Medix Senior Remote Jobs Full Time Jobs in Usa

Executive Assistant

Reporting to: The COO and Executive Leadership

Queens, NY | Full-Time | On-Site

Position Overview

A busy, fast-paced hospital system is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Operating Officer and another senior executive. This role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities in a dynamic healthcare environment. The ideal candidate will have a polished professional presence and the ability to manage complex schedules, coordinate meetings, and communicate effectively with leadership, staff, and external stakeholders.

Key Responsibilities

• Executive Calendar Management
• Manage and prioritize executive calendars by scheduling meetings, appointments, and events. Ensure all engagements are coordinated efficiently and executives are prepared ahead of time.
• Meeting Coordination
• Coordinate meeting logistics including scheduling, agendas, participant invitations, room reservations, and preparation of materials. Record meeting notes and track follow-up action items.
• Communication and Correspondence
• Draft, edit, and proofread professional correspondence, reports, and presentations. Serve as a key communication liaison between executive leadership and internal and external stakeholders.
• Stakeholder and Relationship Management
• Maintain professional relationships with leadership, physicians, staff, board members, and external partners. Represent the executive team with professionalism, tact, and diplomacy.
• Travel and Event Coordination
• Arrange executive travel logistics including flights, accommodations, and transportation. Assist with coordinating organizational events, conferences, and executive meetings.
• Confidentiality and Administrative Support
• Handle highly confidential information with discretion and professionalism. Maintain organized documentation, records, and executive files. Support special projects and other administrative tasks as needed.

Qualifications

• High School Diploma or GED required
• Associate’s or Bachelor’s degree preferred
• Minimum of 3 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior or C-suite leadership, ideally within healthcare or a fast-paced environment
• Exceptional written and verbal communication skills
• Strong organizational and time management abilities with the ability to manage multiple priorities
• Professional presence and ability to interact with stakeholders at all levels
• Expertise in calendar management, meeting coordination, and travel arrangements
• Proficiency in Microsoft Office Suite and Google Suite
• Ability to maintain confidentiality and exercise discretion in all aspects of the role
• Notary Public certification preferred

Schedule

Monday through Friday

8:00 AM – 4:30 PM (flexible as needed)

**Seeking a Data Quality Control Specialist in Las Vegas, NV**

Pay: $28- 35 / hr

Schedule: Full time, onsite, 40 hrs a week

Las Vegas, NV | On-site

Seeking a detail-driven Data Quality Control Specialist to support the accuracy, integrity, and compliance of clinical trial documentation across multiple studies. This role is ideal for an experienced clinical research professional who thrives in data review, quality oversight, and audit readiness.

What You’ll Do:

• Coordinate and oversee clinical data across various phases of clinical trials, ensuring accuracy and completeness
• Perform quality control (QC) reviews of source documents, medical records, eSource, and essential trial documentation
• Identify and communicate data discrepancies, protocol deviations, and documentation issues to PIs and Study Coordinators
• Collaborate with clinical teams to ensure adherence to SOPs, Good Documentation Practices (GDP), and GCP guidelines
• Support audit and inspection readiness, including internal QC efforts and inspection prep
• Monitor key data quality KPIs and assist in driving continuous quality improvement initiatives
• Partner cross-functionally to uphold data integrity, regulatory compliance, and site quality standards

What We’re Looking For:

• Bachelor’s degree in Clinical Research, Health Sciences, or related field (or equivalent experience)
• 3+ years of experience in clinical research, data management, QA/QC, or a related role
• Strong understanding of GCP, GDP, and regulatory requirements
• Experience reviewing clinical research documentation (source, CRFs/eCRFs, medical records)
• Familiarity with eSource platforms (CRIO strongly preferred)
• Detail-oriented, organized, and process-driven with strong communication skills
• Comfortable collaborating with coordinators, investigators, and cross-functional teams

Nice to Have:

• Site-level clinical research experience (CRC, Senior CRC, Data or Regulatory focused roles)
• Audit or inspection preparation experience
• Passion for data integrity and clinical trial quality