Legal Assistant

Company: Shaheen and Gordon

Position: Legal Admin

Duration: Permanent

Salary: $25-28/hr.

Location: Honolulu, HI

Shift: M-F 9 AM - 5 PM (Some Flex)

Process to Close: 1 and done onsite interview

Internal Notes:

• 150 employees & growing
• 7 offices in NH, 2 in Maine/MA, 1 in HI
• Fully onsite requirement
• Benefits: Health insurance, flexible spending account, and 401(k) plan with employer contribution. Our offices are often located right in the heart of their respective downtowns and offer parking, an assortment of walkable lunch and coffee destinations, and other local conveniences.

Company Overview:

Insight Global's client is one of the largest law firms in the area with over 60 attorneys in various office locations. Their record of success is built by considerable settlements in civil cases and acquittals in criminal cases, but they work in other areas including personal injury, workers' compensation, family/divorce law, litigation, real estate law, and more. Company offers room for growth, great culture, and stability across teams.

Role Overview:

Insight Global's client is looking for an energetic and detail oriented full-time Legal Assistant/Administrative Coordinator to join our group of professionals who will handle supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 1-3 years’ law firm experience. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, in addition to working independently.

Must Haves:

-1 year of experience working in a legal setting.

-Experience with phone and email support.

-Excellent administrative skills with the ability to multitask under pressure and prioritize tasks.

-Comfortable sitting fully onsite.

-Strong MS Office Suite skills - Outlook, Excel.

Pluses:

-Adobe Suite.

-Filevine - or any efiling software.

D2D:

-Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients.

-Answer, screen, and transfer incoming calls

-Conducting and processing new client intake calls

-Copy and scan client documents

-Process and distribute the morning and afternoon mail

-Log supply inventory and create supply orders

-Maintain all areas of the office to be sure they are clean and stocked with supplies

-Hand deliveries to courts and various other agencies

-Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO

-Act as a liaison with AOAO, Property Management, and neighbors regarding office updates – attend and monitor all regularly scheduled meetings

-Facilitate payments and check requests

-Assist with administrative duties as assigned by legal assistant

-Assist with case specific tasks as requested by the attorney