Logistics And Warehousing Jobs in Topeka
2 positions found
Overview
Stormont Vail Events Center is looking for a highly organized and detail-oriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support to the executive and departmental teams.
We are a close-knit office with a great culture, which means there's lots of room for growth, learning and collaboration within the team.
This role pays an hourly rate of $17.00 to $18.00.
Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching
This position will remain open until April 3, 2026.
Responsibilities
- Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing systems.
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Responds to emails and other digital queries and correspondence.
- Manages calendars for senior staff, including making travel arrangements.
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes meeting minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Uses word processing and presentation software to create and edit documents.
- Operates and maintains office equipment, including printers, copiers, and fax machines.
- Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
- Research as requested and compiles and summarizes information for reports or presentations.
- Works closely with other administrative staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Ensures that deadlines are met and adapts to changing priorities.
- Presents a positive and professional image for the organization.
Qualifications
- High school diploma or equivalent, associate's degree preferred but not required.
- Past administrative experience or tenure in an office setting preferred but not required.
- Digital literacy and research skills, including the ability to analyze the reliability of information.
- Familiarity with standard office platforms, such as Microsoft Office.
- Data management and entry skills, including the ability to maintain and improve filing systems.
- Accurate record keeping.
- Written communication skills.
- Time management, multitasking, and flexibility.
- Organizational skills.
- Accuracy and attention to detail.
- Supply management and inventory control.
- Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette.
- Ability to work well under pressure and navigate multiple deadlines.
- Proactive approach to problem-solving and process improvement.
- Ability to work well independently and in collaboration with others.
Assistant Facilities Manager
Reports to: Facilities Manager
A. Core Purpose
The Assistant Facilities Manager (AFM) serves as the lead for hangar operations. Their role is to ensure the facility and aircraft are mission-ready while maintaining a constant feedback loop with the Facilities Manager to ensure alignment with company standards and safety protocols.
B. Primary Responsibilities
• Operational Execution: Directs the daily movement and servicing of aircraft and the upkeep of the hangar floor.
• Proactive Reporting: Maintains \"eyes on\" the facility to identify needs before they become issues, conferring with the Facilities Manager on all non-routine actions.
• Safety & Security: Monitors hangar security and utilizes the Safety Management System (SMS) to proactively identify hazards and implement robust safeguards against workplace incidents.
C. Specific Duties
Flights
• Flight Readiness: Directly supervises the "departure or arrival\" process, ensuring aircraft are moved, fueled, and stocked according to the daily flight schedule, and the Vaerus Way.
Weather Event Coordination
• WEP Preparation: Monitors local weather forecasts and identifies potential threats to the facility or aircraft.
• Collaborative Execution: In the event of forecasted weather, the AFM will develop a proposed staging and protection plan and confer with the Facilities Manager for approval prior to initiating the Weather Event Plan (WEP).
• Implementation: Once the plan is approved, the AFM oversees the physical movement of aircraft and securing of the facility.
Security & Events
• Access Control: Assists in the oversight of the security of the facility, ensuring all gates and hangars are locked and monitored.
• Event Support: Manages the logistical flow of hangar events, ensuring flight departures and arrivals are handled safely amidst event activities.
D. Communication & Consultation Protocols
To ensure operational continuity, the Assistant Manager is required to confer with and receive direction from the Facilities Manager on the following:
1. Non-Routine Assignments: Prior to beginning any project or task outside of standard daily \"Launch and Recovery\" duties, the AFM will brief the Facilities Manager on the scope and timeline.
2. Resource Allocation: Conferring on the use of specialized equipment or additional manpower for large-scale hangar projects.
3. Conflict Resolution: Reporting any client service friction or personnel issues immediately to the Facilities Manager for joint resolution.
- Policy Deviations: Any situation requiring a departure from the General Operations Manual must be cleared through the Facilities Manager and processed through the SMS system.
