Logistics And Warehousing Jobs in Tigard

36 positions found

Logistics Coordinator
🏢 Arena
Salary not disclosed
Portland, OR 4 days ago

arena is the global top of mind brand for swimmers and all who wish to stay active and fit in and by the water. Born of our passion for sports, our innovation, and Italian design, every last detail of our products is conceived to offer the most rewarding user experience in terms of performance, style, comfort and fit, in and by the water


We are looking for a motivated Junior Warehouse Specialist to join our Operations team and support daily logistics and warehouse coordination activities. Reporting to the Operations Manager, the candidate will support the coordination and execution of logistics operations through Third-Party Logistics (3PL) providers for the relevant Business Unit. The role focuses on operational support, data accuracy, reporting, and day-to-day coordination of inbound, outbound, warehousing, and distribution activities.


Key Responsibilities

  • Serve as a point of contact between our company and the external warehouse, ensuring smooth communication and timely information flow.
  • Coordinate order releases, shipment scheduling, and delivery follow‑ups while monitoring shipment status and escalating any delays, shortages, or issues.
  • Ensure accurate order fulfillment by supporting correct inventory movements and warehouse transactions.
  • Collect, consolidate, and maintain logistics data for reporting purposes
  • Assist in tracking logistics KPIs such as OTIF, lead times, inventory accuracy, and service levels.
  • Conduct research and propose ideas for warehouse process improvements, contributing to efficiency and optimization initiatives.
  • Participate in occasional business trips to visit the external warehouse, ensuring alignment on operations and continuous improvement.


Requirements

  • Bachelor’s degree in a relevant field (e.g., Logistics, Supply Chain, Engineering, Economics, or similar).
  • Strong communication and organizational skills.
  • Proactive attitude and willingness to learn in a dynamic environment.
  • 1-3 years of experience in logistics, warehouse operations, or supply chain is considered a plus (internship or entry-level experience acceptable).
  • Knowledge of SAP or other ERP systems is an advantage.


We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.


Workplace: Portland (Oregon)

Not Specified
Truck Driver - Local Class A - Penske Logistics
Salary not disclosed
Portland, OR 3 days ago

Immediate Opportunities: Full-time Local Class A CDL Truck Drivers


Average $80000 annually


Monday through Friday


Home daily


Dedicated route


What you will do:


Perform multi-stop deliveries auto glass and windshields


Unload trailer using manual pallet jacks and hand carts


Use scanner to scan products as they are unloaded and delivered


Chaining could be required


Schedule:


Monday through Friday


2AM dispatch


You will drive:


Late model, Penske maintained trucks


Best-in-class specs designed for comfort and safety


Equipped with inward and outward facing in-cab cameras helping to ensure safety for all


Comprehensive benefits package includes:


Paid vacation and holidays day 1


Generous retirement benefits


Excellent health care coverage-medical, dental, and vision


Short and long-term disability; life and AD&D insurance


Company-provided uniforms and safety footwear


Employee discount benefit program


Driver referral bonus program up to $5000 per referral


Safety incentive program


Premier Driver Recognition Program


Why Penske?


Ready to put your truck-driving career in high gear? Make the shift and fuel your career as a CDL Class A Truck Driver for Penske. When you join Penske, you join a team of professional truck drivers committed to delivering products safely and on time. And were proud to haul freight for some of the worlds leading brands. (Yes, were more than just the yellow trucks.)


But its more than that. Its about incredible customer service and building relationships with your accounts. When you drive for Penske, youre representing Penske, but youre also representing your clients. In fact, youll probably be driving their branded trucks and wearing their uniform.


Youll be on the move with Penske and so will your career. We have tons of training opportunities for you. And with locations across the nation, you can also move to a new city.


Best of all, youll be with a stable, nationwide company that is known for having the best equipment, great management, clear communication and a fantastic safety record. We pay every Friday, and for most of our driving positions, youre home daily. Yes, daily. Are you ready to take it to the next level? Come drive for Penske.


Qualifications:


Valid Class A CDL required. Applicants must be domiciled in the U.S. and licensed in their state of residence


Currently hold, or ability to obtain, a non-excepted interstate DOT medical card required


1 year of documented tractor-trailer experience in the last 3 years required, or 2 years of documented tractor-trailer experience in the last 5 years


3 years DMV/MVR record with two or fewer moving violations or accidents


In order to be compliant with federal law (49 C.F.R. 391.11(b)(2)), this role requires English language proficiency


Work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening required.


This position is regulated by the Department of Transportation or designated as safety sensitive by the company, and the ability to work in a constant state of alertness and in a safe manner is required. Associates must have the ability to accept responsibility for their own safety, as well as the safety of others.


Physical Requirements:


The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The associate must be able to see and hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.


While performing the duties of this job, the associate will be required to move frequently, stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to lift and/or move up to 50lbs/23kg and may occasionally lift and/or move up to 100lbs/45kg.


The associate must be able to legally operate a motor vehicle and safely and frequently enter/exit the vehicle as well as the rear cargo area.


Penske is an Equal Opportunity Employer.


About Penske Logistics


Penske Logistics engineers state-of-the-art transportation, warehousing and freight management solutions that deliver powerful business results for market-leading companies. With operations in North America, South America, Europe and Asia, Penske and its associates help businesses move forward by increasing visibility and driving down supply-chain costs. Visit Penske Logistics to learn more.


Job Category: Driver


Job Family: Drivers


Address: 5119 NE 158th Ave


Primary Location: US-OR-Portland


Employer: Penske Logistics LLC


Req ID: 2602618


Not Specified
Export Ocean Manager
Salary not disclosed
Portland, OR 3 days ago

Company Description

SEKO Logistics has been providing innovative and flexible logistics services since 1976 with over 120 offices in 40 countries worldwide. Specializing in transportation, logistics, forwarding, and warehousing, SEKO offers complete Supply Chain Solutions. Their customizable IT solutions ensure seamless information flow for true supply chain visibility.


Role Description

This is a full-time on-site role in Portland, OR for an Export Ocean Manager. The role involves overseeing day-to-day export ocean operations team, client business reviews, managing contracts/documentation, and ensuring compliance with regulations and guidelines.


Qualifications

  • Experience in export ocean operations and logistics
  • Knowledge of international shipping
  • Strong organizational and problem-solving skills
  • Effective communication and negotiation skills
  • Attention to detail and accuracy in documentation
  • Ability to work collaboratively in a team environment
Not Specified
Sales Representative - Paid Relocation to Cincinnati - $2500 SIGN-ON BONUS
✦ New
Salary not disclosed

About the role:

The Fast Track Sales Program at TQL is an opportunity to build a career with an industry leader that offers an award-winning culture, high earning potential with uncapped commission and significant opportunities for compensation and advancement. We will pay to relocate you to Cincinnati, Ohio to train with some of the top brokers in the company. Once you’ve completed training and built a solid book of business, TQL will pay to relocate you again to any of our 60+ offices nationwide. Our best in-class training and mentorship program will teach you everything you need to know about sales, logistics and supply chain management.


POSITION IS LOCATED IN CINCINNATI - PAID RELOCATION PROVIDED


What’s in it for you:

  • $50,000-$55,000 minimum compensation your first year, based on education
  • Includes base salary, sign-on bonus and housing allowance
  • Uncapped commission opportunity
  • Our average sales representative hits six figures after three years of selling
  • Want to know what the top 20% earn? Ask your recruiter
  • Relocation assistance package to help you get settled in Cincinnati


Who we’re looking for:

  • You compete daily in a fast-paced, high-energy environment
  • You’re self-motivated, set ambitious goals and work relentlessly to achieve them
  • You’re coachable, enjoy solving problems and thinking on your feet
  • College degree preferred, but not required
  • Military veterans encouraged to apply


What you'll do:

  • Receive 6 months of direct training from experienced Logistics Account Executives
  • Help your account executive solve customer needs, find carriers for time-sensitive freight and manage daily operations
  • Participate in hands-on and virtual training sessions
  • Develop negotiation skills through prospecting and cold calling
  • Build your book
  • Use your training to meet sales metrics and become eligible for commission
  • Establish relationships to close new customers
  • Negotiate prices with customers and carriers
  • Resolve freight issues to ensure timely pickup and delivery


What you need:

  • Elite work ethic, 100% in-office
  • Strong negotiation skills with ability to handle conflict
  • Entrepreneurial mindset and exceptional customer service


Why TQL:

  • Certified Great Place to Work with 800+ lifetime workplace award wins
  • Outstanding career growth potential with a structured leadership track
  • Comprehensive benefits package
  • Health, dental and vision coverage
  • 401(k) with company match
  • Perks including employee discounts, financial wellness planning, tuition reimbursement and more


Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.

Not Specified
Supply Chain Manager
Salary not disclosed
Portland, Oregon Metropolitan 2 days ago

About Us

Honey Mama’s is the Portland, Oregon-based maker of delicious, refrigerated truffle bars!


Founded by Christy Goldsby at the Portland Farmers Market in 2013, Honey Mama’s is now available in over 7,000 stores across the country. We have grown to become one of the fastest selling, top-ranked brands in our category. The brand has garnered national press recognition as a cult-favorite in Bon Appetit, Forbes, Refinery29, Healthline, Men’s Health, Food & Wine, and more.


Honey Mama’s is beloved for its one-of-a-kind texture, often compared to brownie batter, chocolate truffles, or fudge – the real treat is discovering each bar is made from only a limited number of nutrient-rich whole food ingredients. Our mission is to further the food-as-medicine movement by giving you a uniquely memorable indulgent experience that contributes simultaneously to health and vitality. 


About the Role

The Supply Chian Manager is responsible for overseeing the end-to-end movement of materials and finished goods across the supply chain. This role ensures that raw materials, packaging, and finished products are sourced, stored, and transported efficiently while maintaining quality, compliance, and cost control. The manager will coordinate with suppliers, third-party logistics partners, internal production teams, and customers to ensure on-time deliveries and optimized inventory levels.


The ideal candidate combines strong operational logistics experience with strategic thinking, supplier relationship management, and continuous improvement skills within a fast-paced manufacturing or food production environment.


Supervisory Responsibilities

This position does have supervisory responsibilities.   


Key Responsibilities


Supply Chain Strategy & Planning:

  • Develop and implement effective supply chain strategies that align with the company’s growth objectives.
  • Collaborate with senior leadership to forecast demand and production needs.
  • Coordinate with the operations team to plan and manage production schedules.


Procurement & Vendor Management

  • Source and negotiate with suppliers to ensure reliable, timely delivery of high-quality raw materials and packaging materials.
  • Develop and maintain strong supplier relationships to ensure cost competitiveness, product quality, and supply continuity.
  • Evaluate and onboard new vendors as needed to mitigate supply risk and improve pricing or service levels.
  • Establish, monitor, and report on key performance indicators (KPIs) to measure supplier performance, including lead times, cost efficiency, quality, and reliability.
  • Collaborate with finance and leadership to manage procurement budgets and identify cost-saving opportunities.


Inventory Management

  • Oversee inventory levels across raw materials, packaging components, and finished goods to ensure adequate supply while minimizing excess stock.
  • Implement and maintain inventory control procedures, including cycle counts, stock reconciliation, and warehouse organization.
  • Monitor stock rotation and ensure proper management of expiration dates for perishable or time-sensitive goods.
  • Forecast inventory needs based on production schedules, sales forecasts, and seasonal demand fluctuations.
  • Work with warehouse and production teams to reduce waste, prevent shortages, and optimize storage capacity.


Logistics & Distribution

  • Oversee the coordination inbound and outbound logistics, including the movement of goods from suppliers to manufacturing facilities and from facilities to customers or distribution partners.
  • Plan and optimize transportation routes, shipping schedules, and freight methods to reduce costs while meeting delivery deadlines.
  • Manage relationships with third-party logistics providers (3PLs), freight carriers, and distribution partners.
  • Track shipments and proactively address delays, disruptions, or transportation issues.
  • Ensure proper documentation for shipping, receiving, and transportation compliance.


Continuous Improvement & Process Optimization

  • Identify inefficiencies, bottlenecks, or risks within the supply chain and develop solutions to improve performance.
  • Partner with cross-functional teams to streamline processes and improve coordination between procurement, production, warehousing, and distribution.
  • Utilize technology, systems, and data analytics to improve demand planning, inventory management, and logistics efficiency.
  • Implement best practices in warehouse management, logistics planning, and supply chain operations.
  • Stay informed about industry trends, technology advancements, and emerging best practices in manufacturing logistics and supply chain management.


Team Leadership & Cross-Functional Collaboration

  • Foster strong collaboration between operations, production, sales, finance, and leadership teams to support efficient workflows.
  • Provide guidance and leadership to logistics, warehouse, and inventory personnel where applicable.
  • Communicate performance, risks, and operational updates to senior leadership.
  • Support company growth initiatives by scaling logistics processes and infrastructure as needed.


Compliance & Regulatory Oversight

  • Ensure compliance with all relevant food safety and regulatory standards related to supply chain operations, including SQF, FDA, and HACCP requirements.
  • Maintain accurate documentation for audits, inspections, and quality assurance processes.
  • Ensure suppliers and logistics partners adhere to regulatory and company quality standards.
  • Implement procedures to maintain product traceability and proper handling throughout the supply chain.


Qualifications


Education

  • Bachelor’s degree in Supply Chain Management, Logistics, Operations Management, Business Administration, or a related field preferred.


Experience

  • 5+ years of experience in logistics, supply chain management, procurement, or operations.
  • Experience in food manufacturing, CPG, or regulated production environments preferred.
  • Proven experience managing suppliers, logistics providers, and inventory systems.


Skills

  • Strong negotiation and vendor management skills
  • Expertise in inventory control and logistics planning
  • Experience with ERP or inventory management systems
  • Analytical mindset with strong problem-solving abilities
  • Excellent organizational and project management skills
  • Strong communication and cross-functional collaboration abilities


Key Performance Indicators (KPIs)

  • On-time delivery rate
  • Shipping accuracy and on-time customer deliveries
  • Transportation cost optimization
  • Reduction of inventory waste and product loss
  • Supplier quality and performance metrics
Not Specified
Warehouse Property Specialist - Periop Distribution
Salary not disclosed
Portland, OR 2 days ago
Logistics Warehouse Specialist Periop Distribution

BizTek People is in search for a Logistics Warehouse Specialist Periop Distribution for our client in Portland, OR!

Schedule type: 5 days per week, 8 hours per shift. Day shift

Shift time: 07:00 (7:00 AM) - 15:30 (3:30 PM)

Benefits: Dental, health, vision, 401k

Seeking a detail-oriented Logistics Specialist to support warehouse operations, medical supply distribution, and inventory control in a fast-paced healthcare environment. This role ensures customers receive the goods and services necessary to perform their jobs, while leading daily operational tasks and maintaining compliance with organizational guidelines.

Key Responsibilities

  • Warehousing & Inventory Management: Receive, inspect, label, and stock incoming shipments; rotate inventory; pick orders; maintain accurate records; perform annual inventory counts; ensure secure handling of restricted items. Operate material-handling equipment such as forklifts, pallet jacks, and carts.
  • Supply Distribution: Deliver medical supplies, restock point-of-use (POU) machines, support linen distribution/collection, and assist with outbound shipments.
  • Quality & Data Control: Conduct random quality checks, monitor restocking and delivery activities, evaluate usage needs, and support proper billing where applicable.
  • Customer Service: Communicate with internal customers, resolve issues, answer inquiries, and triage service calls.
  • Team Support & Oversight: Coach and train staff, support workflow coordination, and assist with scheduling daily warehouse tasks.
  • Transport Duties: Safely operate company vehicles, deliver supplies, document vehicle activity, and perform basic roadside assistance when needed.

Requirements

  • Ability to read/write English and perform basic math
  • Experience in warehouse and inventory operations; familiarity with inventory control systems
  • Strong time-management and conflict-resolution skills
  • Ability to follow organizational policies and maintain compliance
  • Valid driver's license with acceptable driving record
  • High school diploma/GED

Keywords: logistics, warehouse, inventory, distribution, customer service, quality control, training, shipping, restocking, transportation

Not Specified
Drive with DoorDash - Flexible Schedule
Salary not disclosed
Why Become a Shopper with DoorDash?
Turn your shopping skills into extra income. Whether you’re helping someone stock up on groceries or delivering a last-minute convenience order, as a Shopper you unlock more earnings opportunities with DoorDash. Stay active during off-peak hours and no need to wait around for a restaurant preparing an order, becoming a Shopper with DoorDash puts you in control of your time and earnings.
Either as a side hustle or a full-time gig, being a Shopper with DoorDash gives you the opportunity to earn extra cash on your terms.
Multiple ways to earn: Deliver more than just restaurant orders. Become a Shopper and deliver grocery, convenience, retail, alcohol and more—DoorDash offers diverse earning opportunities so you can maximize your time.
Control your time: Make cash during off-peak hours so you don’t have to schedule your day around the lunch or dinner time rush; don’t wait around for an order when you do the shopping.
Know how much you'll make: Clear and concise pay model lets you know the minimum amount you will make before accepting any offer.
Earn more: Get more cash per delivery on average compared to a restaurant delivery when you do the shopping.*
Quick and easy start: Sign up in minutes and get on the road fast.*
Basic Requirements
18+ years old** (21+ to deliver alcohol)
Any car, scooter, or bicycle (in select cities)
Driver's license number
Social security number (only in the US)
Consistent access to a smartphone
How to Become a Shopper
Click “Sign UpApply Now” and complete the sign up process
Download the DoorDash Dasher app
Activate your Red Card in the Dasher app***
*Compared to a restaurant delivery order, based on average Dasher payouts nationwide while on a delivery. Actual earnings may differ and depend on factors like number of deliveries completed, time of day, location, and expenses.
*Subject to eligibility.
**Must be 19+ in Arizona, California, Colorado, Delaware, Florida, Georgia, Idaho, Kentucky, Montana, New Jersey, New Mexico, Texas, Utah, and West Virginia
***The Red Card is a prepaid card used by Dashers to pay for items on Dasher Shop & Deliver offers. The card will automatically be funded prior to check out. Red Cards are not linked to Dasher bank accounts or related to earnings.

This card is issued by Peoples Trust Company under license from Mastercard International Incorporated. Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated.
Additional information
Dashing with DoorDash is a great earnings opportunity for anyone looking for part-time, seasonal, flexible, weekend, after-school, temporary, steady delivery gig. Deliver with DoorDash and earn extra cash while being your own boss. Dash when it works for you. Sign up today.
Remote working/work at home options are available for this role.
Not Specified
Movers/Helpers Wanted
Salary not disclosed
Portland, OR 2 days ago
**ONSITE JOB OFFERS!!!**Hiring Helpers

We make it fast and easy to start working!!
Pre-qualify within minutes!!

Helper Pay: Paid Weekly

$17 to $19 per hour (Based on Experience)

TIPS Earned Daily $20 to $150 Per Day

Perks

  • Beautiful Branded 26 Ft. Box Trucks: New Equip. \"Automatic Trans.\"
  • State of the Art Tablets for Electronic Paperwork
  • Flexible hours. Full, Part Time, Weekends only, or make your own schedule!

REQUIREMENTS

  • Helpers: 18+ years of age
  • Able to move furniture and lift at least 75lbs
  • Ability to climb stairs daily

Powered by JazzHR

Not Specified
Tissue Culture Lab Crew Leader - Bailey Nurseries
✦ New
Salary not disclosed
Portland, OR 1 day ago

Department: West Coast Propagation
Reports to: Tissue Culture Foreperson
FLSA Status: Non-Exempt


Position Summary:

The Tissue Culture Crew Leader plays a key role in the daily success of our tissue culture lab, combining hands-on lab work with team coordination and operational support. In this role, youll help organize and monitor lab activities, support team productivity and maintain detailed records.

What we offer: Competitive pay and comprehensive benefits (health, dental, vision, life insurance)401(k) matchingPaid time off and paid holidaysEmployee assistance programMonday-Friday scheduleAnnual tool bonusEmployee discount


Essential Duties and Responsibilities:

  • Assist with labor managementUnderstand the production and quality standards of the labResponsible for record keeping and inventory documentationParticipate in planning, production and scheduling meetings as requiredEnsure label and tagging accuracyAssist with shipping and order pulling seasonallyParticipate in weekly crop walks to ensure quality standards and comprehension of programs, sizing, and qualityInput information into MS Office programs including but not limited to Excel, Access, Word, Prop Module, and DYMO labelsWilling to help in production areas as seasonal demands requireAssist at all West Coast Propagation sites (Dayton, Yamhill, TC) as seasonal demands requires.


Required Qualifications:

  • Strong communication skills, both written and verbal.Must posses a high school diploma or GEDComprehensive knowledge/experience in Microsoft Office programs.Self-motivated and ability to work independently and as a teamMust be detailed, organized and communicativeBilingual skills are requiredAbility to work weekends, evenings, and holidays as production schedules dictateAbility to accept change and be flexible to meet department needsMust possess a positive can-do attitude


Physical Requirements and Work Environment:

This position requires frequent standing, walking, bending, stooping, kneeling, and crouching. The employee must regularly lift, carry, push, or pull objects up to 50 pounds and occasionally up to 75 pounds with assistance. Work is performed both indoors and outdoors, with exposure to weather conditions such as heat, cold, rain, and wind. PPE may be required in certain work areas.

Disclaimer: This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Duties, responsibilities, and activities may change at any time with or without notice. This description does not constitute a contract of employment, and the company reserves the right to revise or change job functions as needed to meet business needs. Offers of employment are contingent upon the successful completion of a background check Bailey Nurseries is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, or any other legally protected status. All qualified applicants will receive consideration for employment. Employment with Bailey Nurseries is at-will and may be terminated at any time by either party, in accordance with applicable law. If you need assistance or reasonable accommodation during the application process, please contact our HR team.

Compensation details: 20.5-22 Hourly Wage


PI118a7ce0cd8d-26289-40014321

Not Specified
Senior Executive Assistant
Salary not disclosed
Portland, OR 3 days ago

Position: Senior Executive Assistant

Reports to: Executive Director

Status: Full-time (1.0 FTE, Exempt, Permanent)

Location: Portland, Oregon

Compensation: $75,000 – $95,000

Closing Date: March 15, 2026


About ATNI

The Affiliated Tribes of Northwest Indians (ATNI), incorporated in 1953, is a member-led intertribal organization representing nearly 60 Tribal governments across the Pacific Northwest. ATNI advances Tribal sovereignty and self-determination by providing a formal forum for collaboration, advocacy, education, and technical assistance.


Position Overview

The Senior Executive Assistant helps keep the Executive Director’s (ED) work running smoothly by managing their calendar, scheduling meetings, handling communications, and making sure they are prepared for daily tasks. This role involves organizing travel for the ED, preparing materials for meetings, and keeping records up to date. The Senior Executive Assistant also supports the wider team by helping with meetings, keeping systems organized, and assisting with team events and staff development. They assist with planning and running Board meetings and support other special projects and events. This is a key role that works closely with many people and helps the organization stay organized and on track. The successful candidate brings experience supporting senior leaders, is confident managing complex calendars and communications, exercises discretion, and works well in fast-paced, collaborative environments.


Roles and Responsibilities

Executive Support (60%)

  • Manage the Executive Director’s (ED’s) calendar, scheduling, prioritization, and daily and periodic logistics.
  • Serve as the primary administrative contact for the ED; screen and route communications, requests, and inquiries, ensuring timely responses and discretion with sensitive matters.
  • Track tasks, correspondence, and follow-up action items to support executive priorities; provide prompts for the ED to follow-up, as needed.
  • Prepare the ED for meetings, engagements, and presentations by coordinating materials, talking points, background information, draft slide decks, and briefings.
  • Draft, edit, and format professional correspondence and communications.
  • Coordinate travel arrangements and maintain organized filing systems for the ED’s projects and records.
  • Maintain key calendars related to governance, stewardship, partner organizations and member Tribes events, and grants to ensure that the ED has timely access to critical dates and deadlines.

Internal Operations and Organizational Coordination (15%)

  • Manage meeting logistics for the office, as directed, including scheduling, calendar invites, attendance tracking, meeting packets, communications, venue reservation and set-up, meals, audio-visual set-up, and follow-up.
  • Maintain internal systems, including contact lists, shared calendars, dashboards, and directories.
  • Maintain and improve administrative systems, processes, and documentation to enhance organizational efficiency.
  • As directed by the ED, support internal team culture by coordinating onboarding and internal communications.

Board and Governance Support (10%)

  • Coordinate logistics, and scheduling for Executive Board and committee meetings, retreats, and orientations.
  • Prepare meeting materials that include draft agendas, talking points, presentation slides, and collating background information.
  • Prepare, archive, and track Board documentation such as agendas, minutes, reports, and follow-up actions.
  • Provide administrative support to Board members, including travel arrangements, reimbursements, and other requests.
  • As directed, assist the ED with coordination of special projects in collaboration with Tribal leaders of ATNI member Tribes, ATNI Committee Co-Chairs, and other high-priority partners.
  • Take notes and develop draft meeting minutes.

Event and Project Support (10%)

  • Support the ED by facilitating communications with Member Tribes and dignitaries to ensure timely distribution of event announcements, updates, and related communications.
  • Assist with strategic projects by conducting background research and preparing materials.
  • Collaborate with cross-functional teams to plan, support, and document project activities and deliverables.
  • Provide operational assistance to ATNI staff as directed by the ED.

Other Duties as Assigned (5%)

  • ATNI is a growing organization. You may occasionally be asked to support ATNI activities that are outside of this position description.


Core Competencies and Attributes

The ideal candidate will demonstrate the following:

  • Executive Support and Discretion: Proven ability to manage calendars, prioritize tasks, and handle sensitive communications with a high level of confidentiality and professionalism.
  • Organizational Skills: Strong ability to manage time, balance multiple priorities, and maintain systems that support efficient executive and team operations.
  • Clear Communication: Excellent written and verbal communication skills, including drafting professional correspondence and summarizing key information for diverse audiences.
  • Initiative and Follow-Through: Self-starter who anticipates needs, tracks action items, and follows through with minimal supervision to keep projects and commitments on track.
  • Relationship Management: Ability to work respectfully with senior leaders, Board members, partners, and staff while supporting a culture of collaboration and respect.
  • Tech Savvy: Comfortable using a range of digital tools and platforms to support scheduling, virtual meetings, shared documents, and internal coordination.
  • Cultural Sensitivity and Respect: Demonstrates an understanding of and respect for Indigenous cultures, governance structures, and community priorities.
  • Calm Under Pressure: Maintains composure and professionalism while juggling competing priorities or working in high-stakes, public-facing situations.


Required Qualifications

  • At least three years of experience in executive-level administrative support, operations coordination, or a similar role.
  • Demonstrated success managing complex calendars, scheduling, and high-level logistics.
  • Strong writing and editing skills, including experience preparing materials for meetings and events.
  • Proven ability to manage tasks independently while maintaining strong attention to detail and meeting deadlines.
  • Experience with supporting cross-functional teams, including coordinating projects or meetings.
  • Proficiency with standard office and collaboration tools (e.g., Microsoft Office, Google Workspace, Zoom).
  • Willingness and ability to occasionally travel for meetings, events, or retreats.
  • Experience working with diverse communities.


Preferred Qualifications

  • Experience working in a Tribal organization, inter-Tribal association, or Native-led nonprofit.
  • Familiarity with nonprofit Board operations, including minute-taking and governance logistics.
  • Background supporting internal operations such as staff engagement and project tracking.
  • Experience coordinating events or retreats, including logistics, materials, and vendor relations.
  • Knowledge of key Tribal issues or initiatives related to governance, climate, education, and/ or economic development.
  • Experience working within non-profit, membership-based organizations


Other Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. ATNI reserves the right to observe Tribal preference as a standard hiring practice, as part of our mission is to promote and provide employment opportunities for Indian People from the Member Tribes of ATNI.


Work Conditions

This is a regular, full-time exempt position based at ATNI’s Portland office. Working hours are Monday through Friday, with occasional weekends and evenings. Regular lifting of 5-10 pounds is expected. Must maintain good attendance and regular communication and be accessible and accountable to your colleagues. Employment is dependent upon the successful completion of a background check.


Travel

This role will be required to travel to in-person meetings and will travel throughout ATNI’s territory (Oregon, Washington, Idaho, Western Montana, Northern California, Nevada, and Southeastern Alaska) frequently and occasionally nationally. Travel for this position is estimated at 15-20% of the time. Employees receive mileage reimbursement and per diem allowances consistent with Federal rates.


Benefits

Benefits include access to 100% employer-paid employee-only medical coverage, with alternative benefit options based on individual needs, paid holidays and vacation, and a 401(k)-retirement plan option.


How to Apply

Please submit the following as a single PDF document to by March 15, 2026 to

, with the subject line “Senior Executive Assistant”:

  • A cover letter addressing your interest in and qualifications for the position
  • A current resume


You may also apply by mail. Send materials postmarked by March 15, 2026 to:

Affiliated Tribes of Northwest Indians

PO Box 66209

Portland, OR 97290

Not Specified
jobs by JobLookup
✓ All jobs loaded