Executive Administrative Assistant
Job Description
Job Title: Executive Administrative Assistant
Location: New York, NY 10017
Duration:10 months Assignment
Shift/Hours: 40hours/week, Mon- Fri 8:30am -5pm
Work Model: Hybrid, 4days on site - Mon to Thurs
Summary:
Responsibilities include but are not limited to:
Job Requirements:
Must-Have Hard Skills:
Nice-to-Have
Location: New York, NY 10017
Duration:10 months Assignment
Shift/Hours: 40hours/week, Mon- Fri 8:30am -5pm
Work Model: Hybrid, 4days on site - Mon to Thurs
Summary:
- Client is looking for a temporary Research Assistant in its New York office to support several Senior Analysts and their teams.
- The successful candidate will provide essential administrative, and operations support in the day-to-day operations and administration of the analyst teams while also working on a variety of projects and departmental initiatives.
Responsibilities include but are not limited to:
- Coordinate domestic and international travel as well as hotels, car rentals, car services etc. with travel agency as requested.
- Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client Visa Statements for analysts, and associates.
- Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
- Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
- Assist in maintaining client database, log phone calls, and emails in CRM as needed.
- Maintain research data spreadsheets as specified by senior analysts.
Job Requirements:
- The following are the minimum requirements for the position:
- Minimum of 4 - 6 years of administrative experience.
- Strong proficiency in all MS office applications.
- Exceptional attention to detail with the ability to follow up and see tasks through to completion.
- Possess strong written and oral communication skills.
- Strong organizational and analytical skills.
- Ability to establish and maintain effective working relationships with all staff levels internally and externally.
- Ability to work on multiple projects simultaneously, managing time and resources to ensure work is completed efficiently and within established timeframes.
- Exhibit adaptability in a team-oriented environment.
Must-Have Hard Skills:
- Experience booking travel.
- Admin experience
- MS Office Suite
- Heavy expenses / T&E prep experience
- Ideal Candidate Background: worked in an investment bank, someone who has dealt with clients.
- Organized, great communication skills.
- Experience in a fast-paced environment.
- Excellent attention to detail
- Investment banking experience.
- Front office - Client facing experience.
- Attention to detail.
Nice-to-Have
- Research assistant experience.