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Attorney Manager, Appeals & Rebuttals

A healthcare services organization is seeking an attorney-trained leader to manage provider and supplier enrollment appeals and rebuttals in a CMS-regulated Medicare environment. This is a law-degree-required management role responsible for overseeing appeal and rebuttal operations, guiding attorney-level written work, evaluating complex case records, and ensuring outcomes are timely, well-documented, and aligned with CMS guidance, contractual requirements, and internal procedures.

Candidates must have a J.D. and/or LL.M. from an ABA-accredited law school plus post-law-degree experience in administrative law or legal writing and research. Candidates without these qualifications will not be considered.

This role is a remote, permanent opportunity with occasional travel as needed for client-related meetings.

Applicants without the required law degree and post-law-degree legal experience will not be considered.

Compensation:

• Base salary: $100,000 to $130,000
• Bonus: 10% target bonus

Work Model:

• Remote
• Approved hiring states only: AL, FL, GA, MS, NC, SC, TX, or PA
• Preference for candidates near Northeast Florida or Mechanicsburg, PA, but this is not required
• Travel may be required based on client needs, though frequency is not yet defined

Position Overview:

The Attorney Manager, Appeals & Rebuttals, leads the day-to-day management of provider and supplier enrollment appeal and rebuttal operations in a structured Medicare environment. This role requires strong legal writing and research capability, sound regulatory judgment, disciplined execution, and the ability to manage complex administrative case workflows with consistency and precision.

This individual will supervise approximately 4 to 6 direct reports, maintain performance metrics for timeliness and quality, and partner closely with leadership, compliance, and legal stakeholders to support accurate, evidence-based case outcomes.

This is not a general healthcare operation, grievance-only, provider enrollment-only, paralegal, claims, revenue cycle, or compliance-only management role. It is a law-degree-required legal operations role for candidates with attorney-level writing, research, and administrative review experience.

Key Responsibilities:

Legal Operations, Leadership, and Compliance:

• Lead daily operations for provider and supplier enrollment appeals and rebuttals in a CMS-regulated environment
• Supervise and develop a small team responsible for appeal and rebuttal workflow, written case development, quality review, and administrative case processing
• Maintain team performance metrics tied to timeliness, quality, and compliance expectations
• Review complex appeal and rebuttal matters, assess facts and documentation, and guide consistent, well-supported outcomes aligned with CMS guidance and contractual requirements
• Ensure appeal and rebuttal narratives are supported by evidence, policy, and regulatory requirements
• Translate contractual and regulatory updates into operational workflows, written procedures, and team guidance
• Identify trends, risks, and process improvement opportunities and escalate issues as appropriate
• Support development and maintenance of documentation standards, administrative record quality, and defensible case handling practices

Appeals and Rebuttal Strategy:

• Lead strategy for appeal and rebuttal responses involving provider and supplier enrollment determinations
• Oversee the preparation and review of written narratives, case summaries, and supporting documentation
• Establish and maintain processes that promote timely, accurate, and compliant case handling
• Use workflow and performance data to identify recurring issues, improve quality, and strengthen operational consistency
• Incorporate findings into training, process updates, and policy refinement

Cross-Functional Collaboration:

• Serve as a subject matter resource and escalation point for internal leaders and partner teams
• Coordinate with internal and external legal stakeholders on documentation, case strategy, and administrative record development
• Support interactions with federal client stakeholders as needed regarding appealable and rebuttable determinations
• Collaborate across teams to improve upstream processes and reduce avoidable appeal volume
• Present trends, risks, and recommendations to senior leadership

Required Qualifications:

• J.D. and/or LL.M. from an ABA-accredited law school
• 3+ years of experience in administrative law or post-J.D./post-LL.M. legal writing and research
• 5+ years of supervisory or team leadership experience in legal writing, legal research, and/or administrative law
• Demonstrated ability to make objective decisions in a structured, high-compliance environment
• Experience analyzing workflows and performance data to improve operations and support regulatory compliance
• Strong verbal and written communication skills
• Ability to collaborate effectively across leadership, compliance, legal, and partner teams
• Ability to pass an additional Government ICT background investigation required for access to government systems

Preferred Qualifications:

• Supervisory or management experience in a Medicare production environment
• Experience supporting provider or supplier enrollment appeals, rebuttals, or related regulatory operations
• Experience working with CMS guidance, federal program requirements, and contractual service obligations
• Experience managing teams responsible for structured case review, written determinations, or administrative review workflows

Ideal Background:

• Prior experience leading structured appeals or rebuttal workflows in a highly regulated environment
• Strong legal writing and documentation discipline
• Experience reviewing complex records, applying policy and regulatory requirements, and guiding consistent outcomes
• Experience operating in environments where timeliness, quality, compliance, and audit readiness are critical
• Comfort working in a highly structured role with repetitive review responsibilities and clear performance expectations

Additional Information:

• Approximately 4 to 6 direct reports
• Role supports a function required by a federal client
• Travel may be needed for client-related meetings
• Start timing is flexible for the right candidate

Application:

Candidates with an ABA-accredited J.D. and/or LL.M., attorney-level legal writing and research experience, and management experience in administrative law or regulated healthcare appeals environments are encouraged to apply.

Applicants without the required law degree and post-law-degree legal experience will not be considered.

About LegalOS

LegalOS is a YC-backed immigration law startup that combines cutting-edge AI with experienced attorney oversight to deliver faster, smarter visa petitions. We specialize in business immigration—O-1A/O-1B extraordinary ability, EB-1A, EB-2 NIW, and H-1B visas—and operate an attorney-in-the-loop model where AI accelerates research, drafting, and case strategy while licensed attorneys make every legal decision.

We’re a small, high-output team that punches well above its weight. If you want to do meaningful immigration work, learn fast, and help build something from the ground up—this is the role.

The Role

We’re looking for an Immigration Operations Lead with hands-on experience in business immigration—whether that’s as a paralegal, immigration assistant, or in another operational role at a firm or company that handles employment-based visas. You should know visa categories like O-1A, EB-1A, EB-2 NIW, and H-1B inside and out—not from a textbook, but from actually building cases, assembling evidence packages, and navigating USCIS adjudication standards. You know what a strong petition looks like and what gets an RFE.

You’ll own the operational side of our case portfolio—managing timelines, coordinating evidence collection, preparing filings, and communicating directly with clients over email, video, and Slack throughout the petition process. You’ll work alongside our supervising attorney and client-facing team to make sure every case is strategically airtight and filed on time.

This is not a traditional immigration role. We’re building at the intersection of AI and immigration law, and we need someone who’s genuinely excited about that. You’ll use AI-powered tools daily to draft petition documents, analyze case strategy, and build evidence packages. We don’t need you to be a technologist—we need you to be a sharp immigration professional who sees AI as a force multiplier for doing better legal work.

What You’ll Do

•      Manage a portfolio of business immigration cases (O-1A, EB-1A, EB-2 NIW, H-1B) from intake through approval—you own the case, not just pieces of it

•      Build petition packages that win: draft cover letters, structure exhibits, compile and organize evidence of extraordinary ability or national interest

•      Coordinate evidence collection with clients—chase down recommendation letters, compile publications and citation records, gather awards, press coverage, and salary data

•      Draft and refine petition narratives and support letters using AI-assisted tools, flagging unverified claims and weak spots for attorney review

•      Conduct case assessments: evaluate client profiles against USCIS criteria, identify evidence gaps, and recommend filing strategies before the attorney consultation

•      Communicate directly with clients over email, video, and Slack—provide status updates, answer procedural questions, manage expectations, and keep cases moving forward

•      Monitor USCIS processing times, policy updates, and RFE trends—you’re the team’s source of truth on what’s happening at the agency

•      Help improve and systematize our internal workflows, templates, and AI-assisted processes as we scale

Who You Are

You’re smart, self-sufficient, and relentlessly detail-oriented. When someone describes their background, you’re already mapping it to O-1A criteria or thinking about whether NIW is the stronger play. You’ve seen enough cases to know what evidence actually moves the needle with USCIS and what’s filler. You pick things up fast, you don’t let things fall through the cracks, and when you get feedback you actually incorporate it—quickly and without needing to be told twice.

Must-Haves

•      3+ years of hands-on experience in business immigration—as a paralegal, immigration assistant, case coordinator, or similar operational role where you personally prepared and filed employment-based petitions (O-1, EB-1, EB-2 NIW, H-1B)

•      Deep familiarity with USCIS evidentiary standards, filing procedures, and forms (I-129, I-140, I-485)—the kind of knowledge that comes from building real cases, not just reading about them

•      Extremely detail-oriented—you catch inconsistencies in dates, job titles, evidence, and filing requirements before they become problems, and you take pride in getting things right the first time

•      A quick learner who can absorb new tools, processes, and feedback rapidly and apply them independently going forward

•      Strong written communication: you can draft persuasive petition narratives, articulate a client’s extraordinary ability, and write client-facing messages that are clear, professional, and on-brand

•      Self-sufficient and organized—you can manage multiple active cases simultaneously, prioritize without hand-holding, and proactively flag issues before they escalate

•      Receptive to feedback and committed to continuous improvement—you take coaching well, integrate it into your work, and don’t repeat the same mistakes

•      Comfortable communicating with clients across multiple channels (email, Slack, video) and keeping them informed without being prompted

•      Genuine interest in working with AI tools to do better immigration work—you don’t need prior AI experience, but you should be curious, adaptable, and excited about what’s possible

•      Available to work in person at our San Francisco office at least 3 days per week

Nice-to-Haves

•      Direct experience with O-1A or EB-1A petitions—you understand extraordinary ability criteria and how to structure evidence across multiple prongs

•      Paralegal certificate or bachelor’s degree in a related field

•      Familiarity with legal tech platforms, case management software, or document automation tools

•      Startup or small-team experience—you thrive without heavy process and can figure things out independently

•    Bilingual (any language)—many of our clients are international professionals

Salary: $85K-$110K

Strategic Account Director

Irvine, CA (on-site/hybrid/remote)

Role Overview

As Strategic Account Director, you will lead RIS Rx’s largest and most complex client programs, driving enterprise-level partnerships and ensuring operational excellence. This role is built for a dynamic, analytically driven leader who thrives in managing highly complex products, where success is defined by data integrity, operational precision, and cross-functional execution.

Core Responsibilities

Enterprise Account Ownership

• Act as the primary enterprise account owner for RIS Rx’s manufacturer programs.
• Own the overall client relationship, including executive-level communication, escalation management, and long-term account health.
• Ensure alignment between client objectives and RIS Rx’s operational, analytic, and product capabilities.

Cross-Functional Leadership

• Serve as the executive relationship lead across Client Success, Implementations, Product, Analytics, and Operations teams.
• Drive structured execution across all workstreams, ensuring clarity of ownership, timelines, and deliverables.
• Partner closely with internal leadership to align account strategy, resourcing, and performance expectations.

Program Oversight & Quality Control

• Provide oversight to ensure high client satisfaction and sustained program performance, including accurate claims, enrollment, and financial reporting.
• Maintain rigorous quality control standards while ensuring operational readiness and scalability for large manufacturer programs.
• Review and challenge data outputs prior to client delivery, ensuring accuracy, defensibility, and narrative clarity.

Ideal Backgrounds

Healthcare Consulting

• Experience advising pharmaceutical manufacturers, payers, or providers on commercial, access, or affordability programs.
• Comfortable operating in ambiguous environments and translating complex findings into clear recommendations.

Enterprise SaaS Account Management

• Ownership of large, complex client relationships where success depends on analytics, process design, and cross-functional coordination rather than pure sales tactics.

Financial Services

• Experience supporting banks, payments, or benefit-administration tools requiring precise Excel-based modeling, reconciliation, and large-file validation.

Across all backgrounds, candidates must demonstrate the ability to interpret messy, real-world datasets and convert them into actionable operational decisions.

Required Skills & Qualifications

• 7+ years of experience in account management, consulting, or enterprise client success within healthcare, SaaS, or financial services.
• Proven experience functioning as the key client sponsor for operationally complex, data-intensive products.
• Advanced Excel expertise, including:
• Dynamic formulas
• Pivot tables
• XLOOKUP and complex data reconciliation
• Large-file validation and financial modeling
• Exceptional ability to translate complex datasets into clear operational narratives for both internal teams and external stakeholders.

Leadership Attributes

• Consulting-style mindset: structured, and comfortable challenging assumptions and data prior to external sharing.
• Enterprise-level communicator who builds trust through analytic rigor and operational credibility.
• High-EQ leader capable of operating as a junior executive sponsor for RIS Rx’s most important client relationships.

Preferred Qualifications

• MBA or degree in economics, analytics, finance, or a related field.

Overview:

ROR Partners is a leading provider of data-driven marketing solutions, empowering businesses to drive growth and maximize ROI through innovative strategies and cutting-edge technologies. With expertise in data management, analytics, and performance marketing, ROR Partners helps clients unlock the full potential of their marketing efforts in today’s digital world.

Our culture is shaped by our core values, which guide how we work, collaborate, and grow together:

• Respect – We show we care.

• Ownership – We are accountable.

• Relationship – We value everyone.

• Honor – We do the right thing.

• Excellence – We surpass expectations.

• Reimagination – We drive innovation.

• Optimism – We love what we do.

These values influence every decision we make and define the kind of people we welcome to our team. We are seeking a strategic, client-focused leader to serve as Account Director. This role is the accountable owner of assigned client relationships and business outcomes, ensuring client retention, revenue growth, strategic excellence, and consistent delivery of client outcomes within a unified client partnership. The Account Director serves as the primary client quarterback, ensuring retention, satisfaction, and measurable business impact.

This role is remote, with the expectation of being able to visit and operate out of the ROR corporate office location as needed and for occasional on-site meetings where in-person collaboration is required. Travel requirement is typically less than 25% annually. This position offers a compensation range of $85k – $100k, determined by location, experience, and expertise. 

Why you should join us:

• Competitive salary and comprehensive benefits package to include medical, dental and vision , 401K, supplemental insurance, and FSAs
• Flexible paid vacation days, sick leave, Holidays and much more!
• Friendly, hard-working, and collaborative team!

What you will do:

Client Ownership & Partnership

• Own client relationships, satisfaction, and performance outcomes across a defined portfolio of accounts.
• Serve as the primary strategic advisor and trusted day-to-day client leader.
• Lead client QBRs, annual planning, roadmap development, and successful planning conversations with the collaboration of leadership and the Client Success Team.
• Ensure each client has a documented success plan tied to measurable business outcomes.
• Own the development and execution of client strategies, with leadership input and pressure-testing.
• Prepare executive-ready narratives and recommendations 

Strategy & Performance Leadership

• Translate client business objectives into integrated media and growth strategies.
• Drive proactive optimization direction, insights development, and initiative adoption
• Provide clear, data-driven performance narratives weekly, monthly, and as needed.
• Ensure strategies demonstrate foresight and alignment to both client and company priorities.
• Identify upselling and cross-sell opportunities and partner with leadership to execute expansion plans.
• Own client retention readiness, renewal support, and evolving scope needs.
• Maintain accountability for client-level strategic value and partnership strength.

Internal Leadership & Execution Orchestration

• Coordinate cross-functional delivery teams across Media, Analytics, Creative, and Operations.
• Provide direction and mentorship to Client Success Managers supporting execution cadence.
• Escalate risks early while maintaining consistent internal visibility and alignment.
• Drive alignment and accountability across cross-functional teams.

What Success Looks Like:

• High client retention and satisfaction across assigned accounts, supported by strong day-to-day client leadership, proactive partnership, and clearly defined, outcome-driven success plans.
• Strategic excellence delivered consistently, with Director-led strategies, QBRs, and annual plans demonstrating rigor, insight, and alignment to client business objectives and agency priorities.
• Operational consistency and predictability across assigned clients, reflected in effective cross-functional collaboration, timely delivery, strong internal communication, and early identification and escalation of risks or execution challenges.
• High-quality client experiences and internal readiness, supported by disciplined execution, thoughtful coordination, and consistent follow-through across internal teams.
• A strong execution culture where expectations are clear, accountability is shared, and Client Success Managers are supported through clear direction, mentorship, and ongoing performance development.

Who We Are Looking For:

• Proven experience in client services, digital media strategy, or performance marketing leadership.
• Proven ability to own complex client relationships and deliver measurable outcomes.
• Strong communication, executive presence, and consultative leadership skills.
• Experience leading cross-functional teams and managing multiple high-priority accounts.
• Growth-oriented mindset with strong accountability and proactive leadership approach.
• Hands-on experience using digital media, analytics, and location intelligence digital media and analytics platforms, including but not limited to Google, Meta, TikTok, Snapchat, The Trade Desk, and DOMO, with exposure to location intelligence tools such as . Working experience with Google and Office Suite, media planning tools, ChatGPT, Jira, and Salesforce OMS to support planning, execution oversight, and cross-functional coordination.

ROR Partners is an Equal Opportunity Employer. ROR Partners’ policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. ROR Partners also prohibits harassment of applicants and employees based on any of these protected categories.

ROR Partners will provide accommodation for applicants as needed.

Join Our Mission at Sensi.AI

Sensi is redefining how care organizations support aging at home by using it’s Care Intelligence platform to translate everyday signals into meaningful clinical and operational outcomes.

Sensi’s platform is deployed across 50 states in leading home-care providers, supporting tens of thousands of seniors aging safely at home. By transforming real-world activity in the home into actionable insights, Sensi enables care teams to detect changes in condition earlier, intervene proactively, and deliver higher-quality care at scale.

We are looking for an Enterprise Account Executive to drive Sensi’s expansion into large home-care organizations and senior living operators. This role will own the full enterprise sales cycle - from identifying strategic opportunities to closing complex, high-impact deals. In this role, you will shape our sales strategy, drive client growth, and introduce AI-powered intelligence to senior healthcare stakeholders in a fast-paced, innovative environment.

Key Responsibilities

• Strategic Account Planning: Lead with a data-driven approach to identify and penetrate large-scale organizations. Analyze market landscapes, healthcare trends, and regional dynamics to translate high-level strategies into targeted, high-impact sales activities.
• Own the Full Enterprise Sales Cycle: Lead enterprise sales processes from discovery through close. Partner with C-suite executives and senior operators to demonstrate the value of Sensi and help transform how organizations care for seniors.
• Industry & Product Advocacy: Act as a subject matter expert on Sensi’s technology and the care industry. You will navigate complex healthcare landscapes, gathering market signals and customer feedback to help our Product and Engineering teams shape the future roadmap.
• Cross-Functional Collaboration: Partner closely with Product, Engineering, and Customer Success to ensure seamless implementations. You’ll champion the "land and expand" strategy, building lasting internal and external relationships to drive long-term customer value.
• Market Builder Mindset: Navigate the complexities of the healthcare enterprise world by translating technical and operational challenges into clear business value and compelling executive narratives.

Key Requirements

• Enterprise Sales Experience: Proven track record of meeting or exceeding sales quotas, with at least 7+ years of experience selling complex B2B SaaS solutions to large corporations (Enterprise/Strategic level).
• Master of Complexity: Experienced in navigating complex organizations with multiple stakeholders and creating long-term value for both customers and the company. You know how to map an account and reach the "Economic Buyer."
• New Logo Hunter: Proven success in managing the full sales cycle, with a relentless focus on new logo attainment and high-value contract negotiation.
• Exceptional Communicator: You have exceptional storytelling and presentation skills, with the ability to engage executives and decision-makers and translate data into a compelling narrative.
• Startup Mindset: Comfortable operating in a fast-moving environment with evolving processes. You bring ownership, resilience, adaptability and thrive in the high-energy environment of a growing startup.
• Strategic Negotiator: A track record of leading successful, complex negotiations that create long-term value for both customers and the company.

Communications Program Manager (Onsite - Memphis, TN)

Optomi, in partnership with a leading healthcare organization, is seeking a Senior Communications Program Manager to shepherd groundbreaking initiatives in bioinformatics and data science. This opportunity is perfect for a strategic communicator who thrives on translating complex technical concepts into compelling executive narratives, loves coordinating innovative programs at the intersection of genomics and AI, and can seamlessly bridge technical teams with senior leadership!

What You'll Do

• Lead strategic program management for innovative bioinformatics and data science initiatives—shepherd infrastructure development for large-scale genomic data analysis and language model pipelines.
• Translate complex technical information into executive summaries and compelling PowerPoint presentations—make cutting-edge bioinformatics accessible and actionable for senior leadership.
• Coordinate cross-functional programs involving workflow pipelines using bioinformatics languages like Nextflow and WDL—ensure alignment between technical teams and organizational strategy.
• Develop and deliver strategic communications that secure resources and drive innovation—pitch new ideas effectively by reading your audience and adapting your message.
• Manage and prioritize multiple workstreams independently—coordinate events, manage timelines, and reprioritize as needed in a fast-paced environment.
• Partner closely with the Director of Product Development and Engineering—serve as the bridge between technical teams and executive leadership.
• Network across the organization to understand domain gaps—quickly ramp up on evolving bioinformatics terminology and build trusted relationships.

What You Bring

• Excellent executive-level writing skills with proven ability to communicate confidently with senior leadership—you require minimal hand-holding and craft polished, strategic communications independently.
• Strong organizational and project management skills—you excel at prioritizing tasks, managing multiple initiatives, and maintaining clarity in complex environments.
• Exceptional ability to pitch innovative ideas and read the room—you're emotionally intelligent and adapt your delivery to secure buy-in and resources.
• Senior staff-level experience creating compelling presentations and developing strategic communications—you turn technical complexity into clear, persuasive narratives.
• Adaptability to niche and evolving domains—you navigate rapidly changing terminology in fast-paced fields like data science and AI with curiosity and continuous learning.
• Data science, bioinformatics, or healthcare background is a solid advantage—familiarity with these domains accelerates your impact and credibility.
• Design skills for creating visually compelling PowerPoint presentations and experience translating complex technical content for non-expert audiences.

NCN Electric is a growing commercial electrical contractor serving Florida’s west central coast, and we are looking for a Senior Estimator to join our team in Venice, FL. The Estimator will prepare accurate electrical estimates, manage bid timelines, and collaborate with internal teams, vendors, and general contractors to support successful project pursuit and execution.

Work Schedule

Monday & Friday remote flexibility depending on workload and coordination

Tuesday-Thursday at office in Venice, Florida

Responsibilities

1. Mentor team members, strengthen and support estimating procedures and best practices
2. Maintain and expand relationships with general contractors, qualified sub-contractors, vendors and partners
3. Analyze blueprints, specifications, and project documentation
4. Manage estimating workflow, bid schedules, and deadlines
5. Prepare and conduct onscreen quality overlays, takeoffs and descriptive narratives
6. Maintain organized estimating notes and pipeline tracking
7. Review, evaluate and present bid proposals and completed estimates internally and support client discussions
8. Ensure compliance with safety, quality, and regulatory requirements
9. Collaborate with internal operations team, vendors, subcontractors, and clients to clarify and develop scope narratives and pricing

Qualifications

• 7-15+ years of commercial electrical estimating experience preferred
• Experience estimating projects typically in the $2M to $5M range preferred
• Proven ability to mentor estimators and develop estimating processes
• Established relationships within the construction industry preferred
• Proficient in estimating software (e.g. Bluebeam, Accubid, Microsoft365)
• Excellent communication skills
• Proven ability to lead effectively and a collaborative work style

Benefits

• Health insurance (NCN pays about 80 percent of employee premium)
• 401(k) plan
• PTO
• Paid holidays
• Dental and Vision insurance
• Life insurance
• Opportunities for continued professional growth and advancement

Compensation

• $90,000-$125,000 paid annually
• Based on experience and qualifications

Apply on Indeed, Linked In or email your resume to

This is more than a bidding role. We are seeking someone who wants to be part of a company that is actively investing in its people, processes, and long-term growth while maintaining an employee-centered culture built on teamwork, professionalism, and opportunity.

NCN Electric operates a state credentialed electrical apprenticeship program, reflecting our commitment to developing talent from within and building a stronger future for our workforce and the industry. The estimator we hire will play an important role in supporting that growth and positioning the company for continued success.

Primary Function:

Under the direction of the Vice President of Pre-Construction Services and the company, the Proposal Administrator will manage the proposal activities, including maintaining proposal schedules and deadlines, developing proposal outlines and compliance matrices, and creating and monitoring the progress of each proposal through the submission.The Proposal Administrator participates in the long- and short-range plans for proposal development, including researching future proposal opportunities.

This is a full-time on-site position located in Napa, CA.

Typical Duties:

1. Review primarily Federal project opportunities daily to identify notifications on potential projects from list of sites (SAM, B2G, Gov Tribe, DOE, and others). Communicate to estimating team the potential projects of interest that match the niche markets.

2. Contributes to the development and review of proposal strategies and themes. Assist with communications, summarizing the bids, sharing requests for proposals (RFPs), amendments, Q&A coordination with owner and other updates to the estimating team.

3. Carries out writing/editing/rewriting efforts for proposals, as needed, and ensures that proposals maintain high standards of excellence in appearance, responsiveness, and quality of writing. Review proposal sections to ensure requirements are adequately met.

4. Carries out and/or coordinates proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, including active status on PIEE and various other owner required forecast tracking and submitting software.

5. Write and continually update all collateral marketing materials, including project data sheets, project photos, and resumes.

6. Update potential project forecast information from various military agencies and industry sources. Conducts annual research and summarization of future project opportunities for the Department of Defense (DoD), and other agencies/organizations when identified, primarily from the published Fiscal Year MILCON budget to identify projects in three key niche markets of Fuel, Marine and Utilities or unique (other) contracts.

7. Provides writing and editing support to various company written materials on an as-needed basis as time permits. Updates, and maintains presentation materials for outreach events. Creates and provides creative assistance on PowerPoint presentations for the firm as needed. Gathers articles from departments and supports the review of the company quarterly newsletter, when needed. Contributes to award submission materials and monitors award submission requirements and deadlines and ensures that all award submission requirements are met.

8. Reviews and provides updated material for the company website, for newly awarded projects and current progress photos and new/updated project descriptions on a semi-regular basis.

9.Collaborates with the VP and Chief Estimator on the communication with the owner on potential opportunities and submitting technical clarifications. Responsible for the exchange of obtaining bid documents and sharing the files including any updated data through addendums with the estimating team and via BOX access to external partners.

Skills, Knowledge, Qualifications & Experience:

• Bachelor level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or equivalent combinations of training and experience required. Previous experience as a Marketing/Proposal Coordinator is required. Technical writing experience is a plus.
• Excellent problem-solving skills and ability to balance execution of strategic vision with a willingness to dive into details. An open and collaborative style that blends in with our spirit of teamwork and partnership. Sound analytical ability, good judgment, and strong operational focus. Ability to work/function independently as needed.
• Proven ability to handle multiple projects and meet multiple deadlines, including ability to manage priorities and workflow, as well as plan, organize, and implement programs and procedures.
• Excellent oral and written communication, facilitation, and presentation skills.
• Computer experience, including advanced knowledge of Microsoft Office. Knowledge of and experience with layout programs such as Adobe InDesign and Photoshop is a big plus.

Proposal Administrator Specific Regular Duties, Organized by Time

Daily

• Continuously gather and update bid document data on current estimates
• Continuously prepare proposal package, including outlines, project experience matrix, bid bond, etc.
• Continuously provide review of written documents for technical narratives, RFI/PPI, presentations
• Search for bid opportunities - SAM and B2G

Weekly

• Monday marketing meeting updates (including research of projects being tracked)
• Update Bid List and send via email to the whole company (Friday)
• National Lab research, by separate websites
• Operation dept/jobsite requests - Resume’s, Organizational templates/charts, etc..

Monthly

• Website updates - check site and links, awarded projects, refresh photos, recommend updates to project descriptions
• FY budget review for follow-up and updates through industry forecasts
• Project status update - send active projects nearing completion - form to complete and request for best photographs
• CPARS status - share updates with job team and estimating department
• Update Nova Flyers and Nova SOQ for industry event (SAME) communication and handouts as needed

Yearly

• AMUM - presentation finalization
• Trade show - order booth, reservations, update slide show of fuel projects
• Award application for construction industry (AGC), if unique project is identified
• Support Safety award packages with safety director
• Coordinate Small Business show

As Needed

• When an RFP is issued, download bid document files and organize into folders with links to K drive and Box for access, and send an announcement to the Marketing team and Estimating department
• Communicate amendment updates to the Estimating department.
• Review and submit questions about the RFP (RFI/PPI/BI)
• Prepare and submit bid bond requests
• Proposal preparation (typically including experience, past performance, price package, and, as needed: narrative, schedule, resumes, etc.)
• Proposal submission, via Email, PIEE, DOD SAFE, or other programs as identified by owner
• Reply to sources sought requests and/or PLA surveys
• Provide bid result announcements to Estimating Dept.
• Announce awards to the entire company.

What We Do:

SMK Services, Inc. (SMK) is a Construction Management and Engineering services consultancy based in Belmont, Massachusetts. Our clients include public agencies, professional engineering firms, general contractors, and subcontractors. We provide services in Project Management, Construction Build Strategy, Scheduling, Engineering Support, Construction Estimating, Claims Analysis and Field Services.

With a growing client base and an expanding range of services, SMK is seeking a Construction Project Manager to join our team in the Greater Boston Area.

Company Culture:

SMK is an exciting, collaborative, supportive environment where we take pride in the work we do and celebrate our collective success. We cultivate a strong sense of community, one where colleagues’ voices are valued, growth is encouraged, and leadership remains open and accessible. As our firm continues to expand, the successful candidate will help shape and strengthen SMK’s culture alongside us.

Opportunities for Growth:

SMK is a growing business that is continually evolving, creating meaningful opportunities for employees to grow alongside the company and advance their careers. We actively encourage and support colleagues in developing their careers in areas of the business and industry that align with their interests and passions. SMK offers ongoing professional development opportunities to broaden employee knowledge and ensure our team stays current with the latest industry practices and innovations.

Why SMK

SMK is intentionally built as a close-knit, highly collaborative team where people genuinely know, trust, and support one another. Our size allows for real relationships, open communication, and a workplace where individual contributions are visible and valued.

We pride ourselves on creating a warm, engaging, and supportive environment, one where experienced professionals can do their best work without bureaucracy or being lost in the crowd. Leadership is hands-on and accessible, collaboration is the norm, and we care deeply about both the quality of our work and the well-being of our team.

At SMK, you’re not just filling a role, you’re joining a group of professionals who respect each other’s expertise, enjoy working together, and are committed to growing the firm thoughtfully and sustainably.

The Role:

SMK is seeking an experienced Construction Project Manager to coordinate and supervise a diverse portfolio of contracts, primarily in the infrastructure field (highway/bridge or transit). The ideal candidate should have experience in Civil and Structural construction projects as well as having experience in general construction methodologies, disciplines and procedures. 

Ideal Candidate

The ideal candidate is an experienced construction professional with a strong background in civil and structural infrastructure projects who excels in a client-facing, consulting-oriented environment. They possess the ability to clearly visualize construction sequencing and phasing and to lead the development of thoughtful, practical build strategies that balance feasibility, risk, schedule, and cost.

They are comfortable managing project-level internal teams that may include estimators, schedulers, and assistant project managers, providing direction and coordination to ensure project objectives are executed efficiently and consistently. This individual can bring together work from different team members into clear, consistent deliverables.

The ideal candidate brings strong written communication skills and is experienced in independently authoring professional reports, technical memoranda, and narratives. They are equally adept at reviewing and quality-controlling the work of others, ensuring analytical rigor, clarity, and consistency before deliverables are issued to clients.

Highly organized and analytical, this individual can manage multiple projects and priorities while maintaining attention to detail. They communicate clearly and confidently, exercise sound professional judgment, and are comfortable representing SMK in discussions related to constructability, scheduling, cost, and risk.

They value collaboration, mentorship, and continuous improvement and are motivated by contributing to a close-knit, high-performing team. Adaptable and proactive, the ideal candidate is willing to step beyond their core responsibilities when needed to support colleagues, strengthen client relationships, and help grow the firm.

Key Responsibilities:

In this role, you will be responsible for a variety of tasks, including:

• Conducting site visits to enforce project requirements while recording project progress and assisting in the resolution of field issues.
• Preparing and reviewing submittals, RFIs and other official project correspondence.
• Attending and leading project issues, progress and change order negotiation meetings.
• Performing reviews of design documents for: (1) Compliance with project requirements; (2) Interdisciplinary coordination; (3) Analysis of conceptual feasibility and review for fatal flaws.
• Reviewing design plans and specifications to: (1) Propose means and methods build strategies with phasing and sequencing in report format; (2) Evaluate constructability, risk, delay, and cost overrun mitigation.
• Ability to develop and manage the development of: (1) Construction cost estimates; (2) Claim reviews and performing change order analysis; (3) Schedules using Primavera P6 and phasing methodology for construction activities; (4) Reviews on contractor schedule updates, time impact analyses and recovery efforts while proposing solutions to scheduling issues.
• Performing and presenting Risk Assessments and Value Engineering studies.
• Monitoring and tracking SMK project budgets.
• Assisting in the development and preparation of scope and fee proposals to clients.
• Supervising and mentoring entry level project management staff.

Key Attributes:

• Strong, intuitive understanding of construction principles, sequencing, and contractor means and methods.
• Ability to read, understand and interpret design drawings, specifications, and schedules.
• Exceptional written, verbal, and organizational skills.
• Demonstrated proficiency in independently authoring clear, well-structured analytical reports and narratives.
• Ability to think critically and think of solutions to complex problems in a dynamic environment.
• Sound judgment and confidence when engaging directly with clients.
• Ability to manage priorities and handle multiple tasks at once.
• Willingness to assist with other non-project management tasks as needed.

Qualifications:

• A Bachelor’s degree in Construction Management, Engineering, or a related field.
• A minimum of 7+ years of Project Management related experience in the civil heavy construction/transportation field.
• 5+ years experience with concrete placement, earth support systems, deep foundation construction, marine construction, structural steel erection, structural demolition, highway construction, drainage system construction, Interstate Highway traffic controls, environmental protection systems and field survey/layout.
• Required proficiency in Bluebeam and Microsoft Office 365.
• Experience with HCSS, Bid2Win, and/or Estimating Link
• Experience with Primavera P6 or Microsoft Project
• Valid driver’s license and access to a personal vehicle.
• Authorization to work in the United States.

Additional Employment Information:

• Full-time salaried position.
• Annual starting salary of $120,000 to $160,000, dependent on experience.
• Paid Time Off.
• Eleven days of holiday pay.
• Generous retirement plan contribution.
• Paid office parking.
• Cell phone allowance.
• Medical and dental insurance.
• Hybrid work structure with remote and in-office days based on workload, collaboration needs, client meetings, training, and experience level.
• Primary work location is office-based, with occasional site visits throughout New England.

Note to Applicants

This role requires significant experience in Civil (Heavy) Construction field, with Transportation experience preferred. We encourage applicants who closely match the qualifications outlined above to apply. Candidates whose experience does not align with the requirements will not be considered at this time.

Equal Employment Opportunity Statement:

SMK provides equal employment opportunity in employment and advancement for all persons regardless of race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran and persons with a disability, at all employment levels, including the executive level. We do not and will not discriminate against any applicant or employee regardless of race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran and persons with a disability for any position for which the applicant or employee is qualified. Such affirmative action shall apply to all employment practices, including, but not limited to hiring, upgrading, demotion or transfer, recruitment, recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship and on-the-job training.

About Baller League

Baller League is redefining soccer entertainment. Fast-paced, creator-led, broadcast-first - we sit at the intersection of sport, culture, and technology, and we're building the most culturally dominant small-sided soccer league on the planet.

Through immersive live events, world-class media content, and strategic brand collaborations, we deliver premium engagement to a new generation of fans who live on social, follow culture, and expect more than a scoreline.

Launched in 2024, Baller League now operates professional 6-a-side leagues on two continents and is building the first global professional platform and player pathway for the world's most played sport.

We don't follow trends. We set them.

The Role

This is not a support role. This is an ownership role.

As Mid-weight Creative in US, you are the creative engine on the ground in Miami - the person who makes Baller League impossible to ignore in the American market. You'll own the day-to-day creative output: social content, manager promos, matchday moments, and cultural activations that turn games into stories and players into icons.

You'll work directly with the Global Creative Director, executing within a global creative system while bringing a sharp, culturally-tuned US perspective to everything you make. HQ sets the narrative and brand standards. You bring them to life - fast, on-brand, and with genuine cultural authority.

This role is built for a mid-weight creative who's ready to step up. You'll be trusted to run independently, but supported when the stakes are highest. If you've been waiting for a role where your instincts actually matter, this is it.

Responsibilities

• A strong portfolio showcasing conceptual thinking and crafted execution - ideas that work, not just visuals that look good
• Own the day-to-day social content calendar - platform-native formats, localised tone, cultural hooks that actually land
• Concept and produce manager and player promo content, from brief through to delivery
• Identify and activate around local cultural moments, trends, and talent - reactive, fast, and on-brand
• Lead on-the-ground production for shoots and matchday content capture
• Brief and manage local vendors, production partners, and creatives
• Drive pre-season hype content and support campaign execution around tentpole moments
• Feed narrative ideas and cultural intelligence back to HQ to strengthen the seasonal story
• Present ideas clearly - comfortable in internal creative sessions and stakeholder conversations
• Knows and loves soccer beyond knowing who Messi is. Understands what mobilises fans across soccer, entertainment, and culture tribes

Qualifications

• 3-5 years of creative experience in content, brand, agency, or social-first environments
• Proactive self-starter - you identify what needs to be made and you make it, without waiting to be briefed
• Multi-disciplinary thinker across social, campaign, and live. Social-first, but not social-only
• Deeply culturally aware: connected to what's happening in music, sport, and entertainment, and able to activate around it with speed and instinct
• Can concept, write, storyboard, and manage productions independently end-to-end
• Collaborative and confident - comfortable presenting to senior stakeholders and working within a global team structure
• Background in sport, entertainment, or youth culture brands is a strong advantage
• Based in Miami (non-negotiable)

Why Baller League

• Competitive base salary + performance bonus
• Genuine ownership of the US creative function - not a support role
• Clear progression pathway toward Senior Creative Lead as the operation scales
• Work on a category-defining sports entertainment property at the ground floor of US growth
• Collaborate directly with a world-class global creative team
• Be part of a high-growth, culturally relevant platform that moves faster than the industry