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Mechanical Project Manager (Experienced)
About Us
At Vertical Mechanical Group (VMG), we are always seeking talented individuals to join our growing team. Our commitment to exceptional customer service and innovative solutions drives our success and fuels continuous expansion. We're excited to offer opportunities for motivated professionals who are ready to elevate their careers. When you join VMG, you become part of a close-knit, supportive team that values both its employees and clients. Here, your growth powers our success.
Position Overview:
We are seeking an experienced Mechanical Project Manager to oversee and coordinate mechanical construction projects, ensuring they are completed on time, within scope, and on budget. This role requires strong leadership, technical expertise, and the ability to manage multiple projects simultaneously. Regular travel to job sites will be required for site walkthroughs and project coordination.
Key Responsibilities:
- Manage all aspects of mechanical construction projects, including HVAC and plumbing systems.
- Coordinate with clients, subcontractors, and internal teams to ensure project success.
- Oversee budgeting, scheduling, and resource allocation.
- Conduct site visits and walkthroughs to assess progress and resolve issues.
- Ensure compliance with safety regulations, building codes, and company standards.
- Identify and mitigate project risks while maintaining quality and efficiency.
Qualifications:
- 5+ years of experience in mechanical construction project management.
- Strong knowledge of HVAC, plumbing, and mechanical systems.
- Excellent leadership, problem-solving, and communication skills.
- Ability to travel to job sites as needed.
- Proficiency in project management software and tools.
No sponsorship is available for this position.
Why Join VMG?
- Competitive salary and benefits package.
- Growth opportunities within a rapidly expanding company.
- A collaborative and supportive team environment.
If you are a results-driven project manager with a passion for mechanical construction, apply today to become part of our team!
Vertical Mechanical Group participates in a drug testing program. All candidates are required to submit to a drug test as a condition of employment.
**You MUST live in the Charlotte, NC area as this position is 100% in office**
Kirlin Way Mechanical is growing their Mechanical Project Management Team and looking for Senior PM's down to Assistant PM's! Kirlin Way Mechanical is one of the nation’s largest and most experienced mechanical contractors. We specialize in commercial air conditioning, plumbing, piping, and the maintenance of these systems. Kirlin Way Mechanical is at the forefront of design build/design assist, pre-construction, commissioning, building information modeling, and quality control.
Requirements:
- Must have 5-10 years of experience in project management
- MUST have commercial HVAC mechanical experience and preferred plumbing experience.
- MUST have construction background
Job description:
- Oversee all day-to-day operations for project(s) assigned.
- Attend turn over meetings between Estimating and Operations for the projects you have been assigned.
- Schedule and conduct kick off meetings on new projects with field and shop management, specification review, scope, and detail review meetings.
- Meet with drafting, project engineers, fabrication shop, and subcontractors / vendors, as needed, to ensure we are on track with project schedules.
- Draft Change Proposals and log on the CP log. Monitor their status and keep log updated weekly.
- Complete submittal process (including the control log) for projects assigned.
- Provide all monthly billings and pay applications to Houston. Responsible for timely collections. – Review with project executive.
- Monitor job site progress with field superintendent.
- Monitor all schedules with field superintendent and project scheduler.
- Monitor shop progress for production and billing.
- Monitor all aspects of safety for field with field superintendent and Safety Director.
- Conduct routinely scheduled meetings and site walks with field superintendent.
- Conduct routinely scheduled project manager meetings, BIM, shop foreman, and field superintendent.
- Monthly scheduled site visits with regional field superintendent.
- Attend and be prepared for Bi-monthly Job Cost Meetings.
- Attend and be prepared for Bi-monthly Project Review Meetings.
- Attend at a minimum, Bi-weekly Labor Forecast Meetings once a month.
- Work with vice president(s), Operations Manager(s), and field superintendent(s) to make sure all information is coordinated properly.
- Work with Purchasing Department to ensure all vendor purchase orders are correct.
- Monitor all material and equipment releases for on time deliveries. Update the control log weekly and provide copy to field superintendent.
- Work with BIM department to ensure all drafting schedules are being met and adjust accordingly. Notify Production Manager and BIM Manager of any red flags immediately.
- Approve/amend then approve Subcontractor and Vendor invoices weekly.
- Generate/Monitor RFIs and their Status. Keep RFI log updated weekly.
- Monitor and assist in job site QA/QC.
- Oversee completion of OCIP/CCIP/ROCIP forms for Way and Way’s Subs.
- Prepare and complete the Close-out docs for your project. This will include As-builts, O&M’s, Warranty Letter, etc.
- Mentor and train Project Engineers / Assistant Project Managers.
- All other duties senior management feels are necessary.
Benefits:
- Weekly Pay
- Health Benefits
- Referral Bonuses
- 401K
- Profit Sharing
- 7 days of Holiday Pay
THIS IS NOT A TECH POSITION – MUST HAVE KNOWLEDGE OF COMMERCIAL HVAC AND PLUMBING SYSTEMS
Kirlin Way Mechanical is seeking a Senior Project Manager to join our team! Kirlin Way Mechanical is one of the nation’s largest and most experienced mechanical contractors. We specialize in commercial air conditioning, plumbing, piping, and the maintenance of these systems. Kirlin Way Mechanical is at the forefront of design-build/design-assist, pre-construction, commissioning, building information modeling, and quality control.
Requirements:
- Preferred to have 7+ years of experience in Project Management
- MUST have commercial HVAC mechanical experience
- MUST have a construction background
Job description:
- Oversee all day-to-day operations for project(s) assigned.
- Attend turnover meetings between Estimating and Operations for the projects you have been assigned.
- Schedule and conduct kick-off meetings on new projects with field and shop management, specification review, scope, and detail review meetings.
- Meet with drafting, project engineers, fabrication shop, and subcontractors/vendors, as needed, to ensure we are on track with project schedules.
- Draft Change Proposals and log on the CP log. Monitor their status and keep the log updated weekly.
- Complete submittal process (including the control log) for projects assigned.
- Provide all monthly billings and pay applications to Houston. Responsible for timely collections. – Review with the vice president.
- Monitor job site progress with the field superintendent.
- Monitor all schedules with the field superintendent and project scheduler.
- Monitor shop progress for production and billing.
- Monitor all aspects of safety for the field with the field superintendent and Safety Director.
- Conduct routinely scheduled meetings and site walks with the field superintendent.
- Conduct routinely scheduled project manager meetings, BIM, shop foreman, and field superintendent.
- Monthly scheduled site visits with the regional field superintendent.
- Attend and be prepared for Bi-monthly Job Cost Meetings.
- Attend and be prepared for Bi-monthly Project Review Meetings.
- Attend, at a minimum, Bi-weekly Labor Forecast Meetings once a month.
- Work with vice president(s), Operations Manager(s), and field superintendent(s) to make sure all information is coordinated properly.
- Work with the Purchasing Department to ensure all vendor purchase orders are correct.
- Monitor all material and equipment releases for on-time deliveries. Update the control log weekly and provide a copy to the field superintendent.
- Work with the BIM department to ensure all drafting schedules are met and adjust accordingly. Notify Production Manager and BIM Manager of any red flags immediately.
- Approve/amend, then approve Subcontractor and Vendor invoices weekly.
- Generate/Monitor RFIs and their Status. Keep the RFI log updated weekly.
- Monitor and assist in job site QA/QC.
- Oversee completion of OCIP/CCIP/ROCIP forms for Way and Way’s Subs.
- Prepare and complete the Close-out docs for your project. This will include As-builts, O&M’s, Warranty Letter, etc.
- Mentor and train Project Engineers.
- All other duties that senior management feel are necessary.
Requirements:
- BS in Construction Management, Mechanical Engineering, or Architecture is preferred
Perks Of The Trade:
- Health Vision, Dental Benefits
- Holiday Pay
- Truck Allowance
- 401K
- Profit Sharing
- Free Lunch Friday
- Vacation
- Years of Service Appreciation Program
Job Description
Invest Property Management is looking for someone amazing to live and work at Rush City Country Apartments!
Invest Property Management is based out of Saint Paul with properties throughout the metro, Menomonie, Rush City, and Wausau. We are a small team dedicated to property investment and customer experience.
If you have experience in Property Management, amazing! If you don't, we will train if you have what it takes and are up for a challenge.
tldr: You will be showing units, turning units, painting and performing light maintenance . You will be working within our software system to follow the processes and procedures we set out. Communication is key!
Summary:
On-site management 70 Apartments.
Expectations:
Self-directed and self-motivated. Prioritizes and sets deadlines. Assists others in prioritizing, setting deadlines, problem solving, etc. Requires a high level of initiative and a big picture focus.
Essential Duties and Responsibilities include the following.
Other duties and projects may be assigned.
Property Operations
* Personally inspect the property daily including the common areas such as parking lots, laundry, and grounds.
* Ensure that the property has sharp curb appeal and that all model and vacant units are market ready within the guidelines established by the head office.
* Process maintenance service requests for residents. Ability to perform light maintenance and turns is required.
* Prepare detailed and accurate property reports and submit all required reports, invoices, deposits, market surveys, etc., to corporate office by the expected deadline.
Leasing/Sales/Marketing Show and lease the properties.
* Answer phone calls; greet prospective residents, show apartments.
* Prepare market surveys of competitive properties in the area.
* Implement marketing and sales techniques that will achieve high occupancy and a favorable resident profile.
* Ensure all property signage and leasing materials are utilized effectively (may include brochures, balloons, banners, guest cards, newsletters, etc.).
Resident Relations Actively participate in maintaining good resident relations in the community. Ensure courteous and timely response to all resident requests and questions.
* Resolve complaints from residents.
* Take work orders from residents, assign to appropriate personnel or vendor and enter into management software.
* Serve as a direct contact for residents and vendors, and maintain good relationships with others in the industry.
Other Requirements:Some evenings, weekends, and holidays may be required.Equipment Issued:Expected to carry a company provided mobile phone.Company provided laptop and office.Competencies
To perform this job successfully, an individual should demonstrate the following competencies:
Technical Skills
* Analytical - Synthesizes complex or diverse information, can organize and process diverse financial and accounting information, collects and researches data, uses intuition and experience to complement data, designs work flows and procedures.
* Problem Solving - Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, develops alternative solutions, works well in group problem solving situations, uses reason even when dealing with emotional topics.
Communications Oral Communication - Speaks clearly and persuasively in positive or negative situations, gives full attention to what others are saying without interrupting, take time to understand what is being said, and effectively expresses ideas and opinions.
* Written Communication - Writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet different audiences, presents numerical data effectively, able to read and interpret written information.
* Customer Service Orientation - When dealing with internal or external customers - Manages difficult or emotional situations, responds promptly to customer needs or requests, solicits customer feedback to improve service, follow through on requests for service and assistance, and meets commitments.
* Teamwork & Collaboration - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, puts success of team above own interests, supports everyone's efforts to succeed, includes when appropriate and works effectively with all other departments to accomplish company goals.
Organizational Support Respect & Diversity - Demonstrates knowledge of EEO policy, shows respect and sensitivity for cultural differences, educates others on the value of diversity, promotes a harassment-free environment, embraces differences and utilizes those differences to the company's benefit, builds a diverse workforce. Ethics & Integrity - Treats people with respect, keeps commitments, inspires the trust of others, works with honesty, integrity and ethically, upholds organizational values, maintains confidentiality.
* Professionalism - Approaches others in a tactful manner, reacts well under pressure, Treats others with respect and consideration regardless of their status or position, keeps emotions under control, focuses on resolving conflict not blaming, maintains confidentiality, accepts responsibility for own actions, follows through on commitments. Represents a professional image of IRET in conduct and adherence to dress code requirements.
* Project Management - Develops project plans, coordinates projects, communicates changes and progress, completes projects on time and budget, manages project team activities and effectively manages multiple projects simultaneously.
* Organizational Support - Completes tasks correctly and on time, supports organization's goals and values, demonstrates accuracy and thoroughness, looks for ways to improve and promote quality outcomes.Personal Responsibility Responsibility
- Know and adhere to all federal, state, and/or local laws as well as company policies and procedures contained in the manuals, handbooks and training provided by IRET or as otherwise communicated (verbally or in writing) to employees. Resourcefulness - Understands how to get results, where to find answers to problems, consults a variety of resources in order to accomplish results, able to multi-task.
* Motivation & Enthusiasm - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, positively contribute to overall work environment.
* Adaptability - Adapts to changes in the work environment. Manages competing demands, changes approach or method to best fit the situation, able to deal with frequent change, delays, or unexpected events.
* Initiative - Volunteers readily, undertakes self-development activities, seeks increased responsibilities, asks for and offers help when needed.
* Dependability - Responds to management direction, takes responsibility for own actions, commits to long hours of work when necessary to reach goals, completes tasks on time or notifies appropriate person with an alternate plan.
* Judgment - Exercises discretion and independent judgment, correctly interprets and follows company policies, informs appropriate people of decisions, makes timely decisions, takes independent action and calculated risks, looks for and takes advantage of opportunities.
* Self-Directedness - Ability to work independently, to discern what needs to be accomplished and take initiative to make it happen, able to self-direct activities in order to produce highest results.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Driving Requirements - require a Valid Driver's License. Physical Demands - While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with arms and hands. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception.
* Work Environment - While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually quiet.Knowledge/Skills/Abilities
* Language Skills - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
* Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
* Computer Skills- To perform the job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software. Understanding and ability to use Microsoft Office and web-based software in a professional manner is required.Employment offers are contingent upon successful completion of a background check.
Company Description
Investment isn't just about the property. We believe an investment in property is also an investment in people. You will see that in how we treat you, the residents, and ourselves.
Do we know how to manage investment properties? Of course we do! We have years of experience that started with three brothers that grew a small portfolio of troubled duplexes into hundreds of units of apartment buildings and commercial offices.
What we learned along the way is that it isn't just about cap rates and expense ratios; it is about people. Residents spend up to 50% of their income on where they live and Owners count on that income for the investment to have success.
At Invest Property Management we take both sides seriously. It is only by making sure everyone has the same goals, the same rules, and the same desired outcome that a true investment will function.
Company Description
Investment isn't just about the property. We believe an investment in property is also an investment in people. You will see that in how we treat you, the residents, and ourselves.\r
\r
Do we know how to manage investment properties? Of course we do! We have years of experience that started with three brothers that grew a small portfolio of troubled duplexes into hundreds of units of apartment buildings and commercial offices.\r
\r
What we learned along the way is that it isn't just about cap rates and expense ratios; it is about people. Residents spend up to 50% of their income on where they live and Owners count on that income for the investment to have success.\r
\r
At Invest Property Management we take both sides seriously. It is only by making sure everyone has the same goals, the same rules, and the same desired outcome that a true investment will function.
Way Mechanical is located in Irving, TX. We specialize in commercial air conditioning, plumbing, piping, service, and the maintenance of these systems. We are currently seeking for an experienced Mechanical Senior Estimator to join our team!
Requirements:
- Able to pass a drug test.
- Legally eligible to work in the US.
- High school diploma.
- Current driver’s license.
- Proficient in English language.
- Expert math skills.
- 10+ years of experience bidding HVAC and Plumbing projects.
- Read, understand, and analyze blueprints and specifications.
- Ability to work quickly and accurately.
- Must be willing to learn our estimating procedures.
- Must have knowledge of estimating recaps and be able to assemble complete estimates for management and operation teams review.
Typical duties include but are not limited to:
Pre-Bid Process:
- Work with upper-level management to determine if projects meet company requirements.
- Prepare scope letters, bid forms, and required documents.
Bid Process:
- Maintain a Vendor/Subcontractor database.
- Obtain, Evaluate, and compare vendor and subcontractors' bids.
- Obtain prequalification information from subcontractors.
Post-Bid Process:
- Prepare and attend Kickoff Meetings for awarded projects.
- Work major equipment buyouts with the project team.
- Assist project managers with change order pricing and review.
- Archive any information as required to be useful in future estimates.
Experience:
- Minimum of 10 years’ experience in HVAC and Plumbing estimating.
Company Benefits:
- Medical, Dental, Vision, Life Insurance
- Profit Sharing Program
- 401K Retirement
- Weekly Pay
- Referral Bonuses
- 7 days of Holiday Pay
- Years of Service Appreciation Program
Tarantino Properties is looking to add a Vice President, Commercial Property Management to join our growing company in Houston, Texas.
Tarantino Properties is a full-service real estate company specializing in income producing real estate. Founded in 1980, our company provides a full complement of property management, brokerage, leasing and renovation services for commercial, residential and senior living properties throughout the United States.
At Tarantino Properties, we have the people, the tools, the experience, and the expertise to accommodate a wide variety of real estate investment and management requirements. We specialize in commercial office leasing, apartment management, senior living management, retail space, flex, industrial and warehouse properties. We work with our clients to develop the business plans and make the key decisions that will help them ultimately reach their goals, because we only succeed when our clients do.
Tarantino Properties, Inc. has been recognized by the Institute of Real Estate Management (IREM®) as an ACCREDITED MANAGEMENT ORGANIZATION® (AMO®). As one of the elite group of nearly 540 firms that meet the stringent qualifications for accreditation, Tarantino Properties, Inc. has been nationally recognized by IREM as an outstanding real estate management organization for its commitment to integrity and professionalism in the real estate industry.
We pride ourselves on the long-term relationships we have developed with our clients as well as the stability of our staff. Over the years we, our people have gained detailed knowledge of the properties they oversee. This knowledge enables us to increase our effectiveness and deliver a high level of personalized service and responsiveness-yielding outstanding results for our owners and their properties.
Responsibilities
• Identifying new opportunities, building relationships, and driving portfolio growth
• Strategic planning, operational oversight, and financial management.
• Developing and implementing comprehensive strategies to enhance property value, including tenant satisfaction initiatives, cost-effective maintenance programs, and capital improvement projects.
• Overseeing daily operations of commercial properties to ensure efficient management and maintenance.
• Maximizing occupancy rates and rental income through property management strategies, policies, and procedures.
• Managing vendors and developing key performance indicators to ensure all properties are maintained in top condition.
• Employing contractors to repair and maintain the building, plumbing, electrical, HVAC, and operating equipment.
• Leasing vacant commercial space, preparing leases and abstracts, billing monthly rents, and inputting data into LoopNet.
• Performing a variety of maintenance and construction duties involving HVAC systems, plumbing, electrical, and structural building maintenance.
• Preparing financial reports, operations and capital budgets, quarterly re-forecasts, and reconciliations.
• Implementing a preventive and operational maintenance program geared to the specific needs of properties within the assigned portfolio.
• Preparing annual operating and capital budgets and year-end reconciliations, ensuring operational compliance with industry and corporate standards.
• Overseeing and maintaining all new lease and lease renewal practices.
• Collecting all accounts receivables.
• Fielding, tracking, and following up on building maintenance issues.
• Performing quarterly property inspections and making detailed quarterly reports.
• Setting up new lease files and administering move-in and move-out procedures, inspections, and reports.
• Tracking Certificates of Insurance for tenants and vendors.
• Establishing, adjusting, and maintaining lease activity on Project Summary Reports and Rent Roll Reports.
• Preparing and submitting annual operating expenses reports.
• Abstracting leases, amendments, and certificate of insurance forms.
• Supervising on-site management employees to ensure optimum performance.
Requirements
• Bachelor's degree in business administration, real estate, or a related field
• Texas Real Estate Sales Agent License Required
• 4+ years of experience in commercial property management
• Certifications such as Certified Property Manager (CPM) designation and Real Estate Management (IREM) certification are a plus.
• Proficient in Yardi
• Strong leadership, communication, and negotiation skills
• Financial management, strategic planning, and problem-solving skills
• A solid understanding of property management principles, real estate laws, and market trends is essential
Why People Love Working Here:
People are at the heart of what we do every day. At Tarantino Properties, we invest in our people. Whether you are starting out your career or joining later in your journey, we are excited to help you grow every step of the way. Tarantino is a company focused on growth and opportunity. Tarantino offers more than just a job, but a career that makes you a part of our foundation and our family.
Our success is because of your success. We are united by our core values of respect, integrity, and discipline, and by our common commitment to enhancing communities and maximizing value for our clients. We recognize that our goals are achieved through the incredible efforts of our team members.
Our Perks & Benefits:
Taking care of our clients and residents starts with taking care of our team. Tarantino is committed to each team member's health, wealth, and overall well-being. We deeply value the contributions of our employees and offer various benefits to ensure that our extraordinary team is taken care of.
- COMPETITIVE PAY
- MEDICAL AND RX
- PAID TIME OFF
- RETIREMENT AND 401K
- SHORT-TERM DISABILITY
- LONG-TERM DISABILITY
- VOLUNTARY LIFE
- VISION
- DENTAL
- AFLAC
- EMPLOYEE APARTMENT DISCOUNT
The property manager builds and maintains a well-balanced portfolio of properties.
Job Duties and Responsibilities (Essential Job Functions)
- Cultivates partnerships with local real estate sales offices by marketing property management services to agents and managers.
- Onboards new accounts, including providing recommendations to owners in terms of marketability, improvements, and pricing.
- Markets rental properties through the Multiple Listing Service and advises owners of progress of showings, feedback and applicants.
- Processes applicants for tenancy after obtaining screening with owner consultation.
- Conduct, coordinate and review property surveys/inspections for lease compliance, maintenance oversight and recommendation for lease renewal.
- Prepares all management leases. Assures that certified funds and security deposit have been collected. Monitors unpaid rents and assures delinquency notices are sent. Recommends initiation of legal actions in a timely manner as needed.
- Coordinates and negotiates lease renewals, including recommended rent increases
- Communicates and advises owner in a timely manner of actions and or funds needed to maintain property.
- Maintains property files in AppFolio and keeps operations team and Customer Experience team updated on status of properties.
- Communicates with owners regarding vacancies, leasing activity, applications, new tenants, lease renewals and property legal matters such as HOA, condo or formal complaints in.
- Stays informed on maintenance, inspections, and other items that involve the property.
Performance Expectations
- Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
- Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
- Establish and maintain positive and productive work relationships with all staff, customers and business partners.
- Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
- Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all
Qualifications
Education:
- College degree preferred or equivalent combination of training and experience
Experience:
- Experience in real estate, preferably in residential property management and/or management related field
Knowledge and Skills:
- Excellent verbal and written communications skills
- Ability to work independently
- Ability to maintain a flexible schedule to include both in-office and field hours
- Knowledge of accounting/bookkeeping fundamentals helpful
- Knowledge of property maintenance and improvements
- Knowledge of property rental values
- Ability to work effectively with team members and contractors
- Must be able to lift up to 25 lbs. and load and unload materials on to and off of vehicle
- Daily travel in personal vehicle
Other (licenses, certifications, schedule flexibility/OT, travel, etc.):
- Must be licensed to practice real estate in the jurisdictions where properties are located.
We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)
Equal Opportunity Employer
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Assistant Property Manager supports this mission by working closely with the Property Manager and Portfolio Manager in the day-to-day office duties and management of the residential real estate properties in their portfolio in accordance with the Company’s mission, vision and objectives.
Essential Duties and Responsibilities include but are not limited to the following:
Tenant Relations:
- Interact and correspond with tenants to address problems or complaints, as it relates to housekeeping, maintenance, leasing or accounting
- Log maintenance work orders; track and follow up with tenant to ensure issue was resolved
- Assist Property Manager with weekly tenant visits as required by client and maintain tenant visit log
- Prepare monthly newsletters and other publications (Fire Plan, Tenant Manual) for distribution.
- Prepare tenant memos, notices and lease correspondence
- Assist in preparation of tenant social events
Facility Management:
- Walk buildings and inspect for maintenance, janitorial & landscape issues
- Walk and inspect vacant suites bi-weekly; complete check list and call in necessary repairs
- Complete monthly building inspections for assigned buildings and place service requests and follow up on completion
- Maintain building signage, order/remove and bill back
- Maintain building access system, handle tenant request for access cards and keys
- Assist Property Manager with construction and interact with contractors for the completion of tenant improvement projects. Prepare specs and obtain bids for building improvements Document incidents and make sure report is routed to all parties
Administrative Responsibilities:
- Responsible for administrative tasks including, but not limited to filing, mailing, ordering office supplies, preparing monthly expense reports for Property Manager and Maintenance Staff, etc.
- Prepare and track all vendor contracts. Maintain current vendor list. Obtain current COI, business licenses and W-9 on all Vendors
- Maintain and keep up to date tenant contact lists and current (COI’s) certificate of insurance
- Update Clients web site monthly with current tenant contact information
- Maintain and keep up to date web base program for building information and preventative maintenance work order system
- Maintain on site lease files
Financial Reporting:
- Prepare monthly budget variance reports for assigned buildings for the Property Manager’s review
- Assist Property Manager with placing calls to tenants regarding collection of past due rents on the 10th, 20th and end of month. Produce MRI Aging Report. Correspond with Tenant and update MRI reports
- Assist in budget planning, i.e., print reports and obtain bids
- Assist Property Manager with invoices, i.e., tenant bill backs, researching invoices, GL coding, etc.
- On a monthly basis, prepare meter reading and tenant bill backs for accounting
- Upload bill backs in the accounting web base program
- Review rent rolls for accuracy and compare with MRI rent roll
Performs other related duties and assignments as required.
Qualifications:
- College Degree preferred or progressive work experience addition to the qualifications below
- Real estate license or ability to obtain license
- Front desk or office management experience
- Two (2) + years’ experience in commercial real estate environment
- Proficient in Microsoft Office Products, Word, Excel and Outlook
- Publisher and Digital Camera knowledge helpful
- MRI Real Estate Software experience or ability to learn new programs quickly
- Desire to pursue CPM designation
- Excellent grammar, clear written and oral communications skills are essential
- Good phone communication skills
- Ability to prioritize, organize and have productive time management skills
- Valid Driver’s license, proof of insurance, and clean MVR report
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
- Mission: Enriching lives through investment and service
- ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect - We recognize and acknowledge the inherent value of others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health - We support the physical, financial, and professional health and well-being of each other and those we serve.
Compensation:
The Assistant Property Manager compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.
Supervisory Responsibility:
- This position does not have any supervisory responsibility
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
This description is not all inclusive and duties will vary depending on specific property being managed.
Physical Demands:
- Employee is required to walk the premises which can require climbing stairs to inspect stairwells, and be in elevated or high spaces, such as roofs and decking to inspect equipment if necessary
- Employee may occasionally be required to lift or move items over 10 pounds
- On call 24/7 in emergency situations at properties
Summary
We are seeking a dynamic, energetic, and passionate Residential Property Manager with a winning attitude and a team player mentality to join our ever growing team at Moss & Company. This role is essential to the property management operations and ensuring a high level of service for our residents and owners. The On-Site Property Manager, of the 100+ unit conventional residential apartment complex, will play a key role in leading a team and maintaining the highest quality of our property management processes.
Property Location:
- Los Angeles, CA 90027
Compensation Package:
- May include FULLY COMPED housing (Studio)
Responsibilities:
- Property Management - Lead the team in daily operations and administrative tasks
- Resident Relations - Respond to resident inquiries, manage escalated issues with professionalism and priority
- Move In/Out Coordination - Unit turns, Move-ins, Move-Outs, and Lease Renewals
- Financial Management - Collections, Delinquency Management, Legal Notices, Accounting Month End
- Maintenance Coordination - Facilitating timely maintenance requests and follow up on service completion to ensure resident satisfaction
- Leasing - With successful experience in Lease up properties (a must)
- Vendor Relations - Facilitate effective vendor communication, scheduling, and timely payment
- Communication - Manage office communications, including phone calls, emails, and tenant correspondence with urgency and integrity
- Fair Housing & Company Compliance - Ensure compliance with Fair Housing regulations and company policies
Requirements:
- Must have 2 yr of property manager experience within the lease up experience in residential multi-family housing property management industry.
- Excellent leadership and organizational skills
- A passionate and proactive team player who takes initiative
- Excellent customer service
- Excellent data entry skills with attention to detail
- Ability to multitask effectively in a fast-paced environment
- Familiarity with property management software (Yardi preferred)
- Strong understanding of Fair Housing regulations and compliance requirements
Benefits:
- Accrued Time Off
- Paid Holidays (Observed)
- 401K Matching
- Medical
- Dental
- Vision
- Others
If you are passionate about property management and customer service, we invite you to apply for the On-Site Property Manager position at Moss & Company. Join us in making a difference in the lives of our residents in the southern California region!
Interested? Respond to this advertisement through the LinkedIn platform only, with your most recent resume. We will not contact you outside of LinkedIn.
We are an Equal Opportunity Employer
About Glazer Properties
Glazer Properties is a national real estate firm operated by our founder and CEO, Kevin Glazer. A prominent figure in the commercial real estate industry for over 30 years, Mr. Glazer is also a co-owner of the Tampa Bay Buccaneers and a principal investor in Manchester United Football Club, one of the most recognizable sports organizations in the world.
As a leader in commercial real estate ownership, acquisition, management, and leasing, we offer unique opportunities to work at the highest level of the industry. We believe in hiring people — not job titles — and strive to maintain a culture that supports both professional development and personal enjoyment.
If you’re eager to join a collaborative, nimble team with national reach, Glazer Properties is the place for you.
About the Role
We’re seeking a motivated and detail-oriented Commercial Property Manager to oversee the day-to-day operational management of a portfolio of commercial real estate assets. This role works closely with tenants, senior management, and internal teams to ensure properties are operating efficiently and to the highest standards.
What You’ll Do
- Oversee Operations: Manage the day-to-day function of a portfolio of commercial real estate properties, including compliance of tenants and vendors
- Select Vendors: As needed, source and select vendors – negotiating agreements related to their services
- Monitor Execution: Oversee vendor performance and ensure compliance with service agreements
- Improve Efficiency: Identify and analyze opportunities to improve the effectiveness of our operational products or arrangements
- Develop Budgets: Participate in the development of annual operating budgets for a given portfolio of properties
- Collaborate Internally: Maintain frequent in-person interaction with senior management and multiple internal departments
- Prepare Reports: Complete department-specific reports as required
- Visit Sites: Travel periodically to the markets where properties are located for thorough property inspections and to oversee onsite projects as needed
- Support Leadership: Assist with special projects as requested by ownership or senior management
What We Look For
- Bachelor’s degree required
- Prior experience in commercial property management or a related real estate role preferred
- Strategic, big-picture thinker who remains highly detail-oriented in execution
- Excellent verbal and written communication skills
- Strong organizational and time-management abilities
- Self-motivated and able to work independently
- Ability to manage multiple tasks and deadlines simultaneously
- Willingness to take on additional responsibilities as needed
Compensation: $65,000-$80,000
- Excellent Medical and Dental Coverage Options
- Health Savings account
- 401(k) retirement plan
- Paid vacation and sick days
- Paid holidays
