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Company Description

Ugwonali Law Group is a legal practice dedicated to providing exceptional legal services to clients across diverse practice areas. Based in Atlanta, GA, the firm focuses on delivering results-driven solutions tailored to the unique needs of each client. With a team of skilled professionals, Ugwonali Law Group is deeply committed to achieving favorable outcomes with a client-centered approach. The firm prides itself on its professionalism, integrity, and dedication to justice.

Responsibilities

• Prepare and file legal documents and correspondence with courts and opposing counsel
• Schedule and coordinate depositions, meetings, and court appearances
• Communicate with clients, attorneys, and other parties involved in the cases
• Maintain accurate and up-to-date case files and databases
• Assist with billing and other administrative tasks as needed
• Interview prospective clients over the phone or in person
• Open Insurance Claims
• Opening new files
• Collect and analyze intake information
• Collect all relevant documents
• Fully investigate each case
• Maintain contact with clients regularly
• Verify insurance coverage and maintain contact with the insurance company
• Manage the medical care of clients
• Explain procedures or forms to clients
• Prepare documents and correspondence
• Draft settlement demand packages
• Relay settlement negotiation from attorney to clients and adjusters, utilizing demands/offers in Client Profiles
• Collect documentation of all damages sustained, such as medical records, bills, and loss of income
• Read and interpret medical records and reports
• Organize tangible damages
• Perform legal research to obtain documentation regarding health insurance, medical records, social security, and medical providers
• Assess legal documents to ensure compliance with all legal requirements
• Organize and maintain all case files and information concerning engagement, whether electronic or paper, in accordance with the law firm's policies
• Aid attorneys with all aspects of case management, including billing, docketing deadlines, and providing reminders as requested
• Provide recommendations to attorneys with regard to cost and time-effective ways to accomplish the client’s goals
• Complete legal research to obtain documentation regarding medical records, health insurance, social security, and medical providers
• Manage, update, and organize all case files and information with regard to engagement, whether electronic or paper, in accordance with firm policies
• Inform clients and outside counsel on case status as requested
• Support attorneys with all aspects of case management, including billing, docketing deadlines, and providing reminders as needed
• Draw up legal documents for attorney review

Qualifications

• Must have a strong work ethic and be able to work well in a fast-paced environment
• Must have great people skills, as the position requires a great deal of client contact
• Must be able to meet deadlines
• Must be able to prioritize work and work under pressure
• Must be detail-oriented
• Must be familiar with relevant laws as they apply to personal injury claims, motor vehicle accidents, and insurance
• Knowledge of medical terms and traumatically induced conditions is helpful
• Knowledge of insurance coverage types and policies is helpful
• Time management skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office and legal case management software
• Ability to multitask and stay self-motivated
• A high school diploma is required - a 2-year degree and Paralegal certification are acceptable, but a Bachelor’s degree is preferred
• Exceptional organizational skills as well as effective communication skills, both written and oral, are needed
• Extensive experience conducting legal research and drafting legal documents is essential
• Computer proficient - specifically with case management software, word processing, and spreadsheet presentation
• Be a self-starter and able to effectively manage multiple matters at once
• Comfortable with computer programs, such as spreadsheet presentation, word processing, and case management software
• Case management process experience is needed - preferably as a personal injury case manager, or related jobs such as legal secretary, paralegal, or legal assistant at a law firm, non-profit, or human services agency
• High school diploma is required - 2-year degree and Paralegal certification are acceptable, but a Bachelor’s degree is preferred
• Legal research and legal document drafting experience is critical

Compensation

$21 - $26 hourly

About Ugwonali Law Group Llc

• We are a small but fast-growing Personal Injury law firm headquartered in Atlanta. The Ugwonali Law Group is a firm that takes a hands-on approach to every case we handle. Unlike other attorneys and law firms in Atlanta, the Ugwonali Law Group will personally handle every aspect of your case. You can rest assured that your case is in the very best hands.

Stites & Harbison, PLLC, a full-service law firm, is seeking a motivated, detail-oriented Legal Assistant to join our Construction and Data Center Service Groups in Lexington. In this role, you'll work directly with our attorneys on complex matters, with a heavy focus on drafting and preparing sophisticated legal agreements.

This is an in-office position, and candidates must reside within commuting distance of Lexington, Kentucky.

What You'll Do

As an integral member of the team, you will support attorneys handling moderate to complex matters. Your responsibilities will include:

• Drafting, formatting, and proofreading complex legal documents in Microsoft Word, including managing numbering schemes, cross-references, tables of contents, and tracked changes
• Preparing and organizing exhibits, assisting with discovery, and handling electronic court filings
• Maintaining organized case files and correspondence using litigation support software and internal document management systems
• Coordinating with accounting on monthly billing cycles, including compiling time entries, preparing invoices, and ensuring timely and accurate client billing
• Monitoring deadlines, managing multiple inboxes, and facilitating communication between attorneys, clients, and internal departments

What You Bring

• 5+ years of experience in a legal, administrative, or accounting environment
• Associate's or Bachelor's degree preferred
• Strong proficiency in Microsoft Word (including complex formatting), Excel, and Outlook
• Ability to learn and adapt to new software systems
• Experience with AIA software, Thomson Reuters products, Rocket Proforma, or iManage is a plus
• Strong writing, proofreading, and analytical skills
• Comfortable communicating with attorneys, clients, and outside parties on complex matters
• Ability to manage multiple priorities in a fast-paced environment with accuracy and discretion

What We Offer

We believe a supported team is a high-performing team. We offer a competitive salary and a full benefits package including health insurance, retirement plans, paid time off, and more.

Stites & Harbison is a dynamic and growing firm with 12 offices across eight states and ranks in the Top 10 "Best Places to Work in Kentucky" for 2025 in the medium company category. The firm has made the list 19 times -11 of those in the Top 10.

Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.

Please apply by submitting a cover letter and resume to Amy Newton ( ) with the subject line "Construction Law Legal Assistant Application." Please include a brief statement of your relevant experience and why you are excited to join our team. No phone calls, please.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions if a signed, current fee agreement is in place.

Join a mission-driven immigration law firm for a meaningful career.  

Now more than ever, immigrants need skilled and compassionate advocates. At Dayzad Law Offices, we help individuals, families, and global companies navigate the U.S. immigration system with excellence and integrity. As a boutique, minority-owned firm, we value diversity, mentorship, and growth. We offer extensive training and real opportunity for advancement in a supportive, collaborative environment

Reflecting our successful immigration strategies, all our attorneys have been selected as a Super Lawyer or Rising Star. The managing attorney has received the Avvo Client’s Choice Award. He also educates the public by serving as an immigration expert on CNN, ABC, CBS, and the San Francisco Chronicle. Learn more at    

GREAT OPPORTUNITY

The position is excellent for:

• Future grad school applicants who want to obtain valuable skills, letters of recommendation, and can commit to a minimum of 2 years.

• Career legal assistants looking to grow in a dynamic, purpose-driven law firm.  

This is a full-time, on-site role (not remote). The position is not a short-term internship.

WHAT YOU’LL DO

You’ll play an essential role in our legal team. Your responsibilities may include the following:

• Assist in preparing immigration application packages: drafting legal forms, organizing documents, tracking case progress, assembling final packages.

• Database / Case Management Software: specialized legal and biographical data entry, creating and reading reports, customizing features for clients and internal work flow

• Creating and maintaining digital files 

• Writing e-mails to clients

• Bookkeeping software: client invoices, payments, etc.

• Supporting daily operations: phone coverage, coordinating client meetings, executive assistant to firm founder

Duties may be adjusted to suit your strengths and professional goals as you grow with us.

WHAT WE’RE LOOKING FOR

This job is for you and you will be successful if you are a dedicated and diligent worker. You have at least 6 months of work experience in any type of office. You have demonstrated an interest in the legal field. You learn quickly. You write and speak clearly and professionally. You like details and are very accurate. People are uplifted by your positive attitude. You come to work on time every day. If you can bring these qualities, we will teach you the rest! 

BENEFITS WE OFFER

We care for our team with a comprehensive benefits package

• Medical insurance

• Dental & vision plan options

• Paid time off

• Paid holidays

• A retirement plan

• Commuter benefits

• Cal Perks and Wellness discounts

• Enjoy casual dress almost every day.

HOW TO APPLY

Please submit a cover letter which must include:

1. Why you are interested in the position

2. Your GPA from your highest level of education 

3. You salary requirement (remember to include this!) 

4. Names of any database and bookkeeping software you know well (i.e., database, bookkeeping, case management, email & calendar, Windows, macOS, etc.) 

5. Your earliest available start date

6. If your resume does not provide an accurate picture of your true strengths, describe special circumstances you have faced and how you overcame them

7. Bonus: Share a story or example that demonstrates how you embody the traits we’re seeking

Hybrid Legal Assistant

Job Description

We are seeking an experienced, proactive, and highly organized Legal Assistant to join our growing legal team. This hybrid position offers a balance of in-office and remote work while supporting attorneys in the day-to-day management of cases and client matters.

The ideal candidate has 3–5+ years of legal assistant experience, thrives in a fast-paced environment, and understands the importance of deadlines, accuracy, and client communication.

Key Responsibilities

Attorney & Calendar Management

• Manage attorney calendars, including scheduling hearings, depositions, mediations, client meetings, and deadlines.
• Monitor court deadlines and ensure timely filings.
• Coordinate logistics for court appearances and meetings.
• Maintain task lists and follow-up reminders to keep cases on track.

Document Preparation & Case Management

• Draft, revise, and proofread legal documents including pleadings, motions, discovery, and correspondence.
• E-file documents with courts and administrative agencies in compliance with procedural rules.
• Maintain organized and up-to-date electronic and physical case files.
• Request, review, and organize medical records, billing records, or other case-related documentation as applicable.

Client Communication & Support

• Serve as a point of contact for clients.
• Provide case status updates and gather necessary information and documentation.
• Assist clients in completing required forms and paperwork.

Administrative Support

• Answer and direct calls, manage incoming and outgoing correspondence.
• Process mail and ensure proper case documentation.
• Assist attorneys with general administrative tasks as needed.

Qualifications

Experience (Required)

• Minimum 3–5 years of experience as a Legal Assistant.
• Strong understanding of legal terminology, court procedures, and filing requirements.

Education (Preferred)

• Associate's degree or related legal education preferred.

Skills

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office (Word, Outlook, Excel) and legal case management software.
• Ability to maintain confidentiality and professionalism at all times.

What We Offer

• Hybrid work flexibility
• Competitive compensation based on experience
• 401(k)
• FSA
• HSA
• ESTA (Earned Sick Time Act)
• Health, dental, vision, and life insurance
• Paid time off
• Paid Holidays

A Note to Applicants

Every resume submitted for this position is personally reviewed by a member of our team — not by AI software. We value the time and effort you put into your application and ensure it receives thoughtful consideration.

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: Seattle, WA 98101

Salary/Payrate: $60K - $89K, outstanding bonus + AWESOME benefits!!!

Work Environment: 2 days WFH

Term: Permanent / Fulltime

Bachelor’s degree required: PREFERRED

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client has an exciting full-time opportunity for a Legal Assistant with state filing experience to join its growing office. This role does not require travel and offers a hybrid work schedule after a preliminary period. Our office is collegial and professional with a commitment to mutual respect in the workplace. We make career development a priority and provide access to expansive professional development training programs.

Essential Functions

• Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:

Requirements

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

About the Company

At this Series B consumer retail tech company, we're transforming the way the world thinks about physical retail. The company works with some of the world's retail brands including American Eagle and Gap. We’re building the future of in-store experience where every product and every person can be precisely located in real time.

Our platform combines RFID and AI to unlock hyper-accurate product visibility and automation at scale. From real-time inventory tracking to seamless checkout experiences, our technology empowers some of the world’s largest retailers to streamline operations, reduce loss, and elevate both employee and customer experiences.

We’re a fast-growing, mission-driven startup where bold ideas, collaboration, and impact are at the core of everything we do. Join us as we reshape the physical world with digital precision, starting with retail and expanding far beyond!

Job Overview

This is a rare opportunity to help define the legal function at a fast-growing technology company (100–150 people) and shape its foundations. The ideal candidate is a corporate attorney who has worked with companies early in their journey and is excited to both execute and build. You will play a key role in fundraising, equity, IR, corporate governance and corp dev matters. You will also have the opportunity to engage on commercial matters and other legal issues facing a rapidly scaling growth-stage startup.

This role is ideal for someone who thrives in a fast-paced, collaborative environment, is motivated by delivering results and is energized by building a modern legal team that sees communication as vital to investor and employee relations.

Key Responsibilities

• Advise on, participate in, and manage all aspects of equity and debt fundraising, treasury transactions and M&A, including deal structuring of complex transactions, due diligence, contract negotiation, and regulatory compliance, all while ensuring the transaction is legally sound and protecting the Company’s interests.
• Advise the Leadership Team on corporate governance and support the Leadership Team in preparing materials for Board Meetings and other corporate secretary functions.
• Collaborate with the General Counsel and finance team on equity matters, including equity plans, capitalization, and compensation matters and communicating with employees on their equity compensation.
• Own the management and process surrounding the Company’s cap table software.
• Support investor relations in communicating with investors.
• Support the Associate General Counsel and commercial teams on a myriad of legal matters facing a growth-stage startup, including commercial, IP, employment, data privacy, regulatory and more.
• Manage and work with external counsel as needed and help track legal spend against budget.

About You

Required:

• You have 4+ years of legal experience, advising startups and scale-ups on fundraising, including at a law firm.
• JD from accredited U.S. law school; licensed in good standing with a state bar.
• You have significant experience driving deal execution and advising on corporate governance.
• You have a demonstrated ability to draft, review, and negotiate corporate transactions/commercial contracts.
• You have a core understanding of employee equity structures.
• You bring a sense of ownership, excellent attention to detail and sound judgment.
• You possess a positive and approachable demeanor and have exceptional interpersonal, communication and collaboration skills.
• You are a team player with commercial acumen, comfortable navigating ambiguity, driven, forward thinking, innovative and agile.
• You have the ability to project manage and prioritize and manage multiple matters simultaneously in an entrepreneurial, rapidly scaling environment.

Preferred:

• Commercial contract drafting and negotiation experience.
• Experience with Carta or similar cap table management software.
• M&A experience.

Interested?

This search is being led by

Please contact them for a confidential conversation.

About Whistler Partners

Matchmakers, Not Headhunters

Whistler Partners is a boutique matchmaking firm focused on counseling the best and the brightest attorneys over the course of their careers. We believe that the right move comes from working closely with talent to curate their long-term career paths. When it comes to career advice, what matters is not the size of the agency but the strength of your individual recruiter. We readily admit that we are elite and only work with the best – after all, a little elitism is okay when it comes to your career.

Employers love us because we are picky about whom we represent, and attorneys love us because we get them their dream jobs.

D3 Search is seeking a Snr. Litigation Legal Secretary on behalf of a prominent and well-established boutique full-service law practice located Beverly Hills, CA (90210).

Position Title:

Snr. Litigation Legal Secretary

• Note: 5+ years ~ commercial business, real estate & entertainment litigation experience/background sought.

Location/Map:

Beverly Hills, CA (90210)

Employment Status:

Full-time/direct-hire employment opportunity. Exempt role (OT in accordance with CA laws).

Employer Work Model:

Fully onsite work model (Monday - Friday).

• Note: No remote or hybrid arrangement offered by employer.

Summary:

This is a full-time on-site role located in Beverly Hills, CA, for a Snr. Litigation Legal Secretary. The Snr. Litigation Legal Secretary will provide comprehensive support to attorneys, including managing legal documents, preparing case materials, drafting correspondence, scheduling and maintaining calendars, and assisting with case management. The role also includes administrative duties to ensure efficient functioning of the legal team. The candidate will be an integral part of the firm’s litigation team, offering organizational and procedural support.

Responsibilities will include but are not limited to:

• Prepare, organize, and create complex legal documents and forms;
• Assist with and prepare electronic court filings; knowledge of state and federal courts;
• Assist attorneys with conflicts checks and opening new matters;
• Prepare TOCs/TOAs; exhibits, binders, and other legal documentation;
• Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills;
• Determine docket/calendar dates from court documents and correspondence and enter into Firm’s calendaring software;
• Establish and maintain paper and electronic client and administrative files;
• Answer and roll calls, schedule appointments and meetings, maintain attorneys’ calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information;
• Work closely with Accounting to prepare expense reports and monthly bills (from pre-edits, to processing final bills);
• Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials;
• Assist with overflow/special projects; contribute to the office and firm-wide team objectives;
• Provide general back up support to the office and other departments as required;
• Coordinate couriers and other special functions internally and externally.

The ideal candidate must possess:

• Excellent administrative, interpersonal, written and oral communication skills;
• Discretion and able to maintain confidences;
• Ability to work independently and prioritize workload activities for multiple attorneys;
• Ability to remain calm in deadline-driven and high-pressure situations;
• Effective communication skills with a diverse audience including attorneys, clients, staff and vendors;
• Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions;
• Maintain and nurture a positive attitude and workplace environment; and
• Have a strong sense of urgency and commitment to meeting internal and external expectations.

Qualifications:

• 5+ years of litigation experience in a large to medium size law firm;
• High school diploma or equivalent required, Bachelor’s degree preferred;
• Strong knowledge of California and Federal court procedures and rules;
• Experience with docketing software such as Compulaw or Milana preferred;
• Electronic calendaring skills required;
• Trial experience preferred;
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Superior proofreading, editing, and redlining skills;
• Highly organized and detail-oriented.

Annual Salary/Comp.& Benefits:

Starting salary range is up to 115K~DOE/DOQ, plus a robust & comprehensive benefits package, generous PTO, 401K, paid parking (onsite), annual reviews/raises, yearly lucrative bonuses, and many other notable employee-centered perks, etc.

If interested in this Snr. Litigation Legal Secretary role with this highly respected boutique litigation practice situated in Beverly Hills, CA (90210), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser ~ D3 Search

| 213-785-2485

Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

An exciting opportunity has arisen for a Corporate Counsel to join a fast-scaling, global technology business operating at the forefront of the software and data insights space.

The company has built a market-leading platform that enables businesses to make smarter technology decisions through data-driven insights and user-generated intelligence. With a significant global user base and millions of verified data points, the organisation is playing a key role in shaping how software is discovered, evaluated, and purchased in an increasingly AI-driven landscape.

This is a high-impact, commercially focused role reporting into the General Counsel, offering the opportunity to work closely with senior stakeholders across Product, Engineering, Revenue, and leadership teams in a dynamic and collaborative environment.

The Role

You will act as a trusted legal advisor to the business, supporting a wide range of commercial, product, and regulatory matters in a fast-paced SaaS and marketplace environment.

Key responsibilities include:

• Drafting, reviewing, and negotiating a broad range of commercial agreements, including SaaS, licensing, data, and strategic partnership agreements
• Advising on product development and platform features, including data usage, integrations, and intellectual property considerations
• Providing guidance on data, technology, and regulatory frameworks impacting online platforms
• Partnering closely with cross-functional teams including Product, Engineering, Sales, Marketing, and Information Security
• Supporting the business in structuring transactions and managing legal risk in line with commercial objectives
• Developing and improving legal processes, templates, and playbooks to support scaling operations

Candidate Profile

• Qualified lawyer with 3-7 years of experience in commercial, technology, or SaaS-related legal work
• Strong grounding in contracting, IP, data, or regulatory matters
• Commercially minded with the ability to provide clear, practical advice to non-legal stakeholders
• Comfortable working in a fast-paced, high-growth environment
• Experience working closely with product or technology teams is highly advantageous

If you are interested, please do apply here now!

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Transactional Legal Assistant

Location: Washington, DC 20037

Salary/Payrate: $90K - 100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 2 works from home.

Hours: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Washington, D.C. office through the performance of administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.

This position requires a minimum of five years of experience as an administrative assistant, preferably in a legal environment. Assists through the performance of complex administrative, billing, calendar maintenance, and business intake duties. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including Microsoft Office Suite and other software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below.

Position Requires:

• Federal regulatory/transactional environment (real estate/affordable housing, corporate/finance, international, or government/regulatory), with comfort around complex programs and agency interaction.
• Trained in both regulatory and transactional work: understands deal flow (checklists, closings, signatures) and can also support filings, licenses, and compliance programs.

Overall Responsibilities:

• Primary duties will include, but are not limited to, the following:
• Provide legal and administrative support to attorneys across multiple practice areas
• Assist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)
• Prepare and organize documents for regulatory submissions, comment letters, and agency filings
• Calendar regulatory deadlines and maintain calendars for pertinent deadlines
• Support transactional work including due diligence document management, closing coordination, and preparation of transaction binders
• Coordinate due diligence requests and document production for transactional matters
• Assist with preparation of signature pages, closing documents, and post-closing deliverables
• Coordinate with clients, co-counsel, regulatory agencies, and other external parties
• Communicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholders
• Maintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestones
• Schedule and organize meetings, client calls, travel, and conferences for attorneys
• Manage multiple matter calendars and maintain organized files, including electronic files and databases
• Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervision
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Analyze factual information under the supervision of the assigning attorney
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portals
• Create new files and maintain existing files utilizing an automated records management system
• Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
• Open new client/matter files per Firm procedures
• Provide matter management support as needed across various practice areas
• Enter timesheets into Aderant database for attorneys
• Prepare monthly client billing according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Overtime and flexibility will be required on occasion
• Perform any other duties that may be assigned with regard to this position

Required Skills:

1. Strong office organizational skills and attention to detail
2. Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
3. Professional demeanor and customer service orientated
4. Maintains positive, productive working relationships with attorneys, colleagues and clients
5. Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
6. Must demonstrate good problem-solving skills
7. Ability to manage multiple priorities and deadlines simultaneously
8. Ability to work independently and collaboratively with attorneys and staff to ensure superior quality in work product

Education and Experience Requirements:

1. A Bachelor's Degree is preferred
2. At least five (5) years' experience in above skill areas
3. Experience supporting federal regulatory practice and/or transactional matters strongly preferred
4. Experience with federal agency portals and case management systems (e.g., CFIUS) considered a plus
5. Demonstrated proficiency in MS Office Suite and Adobe software programs

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: San Diego, CA 92101

Salary/Payrate: $95K-$105K (some flex for the right candidate) annually and AWESOME benefits!!!

Work Environment: Hybrid (1 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Legal Assistant will provide comprehensive administrative support to multiple Partners, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff while observing confidentiality of client and other firm matters.

Job Responsibilities:

• Calendar Management: Track litigation deadlines, and confirm deadlines and docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
• Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Heavy court filings at state, federal, and appellate level and in many different venues; prior involvement in Class Action cases is a must; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages and maintain and retrieve files.
• Administrative duties include but not limited to opening new files, requests conflict of interest checks and maintains on-line and hard-copy files. Conducts periodic reviews for possible storage of older files; prepares files to be closed.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.

PREFERRED QUALIFICATIONS:

Excellent communication and time management skills.

Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.

Detail-oriented and highly organized.

Ability to work independently, manage large workloads, and keep deadlines.

EDUCATION AND EXPERIENCE:

Minimum of 5 years’ experience a working in employment and labor law matters

Law firm experience preferred

Deep knowledge and expertise in employment and labor laws on federal, local and state level