Interactions Llc Address Jobs in Usa

ESSENTIAL FUNCTIONS 

Knows, understands, incorporates, and demonstrates the Trinity Health Mission, Vision, and Values in behaviors, practices, and decisions.  

Deliver patient care through patient preparation, vital sign collection, and documentation. Assist with various procedures, exams, and diagnostic equipment (e.g., tympanometry, spirometry). Maintain aseptic techniques during preparation, procedures, and medication administration.  

Administer medications, treatments, and immunizations under the direction of providers. 

Prepare and organize patient charts with necessary information. File dictations and ensure completion of all required documentation. Communicate with patient regarding test results and plan of care   

Schedule procedures, labs, x-rays, and surgeries; provide pre- and post-surgery information. Assist with patient outreach for overdue visits, labs, and referrals. 

Coordinate physician schedules and ensure insurance pre-certifications. Schedule and manage patient follow-ups, ensuring continuity of care. 

Maintain patient confidentiality and adhere to organizational standards and ethical guidelines. 

Educate patients and families based on assessed needs and discharge plans. 

Promote evidence-based resources to optimize nursing practice and patient care. 

Proactively serves as a patient advocate by utilizing courteous and professional etiquette at all times reflecting positive tone and speaking distinctly with poise, tact and assurance. Assures accurate and complete messages to appropriate personnel. 

Assists in training, orienting, and supporting new colleagues. Work includes cross coverage in other clinic areas as team needs. 

Document patient plan(s) of care, tests and examination results in the medical record as directed by the provider. Escalate non-routine issues, questions and/or concerns to the practice manager or healthcare provider(s). 

Ensure safety checklists/quality controls are completed as required. 

Other duties as needed and assigned by the manager. 

Maintains a working knowledge of applicable Federal, State, and local laws and regulations, Trinity Health’s Organizational Integrity Program, Standards of Conduct, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical, and professional behavior.  

MINIMUM QUALIFICATIONS 

Must be comfortable operating in a collaborative, shared leadership environment.  

Successful completion of a medical assistant program accredited by the Commission on Accreditation of Allied Health Programs (CAAHP) or Accrediting Bureau of Health Education Schools (ABHES). 

Must obtain one of the following certifications listed for a Medical Assistant with their corresponding listed certification provider within one year of hire: 

Acceptable Certifications:  

• Certification: Certified Medical Assistant (CMA). Provided by the American Association of Medical Assistants (AAMA) 

• Certification: Registered Medical Assistant (RMA). Provided by the American Medical Technologists (AMT)  

• Certification: Medical Assistant (NCMA). Provided by the National Center for Competency Testing  

• Certification: Clinical Medical Assistant Certification (CMA). Provided by the American Medical Certification Association.  

• Certification: Certified Clinical Medical Assistant (CCMA). Provided by the National Health Career Association.  

• Certification: Nationally Registered Certified Medical Assistant (NRCMA). Provided by the National Association for Health Professionals (NAHP) 

• Certification: NPCE MA. Provided by the National Phlebotomy Certification Examination (NPCE).  

Basic Life Support (BLS) certification required within 3 months of hire. 

Proof of completion of Mandatory Reporter abuse training specific to the population served within 3 months of hire. 

Proficient in basic computer skills (Windows environment, web-based navigation, email, MS Office). 

Ability to work with diverse groups of people and in a collaborative, shared leadership environment. 

Requires the ability to read, write and understand the English language, and communicate effectively with patient, visitors, and colleagues while performing their job duties. 

Must possess a personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Health.  

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Possession of a current or compact state license as a Registered Nurse issued/defined by the State of Iowa.
• Operating Room experience preferred.
• Basic Life Support certified within six (6) weeks of hire. Acceptable credentialing bodies and certifications include American Heart Association Basic Life Support for Healthcare Providers.
• Proof of completion of Mandatory Reporter abuse training specific to population served within three (3) months of hire.
• Ability to read, write and speak English language.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

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• To oversee the design for Liquids Pump station facilities for expansion and maintenance capital projects executed by third party engineering firms to ensure compliance with Company standards and specifications and industry standards and managed to the project budget and schedule.
  
• Liaison with other company functional groups within Project Execution, Operations, and Shared Services to ensure project and company requirements are achieved and incorporated into the design deliverables.
  

• 
  
• Ensures that all pump station facilities are designed in accordance with all regulations, applicable industry codes, and corporate standards.
  
• Defines the scope, schedule, and budget for the design and materials for pump station facility projects.
  
• Manages the execution of the design deliverables by a third-party engineering firm against the project budget and schedule.
  
• Reviews and approves design deliverables, for example, drawings, technical reports, and material listing sheets.
  
• Participates in design review meetings with the engineering firm, the Project Manager, Operations, and Construction personnel to discuss the scope, design, and expected performance, as well as work out constructability issues.
  
• Reviews vendor materials quotations, prepares technical evaluations, and recommends selections based on technical merit, along with price and delivery. For example: pump and motor equipment, vessels, buildings, generators, pipe, valves, and fittings.
  
• Reviews lessons learned from past projects and incorporates recommendations into future designs.
  
• Actively identifies and communicates new lessons learned and quality incidents for assigned projects.
  
• Support department initiatives as required.
  

• 
  
• Project Manager - Weekly interaction to provide updated status on progress, cost, schedule, and risk.
  
• Supervisor, Facilities Project Engineering - Daily interaction to address project issues and problems.
  
• Manager, Facilities Project Engineering - Weekly interaction to provide project status update.
  
• External Engineering Firm - Daily interaction to provide oversight on project design activities.
  
• Operations - Weekly interaction to provide project status update and seek guidance on required design features.
  

• 
  
• Bachelor's degree in Mechanical, Civil, or other related Engineering field.
  
• Minimum of 4 years of industry experience.
  

• 
  
• Capable of working independently, managing multiple projects, and prioritizing tasks accordingly
  
• Problem-solve issues through the use of standards, modification of standards, and/or previous experience
  
• Effectively communicate technical issues and impacts to other technical and non-technical staff
  

• 
  
• 80% of work is office-based based working with multiple project teams
  
• 20% of the time is in the field scoping projects or supporting procurement, construction, and commissioning activities
  
• Time-sensitive deliverables
  
• Work requires strong computer skills, typically using Microsoft Office applications
  

“Let goodness, fairness and most importantly, love prevail in business; profits will inevitably follow.” – NK Chaudhary, founder

Jaipur living is a socially conscious luxury brand with a passion for people, products, and design. A differentiated challenger brand, Jaipur Living is known for its beautiful rugs and textiles. Jaipur Living products can be found in the finest homes, and the company prides itself in providing only the highest quality products, a transparent and ethical supply chain, and a distinctively thoughtful customer experience, with personalized support and custom offerings.

What we do for our team members:

• Give competitive benefits and salaries.
• Provide a professional and friendly work environment.
• Maintain a modern, sleek facility, which complements our attitudes and desires.
• Create opportunities for growth inside the company.
• Give access to an on-site basketball court and gym complete with a yoga studio and showers.
• Encourage employees to collaborate over an organic community garden.

Our Values

Empowerment • Inclusiveness • Responsibility • Progressive

Learn more about our company story here: Jaipur Rugs Foundation

Since 2004, the Jaipur Rugs Foundation has worked to improve the lives of rug-weaving artisans in India. This is done through training, skills development, and social interventions. By focusing on the ideas and solutions that create social value, the Foundation supports the dignity and heritage of these traditional artisans, believing that healthy and sustainable communities are key to the survival of traditional rug weaving. Jaipur Living has made ethical and socially conscious global citizenship the foundation of its business. Through social initiatives and the Jaipur Rugs Foundation, the company supports a supplier ecosystem without a middleman of more than 40,000 artisans in 700 villages across India by providing them with a livable wage, access to health care, leadership education, and opportunities for personal growth and development. Combining time-honored techniques and of-the-moment trends, every Jaipur Living product is as ethically and responsibly made as it is beautiful.

Learn more about the Jaipur Rugs Foundation here: are adding a highly motivated and energetic Customer Success Specialist to our team. At Jaipur Living, our Customer Success Specialists help our company thrive and grow by not just maintaining but improving our customer’s experience in this ever-evolving industry. Our client base consists of many different distributers from boutiques to major retailers, so it is important for our Customer Success Specialists to be adaptable and have excellent communication skills.

Essential Duties & Responsibilities:

• Manage the customer experience for an assigned sales territory, including handling inbound calls, emails, and live chats.
• Serve as a brand ambassador and knowledge resource for company values, products, policies, and procedures.
• Deliver positive customer interactions by addressing inquiries and resolving requests in a timely and accurate manner.
• Partner cross-functionally with Distribution Center, Accounting, Sales, and Planning teams to fulfill customer requests and resolve order issues.
• Utilize internal operating systems to manage open orders and ensure timely release to the Distribution Center for shipping.
• Communicate clearly and efficiently with customers and internal teams to ensure a seamless order experience.

Skills & Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• 2-4 years of B2B/corporate customer service experience
• Exceptional time management, organizational, multi-tasking, and follow-up skills
• Excellent communication and interpersonal skills with the ability to collaborate effectively across teams.
• Exhibit strong professional business acumen with effective communication and the ability to build and maintain customer relationships
• Strong problem-solving skills with the ability to handle complex customer inquiries independently
• Experience with Microsoft Office (specifically Outlook, Word, and Excel)
• Proficiency in navigating and utilizing ERP systems and cloud-based business solutions
• Hands-on experience using Salesforce or a similar CRM platform is preferred but not required
• Call-center experience is a plus!

Physical Requirements:

• Remaining in a seated position for long periods of time
• Standing is to remain on one’s feet in an upright position without moving about
• The ability to alternate between sitting and standing is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by schedules breaks and/or lunch period
• Lifting and transporting items that could weight up to 25 pounds
• Entering text or data into a computer by means of a traditional keyboard
• Expressing or exchanging ideas by means of the spoken work to impart oral information to clients and talent and convey detailed spoken instructions to other workers accurately and quickly
• The ability to hear, understand, and distinguish speech and/or other sounds such as in person and telephone
• Clarity of vision to see computer screens and workspace

Employment at Jaipur is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Jaipur employees are subject to pre-employment, post-injury, post-accident, reasonable suspicion and random testing for illegal drug usage. Management retains the discretion to add or change the duties of this position at any time.

Building the people that build the world.

SPX Cooling Technologies is a leader in high quality industrial HVAC equipment used to cool large facilities like hospitals, data centers, and power plants. With cooling towers, fans, and refrigeration units, companies rely on brands like Marley, Recold, and SGS to provide comfort and mission critical and industrial cooling solutions.

How you will make an Impact (Job Summary)

The Sr. Project Manager (PM) is expected to “own” each assigned project and protect its gross margin by closely monitoring material and labor costs and taking action to correct and report variances of these costs. This role is responsible for resolving project problems in a timely manner and maintaining project quality and adherence to schedule and budget. The PM closes out each project after ensuring the completion of all required work and documents, all submittals required to the customer, and the final payment. The PM communicates very effectively to ensure the satisfaction of both customers and internal resources. Interaction with organization is detailed within Standard Work Process Map (SWPM, “EVACI”)

What you can expect in this role (Job Responsibilities)

• PM shall be engaged in the Proposal Phase
• Set up and lead the SPX cross-functional Project Team. Identify the project targets and address tasks to the Project Team members, monitor the activities
• First line of communication with customers and consortium partners
• Regular communication with major sub suppliers, field construction, and SPX internal departments to address issues related to past, current, and future topics. Set up meetings schedules and communication rules. (For example, this could include working with related groups, such as EH&S, on issues and resolution.)
• Contract management with interaction between all parties involved
• Financial responsibility to maintain target margin of project, forecast revenues with full visibility and costs associated with projects, incl. POC and progress, develop payment schedules (cash flow plan)
• Project time schedule management between engineering, construction, and supply chain resources
• Responsible for maintaining accuracy of Project Status Report and provide regular updates to management
• Document control and responsibility for the DCL Document Control List
• Change order and claims management
• Project risk management
• Insurance management
• Travel to customer or internal meetings (offices, job sites, workshops)
• Responsible for managing projects in all countries in which SPX does business
• Review project contracts, track deliveries, and time and material order processing
• Material costing and as-sold margin verification
• Identify and support continuous Operational Excellence (OpEx) improvement initiatives
• Initiate and drive a successful the Lessons Learned process to inform other projects and/or the proposal managers of new projects
• Act as agent of Company per corporate guidelines
• Project assignment is based on size and scope

Performance Metrics:

• Customer satisfaction (internal & external)
• Delivery of target project margin
• On-time delivery of milestones
• Accuracy of cost and revenue forecasting
• Meet required quality standard

What we are looking for (Required/Ideal Experience, Skills, Education)

We each bring something to the table, and we are looking for someone who has:

Certification/Other Skills and Abilities

• Certification according to the US PMI standard preferred
• Product knowledge
• Proficiency with Microsoft Word, Excel and Project
• Experience with SAP or other ERP preferred
• Project scheduling experience preferred
• Solid base of leadership skills

Preferred Experience & Skills

• Experience managing strategic or high-value customer accounts and participating in Quarterly Business Reviews
• Demonstrated ability to review and influence revenue and margin forecasts, performance dashboards, and key execution metrics
• Experience driving improvements using lessons learned, voice-of-customer (VOC), and quality initiatives
• Familiarity with SAP, QTC, and/or other ERP and order management systems
• Manufacturing, engineered-to-order, or industrial operations experience preferred
• Experience managing vendor performance to contractual, quality, and delivery commitments

Education & Certifications

• Bachelor’s degree in construction management, business or engineering, or equivalent education and experience
• Experience in the power plant or similar industry
• Min. 2-3 years of project or construction management experience
• Project assignment is based on size and scope
• Experience in accounting, engineering, construction management, and/or supply chain preferred

Travel & Working Environment

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Occasional lifting up to 50 pounds
• Bending/stooping
• Keyboarding/typing
• Ability to read effectively from a computer screen and/or paper copy
• Ability to handle a large volume of work and perform multiple tasks in a fast-paced environment
• Ability to travel up to 25 percent of the time

How we live our culture

Our culture is at the center of what we do and, more importantly, who we are. Our core values set a standard for how we manage ourselves, and our Leadership Model sets the standard for how we engage with each other. Whether you are an individual contributor or you lead a large team, each of us leads at SPX.

What benefits do we offer?

We know that the well-being of our employees is integral. Our benefits include:

• Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave
• Competitive health insurance plans and 401(k) match, with benefits starting day one
• Competitive and performance-based compensation packages and bonus plans
• Educational assistance, leadership development programs, and recognition programs

Our commitment to embrace diversity to build a culture of inclusion at SPX

We value different backgrounds, experiences, and voices at SPX, and we are committed to challenging ourselves, openly communicating, and striving to improve every day. We believe in creating an inclusive work environment where everyone has a voice and is encouraged to realize their fullest potential.

SPX is an affirmative action and equal opportunity employer committed to making selection decisions without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other legally protected basis

Lead Critical Plumbing Projects - Join Doug Egner Plumbing & Medical Gas as a Project Manager!

Job Title: Project Manager - MEP Project Manager Plumbing & Medical Gas

Company Name: Doug Egner Plumbing & Medical Gas LLC

Industry: Plumbing & Medical Gas - Commercial

Location: DeLand, FL

Job Overview

Doug Egner Plumbing & Medical Gas LLC is actively seeking an experienced Project Manager to lead and oversee complex commercial plumbing and medical gas projects. This role is ideal for a driven professional with expertise in Procore project management & financial tools, strong leadership skills, and a deep understanding of plumbing and medical gas systems. You'll manage multiple projects, ensuring they are completed on time, within budget, and to the highest quality standards.

If you are looking for an opportunity where your expertise is valued, and you can take ownership of high-impact projects, we want to hear from you.

Who We Are

Doug Egner Plumbing & Medical Gas LLC is a trusted name in commercial plumbing and medical gas systems. Our team is committed to delivering top-quality services with precision, reliability, and compliance. We take pride in fostering a supportive, innovative work environment where our employees can grow and thrive.

Key Responsibilities

• Oversee multiple projects from initiation to completion, ensuring adherence to schedules, budgets, and quality standards.
• Utilize Procore to manage project schedules, track budgets, and maintain clear communication. Prepare detailed progress and financial reports.
• Supervise and mentor project teams, including foremen, installers, and field staff, fostering a collaborative and productive work environment.
• Serve as the primary contact for clients, ensuring effective communication, addressing concerns, and delivering exceptional service.
• Develop and monitor project budgets, approve invoices and change orders, and provide accurate financial reporting and forecasting.
• Ensure all work complies with safety regulations, building codes, and company standards. Conduct site visits to monitor progress and resolve any discrepancies.
• Anticipate project challenges, develop mitigation strategies, and quickly address issues to minimize disruptions.

Qualifications

• REQUIRED: Proficiency in Procore software on the Project Management side.
• 5+ years of experience in project management within plumbing, construction, or a related field.
• Strong knowledge of plumbing and medical gas systems operations.
• Ability to read and interpret technical documents and blueprints.
• Excellent organizational, time management, and problem-solving skills.
• Strong interpersonal and communication abilities to effectively manage teams and client relationships.
• Proven ability to manage multiple projects simultaneously under tight deadlines.
• Valid driver's license with clean, insurable record and reliable transportation.
• Ability to travel to job sites as required.

What We Offer

• Health & Financial Perks:
• Medical, Dental, and Vision insurance (within 30 days)
• 401(k) Retirement Savings Plan with employer matching
• Weekly pay cycle
• Referral Bonus Program
• Project Completion Bonuses / Pay-Per-Performance Incentives
• Work-Life Balance & Travel Perks:
• Paid Time Off starting day one
• Holidays paid starting day one
• Career Development & Training:
• Advanced Company Training (including OSHA, Fall Protection, Manufacturer Training)
• Paid Training Programs & Apprenticeships
• Mentor Training & Career Growth Opportunities
• Personal Tool Replacement Program
• Unique & Additional Perks:
• Annual Trips & Company Outings
• Uniforms Provided (including safety gear and work apparel)
• Laptop Computer with Docking Station

Why Join Us? At Doug Egner Plumbing & Medical Gas LLC, we value our people and are passionate about making a difference. As an industry leader, we provide year-round stability, excellent benefits, and growth opportunities in a supportive, team-driven environment. If you're ready to take on a leadership role in a dynamic and growing company, apply today and be part of our success story.

Singlewire Software, based in Madison, Wisconsin, is dedicated to shaping a future where every organization can protect its people with confidence. We deliver innovative solutions, including InformaCast critical communication and incident management software, the InformaCast Wearable Alert Badge, and Visitor Aware visitor and safety management software.

Our technology helps organizations instantly reach the right people, coordinate responses, and manage critical events - empowering schools, healthcare systems, manufacturers, enterprises, and public organizations to create safer environments.

Just as important as what we build is how we work. We're a collaborative, supportive team that cares deeply about our mission, our customers, and each other.

An exciting opportunity is available for a Software Order Fulfillment and Customer Service Specialist to join the Singlewire team. This position will be part of Singlewire's sales operations team. If you are passionate about working with others and enjoy working in a fast-paced environment - this might be the position for you!

What You'll Do

The Order Fulfillment & Customer Service Specialist is responsible for processing and fulfilling all sales orders while providing the highest level of customer service and sales support to our customers and partners. Our ideal candidate will exhibit people skills and extreme attention to detail, is a team player and a problem solver with critical thinking skills.

Your responsibilities may include:

• 
  
• Responsible for processing orders. With attention to detail, a sense of urgency, and critical thinking to fulfill the complex orders we receive into our system.
  
• Work with Sales or others to obtain necessary documentation required for each order.
  
• Review contracts, verify data and order paperwork for completeness and accuracy.
  
• Communicate with our customers and partners and assist in the support requests related to licensing upgrades, reallocations, and provisioning.
  
• Maintain/Update customer information and files as needed. (Addresses, Tax Documents, etc.)
  
• This individual will be trained on multiple responsibilities. As our business needs change, they will be flexible, shifting their time between job responsibilities/functions.
  

No travel is expected for this role.

Required Qualifications:

• 
  
• Associate degree or other equivalent experience in areas relating to order fulfillment, customer service or data entry required
  
• 2+ years of customer service experience
  
• Experience with computer programs including MS Office
  

Preferred Qualifications:

• 
  
• Experience with Salesforce or other CRMs
  
• Extreme attention to detail. Excellent research and problem-solving skills.
  
• Excellent verbal and written communication skills.
  
• Disciplined, self-motivated, organized, and reliable.
  
• Possesses a positive attitude with excellent interpersonal skills and the ability to interact and build strong working relationships with customers as well as peers at all levels.
  
• Ability to prioritize tasks, think on your feet and be able to work around uses that may arise, to effectively optimize productivity.
  
• Ability to work in a team environment and adapt to changing workload and circumstances effectively; able to respond to new information quickly.
  
• Excellent math ability, with good analytical skills.
  
• Stellar work ethic and attitude.
  

At Singlewire, we believe what we do truly matters. We're passionate about protecting people and helping organizations respond when it counts. We're a team of collaborators who support each other, work hard toward shared goals, and celebrate successes together.

Singlewire Software LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity, sexual orientation, age, veteran status, disability status, or other protected characteristics.

Heritage Tile seeks an Project Architect/Designer to join our creative team in Verona, WI.

Join a team of dedicated and enthusiastic professionals making a difference by creating beautiful spaces and restoring historical places all around the world. We are redefining how tile is designed, produced, promoted, and distributed. This is a chance to thrive at a company that will appreciate your creativity, collaboration, values, and commitment to our shared vision. We value what makes you unique and the skills and experience you bring with you.

As Project Architect/Designer, your role will be to assist clients in a wide range of new construction and remodeling projects, hospitality design, historic preservation, and sustainable building. You will be helping clients achieve their desired outcomes on all aspects of tile design, installation, care & maintenance, historical references, aesthetic details, color and finish, and coordination with other surfaces in a variety of tile applications. This is a vital role in which you will demonstrate your “people” skills as you interact with our clients, organizational skills in managing complex project requirements, and collaboration skills in working with internal and external team members to coordinate all aspects of the project through a successful completion.

Your Responsibilities:

• Manage project activities from initial design concepts through order fulfillment
• Develop SketchUp models of interiors to demonstrate tile design and application
• Utilize 3D printing resources to create and render production tools, product prototypes, etc.
• Collaborate with homeowners, contractors, architects, and interior designers on project design details
• Work with internal stakeholders such as Marketing and product management, customer support, and operations to facilitate project fulfillment
• Manage and prioritize workflow based on customer need and resource availability
• Address client questions and requests via phone, email and online chat
• Collaborate on new product development with tilemakers around the world
• Assist in the resolution of project changes and order exceptions
• Prepare and present IDCEC-accredited CEU programs via live webinar and on-demand
• Become an authority on Heritage Tile’s increasing portfolio of tile products

We Value:

• An interest in Interior Architecture and an appreciation of aesthetics
• Proficiency with Sketchup and AutoCAD design and rendering tools
• An established practice in technical resourcefulness and problem-solving
• A customer-centric mindset contributing ideas new business opportunities
• Strong project management skills and attention to detail
• Team players to thrive in a collaborative working environment
• Strong interpersonal communication and presentation skills
• Excellent narrative writing and story-telling skills
• Excellent organizational and project planning ability

Heritage Tile offers excellent compensation based on qualifications, experience and potential for advancement. We are a mission-based culture that rewards creative and committed professionals with exceptional opportunities for personal and career growth.

About Heritage Tile

Heritage Tile, LLC is an international producer, marketer and distributor of specialty ceramic tile and stone products, specializing in historically-authentic prewar American subway tile and mosaics as well as cultural traditions in tilework directly sourced from around the world. To learn more about Heritage Tile visit

POSITION: Executive Assistant

LOCATION: Los Angeles, CA

IN OFFICE SCHEDULE: In office 4 days per week

COMPENSATION: $75,000-$92,500, non-exempt

Executive Assistant| Global Law Firm| Los Angeles, CA. Our prestigious and globally recognized AM LAW 50 law firm client is hiring an experienced Executive Assistant in their Los Angeles, CA office. This executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization.

Job Duties and Responsibilities

• Specialized legal support leading to exceptional client service.
• Calendar management and scheduling with meticulous attention to detail, including proactively identifying and
• monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (zoom links, locations, contact information), often across time zones and multiple busy calendars.
• Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel.
• Leveraging the Firm’s Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney’s preferences, aiming to be efficient with the attorney’s time during business trips, and keeping client-related components of business trips at the forefront.
• Track all follow-up requests (meetings, materials, deliverables).
• Approach all client interactions, either in writing, by telephone or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team and the Firm.
• Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions.
• Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda.
• Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents.
• Process Matter Opening Forms promptly, ensuring timely follow up and assignment and communication of matter numbers.
• Maintain an ongoing status list of MOFs and new matters opened.
• Contribute to success of the attorney’s financial and client growth goals.
• Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.
• Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to- date as contact information changes.
• Work in conjunction with Firm’s Business Center to ensure prompt processing of all expenses.
• Process timesheets daily, drafting entries and following up as appropriate.
• Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments
• Provide support outside of standard working hours, including during evenings and weekends as needed.
• Additional duties as assigned.
• Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); File formation documents with various entities (both state and county)
• Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); Retrieve documents from files as needed.
• Maintain Client Minute Books.
• E-Filings: Federal, State and appellate court filings. Scheduling remote court appearances Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands.
• Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review.
• Corporate Tasks as required
• Litigation Tasks as required

Requirements

• Education: Two years of college or equivalent experience required. College degree or equivalent experience is preferred.
• Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred.

Skills:

• Expert organizational skills; top-notch time management skills; streamlined and polished communication style;
• problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.
• Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions.
• Facility with Zoom and MS Teams.
• Ability to handle confidential and sensitive matters professionally and with discretion.
• Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations.
• Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines.
• Demonstrated ability to take initiative, manage projects and handle multiple competing priorities.
• Flexibility and ability to adapt to constantly changing priorities. Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision.
• Project management skills/training, a plus.