Logistics And Warehousing Jobs in Java Center New York

This is a 90-day assignment with Relatable

Schedule - Hybrid - NYC-based - 2 days in the office (Soho)

Pay rate = $57.00 per hour - W2 Temp or Freelance Opportunity (40 hours per week)

Assignment - Join us to support the CS Team crush our high-volume production period!

Position Summary –

The Creative Studio Operations Manager is responsible for managing the planning, coordination, and execution of photo and video productions that support marketing, e-commerce, and brand initiatives. This role ensures productions are efficiently planned, properly resourced, and delivered on time by managing production logistics, timelines, and workflows.

The CS Ops Manager partners closely with the Digital Content Producer and Art Director to translate creative and marketing needs into clear production plans. While this role does not set creative direction, it supports these roles by managing production logistics, scheduling, vendor coordination, and workflow systems that enable efficient execution of photo and video content.

As product SKU count and creative deliverables continue to grow, this role provides centralized ownership of production coordination, scheduling, and logistics, enabling the creative team to focus on high-quality creative execution while ensuring efficient workflows and reliable delivery of assets.

A key responsibility of this role is developing and managing a centralized production tracking system (preferably in ) that supports milestone tracking, project visibility, and coordination across the creative team.

This structure allows creative leaders to focus on concept development and creative execution while production operations are managed centrally.

Responsibilities –

Production Planning & Scheduling:

Manage production schedules for all photo and video shoots, ensuring alignment with marketing calendars, campaign timelines, and product launches.

Maintain a centralized production calendar tracking shoots, milestones, dependencies, and deliverables across teams.

Coordinate timelines across still and video projects to support efficient production planning and asset delivery.

Identify opportunities to streamline production by coordinating multiple asset needs within shoots and supporting efficient use of production resources.

Identify scheduling risks and communicate potential delays early, working with stakeholders to adjust plans when needed.

Pre-Production Coordination:

• Coordinate all pre-production logistics for shoots, including booking models, talent, photographers, videographers, and freelancers.
• Secure studios, locations, equipment rentals, and additional production resources as needed.
• Coordinate hair, makeup, wardrobe, and production assistants when required.
• Coordinate product sample management for shoots, including working with warehouse, sourcing, and internal teams to ensure required samples are available for production timelines.
• Track, organize, and prepare product samples for each shoot.
• Ensure product samples are prepared and shoot-ready, including coordinating product condition, packaging, and supporting materials needed for photography and video production.
• Prepare and distribute production documentation including call sheets and run-of-day schedules.
• Coordinate contracts, releases, and usage requirements in partnership with internal teams.
• Serve as the primary point of contact for vendors and production partners during pre-production.

On-Set Production Support:

• Support day-of shoot operations by managing schedules, logistics, and vendor coordination.
• Ensure shoots run efficiently and remain on schedule.
• Assist in resolving day-of production issues to minimize disruption to creative teams.

Post-Production Workflow Management:

• Track post-production timelines for all photo and video assets, including asset delivery, review milestones, revisions, and final delivery deadlines.
• Coordinate with internal teams and external vendors to ensure assets are delivered on schedule.
• Support organization and delivery of final assets by coordinating file delivery from photographers and editors and ensuring assets are properly named, organized, and shared with appropriate teams.
• Monitor project progress against timelines and communicate status updates to stakeholders.
• Coordinate post-production handling of product samples, including organizing returns to appropriate teams or managing storage and inventory as needed.

Production Systems & Workflow Management:

• Develop, manage, and maintain a production tracking system (preferably in ) used by the Digital Content Producer, Art Director, and their teams.
• Track milestones, owners, deadlines, and dependencies for all productions.
• Create and maintain standardized workflows, templates, and processes to support consistent project execution.
• Provide visibility into production status through dashboards and progress updates.
• Continuously refine workflows and systems to support growing content needs.

Collaboration & Communication:

• Partner closely with the Digital Content Producer and Art Director to support execution of creative projects.
• Act as a central point of coordination for production-related communication.
• Support alignment between creative, marketing, and e-commerce teams.
• Communicate timelines, risks, and updates clearly to stakeholders.

This Could Be You If You Have:

• Bachelor’s degree in Production, Communications, Marketing, or a related field, or equivalent experience.
• Five plus (5+) years of experience in creative production, production coordination, or content operations.
• Experience supporting photo and video shoots from planning through delivery.
• Strong organizational and project management skills with the ability to manage multiple timelines.
• Hands-on experience with project management tools ( preferred).
• Experience working with external vendors, freelancers, and creative partners.
• Excellent communication skills and attention to detail.
• Ability to thrive in a fast-paced, deadline-driven environment.

Attributes:

• Highly organized and process-oriented.
• Proactive and solutions-focused.
• Strong ability to manage logistics and operational workflows.
• Collaborative and supportive partner to creative teams.
• Calm and adaptable under deadline pressure.

About the Company:

We are a leading full-service advertising and entertainment agency. We work with the biggest names in Sports and Fortune 500 companies, providing deep expertise in sales, marketing, content creation, event production, activation, and more. Van Wagner has been connecting brands to sports for decades. When we first entered the sports landscape, we used our creativity and expertise to develop unique advertising and marketing opportunities for brands to reach millions of sports fans at live events. As the world’s leaders in TV-visible signage, our Dorna team positions brands in the heart of the action, selling high-impact, visible signage behind Homeplate, courtside, and along fields of play across more than 500 professional and collegiate sports teams across the NFL, NBA, MLB, NHL, NCAA, MLS, and International Soccer. As industry leaders and innovators within sport presentation and video board production, Van Wagner's Productions team has developed, produced, and directed in-stadium shows for nearly every major event in sports. We work with the highest profile leagues, teams, and venues in the world, including the NFL Super Bowl, Olympic Games, Formula 1, NCAA Championships, US Open Tennis, Kentucky Derby, NHL All-Star Game & Winter Classic, and MLB Field of Dreams, to name a few.

Overview / Objective:

Serve in an administrative role for event presentation and show production across the National Football League’s tentpole events, including the Super Bowl, Pro Bowl, Draft, Scouting Combine, Hall of Fame, Flag Championships, and Kickoff. This role will focus on administrative strategy, logistics, and supporting our growing number of domestic events and international games.

The role will support key aspects related to NFL event presentation administration and logistics. Additionally, they will assist in the facilitation of game presentation across all 32 Clubs by engaging in ongoing discussions on optimal practices, innovation, and policies. This role requires an understanding of event presentation across sports/entertainment, with a detail-oriented and solution-based mindset.

Responsibilities include, but are not limited to:

• Coordinate and support key components for NFL Domestic & International Games/Events: content development, pre-event pageantry/game timeline, entertainment, creative development, production, and talent management.
• Play a key role in on-site presentation execution across all major NFL events, including Super Bowl game (and surrounding events), Pro Bowl, NFL Draft, Scouting Combine, the Hall of Fame
• Coordinate and manage all logistical assets and resources, including pre-production, on-site operations, and post-event breakdown.
• Maintain the application and consistency of logistics and operations planning across all NFL events to ensure scalable and repeatable best practices.
• Create and maintain event-specific logistics and operations manuals to drive efficiency, consistency, and sustainability.
• Manage the annual NFL event calendar from an operational standpoint to align timelines, track milestones, and deliver key information to all relevant parties.
• Manage operational purchasing workflows, including purchase orders, vendor invoices, and talent/vendor contracts
• Identify best-in-class content strategies and tactics through analysis of league event performance, club input, and external case studies, supporting the adoption of best practices across the League and the clubs.

About This Role:

• This role is strategically positioned at the intersection of the NFL and the NFL-focused department at Van Wagner Productions, serving as a key operational link between both organizations. In this dynamic position, you will be responsible for the administrative management of processes and operations that enhance the efficiency of the NFL while ensuring adherence to the internal guidelines of Van Wagner Productions.

Required Qualifications

• Knowledge of event production and timelines for live events
• Understanding of live production processes
• Strong administrative or organizational skills
• Ability to travel domestically and internationally, as required
• Experience with creating engaging presentations and decks for C-Level and large-scale planning meetings
• Strong communication, organizational, and presentation skills
• Experience in serving as a point of contact for vendors and production teams
• Proficient with Microsoft Office Suite

Other Key Attributes / Talent Characteristics

• Strong communication and collaboration skills
• Ability to create/present decks and clearly articulate event entertainment strategies across the organization and to external partners
• Strong time management and ability to manage multiple projects simultaneously
• Flexibility to travel and work non-traditional hours, including evenings and weekends, as required by project schedules.

Preferred Qualifications

• 3+ Years of Live Event Production Experience or related work
• 4 Year Degree

Physical Demands

• Standing for long periods of time. Covering large footprints across event sites

Why Van Wagner May Be Right for You:

• An unmatched culture within our organization that focuses on building trust with our clients, team members, and partners through a people-first approach that delivers business results.
• Competitive salary and paid time off.
• Outstanding benefits package (including medical, dental, vision, life insurance).
• 401k

Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognised brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet and Hill's Prescription Diet.

Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses – Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programmes that enrich communities around the world.

Every day millions of people trust our products to care for themselves and the ones they love. Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live.

A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Travel Required: up to 10% of time

Posting Start Date: 12/03/2026

Hybrid

No Relocation Assistance Offered

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Role Summary: Are you ready to drive financial excellence and serve as a strategic "Technical Bridge" within a world-class organization? As a Credit to Cash (C2C) Deduction Analyst, you will own the end-to-end management of commercial and logistics deductions, ensuring accuracy and safeguarding our internal controls. Working within our dynamic Finance team, you will influence business outcomes by collaborating with Commercial, Logistics, and Local Finance partners to optimize working capital and resolve complex payment exceptions. Your expertise in root-cause analysis and process simplification will directly support our commitment to a healthier financial future.

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• Deduction Management Excellence: Lead the end-to-end monitoring and validation of commercial and logistics deductions, including promotions, pricing, and vendor compliance, to ensure proper credit note issuance.
  
• Cross-Functional Business Partnering: Act as the primary point of contact for Commercial and Logistics teams, facilitating the recovery of missing documentation and resolving past-due balances through active customer engagement.
  
• Financial Reporting & Analysis: Lead month-end close activities by analyzing performance against KPIs and preparing executive commentary to provide clear visibility into disputes and P&L impacts.
  
• Continuous Improvement Leadership: Actively participate in initiatives to simplify and automate C2C processes, leveraging tools like RPA and AI to enhance traceability and accuracy.
  
• Strategic Customer Insights: Perform deep-dive financial analysis of customer payment history and portal data to identify root causes of disputes and recommend corrective preventive actions.
  

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• Education: Bachelor’s degree in Accounting, Finance, Economics, or a related administrative field.
  
• Experience: 2+ years of professional experience in financial areas, with specific exposure to credit management or deduction resolution.
  
• Communication Skills: Professional-level proficiency in English (written and oral) to effectively collaborate with global stakeholders.
  
• Technical Skills: Practical knowledge of financial documentation and proficiency in office productivity tools (e.g., Google Suite).
  

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• Industry Experience: Previous experience within the Consumer Packaged Goods (CPG) or FMCG industry.
  
• Advanced Technical Skills: Familiarity with ERP systems (SAP preferred) and experience with data analysis or automation methodologies.
  
• Functional Competencies: Strong ability to simplify complex financial narratives into strategic insights for business teams.
  

Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

YOU MUST BE PHYSICALLY LOCATED IN NEW YORK CITY IN ORDER TO APPLY FOR THIS ROLE

THE BRANDS

ABOUT CARAA

We are a New York City-based sport bag and accessory company founded in 2015 by CFDA award-winning designer Carmen Chen Wu and Aaron Luo to re-imagine handbags for modern life. With backgrounds in design and global supply chain, Carmen and Aaron merged their respective expertise in form and function to create Car + aa.

Our ethos is simple: to create well-made, versatile, and smart designs that can transition from street to fitness studio, business meeting to dinner, and everywhere in between. The result is the perfect set of hybrid accessories that strike balance between fashion, craftsmanship, and functionalities.

ABOUT MERCADO FAMOUS

Created by 2 serial entrepreneurs in digital commerce and the founders of Caraa, Mercado Famous is sharing the best-kept secrets of Spain with the whole world.

Mercado Famous offers the best quality meat from ecological farms that have been using natural ingredients and humane practices on the Iberian Peninsula for decades. With our backgrounds in sourcing and supply chains, we are able to procure Spain’s best pasture-raised charcuterie at prices that make it an everyday luxury.

Launched in 2022, we have been featured by Bon Appetit, The New York Times, The Wall Street Journal and the Quality Edit within the first 3 months of the launch, featuring our premium quality and unique taste. Our goal is to change the narrative around Spanish charcuterie. Through accessible pricing, we aspire to introduce to the American consumer to a product that has been historically inaccessible for the masses in a modern, non-apologetic and democratic way.

We bring together a multi-talented team that thinks outside the box, and value diversity and inclusion. We welcome driven and smart individuals of all backgrounds and experiences to apply for this position.

JOB DESCRIPTION

As the operations and customer services associate, you will be a key member of our core team and work closely with our Co-Founders and manage all aspects of operational processes including customer service, warehouse management, inventory management, shipping and logistics. This will take approximately 80% of your daily scope and responsibilities.

In addition to Caraa, you will also be taking on an array of operational responsibilities of a second brand managed under the same management umbrella called Mercado Famous, founded in 2022 with the mission of bringing the best of Spanish charcuterie for the American consumers. This will take approximately 20% of your daily scope and responsibilities.

Both companies offer a unique opportunity with ample room for growth to learn a wide array of aspects at a unicorn non-venture backed direct to consumer brand.

This role is full-time and located in New York City.

Salary range: offer set based on candidate experience and seniority

You will need to have a minimum of 1-3 years of customer services and operational experience working with an ecommerce, fashion, retail or CPG brand.

REQUIREMENTS

What you'll do

Customer Service

• Maintain the highest level of product knowledge and expertise. Help customers navigate through the shopping, product selection, and sales journey
• Manage interactions across multiple channels including email, text, phone, and social media.

Operations

• Manage all warehouse related processes including domestic and international logistics, inventory management, return processing, order entry, showroom samples, and more.
• Lead ongoing digital sample sales and bi-annual activations including in person sample sales.
• Lead day-to-day wholesale account needs including PO fulfillment, RTVs, invoicing.
• Lead day-to-day shipping and fulfillment management of eCommerce and dropship orders.
• On-going management of shipping and logistics costs.
• Lead and management all in office fulfillments.

Special projects

• Support company CEO and Cofounder in special partnerships and marketing initiatives.

Who you are

• Have at least 1-3 years of customer service, operations, logistics experience from an eCommerce, Fashion or CPG brand
• Proficient in Microsoft Office and Google Drive Suites
• Exceptional writing and communication skills
• Highly organized with ability to collaborate, self-prioritize, and ask for help when needed
• Are passionate about Caraa and Mercado, our ethos, and our products
• Enjoy working in a fast-paced and ever-changing startup environment
• Desire to learn and take on new challenges
• Desired but not required: experience with Adobe suite

Required Skills

• Proficiency in Microsoft Office and Google Drive Suites
• Proficiency in navigating social media channels including Facebook, Tik Tok, and Instagram
• Exceptional writing and communication skills

Desired Skills

• 1-3 years of operations experience in eCommerce, Fashion, Retail or CPG brands
• Familiarity with Shopify
• Familiarity with Adobe Creative Cloud suite

Benefits & Compensation

• Competitive salary compensation based on market rate and seniority
• We do not offer health benefits at this moment
• Opportunity to sample products from our collection
• Discounts to all Caraa and Mercado Famous products
• Invitation to exclusive CARAA and Mercado Famous social outings & sales events

Events Manager

6+ month contract

$37-41

New York, NY 10115

Must Haves:

Bachelor’s degree or equivalent education and experience required

3 years of professional event planning experience, preferably in higher education, healthcare, nonprofit, or complex institutional settings

Demonstrated experience managing multiple events simultaneously with strong attention to detail

Strong project management and organizational skills

Excellent interpersonal and client service skills

Experience managing event budgets and financial reconciliation processes

Ability to work evenings and weekends as required for event support

Nice to Haves:

4+ years of professional event planning experience, preferably in higher education, healthcare, nonprofit, or complex institutional settings

Experience supporting executive-level or high-profile institutional events

Knowledge of event production elements including staging, audiovisual coordination, and venue logistics

Position Summary:

The Temporary Manager of Events (Planning and Operations) is responsible for managing a portfolio of departmental and institutional events. This role focuses on the planning and execution of smaller- to mid-sized programs, including welcome events, departmental gatherings, and clinical engagement programs. The Manager will also support the execution of large-scale and executive-level events. This position emphasizes logistics, operational excellence, and client service.

Responsibilities:

Event Planning and Execution:

Manage a portfolio of smaller- to mid-sized events, including welcome programs, faculty and staff gatherings, departmental celebrations, lectures, and recognition events

Develop detailed event timelines, production schedules, and run-of-show documents

Coordinate all logistical components, including catering, audiovisual services, rentals, space reservations, staffing, security, and technology needs

Serve as primary point of contact for assigned departments and internal partners throughout the planning lifecycle

Conduct site visits and ensure readiness of event spaces

Provide on-site leadership and troubleshooting during events

Support of Large-Scale and Executive Events:

Assist in the planning and execution of large-scale institutional programs, ceremonies, and executive-level gatherings

Support logistics management, vendor coordination, staging, guest management, and production needs for high-profile events

Contribute to operational planning for complex, multi-stakeholder programs

Department and Client Partnership:

Build strong relationships with departments and administrative units to understand programmatic goals and translate them into well-executed events

Guide event best practices, budgeting, timelines, and procedural compliance

Financial and Administrative Management:

Develop and manage event budgets for assigned programs

Track expenses and ensure adherence to approved financial parameters

Process vendor invoices, contracts, purchase orders, deposits, and honoraria

Maintain accurate documentation and provide post-event budget reconciliation summaries

Vendor and Operational Coordination:

Source and coordinate vendors, including catering, audiovisual services, rentals, décor, and printing

Negotiate pricing and ensure contracted deliverables are met

Coordinate with operational departments to ensure event readiness

Office and Team Contribution:

Collaborate with the events team to ensure alignment of standards, processes, and service delivery

Contribute to event planning templates, operational resources, and process improvements

Assist with mentoring or guiding junior staff, student workers, or temporary event staff

Represent the events team in meetings with internal partners as appropriate

About the Company:

Celltrion USA is Celltrion’s U.S. subsidiary established in 2018. Headquartered in New Jersey, Celltrion USA is committed to expanding access to biologics to improve care for U.S. patients. Celltrion USA will continue to leverage Celltrion’s unique heritage in biotechnology, supply chain excellence, and best-in-class sales capabilities to improve access to high-quality biopharmaceuticals for U.S. patients. Celltrion Healthcare, which suggested a new growth model in the Korean biopharmaceutical industry through biosimilars, is now advancing to new challenges to become a global pharmaceutical provider. Just as it has overcome many obstacles in the past, Celltrion Healthcare will successfully pave the path for global direct selling, which has never been achieved yet by Korean biopharmaceutical companies. As it continues to surpass its current success, Celltrion Healthcare will take a leap forward to become a leading global biopharmaceutical company.

Celltrion Healthcare provides biosimilar and innovative biopharmaceutical medications to help increase patient access to advanced therapies around the world.

POSITION SUMMARY

The Contractor will provide operational and analytical support for commercial contracts, pricing execution, and logistics operations under the guidance of the Sr. Director, Pricing and Contracting. This role focuses on enhancing team operational efficiency through accurate data processing and meticulous execution of tactical tasks.

KEY ROLES AND RESPONSIBILITIES

• Contract & Pricing Support

Maintain and update the Commercial Pricing Master File to ensure all approved prices are accurately reflected in internal systems.

Support the drafting and administrative review of commercial contracts, including organizing supporting exhibits and pricing addendums.

• GTN (Gross-to-Net) support

Consolidate monthly/quarterly raw data for rebates and chargebacks from multiple stakeholders for financial accuracy.

Conduct primary data validation using Excel functions to flag outliers or calculation errors before final settlement.

• Operational Reporting & Data Management

Aggregate sales and pricing data to generate standardized weekly/monthly performance reports for management review.

Manage and improve Excel-based tracking tools to streamline data consolidation and enhance reporting accuracy.

• Tactical Execution & Departmental Coordination

Follow up on specific action items from internal meetings and ensure all administrative deliverables are completed on schedule.

Liaise with relevant departments (Finance, Sales, Supply Chain, etc) to gather necessary data for urgent pricing or logistics inquiries.

WORK EXPERIENCE

• 1–3 years of experience in Pharma/Biotech or related fields (Sales Support, Finance, Logistics).
• Experience in data-heavy administrative tasks and contract support.

QUALIFICATIONS

• Advanced Excel Skills (Required): Proficiency in VLOOKUP, Pivot Tables, and data organization.
• Meticulousness: Strong attention to detail in data entry and document review.
• Communication: Ability to clearly understand requests and coordinate effectively with relevant departments.
• Bilingual, Korean preferred.

EDUCATION

• Bachelor’s Degree required in business or related field; advanced degrees, MBA, MS in business or related field is a plus.

CORE COMPETENCIES

• Analytical Rigor: Ability to process and validate large datasets with high accuracy using advanced Excel skills.
• Operational Excellence: Strong attention to detail in managing contract documentation and meeting strict deadlines.
• Collaborative Mindset: Effective communication skills to coordinate seamlessly with Finance, Sales, and Logistics teams.
• Adaptability: A flexible approach to supporting diverse tactical tasks within a fast-paced commercial environment.

Celltrion USA is an equal opportunity employer. It is our policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

#LI-DD

Description

The Scientific Computing & Data group at the Icahn School of Medicine at Mount Sinai (ISMMS) accelerates scientific discovery by supporting a high-performance computing and research data ecosystem. This includes a data commons and two clinical research data warehouses: one for ISMMS and one for the Kidney Precision Medicine Project (KPMP), a multi-institutional research consortium ( ) funded by the National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK). Both warehouses use Microsoft SQL Server and the OMOP Common Data Model.

The Lead Data Warehouse Engineer is a senior technical specialist responsible for leading development, maintenance, and operations of these research data warehouses. The role collaborates with warehouse team members and research stakeholders to expand functionality and integrate new data sources. Data transformations are built in Transact-SQL stored procedures, with SSIS used for orchestration.

Responsibilities

• Design databases and pipelines that balance functionality, performance, cost, and development time; evaluate technical options with the product manager.
• Design, build, test, and maintain ETL/ELT processes using T-SQL stored procedures, SSIS, and SQL Agent; apply metadata-driven design for extensibility.
• Serve as a team leader; contribute to project planning, work breakdown, dependency sequencing, and release management.
• Develop and promote standards, conventions, design patterns, DevOps/SDLC best practices, and operational procedures for pipelines and warehouse maintenance.
• Mentor junior engineers in data warehousing, data engineering skills, and operational support.
• Design, build, and maintain data management processes, including loading flat files (csv, tsv, pipe-delimited, JSON).
• Lead design sessions, code walkthroughs, peer reviews, and produce technical documentation.
• Tune database objects, stored procedures, and pipelines to optimize performance and minimize compute and storage costs.
• Monitor database and pipeline operations; lead troubleshooting and remediation of failures; provide occasional after-hours on-call support.
• Collaborate with DBAs and system administrators on backups, performance tuning, statistics/index maintenance, and patching.
• Provide high-quality customer service to researchers, clinicians, and internal partners; maintain a science‑driven, customer-focused approach.
• Ensure patient privacy and data security in compliance with IRB & cybersecurity policies, HIPAA, 42 CFR Part 2, NYS Article 27-F, and other regulations.
• Stay current with emerging technologies to improve capabilities, efficiency, quality, or cost.
• Identify improvements in procedures, technology, compliance, and data privacy/security.
• Periodically assist DBAs with user provisioning, backups, restorations, capacity planning, and performance monitoring.
• Perform related duties as assigned.

Qualifications

• Bachelor’s degree in a technical field; Master’s preferred.
• 12–15 years of related experience, including 7+ years designing, developing, and maintaining relational databases, data pipelines, and dimensional/OLAP warehouses.

Preferred

• Expert knowledge of data warehousing: 3NF & dimensional modeling (fact table types, SCDs), change data capture, incremental loads, data lineage, source-to-target mappings, pattern-based & parameter-driven development.
• Expert-level experience with Microsoft SQL Server technologies: T-SQL, indexing, stored procedures, UDFs, sequences, dynamic SQL, Linked Servers, SSIS, Visual Studio, SSDT, and SQL Agent.
• Experience with DevOps/SDLC best practices; Agile (Scrum, Kanban) with JIRA and Confluence; version control with git.
• Strong communication and customer service skills for working with researchers, clinicians, administrators, and IT staff.
• Excellent critical thinking, problem-solving, multitasking, and collaboration skills; ability to work independently in a fast-paced environment.
• Preferred experience with healthcare data (EHR, billing/claims, cost accounting), Epic Clarity/Caboodle, data models (OMOP, i2b2, PCORnet).
• Preferred experience with Azure Synapse, Azure Data Factory, Oracle PL/SQL, PostgreSQL PL/pgSQL.
• Experience with SQL Server administration: configuration, performance tuning, partitioning, materialized views, permissions, backups & restorations.
• Preferred experience with scripting in Windows & Linux (PowerShell, Python, or similar); HL7; web services/REST APIs; reporting tools like SSRS, Power BI, Tableau.

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $145200 - $217875 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Position Summary:

The Senior Executive Assistant (EA), C Suite & Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth’s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is fully in person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.

Essential Functions and Job Responsibilities: 

Executive Support

• Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.
• Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.
• Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.
• Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.
• Maintain organized executive files and workflows to support seamless operations.

Office Operations Management

• Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace. 
• Manage vendor relationships—including facilities, IT support, building management, catering, and office services—and ensure quality execution of service agreements. 
• Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions. 
• Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues. 
• Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience. 
• Support compliance with facility and security requirements, including access coordination and building protocols.

Collaboration & Communication

• Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities. 
• Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders. 
• Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.

Meeting & Event Coordination

• Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking. 
• Organize and support NYC-based executive events, leadership sessions, and onsite programming. 
• Assist with board meeting preparation, including materials, logistics, and scheduling.

Travel & Expense Management

• Arrange domestic and international travel—including flights, accommodations, ground transportation, and detailed itineraries—for multiple C Suite leaders. 
• Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.

Project Support

• Support special projects through research, data collection, analysis, and report preparation. 
• Track milestones, deadlines, and project deliverables to ensure timely progress and follow through. 
• Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

PI1a3507eb647

The International Transportation Coordinator is responsible for overseeing and managing the entire import process, from initial order placement to final delivery. This role requires a strong understanding of international trade regulations, customs procedures, and logistics operations. The Senior Import Coordinator will collaborate closely with suppliers, freight forwarders, production and sales teams to ensure timely and efficient import processes.

Responsibilities:

• Schedule and coordinate the transportation of imported goods, including ocean, air, or land transportation.
• Develop and implement import strategies, including transportation planning and vendor coordination.
• Coordinate with freight forwarders and carriers to ensure timely delivery and transportation of goods.
• Track shipments from origin to destination, ensuring timely delivery and addressing any potential delays or issues.
• Identify opportunities to optimize shipping costs and improve efficiency through route optimization and consolidation.
• Develop shipping plans to balance the workload for distribution for larger programs while still meeting customer needs.
• Assess and mitigate potential risks, such as supply chain disruptions, and unforeseen circumstances.
• Lead and mentor junior import coordinators, providing guidance and support.

Qualifications:

• 2+ years of experience in international logistics or related field.
• Strong understanding of international transportation and logistics
• Knowledge of different modes of transportation (e.g., ocean, air, rail, truck)
• Effective communication, including writing, speaking and interpersonal communication
• Quick critical thinking and problem-solving abilities
• Detail oriented and organized with and excellent time management skills
• Ability to work independently and as part of a team
• Experience with Microsoft Office with a focus on MS Excel
• Experience with SAP or some other ERP software

Annual salary starting at $65,000.

The disclosed salary range is commensurate with experience and does not reflect the total compensation package. Our associates have access to other valuable benefits that our Human Resources team is happy to share with candidates during the interview process.

We are a growing wholesale apparel company seeking a highly driven and systems-oriented Operations Manager to oversee end-to-end order execution, inventory management, logistics strategy, and operational infrastructure.

This role works directly with the COO and plays a critical leadership position in scaling operational performance across customer order management, inventory control, transportation, ERP systems, and cross-functional execution.

What You’ll Own

Order Flow & Execution

• Manage the full lifecycle of wholesale customer orders from PO receipt through shipment and invoicing
• Drive OTIF performance, routing guide compliance, and chargeback reduction
• Partner cross-functionally with Sales, Production, and Planning to proactively resolve allocation and fulfillment challenges

Inventory Management

• Oversee inventory accuracy across internal warehouses and 3PL partners
• Monitor inbound receipts, allocations, aging inventory, and available-to-promise (ATP)
• Implement cycle count procedures and reconciliation controls
• Partner with Planning to optimize inventory turns and reduce excess & obsolete exposure
• Ensure ERP inventory data integrity across SKUs, UOMs, and carton pack configurations

Transportation & Logistics

• Oversee LTL, FTL, parcel, drayage, and container movements (collect & prepaid)
• Manage 3PL warehouse coordination and retailer routing compliance
• Optimize freight cost, carrier performance, and delivery timelines

Systems & Process Development

• Lead operational use and optimization of ERP systems (order management, inventory modules, item master, EDI transactions)
• Build KPI dashboards and operational reporting
• Develop and implement SOPs across operations and logistics teams
• Standardize workflows and build scalable infrastructure to support company growth

What We’re Looking For

• 5+ years of operations experience in wholesale apparel or consumer goods
• Strong understanding of retailer routing guides and wholesale compliance standards
• Hands-on ERP and EDI experience
• Proven inventory control and 3PL management experience
• Transportation and freight optimization background
• Highly analytical with strong Excel skills
• Process-driven leader who thrives in a fast-paced growth environment

What Success Looks Like

• Improved OTIF performance
• Reduced freight cost and retailer chargebacks
• High inventory accuracy and improved turns
• Documented, standardized SOPs across operations
• Scalable systems that support continued revenue growth

Salary Range: $80,000 - $85,000