Navisync Tracker Jobs in Usa

The Sales and Management Intern position's primary responsibility is to fulfill our mission statement, \"to create the most enjoyable shopping experience possible for our Guests.\" Additionally, Sales and Management Interns perform a variety of sales, merchandising and operational tasks assigned by store management (e.g. cashiering, merchandise display and pulls, register procedures, and routine cleaning of facilities). Work closely with the Store Manager to develop an understanding of how Buckle's retail business works and what it takes to excel in management.

This description intends to describe the general nature and level of work performed by Teammates assigned to this job. It is not intended to include all duties, responsibilities and qualifications. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sales Generation and Guest Service

• Greet Guests with a friendly, engaging attitude, and is consistently prepared to provide legendary service to each Guest
• Answer questions regarding the store and its merchandise
• Recommend, select, and help locate or obtain merchandise based on Guest needs and desires
• Anticipate and fulfill Guest's needs by suggesting additional items and creating a wardrobing experience
• Demonstrate product utilizing product knowledge and sales education, consistently sharing that knowledge and education with Team
• Maintain and share knowledge of current sales and promotions, policies regarding payment and exchanges, and security practices
• Achieve personal sales-per-hour, average sales and total net sales goals set by Store Management
• Provide legendary service throughout the store in these top four areas: Front 5, sales floor, fitting rooms, and the register area
• Help Guests try on or fit merchandise
• Check out and bag purchases
• Prepare merchandise for alterations
• Knowledgeable of all exchange and return procedures for Guests
• Fill out and effectively use the Sales Presentation Guide (SPG) daily to accomplish goals
• Meets or above performance standards in all Buckle business builders and guest loyalty including fit appointments, Buckle credit card and guest connect.
• Place Special Orders or call other stores to find desired merchandise
• Maintain and build good Guest relationships to develop a client based business
• Develop and maintain knowledge of Buckle's customer service expectations in order to meet the needs of every Guest
• Consistently maintain high standards, whether or not the Manager is present

Teammate Recruiting, Training and Development

• Consistently recognize recruiting opportunities by utilizing Jobs & Careers cards, email referrals and Teammate Recommend
• Maintain a positive attitude at all times creating a positive floor culture

Visual Merchandise Management

• Present merchandise in a manner that will maximize sales and achieve optimum merchandise turn
• Stay current on product range
• Work with other Teammates and Guests to identify product improvements, new product ideas and new product feedback
• Ensure sales floor is consistently sized and new freight is appropriately displayed

Operations

• Ability to work a flexible schedule, which may include mornings, evenings, and weekends, and the day of/day after Thanksgiving and Christmas, based upon store and business needs
• Open and close cash registers, use magnetic card readers, perform tasks such as counting money, separating charge slips, coupons, and vouchers, balancing cash drawers, and making deposits
• Watch for and recognize security risks and thefts, and know how to prevent or handle these situations
• Follow all Loss Prevention guidelines, including daily bag and purse checks
• Develop and maintain knowledge of Point of Sale (\"POS\") procedures
• Understand and execute all policies regarding payments, exchanges and Loss Prevention practices
• Perform merchandising tasks, such as handling freight, re-merchandising, preparing displays, completing price markdowns, and transfers
• Consistently maintain a clean, organized, and shoppable store to fulfill Buckle's mission statement
• Provide feedback to Store Manager and Leadership Team regarding merchandise handling concerns
• Communicate any policy violations and Teammate or Guest concerns to Store Manager, District Manager, and/or Human Resources in a timely, confidential manner
• Understand and apply the Buckle's Code of Ethics and all Buckle's policies, procedures, and handbooks
• Additional duties as assigned

Internship Duties

• Complete Teammate Orientation, Beginning Leadership, and Recruiting, Interviewing and Hiring sections of the Buckle Management Manual
• Provide weekly reports and progress updates to the Area Manager and District Manager
• Develop an understanding of Buckle's products, sales presentation and merchandising process
• Put knowledge into action by managing a product category set sales goals, educate teammates and track your own results
• Lead and motivate the team by tracking the specific department or company tool through Performance Tracker. Examples include:
  • Build a Specific Denim Brand
  • Tops
  • Accessories
  • Shoes
  • Buckle Card
  • Activewear
  • Outerwear
  • Swimwear
• Develop recruiting, merchandising and leadership skills
• Actively participate monthly in conference calls
• Take ownership and responsibility for all required assignments within the Internship.
• Fulfill mission statement by performing job duties with a high level of customer service while contributing to a positive team spirit.
• Special projects and other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Part-time Benefits

Benefits Available (after applicable waiting period):

• Teammate Discount
• Performance Bonuses
• Employee Assistance Program
• 401(k) (subject to additional requirements)
• Paid Sick Time (where required by state)

Education and/or Experience

In pursuit of a Bachelor's degree from a four-year college or university in relevant field of study; no prior experience or training necessary.

Additional Qualifications

• Interested in long-term commitment with Buckle
• No visa sponsorship is available

Physical Demands

The physical demands described here are representative of those that must be met by a Teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the Teammate is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and jump; stoop, kneel, crouch, or crawl and talk or hear. The Teammate is occasionally required to sit. Physical ability to lift and maneuver 50 lbs throughout the store and backroom. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

While performing the duties of this job, the Teammate regularly works in a retail store setting. The noise level in the work environment is usually moderate.

Equal Employment Opportunity

Buckle is committed to hiring and developing the most qualified Teammates from the available workforce in the communities we serve. Equal employment opportunity has been, and will continue to be, a fundamental principle at Buckle, where employment is based upon personal capabilities and qualifications without discrimination and retaliation because of veteran status, uniformed service member status, race, color, national origin or ancestry, creed, religion, sex, sexual orientation, gender identity or expression, age, pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, physical or mental disability, genetic information (including characteristics and testing), or any other protected characteristic as established by applicable local, state, or federal law. For state specific information, refer to the Teammate Center.

Corporate Paralegal needed in Newport, RI. Full-time role, comprehensive benefits package including health, dental, vision, life, disability, employee referral program, EAP, 401k (including company match), and profit sharing. Salary range is $80-90k plus bonus.

Paralegal will support 2-4 attorneys in the corporate and real estate practice groups. The ideal candidate will possess strong organizational skills, attention to detail, and extensive experience assisting with commercial real estate transactions, development projects, and land-use matters. This role works closely with attorneys and clients to ensure efficient, accurate, and timely handling of complex transactional and regulatory processes.

Key Responsibilities

Assist attorneys in all aspects of commercial real estate acquisitions, sales, financings, and closings, including document preparation, title and survey review, due diligence coordination, and closing management.

Prepare and organize entity formation documents (corporations, LLCs, partnerships), maintain corporate records and minute books, and prepare annual filings.

Manage and facilitate real estate closings, including drafting closing checklists, coordinating execution of documents, and ensuring all instruments are properly recorded and distributed.

Support attorneys and clients with land-use and development matters, including municipal filings, permitting, and zoning board applications.

Conduct and summarize corporate and real property due diligence, including UCC searches, lien and litigation searches, and organizational document review.

Maintain transaction files, timelines, and project trackers to ensure smooth project execution.

Communicate directly with clients, lenders, title companies, engineers, and municipal officials as needed.

Qualifications

Bachelor’s degree or paralegal certificate preferred.

Thorough knowledge of real estate closing procedures, corporate governance, and land-use filings.

Minimum 5+ years of experience as a corporate or real estate paralegal in a law firm or in-house legal department.

Strong proficiency with Microsoft Office, document management systems (preferably NetDocs), and electronic closing platforms.

Excellent organizational and communication skills; ability to manage multiple projects and deadlines.

High level of professionalism, confidentiality, and client service orientation.

Demonstrated ability to work independently and as part of a team.

Ability to manage multiple projects and work collaboratively in a fast-paced environment.

Flexibility to travel between the Newport and Providence offices as needed to support attorneys and matters.

Why Join Us

Competitive salary and comprehensive benefits package including health, dental, vision, life, disability, employee referral program, EAP, 401k (including company match), and profit sharing.

Collaborative, supportive work environment focused on career growth.

About the Firm:

Join a highly respected regional law firm known for its sophisticated legal work, collaborative culture, and long-standing relationships with regional and national clients. Our firm combines the resources of a full-service practice with the collegial, hands-on environment of a smaller team.

Trajectory Energy Partners, a solar energy development company, is seeking a Legal Counsel to support corporate and project development legal matters. Trajectory works with communities across the Midwest and Mid-Atlantic to develop community solar and utility scale solar projects.

More information on the company can be found at: position will focus on (i) supporting the General Counsel with corporate legal matters, including corporate governance and structure, HR, and contract issues; and (ii) supporting other critical legal workstreams including permitting, regulatory matters, and policy. The ideal candidate is comfortable operating independently, entrepreneurial, and seeking to work on a broad range of legal issues to advance clean energy development efforts.

Specific responsibilities include:

• Act as first point of contact for routine contracts, including vendor agreements, NDAs, etc. Maintain library of template contracts and terms.
• Assist with corporate formation and compliance.
• Advise on corporate governance matters and draft corporate resolutions.
• Support HR team on employment law and related issues.
• Assist with the creation and maintenance of databases, trackers, and calendars regarding legal tasks, compliance filings, and internal recordkeeping.
• Support broader legal team regarding state renewable energy policy matters, state regulatory policy, and local permitting matters.
• Manage internal systems and databases regarding the foregoing.
• Travel as needed.

Experience and Background:

• 2-4 years of corporate law experience, with either law firm or corporate legal department.
• Experience with regulatory agencies, administrative law, energy policy, or the utility industry is a plus, but not required.
• Excellent communication and presentation skills, with ability to distill complex technical, legal, and financial subjects.
• Demonstrated ability to assess risks, weigh client priorities, and give practical legal and commercial advice.
• Knowledge of or interest in renewable energy development.
• Strong computer and internet skills, including Microsoft Office Suite.
• Confirmed ability to work collaboratively within multi-disciplinary teams.
• Experience in project management.
• Strong organization skills and ability to handle time to meet frequently changing deadlines in a rapidly changing environment.

Benefits at Trajectory

• Health, dental, and vision insurance contributions
• Employee Equity Options
• Professional Development Stipend
• Access to company 401k plus 401k employer match
• Paid Vacation, Sick, and Wellbeing days

Position based in Trajectory’s Chicago office. Hybrid work environment. Occasional travel to work with Trajectory team members, attend conferences, and work with other business partners is required. Salary range is $130,000 - $160,000, dependent on experience.

Title: Senior Account Executive

Location: Remote, Morristown, NJ (In office once a month for an All-staff meeting)

Job Type: Full Time

About our client:

Our client is a boutique healthcare public relations agency with a strong purpose at its core, partnering with some of the most prominent names in the life sciences industry. Their work focuses on bringing innovative therapies to market, increasing awareness around important disease areas, and shaping compelling stories that highlight advancements in healthcare.

Overview:

As a Senior Account Executive, you will play a key role in supporting and driving client initiatives, mentoring junior team members, and approaching projects with a proactive, solutions-focused mindset. This opportunity is ideal for someone who is eager to develop professionally, thrives in an organized environment, and is ready to take ownership of dynamic healthcare communications campaigns.

You will become part of a tight-knit, collaborative team that combines strategic expertise with a genuine passion for making a meaningful impact in health.

Key Responsibilities

Client Engagement & Strategy

• Act as a primary point of contact for day-to-day client communication, delivering high-quality service and responsiveness
• Conduct detailed research to inform strategic planning and deepen client partnerships
• Develop a strong understanding of client products, key opinion leaders, and the competitive healthcare landscape

Project & Campaign Delivery

• Manage project logistics across events, campaign deliverables, media initiatives, and vendor coordination
• Ensure timelines, quality standards, and budgets are effectively managed and met

Media Relations

• Pitch and secure meaningful media coverage across both healthcare and consumer media outlets
• Create targeted media lists, craft compelling story angles, and coordinate spokesperson opportunities
• Monitor media activity and produce performance reports

Content Development

• Produce a variety of communications materials including press releases, briefing documents, pitches, and other PR assets
• Translate complex medical or scientific information into clear, accessible messaging

Team Collaboration & Financial Oversight

• Provide guidance and mentorship to junior team members
• Assist with budgeting processes, financial trackers, and expense management
• Contribute to new business initiatives through research, strategic ideas, and presentation support

Qualifications

• Bachelor’s degree in Communications, Public Relations, Journalism, or a related discipline
• 3-4 years of experience in public relations, ideally within healthcare or life sciences
• Strong writing, editing, and storytelling capabilities
• Solid understanding of media relations strategy, trends, and industry tools
• Proficiency in Microsoft Office; familiarity with social media platforms is advantageous

Overview

This opportunity is with a fast-moving organization in the renewable energy / electromechanical manufacturing space that is expanding its production capabilities. Our client is seeking a Manufacturing Engineer – Controls to help scale manufacturing, improve quality and reliability, and ensure new products move smoothly from development into full production. The role works closely with both Operations and Product Development and includes a blend of factory-based engineering and field support.

Key Responsibilities

• Support and accelerate the transition from pilot builds to consistent production.
• Partner closely with Operations and Product Development to strengthen manufacturability and throughput.
• Create, refine, and maintain work instructions, build guides, and other manufacturing documentation.
• Identify cost reduction opportunities in materials and labor, and lead implementation efforts.
• Drive continuous quality improvement initiatives across production and deployed systems.
• Test electrical equipment performance using system diagrams and test parameters supplied by engineers.
• Design and prototype internal test equipment using block diagrams, circuit schematics, and test boards (e.g., breadboards).
• Conduct firmware and electrical validation based on requirements from electrical and software engineering teams.
• Travel to solar tracker sites to troubleshoot, commission, retrofit, and provide technical support.
• Review electrical schematics, generate Bills of Material, source components from vendors, and assemble final designs.

Qualifications & Requirements

• Bachelor’s degree (or equivalent experience) in Electrical Engineering, Industrial Engineering, or related field.
• At least 3 years of manufacturing engineering experience with comparable products.
• Strong knowledge of electronic product assembly processes and best practices.
• Demonstrated project management or project leadership experience.
• High initiative and ownership mindset—able to spot issues and drive solutions.
• Based in the Phoenix, AZ area.
• Exposure to solar or renewable energy technology is a plus, not a requirement.
• Comfortable working independently and collaboratively in a team environment.

Account Executive | Work Travel

Public Relations | Public Affairs | Corporate Communications

Energy | Land Use | Infrastructure

Account Executive

Founded in 2005, Keadjian Associates, a leading strategic communications and management consulting firm, is seeking a full-time account executive to begin work immediately. The agency specializes in strategic communications and public engagement campaigns around some of our clients’ largest, most complex challenges and initiatives.

The ideal candidate will have over three years of experience in public relations, public affairs, management consulting or a similar role. The candidate must be experienced with quickly developing press releases, talking points and fact sheets as well as efficiently incorporating feedback from multiple stakeholders.

Keadjian Associates is one of the country’s most respected and trusted corporate communications agencies, serving clients nationwide. The agency is known for industry-leading team member retention and is seeking individuals who thrive in collaborative environments.

As an independently owned firm, Keadjian Associates is able to reward our stellar teammates by offering competitive salaries, an unmatched discretionary performance bonus program and excellent benefits.

While our headquarters are in the San Francisco Bay Area, this role offers a mix of in-office work in Houston and remote work, subject to business and client requirements. Participation in in-person team and client meetings, events and training sessions in Houston or elsewhere will be required.

Candidates should expect approximately one to two multi-day trips per month.

Responsibilities:

• Draft high-quality, client-ready messaging and materials (e.g., talking points, fact sheets, posters, timelines and production trackers)
• Write materials with an eye for language and tone; ensure messaging optimizes the client’s voice and engages key audiences
• Track key activities (e.g., community engagement) via spreadsheets and other deliverables
• Share updates in client calls and team coordination meetings
• Anticipate issues and proactively offer solutions to ensure flawless planning and execution

Qualifications:

• 3-4 years of experience in communications or management consulting
• Experience at a corporate communications, public relations or public affairs agency or comparable in-house position is strongly preferred
• Exceptional writing and editing skills
• Ability to work in a fast-paced environment, switching seamlessly between multiple projects, turning things around in record time while also paying close attention to the crucial details (i.e., grammar, spelling, consistency of message)
• Superb interpersonal and communication skills
• Ability to understand and carry out oral and written directions with minimal supervision
• Highly motivated self-starter who can also work collaboratively
• Skilled in Microsoft Office, Excel and PowerPoint
• Bachelor’s degree required
• Experience in the energy, land use or infrastructure sectors is a plus
• Professional fluency in Spanish is a plus

Expected Salary: This position offers a base salary range of $70,000 to $85,000 per year, alongside industry-leading benefits such as end-of-year profit sharing and a performance bonus program for eligible team members. While we anticipate that the successful candidate hired into this role will be placed near the entry or midpoint of the salary range, the starting salary will be determined based on various factors, including years of experience, relevant experience type, education and more.

Additional Benefits and Compensation: Keadjian Associates offers a discretionary bonus program for eligible team members, with bonuses awarded based on performance and contributions at the Company’s sole discretion. Additionally, eligible team members can participate in the Company’s 401(k) Program, with competitive employer contributions. The Company pays 100% of premiums for medical, dental and vision benefits for team members and covers 30% of spouse/dependent coverage, with buy-up options available for additional premiums and spouse/dependent coverage.

The Company reserves the right to modify, amend or eliminate any of its employee benefits at any time, consistent with applicable law.

Project Manager, GxP Quality Assurance

W2 Contract

Pay Rate: $80 - $90 per hour

Location: Redwood City, CA - Hybrid Role

Duties and Responsibilities:

• Coordinate and lead cross-functional Quality projects, including QA process improvement and enhancement initiatives, to ensure alignment with business objectives and delivery against established timelines.
• Contribute to the planning and execution of strategic initiatives within the GxP Quality Assurance function to strengthen operational effectiveness and compliance.
• Coordinate and facilitate quality & cross-functional meetings, including agenda development, documentation of key decisions, and tracking action items through completion.
• Develop and maintain comprehensive project documentation, including project timelines, risk registers, action item trackers, dashboards, and status reports to ensure transparency and accountability.
• Identify project risks, gaps, and process inefficiencies, and proactively facilitate mitigation strategies to ensure compliance, operational continuity, and successful project outcomes.
• Coordinate inspection and commercial readiness activities from the Quality team to support organizational objectives, including global expansion.

Requirements and Qualifications:

• Strong project planning, scheduling, and resource management skills.
• Excellent communication and presentation skills, with the ability to present to senior leadership.
• Strong stakeholder engagement and alignment skills.
• Experience with developing clear, visually compelling PowerPoint presentations with strong narrative flow and impactful visuals.
• Experience working in Pharmaceutical, biotech companies, and partnering with key stakeholders, including Regulatory, Clinical, CMC, Manufacturing, and IT.
• Knowledge of Quality Assurance principles within the pharmaceutical/biotech industry, including GxP regulations and QMS processes

Preferred Qualifications:

• Strong analytical skills with the ability to interpret quality metrics and identify trends and risks.
• Strong leadership, problem-solving, and organizational skills.
• Ability to work effectively in a fast-paced, cross-functional, and regulated environment.

Desired Skills and Experience

Project Management, GxP Quality Assurance, Quality Management Systems (QMS), GxP Compliance, Pharmaceutical Quality Systems, Biotech Quality Assurance, Cross-Functional Project Leadership, Quality Process Improvement, Strategic Initiative Execution, Risk Management & Mitigation, Quality Metrics Analysis, Inspection Readiness, Commercial Readiness, Stakeholder Management, Regulatory & Clinical Collaboration, CMC Collaboration, Manufacturing Quality Coordination, IT Collaboration in Regulated Environments, Project Planning & Scheduling, Resource Management, Quality Documentation Management, Project Timelines & Roadmaps, Risk Registers, Action Item Tracking, Project Dashboards, Status Reporting, Meeting Facilitation, Agenda Development, Decision Documentation, Process Optimization, Operational Excellence, Compliance Oversight, PowerPoint Presentation Development, Executive Communication, Data Interpretation & Trend Analysis, Problem Solving, Leadership in Regulated Environments

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as Inc.'s candidate.

Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at

Creative Account / Project Manager (Remote, 40 hrs/week, 4+ Month Contract)

The Creative Account / Project Manager is a key operational partner responsible for end-to-end project ownership, seamless cross-functional collaboration, and ensuring creative execution is clear, timely, and high-quality. This role is ideal for someone who thrives in autonomous, fast-paced environments and brings proactive decision-making and a growth-minded approach to every challenge.

Minimum Requirements

• Bachelor's degree in marketing, communications, advertising, journalism, business administration, or related field
• 5+ years of experience in account management, project management, or creative operations
• Experience supporting or managing integrated creative/marketing projects across multiple channels
• Familiarity with MLR workflows and compliance standards
• Proficiency in Workfront
• Exceptional communication, organizational, and cross-team collaboration skills

Preferred Qualifications

• Experience in highly regulated or compliance-heavy industries (healthcare, finance, government, media)
• Demonstrated success supporting multi-brand initiatives or managing complex projects
• Proven ability to manage key accounts and multi-channel creative campaigns
• Strong capacity-planning skills for small teams
• Ability to identify and address process or technology challenges using structured planning
• Solid understanding of creative development, digital marketing, brand strategy, and omnichannel execution
• PMP, CSM, or equivalent certification
• Comfortable receiving and applying feedback to improve outcomes

Core Responsibilities

Growth & Mindset

• Demonstrate a growth mindset and eagerness to learn new systems, processes, and business models
• Seek feedback proactively and apply it to improve performance
• Thrive in a culture of ownership, accountability, and continuous improvement

Project & Account Management

• Oversee daily management of creative projects across channels and audiences
• Ensure alignment with goals, brand strategy, and business objectives
• Shape incoming requests into clear, actionable briefs and deliverables for creative teams
• Route materials through internal review processes, including Medical, Legal, and Regulatory (MLR) as needed
• Deliver regular reports on project status, milestones, risks, and account growth

Operational Leadership

• Build and manage detailed timelines while tracking deliverables
• Ensure projects are completed on time and within budget
• Monitor progress, identify risks early, and implement solutions to maintain momentum
• Optimize agile pod workflows and remove operational obstacles
• Maintain accurate internal trackers, documentation, and status reporting
• Contribute to improvements in creative workflows and team operations

Stakeholder & Team Collaboration

• Serve as the primary point of contact for all in-progress projects
• Communicate frequently with stakeholders to provide updates, collect feedback, and ensure satisfaction
• Build strong relationships with partners; anticipate needs and support expanded impact
• Collaborate closely with creative, strategy, and production teams to deliver compliant, high-impact work
• Own the creative review process by distributing feedback, clarifying direction, and ensuring proper implementation
• Delegate tasks, supervise daily activities, and foster open, collaborative communication

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data.

Benefits

This role is Milwaukee‑based and requires regular in‑office presence. Fully remote work is not available at this time.

About Our Company

At Healthfuse, we are a dynamic team that ensures hospitals across the nation remain at peak performance, empowering healthcare leaders to focus on what truly matters—building healthier communities. How do we make this happen? By innovating the way healthcare organizations manage their vendors and strategize their revenue cycles. Every day we tackle challenges head-on through a blend of technology, analytics, and service to drive results. We transform complex issues into opportunities for growth.

Join us and be part of a forward-thinking crew that values your fresh ideas and energy. At Healthfuse, you are not just starting a job; you are kickstarting a career that makes a real difference. Ready to fuse your passion with purpose? Let us shape the future of healthcare together.

What You Will Love About Working at Healthfuse

o Innovate in Healthcare: Join a highly regarded company with 13+ years of experience serving 300+ hospitals. Be part of an ever-evolving culture where your work directly contributes to positive change in the industry and community.

o Grow Your Career: Dive into a fast-paced and high-growth field. Enjoy ample opportunities for professional development and the chance to interact with amazing teammates.

o Enjoy the Perks: Benefit from a competitive package that includes a competitive salary, bonus opportunity, comprehensive health benefits, a 401k with company match, and generous time off to recharge, an employee SHARE program.

JOB SUMMARY:

Report directly to the Healthfuse CFO. The Finance & Compliance Associate is an execution‑focused role anchored in finance administration and audit/documentation support, while also providing broad administrative coverage across HR operations, scheduling, and office management.

This position supports day-to-day accounting processes, Excel-based tracking and reporting, and light documentation coordination related to HIPAA/HITRUST readiness (e.g., organizing evidence, tracking requests, and deadlines). Day-to-day functional work is assigned by the Accounting Manager (finance support) and HR Generalist Lead (HR administration), with prioritization and escalation managed by the CFO. This role does not independently interpret regulations or own compliance programs.

This is a hands-on administrative role focused on accuracy, organization, and follow-through rather than strategic ownership.

CORE RESPONSIBILITIES:

Finance Operations & Reporting

• Support accounts payable/accounts receivable processing, vendor invoicing, and expense tracking
• Coordinate payroll inputs and reporting support with internal approvers and external partners
• Maintain Excel-based trackers, reconciliations, and supporting documentation
• Support monthly close preparation and audit readiness tasks
• Identify discrepancies, missing documentation, or risks and escalate to leadership

Compliance Documentation Support (Light — HIPAA/HITRUST Readiness)

• Maintain organized documentation repositories and basic tracking for audit/certification requests
• Track requests, due dates, and follow-ups with internal stakeholders to support timely completion
• Assist with compiling evidence/artifacts as directed by leadership or external auditors/consultants

HR Administration Support

• Assist with onboarding/offboarding documentation and checklists
• Maintain HRIS data accuracy and personnel files
• Support benefits administration tasks and policy acknowledgment tracking

General Administration, Scheduling & Office Management

• Provide scheduling and calendar coordination support as needed
• Coordinate meeting logistics, documentation, and follow-ups
• Support office management tasks (vendors, supplies, facility needs)
• Provide general administrative support for the finance and HR team as priorities require

REQUIRED QUALIFICATIONS:

• High ethical standards and discretion with confidential information
• Strong attention to detail, organization, and ability to multitask across priorities
• Strong Excel skills (formulas, lookups, and data tracking)
• Clear, professional communication skills
• Comfortable working under CFO oversight with direction from multiple leaders

DESIRED QUALIFICATIONS:

• 2+ years of experience in finance administration, accounting support, operations, HR administration, or related roles
• Experience supporting documentation requests in an audit, certification, or regulated environment (healthcare preferred)
• Ability to work independently and within a team; adaptable as the organization grows

COMPENSATION & BENEFITS:

The base salary range for this role is $50,000–$60,000, with the final offer based on experience, skills, and alignment with the role’s responsibilities.

In addition to base salary, Healthfuse offers a comprehensive benefits package, including medical, dental, and vision insurance; a 401(k) with company match; paid time off; Volunteer Time Off; and participation in our Employee Share Program. This role is eligible for an annual performance‑based bonus targeted at 10% of wages earned, with additional discretionary bonus opportunities potentially available from time to time.

Executive Assistant to CEO & COO (Naperville, In-Person)

Full-Time | Monday–Friday

SNT Biotech is a growing healthcare technology and diagnostics company focused on preventive screening solutions that help health plans and healthcare organizations close gaps in care.

We are seeking a highly polished, proactive, and exceptionally organized Executive Assistant to support our CEO and COO in our Naperville office.

This role is ideal for someone who has experience supporting senior executives in a fast-paced environment and who takes pride in keeping priorities organized, communications moving, and important follow-ups from falling through the cracks.

This is not a purely administrative role. In addition to executive support, this person will help coordinate business follow-up, organize leads and communications, and bring structure to a busy and growing organization.

This is an in-person role. Candidates must be able to commute to Naperville, Illinois Monday through Friday.

Key Responsibilities

Executive Support

• Manage complex calendars for the CEO and COO

• Coordinate internal and external meetings across multiple priorities

• Monitor high-volume inboxes and flag priority items

• Prepare daily and weekly priority lists to support executive focus

• Coordinate travel arrangements and meeting logistics

Communication and Follow-Up

• Draft polished professional emails and meeting follow-ups

• Track action items and ensure next steps are completed

• Maintain organized notes and summaries from meetings

• Support preparation of presentations and key documents

Business and Client Coordination

• Organize conference leads and follow-up activity

• Coordinate outreach and meeting scheduling with prospective clients

• Maintain CRM updates (Salesforce or similar systems)

• Assist with proposal preparation and follow-up materials

• Help leadership stay organized around active opportunities and conversations

Administrative Organization

• Maintain organized digital files and trackers

• Help create structure around recurring administrative and business tasks

• Support day-to-day coordination that keeps leadership operating efficiently

Qualifications

• 5+ years of experience supporting senior executives (CEO, COO, founder, or other C-suite leaders)

• Excellent written and verbal communication skills

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities in a fast-moving environment

• High level of professionalism and discretion

• Comfortable using Google Workspace, Microsoft Office, LinkedIn, and CRM systems such as Salesforce

• Confident interacting with clients, partners, and senior stakeholders

• Must be able to work on-site in Naperville Monday through Friday

Preferred Experience

• Experience supporting executives in a founder-led or growing company

• Experience helping organize client follow-up or sales coordination

• Familiarity with CRM systems and conference lead follow-up

• Experience working in healthcare, diagnostics, or other fast-paced industries

Compensation and Benefits

Salary range: $65,000 – $80,000 depending on experience

Benefits include

• Health insurance

• 401(k)

• Paid time off

Why This Role Matters

This role plays an important part in helping leadership stay organized, responsive, and focused as the company continues to grow. The right person will become a trusted partner in keeping communication, priorities, and follow-ups moving across the business.

How to Apply

Please submit your resume along with a short paragraph explaining why you would be a strong fit for this role. Candidates must be able to work on-site in Naperville, Illinois.