Logistics And Warehousing Jobs in Dedham

Operations & Events Coordinator (Nonprofit | Fundraising | Boston/Cambridge – Hybrid)

Next Step Fund is hiring an Operations & Events Coordinator to support nonprofit event management, fundraising operations, donor database management, and organizational logistics. This is an ideal role for a detail‐oriented professional with experience in nonprofit operations, development, and event coordination who is excited to work in a mission‐driven environment.

About Next Step Fund

Next Step Fund is a nonprofit organization serving young people ages 13–29 living with chronic illnesses, including cancer, HIV, sickle cell disease, and other serious health conditions. Through community‐based programming, music, and mentorship, we create youth‐led experiences that increase access to healthcare resources, educational support, and peer connection.

All programs are provided at no cost to participants. Our work centers youth voice, community engagement, and long‐term empowerment.

Position Overview

The Operations & Events Coordinator is a hybrid, full‐time nonprofit role based in Boston/Cambridge. This position supports both the Development team (fundraising and events) and Operations team (systems, vendors, logistics, and inventory).

This role is well‐suited for someone with experience in:

• Nonprofit event planning
• Fundraising operations
• Donor database management (CRM)
• Volunteer coordination
• Administrative and operational support

Key Responsibilities

Event Management & Development Operations

• Serve as the primary coordinator for all fundraising and community events
• Plan and execute nonprofit events including golf tournaments, road races, art exhibits, and donor events
• Manage full event logistics: timelines, venue coordination, AV, catering, signage, setup, breakdown, and post‐event follow‐up
• Support peer‐to‐peer and volunteer fundraisers, including use of fundraising platforms and social media tools
• Maintain and utilize event tracking systems for golf and running events
• Coordinate travel, lodging, and communications for donors, partners, and high‐profile guests
• Process and record monetary and in‐kind donations using Bloomerang CRM
• Prepare and send donor acknowledgment letters and stewardship communications
• Assist with fundraising appeals, direct mail, postcards, and special development projects

Nonprofit Operations & Administrative Support

• Support overall nonprofit operations by improving systems, workflows, and efficiencies
• Build and maintain relationships with vendors such as hotels, airlines, print vendors, restaurants, and retailers
• Manage ordering, tracking, and inventory of branded organizational materials
• Assist with receipts, documentation, and compliance support
• Collaborate with program staff to help design and support volunteer programs

Required Skills & Qualifications

• Experience in event coordination, nonprofit administration, or fundraising support
• Strong project management, organizational, and time‐management skills
• Excellent written and verbal communication skills
• Proficiency with databases, CRMs, spreadsheets, and tracking systems
• Ability to work independently and manage multiple priorities
• Problem‐solving mindset and strong attention to detail
• Willingness to work occasional evenings and weekends for events
• Access to a car and valid driver's license
• Bachelor's degree preferred

Compensation & Benefits

• Salary: $55,000–$65,000, depending on experience
• Comprehensive benefits package including:
• Health insurance
• 403(b) retirement plan
• Professional development opportunities
• Commuter benefits
• Generous and flexible paid time off

Location: Hybrid; must be Boston‐based and able to commute to our Cambridge office

Schedule: Full‐time (40 hours per week)

Apply: Email resume and cover letter to

About the Role

A well-established leader in the food distribution and logistics industry is seeking a Senior Transportation Manager to oversee daily transportation operations across the Greater Boston region. This role is responsible for ensuring the safe, efficient, and compliant delivery of goods to clients while managing a large commercial fleet and team of professional drivers.

The ideal candidate will bring strategic leadership, hands-on operational expertise, and a strong focus on safety, compliance, and continuous improvement.

Key Responsibilities

· Oversee end-to-end transportation operations, including routing, dispatch, compliance, and fleet maintenance.

· Lead and develop a team of 100+ commercial drivers and transportation support staff.

· Ensure adherence to DOT, state, and federal regulations, maintaining up-to-date driver qualification and safety records.

· Implement and maintain preventive maintenance programs and accident-reduction initiatives.

· Analyze transportation data to identify trends, optimize routes, and improve efficiency.

· Manage relationships with vendors and cross-dock locations to ensure service reliability and cost control.

· Conduct training, driver road tests, audits, and performance evaluations.

· Approve payroll, manage employee relations, and oversee personnel files.

· Lead safety meetings and report key operational and safety metrics to senior leadership.

Qualifications

· Minimum 7 years of transportation or logistics management experience, preferably within distribution or foodservice.

· Bachelor’s degree in Business, Supply Chain, or a related field.

· Strong knowledge of DOT regulations, IFTA, HUD tax laws, and driver hours of service.

· Proficient in routing and GPS tracking systems (experience with Ortec preferred).

· Skilled in data analytics, reporting, and use of Microsoft Office Suite.

· Excellent communication and interpersonal skills; bilingual in English and Spanish required.

· Demonstrated ability to manage large teams and promote a strong culture of safety and accountability.

Competencies

· Strategic leadership and decision-making.

· Strong sense of integrity, reliability, and professionalism.

· Ability to manage complex logistics in a fast-paced environment.

· Calm under pressure with a collaborative, solutions-driven mindset.

Work Environment & Schedule

· Requires the ability to lift 50+ lbs. and perform active duties as needed.

· Must be available for extended hours, weekends, and holidays as business needs dictate.

Why This Opportunity

This confidential employer offers a stable, growth-oriented environment with opportunities for professional advancement. The selected candidate will play a pivotal role in shaping transportation strategy, enhancing safety performance, and leading a high-performing team.

Competitive compensation and benefits package included.

Take the Wheel and Lead the Way

If you’re a proven transportation leader with a passion for operational excellence and safety, we invite you to apply confidentially today.

About Us

Named after the first Black American to graduate from college in the United States, Alexander Twilight Academy (ATA) is a free, longitudinal catalyst and high school and college access organization that provides hard-working, high-potential students from under-resourced backgrounds with the highest-quality educational and life-enriching opportunities. Through rigorous, year-round academic programming, support, advocacy, enrichment, and mentorship, ATA prepares middle school students to earn admission to and thrive at the nation's top high schools, colleges, and beyond. ATA makes a long-term commitment to serve each student and family we admit from middle school through college and beyond. ATA develops leaders who will change the world and catalyzes the next generation of great thinkers, creators, and changemakers to live meaningful lives of passion and purpose.

Piloted during the summers of 2018 and 2019 and launched, in earnest, during the 2019-2020 school year, ATA has grown by adding a new cohort of rising 6th grade students each year. ATA now serves six cohorts of students in grades 6-11. Alexander Twilight Academy is at an incredibly exciting inflection point after placing 100% of our 2023, 2024, and 2025 8th grade applicants into the Boston Exam Schools and prestigious independent day and boarding schools with a cumulative total of over $37M of financial aid in hand. ATA is continuing to grow and scale both the middle school model and fully build out the high school and college aspects of the model with robust programming, support systems, career exploration, internship training and placement, as well as college guidance and placement. Our first cohort of students will be entering college in fall 2027.

About the Role 

As the Assistant Director of Operations, you will be responsible for the following scope of work.

• Support all logistics for school-year and summer programming, including management of vendors, transportation, and food services. 
• Assist with compliance and execution of human resources functions such as benefits administration, issuing staff contracts, and staff onboarding. 
• Manage logistics for staff learning opportunities and community building to ensure a highly effective and collaborative team culture. 
• Conduct market research to grow and refine human resources policies.
• Oversee office systems to ensure an efficient and productive work environment. 
• Lead technology initiatives and troubleshooting, including Google Suite oversight and student chromebook management. 
• Assist with key financial projects, including invoice processing, budgeting, and coordinating vendor payments. 
• Support student information management systems, ensuring data is accurate and up-to-date.  
• Lead the continued launch and rollout of ATA’s new Salesforce database. 
• Oversee supply procurement in an efficient and highly cost effective manner. 
• Serve as an advisor to a group of current ATA students and families.
• Support additional programmatic projects as needed.

About You 

• You are firmly committed to educational access, equity, social justice, and ATA’s mission and vision.
• You have worked in a school or nonprofit setting, ideally in an operations capacity.
• You are steeped in process, are highly organized, and have an incredibly strong attention to detail.
• You have exceptional follow up and follow through, showing relentless persistence in closing out key tasks. 
• You are receptive to feedback and unafraid to take proactive steps to make improvements and/or solve problems.
• You are a successful multi-tasker and thrive when managing concurrent projects under tight deadlines.
• You are an excellent communicator and can confidently build relationships with students and families from diverse backgrounds.
• You are highly responsive and demonstrate excellent customer service with multiple stakeholders including ATA staff, students and families, vendors, and other key supporters in the ATA network.  

Qualifications

• Bachelor’s Degree required. Recent college graduates are encouraged to apply. 
• 1-2 years of professional experience in schools, nonprofits and/or the public sector is a plus. 
• Experience with Salesforce is a plus. 
• Experience with independent schools and/or Boston Public Schools is a plus.
• Fluency in Spanish, Haitian Creole, and/or Portuguese is preferred.
• Availability to work a flexible schedule - some Saturday and evening work is required.

The Details

This is a full-time role with expectations and benefits commensurate with all full-time roles at ATA.

• Location: Our team works together in our Jamaica Plain office on Mondays, Tuesdays, and Thursdays, with optional remote days on Wednesdays and Fridays. During the 6-week Summer Leadership Program we are in-person every day.
• Benefits: We offer a strong benefit package including healthcare, dental, vision, a 401K option, and a generous PTO policy including holiday closures.
• Compensation: Salary for this position starts at $56,000 and is commensurate with experience. 
• Start Date: Recognizing that many qualified candidates for this role may currently be in school-year contracts, we are offering a flexible start date, no later than June 15.

How to Apply

Please send your resume and cover letter to with the subject line “Assistant Director of Operations.”

Alexander Twilight Academy is an equal-opportunity employer and does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

Position: Executive Chef/ GM

Location: Boston, Mass (Fully on site)

Salary: $90K-$100K

Growing Hospitality Services provider seeks a new Executive Chef Sous/ Manager to join their team.

Responsibilities:

• Develop and implement client facing menus, written menu proposals, regional menus. Recipes and promotional foods and tastings as required.
• Visits Clients, Vendors, and offers/Performs food demonstrations at FBO’s and conferences.
• Utilize Shipday for all logistical information. All employees who are organizing or delivering catering are required to use Shipday for all order logistics and deliveries to include delivery photo at point of delivery and the name of the recipient at point of delivery.
• Responsible for supporting operational directives for kitchen accuracy, office administration, personnel, local clients, facility, capital assets, government compliance and corporate requirements.
• Must be able to demonstrate strong Managerial skills, including team building, hiring, skills training, discipline, performance reviews, cross-training and employee development.
• Supports quality and execution of catering operation, supervises and trains staff, oversees the quality and accuracy of preparation and service of food and concierge services.
• Responsible for supporting the District Manager in operational execution of all culinary events, including regional menu coordination, leads and creates plans for staff training, development, and approving payroll records.
• Supports District Manager, Payroll Department, HR, IT & Finance in processing Payroll/Labor, scheduling, performance reviews, training, hiring, discipline and all related paperwork on time and accurately.
• Responsible for supporting the kitchen’s financial performance in accordance with all established quality performance standards, corporate guidelines, and budgets.
• Responsible for managing kitchen adherence to execute corporate guidelines in maintaining operations, HACCP/food safety & premium quality, customer
• Manages cleaning and maintenance of all company assets and arranges for repairs, contracts, and other services.
• Conduct monthly inventory for kitchen & locker products.
• Assists DM in local sales promotions, client relationship visits, communicating and recording- reporting inventory, and all local purchasing and receiving policies and procedures.
• Supports District Manager in communicating and maintaining client relationships with local client base.
• Supports District Manager in supervising local employees in compliance with the most recent company handbook and in a manner consistent with company established goals and objectives.

Qualifications

• 5+ years in hands-on culinary operations with Safe Food Handling Certificate preferred.
• 5+ years in food/Bev operations management experience overseeing staff, client engagement, inventory management, systems & process implementation.
• Strong experience in food purchasing/ordering, inventory, setting up par levels, recipe selection, culinary preparation methods and knife skills are essential.
• Must have a base knowledge of finance and accounting principles and Department of Health Regulations.
• Must demonstrate ability to schedule and manage P&L, labor and food cost within a budget.
• Must be able to manage fulfillment team and process as well as vehicle fleet, off-site employee management and the expenses associated with this business component.
• Multi-lingual is preferred (Spanish/French).
• A flexible work schedule required, including weekends and holidays and frequent travel (approximately 10%)
• Must have valid driver’s license with clean driving history.
• All candidates will be subject to background check & drug screening.

Company Description

Sales, Marketing & Service (SMS) is a leading stocking manufacturers' representative serving the Plumbing, Hydronic & HVAC market across New England. SMS partners with best-in-class OEMs to drive market growth through technical expertise, trusted relationships, and exceptional service.

Role Description

This is a full-time, on-site General Manager role based in Stoughton, MA (just outside Boston). The General Manager will lead daily operations and performance of SMS's facility, blending leadership and operational excellence with customer-facing engagement. This role is accountable for profitability, team development, OEM and distributor relationships, and consistent execution of SMS's growth strategy.

Responsibilities include leading and developing inside sales, customer service, warehouse/logistics, and support staff; overseeing HR administration and employee relations; managing order flow, inventory, and logistics; supporting distributor and OEM relationships; monitoring P&L performance, budgeting, and KPIs; and overseeing facilities, fleet, and systems. The General Manager provides hands-on backup across functions during absences or peak periods.

This position reports directly to the President and serves as a key operational leader within the business.

Qualifications

• 5+ years of sales, operations, or office management experience
• 3–7+ years of experience in HVAC, hydronics, or mechanical distribution / manufacturers' rep environment strongly preferred
• Experience working with distributor customers (not direct-to-contractor models) strongly preferred
• Proven people leader with the ability to coach, motivate, and hold teams accountable
• Strong commercial acumen with experience managing revenue, margin, and expenses
• Working knowledge of QuickBooks or similar accounting/order processing systems preferred
• Comfortable using CRM, ERP, and inventory/order management systems
• Excellent communication, negotiation, and problem-solving skills
• Bachelor's degree in Business, Management, or related field preferred (or equivalent experience)

Position Summary:

The Relocation Coordinator supervises on-site logistics, wave scheduling, asset movement, and documentation control during laboratory relocation activities.

Key Responsibilities:

• Plan and oversee daily move execution at both origin and destination labs

• Coordinate with FSEs, vendors, and client lab staff

• Maintain relocation documentation, including chain of custody and decontamination sign-offs

• Verify site readiness, equipment labeling, and packing compliance

• Support overall project communication and provide field reporting to the Project Manager

Minimum Qualifications:

• Associate or Bachelor’s degree in Science or Logistics preferred

• 2+ years of experience in lab relocations or asset handling

• Strong organizational and communication skills

Work Environment:

This role is primarily on-site during active move activities and may require occasional evening or weekend work during scheduled waves.

Additional Requirements:

• Must have reliable transportation

• Ability to maintain full mobility and walk 2+ miles per day

• Strong familiarity with laboratory environments

• Knowledge of Project Management is a plus

• High attention to detail with the ability to manage and prioritize multiple tasks

• Comfortable working in a fast-paced, high-stress environment

• Provide executive support to the CEO and C-Suite leaders, while overseeing day-to-day office operations
• Manage complex calendars, meetings, and domestic and international travel
• Prepare and manage executive correspondence, presentations, and briefing materials
• Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
• Track priorities and ensure timely follow-through on action items
• Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
• Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
• Handle confidential information with discretion and support special projects as needed
• Perform additional responsibilities as needed
  

• Bachelor’s degree (required)
• 3-5+ years of executive, administrative, and office assistant experience in investment management, financial services, or related professional services 
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
• Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
• Strong organizational, time management, and prioritization skills
• High degree of professionalism, discretion, and sound judgement
• Exceptional follow through skills with strong attention to detail
  

Job Summary

The Legal Executive Assistant (LEA) serves as a key partner to attorneys, providing high-level administrative and operational support while managing day-to-day responsibilities. This role involves acting as an attorney’s right hand—screening, organizing, and prioritizing requests from both internal and external clients to ensure work flows efficiently and deadlines are met.

This position is ideal for a motivated self-starter with strong energy and independence who enjoys problem-solving, managing competing priorities, and contributing meaningfully to the success of a legal practice.

Essential Capabilities

• Demonstrates alignment with trusted advisor and proactive assistance principles.

• Maintains a polished, professional demeanor and exercises strict confidentiality in all interactions. Communicates effectively with individuals at all levels of the organization.

• Exhibits exceptional written and verbal communication skills with strong attention to detail and adherence to business writing standards.

• Maintains a consistently positive and professional attitude while collaborating across departments to solve business challenges. Demonstrates curiosity and a drive for continuous improvement.

• Remains open to feedback and flexible in adjusting performance or approach as needed.

Responsibilities

Client Service – Relationship Management

• Maintains open and consistent communication with teammates to ensure seamless support for assigned attorneys, including cross-training colleagues to maintain continuity of service during absences.

• Delivers high-quality service to internal and external clients with a proactive, solutions-oriented mindset when handling communications and requests on behalf of attorneys.

• Acts as a gatekeeper by prioritizing competing demands and managing matters independently, confidentially, and efficiently through completion. Recommends process improvements to enhance workflow.

• Follows attorney-specific scheduling preferences to maximize efficiency, consolidating meetings, preparing materials, and confirming logistics in advance.

• Develops a deep understanding of assigned attorneys’ work styles and preferences, anticipating needs and moving tasks forward with minimal supervision.

• Builds strong familiarity with attorneys’ practices and clients, maintaining accurate client contacts and detailed matter information in firm systems.

• Keeps attorneys informed of upcoming commitments and priorities, following up as needed and maintaining awareness of recurring obligations such as boards or committees.

Billing Management

• Reconciles and processes expenses on a daily basis.

• Reviews calendars, inboxes, and expense platforms to properly classify business and personal expenses, allocating charges accurately and resolving outstanding items within required timeframes.

• Actively manages attorney timekeeping by drafting, reviewing, and editing diary entries based on knowledge of attorney activity and communications. Ensures compliance with billing best practices and deadlines.

• Collaborates closely with billing coordinators to review proformas, track edits, and finalize invoices for timely client delivery.

• Supports attorneys in meeting billing targets and year-end requirements.

Project Management

• Drafts, edits, and proofreads correspondence, presentations, and other documents, demonstrating strong technical and document production skills.

• Coordinates internal and external meetings with minimal direction, arranging logistics such as conference rooms, visitor access, video conferencing, and dial-in details.

• Manages attorney travel using online tools and agent assistance, monitoring itineraries to ensure smooth arrivals and departures. Maintains updated travel preferences and prepares contingency plans when needed.

• Encourages delegation of non-billable administrative tasks to allow attorneys to focus on legal work, including document handling, filings, notary services, and shipment coordination.

• Demonstrates advanced proficiency in Microsoft Outlook, managing complex scheduling across multiple calendars, attorneys, clients, offices, and time zones.

• Oversees attorney inboxes by organizing, responding, and filing communications according to established preferences and document management systems.

Training and Professional Development

• Actively participates in team meetings, training sessions, and knowledge-sharing initiatives.

• Maintains strong proficiency in core applications and systems, following best practices and operational standards.

Qualifications

• Bachelor’s degree or equivalent experience.

• Expert proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; experience with legal and billing software preferred.

• Strong organizational and multitasking skills with the ability to prioritize effectively in fast-paced, high-pressure environments.

• Excellent interpersonal skills and the ability to build strong relationships with attorneys, executives, staff, and clients.

• Prior experience supporting boards or senior committees is a plus.

• Demonstrates sound judgment, proactive problem-solving abilities, and strong decision-making skills.

Compensation and Total Rewards

This role is eligible for a discretionary performance-based bonus. Compensation is determined based on qualifications, experience, geographic location, market data, and internal equity.

Mandarin Speaking! Executive Personal Assistant to CEO, Global Internet Entertainment Company, Boston, Mass.

The CEO of a highly successful global internet entertainment company, based in Singapore is opening an office in Boston and is looking for an Executive Personal Assistant to handle all things administratively. He’s looking for a true” right hand” strategic partner, taking as much off his plate as possible so he can focus on the growing business. This is an exciting opportunity to be a key player on the team, helping to make sure the CEO is well-organized, on task and prepared for scheduled meetings and events. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW principal or CEO and MUST be bi-lingual, Mandarin/English. The ideal candidate is very tech savvy, embraces AI in workflow, is a creative thinker and a true problem-solver providing “high touch” superlative support on all fronts-a force multiplier. The firm is primarily remote so this is a hybrid position working with the CEO in person in Boston as needed with the ability to work from home depending on his schedule. Some travel with him required.

About the Job

• Manage the CEO ‘s busy calendar and coordinate scheduling meetings and commitments, personal and professional
• Optimize the CEO’s time and priorities, acting as gatekeeper
• Coordinate global travel and logistics, including detailed itineraries, personal and professional
• Expenses
• Prioritize emails and craft emails and any other correspondence on his behalf
• Be liaison to internal and external stakeholders; plan meetings including all logistics and collateral materials
• Plan dinners, special events
• Special ad hoc projects; personal work

About You

• 5+ years supporting a HNW, C-Suite executive
• Bachelor’s Degree. ;Bi-Lingual, Mandarin/English
• Proactive and anticipatory mindset – always ten steps ahead
• High emotional intelligence and strong judgment; able to act independently
• Ultra-organized and detail-oriented with a “high touch”service mentality and great project management skills
• Google Workplace, Microsoft Office Suite; Very tech savvy; Uses AI now to enhance daily processes
• Strong communicator, diplomat, and relationship-builder
• Discreet, and trustworthy
• A warm engaging personality that thrives in a fast-paced environment that is growing and has a worldly global perspective.

Base salary plus discretionary bonus, Comprehensive health benefits, 401K Match

• Manage complex calendars for senior professionals, including scheduling meetings and coordinating logistics (conference rooms, security, and catering)
• Prepare for meetings by gathering and distributing materials
• Coordinate travel arrangements, including transportation and hotel bookings
• Process expense reports and maintain accurate records
• Maintain and update CRM/database information
• Monitor and manage email communications as needed
• Provide administrative support on team and departmental projects

• Bachelor’s degree required
• 2–4 years of administrative or executive support experience
• Strong interpersonal, written, and verbal communication skills
• Highly organized with strong attention to detail
• Proactive, reliable, and service-oriented with a positive attitude
• Proficiency in Microsoft Outlook, Excel, and Word
• Strong judgment and ability to handle confidential information with discretion