay Area resident while protecting and improving public health, air quality, and the global climate!

The Bay Area Air District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

The Air District is recruiting for the confidential position of Temporary Executive Assistant I/II in the Executive Office. There is one (1) vacancy. Please note that this is a temporary confidential position expected to be 3-6 months in duration.

About the Division
The Executive Assistant in the Executive Office will be reporting to the Executive Operations Manager. This position will support the office by performing administrative work to facilitate Board and Committee meeting agenda packets, attend in-person meetings, provide administrative support to the Executive Office, while providing day to day support to a Deputy Executive Officer. Duties may include scheduling, travel arrangements, logistical preparation for upcoming meetings (i.e., internal, and external). Incumbent may perform other specialized work as assigned and is expected to use sound judgment and maintain confidentiality.

Definition
Under direction, provides varied, complex and often confidential administrative assistance to the Executive Officer/Air Pollution Control Officer or Deputy Executive Officer; requires use of discretion, initiative and independent judgment; performs related work as assigned.

Distinguishing Characteristics
Executive Assistant I is the entry level class in this series. It is designed to allow an experienced executive assistant to learn the procedures and processes particular to the Air District's Executive Office and this confidential administrative class. This class is alternately staffed with the Executive Assistant II level and incumbents may progress to the higher level after gaining experience and demonstrating proficiency sufficient to meet the qualifications of the higher level.

Executive Assistant II is the journey level class in this series, fully competent to independently perform the full scope and diversity of responsibilities. Responsibilities include regular contact with governmental officials, the Air District Board of Directors, Hearing Board and Advisory Council, representatives of business or community organizations, the public, and all levels of Air District personnel to exchange information and explain administrative policies and procedures.

Examples of Duties for this Position

(Illustrative only)

Initiates correspondence independently for signature by appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.

Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, hearings, etc., and prepare minutes.

Relieves executive staff of certain administrative matters by following up on projects, transmitting information, and keeping informed of pertinent activities.

Makes appointments and maintains a calendar; schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials.

Coordinates and assembles information from the Air District's management and executive staff, the public and other stakeholders for Board of Director's meetings; prepares and distributes the materials.

Proofreads and uploads materials to the Air District's website.

Organizes own work; sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.

Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly require the use of judgment and the interpretation and application of policies and procedures.

Researches, compiles and summarizes a variety of informational or statistical data and materials.

Transcribes minutes and types draft reports and a wide variety of finished documents from notes, brief instructions, or printed materials; inputs or retrieves data and prepares reports using a personal computer system; compiles and processes confidential materials.

Organizes and maintains various administrative, reference, and follow-up files; purges files as requested.

Creates Power Point presentations and related materials for management presentations.

Tracks Board of Directors' expenses and processes related payments.

May train, review and evaluate work of office support staff.

Education & Experience

Executive Assistant I: One year of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant.

Executive Assistant II: Three years of administrative experience which has included providing office and administrative support to public sector management or corporate management, equivalent to the Air District class of Administrative Assistant.

Substitution: Completion of the equivalent of 18 semester units from an accredited college or recognized business school in relevant subjects such as technical administrative skills, business English, or office administration may substitute for up to 6 months of the required experience.

Desirable Qualifications

• Experience providing high level administrative support and customer service to C-suite executives, elected officials or government leaders.
• Professional judgement, discretion, and the ability to handle sensitive materials and confidential matters with integrity.
• Strong calendar management experience including scheduling complex meetings across multiple stakeholders.
• Ability to prepare agendas, take meeting minutes and follow up on action items.
• Strong experience in business writing, editing and proofreading executive documents for accuracy and clarity with clear and professional communication.
• Experience coordinating logistics for internal and public meetings.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High proficiency in Microsoft Office Suite, virtual meeting platforms (Zoom, Teams, etc.).
• Understanding of governmental processes and familiarity with the Brown Act.

How to Apply

Interested individuals must submit a completed Air District application and responses to the supplemental questionnaire. This is a continuous recruitment and may close at any time. Applicants are encouraged to apply as soon as possible. First review of applications will be Monday, February 16, 2026. Applications received after this date will be reviewed as needed. Resumes encouraged, but not mandatory, and will not be accepted in lieu of the required application materials. Applications are accepted online; please visit our website at to apply. Postmarks, faxes, and e-mailed applications will not be accepted.

Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered.

Supplemental Questions Instructions

Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.

Please limit your responses to no more than one page (500 words) per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.

Selection Criteria

Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

The Air District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.

Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at .

The Air District is an Equal Opportunity Employer.

Position Summary:

The Senior Executive Assistant (EA) provides high-level administrative and organizational support to C-Suite executives at AdaptHealth. This role ensures seamless day-to-day operations, proactively manages executive priorities, and maintains the highest level of professionalism, confidentiality, and attention to detail. The EA works closely with the broader Executive Assistant team to ensure aligned support across the organization and will assist with office management needs when required. This position is will need to be at the Conshohocken, PA headquarters, as needed. 

Essential Functions and Job Responsibilities: 

Executive Support

• Manage complex executive calendars, including scheduling meetings, appointments, and prioritizing time-sensitive requests. 
• Serve as the primary point of contact for internal and external inquiries, demonstrating sound judgment, discretion, and professionalism. 
• Coordinate and prepare briefing materials, executive summaries, presentations, and maintain organized executive files. 
• Anticipate executive needs, resolve scheduling conflicts, and ensure executives are fully prepared for meetings, travel, and deadlines.

Collaboration & Communication

• Partner closely with the Senior Executive Assistant and the other EAs to ensure seamless support, workload alignment, and consistent communication across the C Suite. 
• Act as liaison between executives, internal teams, board members, and external partners. 
• Draft correspondence, route communications, manage follow-ups, and ensure timely flow of information. 
• Handle sensitive and confidential information in accordance with company policies.

Meeting & Event Support

• Coordinate leadership and cross-functional meetings, including agendas, materials, minutes, and action item tracking.
• Assist with onsite executive sessions, visiting executive logistics, and NYC-based events.
• Support preparation, logistics, and material development for board meetings and executive presentations.

Travel & Expense Management

• Arrange domestic and international travel, including detailed itineraries and all accommodations. 
• Prepare and reconcile expense reports in alignment with company travel and compliance policies

Project Support

• Support special projects through research, coordination, information gathering, and report preparation.
• Monitor deadlines, track milestones, and maintain accuracy in project documentation.
• Ensure compliance with regulatory and privacy requirements, including HIPAA.

Office Management Support (as needed)

• Collaborate with NYC office operations when extra support is required. 
• Assist with vendor coordination, supply needs, onsite logistics, and visitor experience as needed to maintain a professional and efficient executive workspace.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

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Position Summary:

The Senior Executive Assistant (EA), C Suite & Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth’s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is fully in person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.

Essential Functions and Job Responsibilities: 

Executive Support

• Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.
• Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.
• Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.
• Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.
• Maintain organized executive files and workflows to support seamless operations.

Office Operations Management

• Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace. 
• Manage vendor relationships—including facilities, IT support, building management, catering, and office services—and ensure quality execution of service agreements. 
• Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions. 
• Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues. 
• Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience. 
• Support compliance with facility and security requirements, including access coordination and building protocols.

Collaboration & Communication

• Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities. 
• Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders. 
• Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.

Meeting & Event Coordination

• Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking. 
• Organize and support NYC-based executive events, leadership sessions, and onsite programming. 
• Assist with board meeting preparation, including materials, logistics, and scheduling.

Travel & Expense Management

• Arrange domestic and international travel—including flights, accommodations, ground transportation, and detailed itineraries—for multiple C Suite leaders. 
• Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.

Project Support

• Support special projects through research, data collection, analysis, and report preparation. 
• Track milestones, deadlines, and project deliverables to ensure timely progress and follow through. 
• Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

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