Information Technology Jobs in Union

In this role, you will report to the Area Manager and will work closely with the Avantor's Advanced Laboratory Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Location: Summit, NJ

Shift: Monday-Friday 7:30 am -4:00 pm

Hourly Pay Range:

Benefits:

• Health and Wellness: Medical, Dental, Vision and Wellness programs

• Time Off: Paid Time Off (PTO), Company paid holidays, Choice holidays etc.

• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount

• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto and home insurance

• Recognition: Celebrate your peers and earn points to redeem on gifts and products

What we're looking for

Education:

• High school diploma or GED required; Associates degree or undergraduate degree in business or science related field is preferred

Experience:

• 4 years of equivalent experience in customer service, purchasing, or account management.

• Proven experience in managing associates and leading teams effectively.

• GMP and GLP training is considered a plus.

• Proficient in collaboration tools, with preferred experience using Microsoft Teams.

• Familiar with Information Access systems and ERP platforms.

• Demonstrates excellent customer service skills and maintains a professional, can-do attitude.

• Basic understanding of purchasing processes and inventory management principles.

• Strong commitment to safety, quality, and strict adherence to established protocols, policies, and procedures.

• Highly adaptable and flexible, with the ability to manage multiple tasks efficiently.

• Self-motivated and capable of working independently with a proactive, forward-thinking mindset.

• Skilled in troubleshooting and resolving issues effectively.

• Strong verbal and written communication skills, with the ability to collaborate across departments and engage with customers.

• Knowledgeable in applying and administering company policies consistently.

• Able to make sound business decisions with minimal guidance from management.

How you will thrive and create an impact

Avantor's Advanced Laboratory Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support.

The Team Lead is responsible for overseeing the day-to-day operations of the onsite Scope of Work (SOW) in alignment with customer requirements at the customer location. This role supports and leads a small team of Avantor on-site personnel, serving as the primary point of contact for the customer. Typically dedicated to one customer and one site location, the Team Lead reports directly to a manager and actively participates in the work performed by the team.

In this role you will:

• Coordinate and lead team efforts to execute tasks outlined in the SOW based on customer requirements.

• Coach and motivate team members to meet or exceed performance goals, fostering individual and team development through mentoring.

• Manage open order status reports, departmental metrics, and maintain SOPs/SOWs.

• Provide training and serve as a backup for associates to ensure continuity of operations.

• Perform administrative duties including timecard review, vacation scheduling, and contributing to performance management.

• Create and maintain documentation such as SOPs, SOWs, SPIs, and KPIs.

• Deliver customer reporting and conduct data analysis to support operational insights.

• Act as a liaison between the customer, Avantor Services, and Avantor Sales to ensure alignment and satisfaction.

• Perform additional duties as assigned to support team and customer success.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

Pay Transparency:

The expected pre-tax pay for this position is

Actual pay may differ depending on relevant factors such as prior experience and geographic location.

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Know Your Rights poster.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.

Avantor offers a comprehensive benefits package including medical, dental, and vision coverage, wellness programs, health savings and flexible spending accounts, a 401(k) plan with company match, and an employee stock purchase program. Employees also receive 11 paid holidays, accrue 18 PTO days annually, are eligible for volunteer time off and 6 weeks of 100% paid parental leave (except in states that offer paid family leave). These benefits may not apply to employees covered by a collective bargaining agreement or those subject to other eligibility rules.

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with passion and creativity, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Every day, your talent, your innovative spirit, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

As a Sales Coordinator, you will be an important contributor to an L&R team, providing critical support and developing an intimate understanding of Givaudan project management systems. As an important member of the team, you will be the liaison with the account executive and business development teams to provide critical support on accounts and business systems. You will also develop professional relationships with both our teams and with account contacts. If you excel and have an interest in working in a creative industry, then this is an excellent opportunity for you.

Your Title: Sales Coordinator

Your Location: East Hanover, NJ

Reporting to: Manager Sales Support & Coordination

Salary Range Based on Experience: $60,000 - $70,000.

Supporting our business:Administer creative briefings and sample requests from initiation through to completion and preparation for submission. Manage materials and samples for client presentations, assist in building client presentation collateral display materials. Perform special projects (maintain customer information, provide clerical support, and organize meetings). Ensure client comfort and manage logistics during visits to Givaudan. Being the liaison between clients and internal personnel.

Communication:Respond to internal and external inquiries using systems knowledge, creative investigation, and follow-up techniques. Provide the business team with timely information on clients' requests, insights, and communications. Represent the team with a meaningful client interface. Develop client relationships. Coordinate schedules and communications. Attend team meetings to review workflow.

Administrative Support:Act as an interdepartmental coordination specialist (liaison with Customer Service, Purchasing, Operations, Distribution, Planning, Pricing, Labs, Regulatory, QC). Update projects, request and attach price quotations, fragrance descriptions and customer-specific documentation. Maintain the sample tracking system, product bases, product packaging arrivals, and update projects. Prepare samples for shipment, including supporting documentation. Provide necessary shipping and tracking information to customers. Brief entry and support, creation of RMR and NBO documentation to ensure smooth transition of new wins to production. Provide back-up and administrative support to the larger L&R team. May be responsible for additional tasks on business needs.

You?

Are you someone who wants to shape their own world? Who excels in a culture where you can express yourself in a creative team environment? Who wants to collaborate and work in a team as passionate as you are? Then join us - and improve your world.

Required Skills and background:

• 
  
• Bachelor's Degree
  
• At least 2 years of experience in a sales support environment
  
• Excellent communication, administrative, and problem-solving skills.
  
• Collaborative, positive team spirit
  
• MS Office suite, Google Mail, SAP knowledge
  
• You have experience building professional relationships.
  

Benefits:

• 
  
• Great compensation package.
  
• Major medical, dental, and vision coverage.
  
• Generous 401k matching program.
  

#LI-hybrid

At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.

You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.

Every essence of you enriches our world.

Diversity drives innovation and creates closer connections with our employees, customers and partners.

Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.

At H&R Block, we believe in the power of people helping people. Our defining purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a high performing, connected culture, where everyone feels like they belong.

We strive to continuously improve our business and have committed to a long-term strategy and transformation plan known as Block Next. This multi-year roadmap focuses on innovation, client experience, and sustainable growth. It is designed to elevate how we work, how we serve, and how we lead in our industry.

At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open.

As you inspire people to make confident, informed decisions about their lives, careers, and money, you'll build client relationships that will grow stronger every year.

Joining H&R Block as a seasonal, experienced Tax Professional means you'll serve clients with diverse tax needs with the support of an expert team, dedicated to providing you with advanced tax training you'll need to be successful.

• Bachelor's degree in accounting or related field
• CPA or Enrolled Agent certification
• Experience completing complex returns (individual, trust, partnership)
• 5+ years of experience in accounting, finance, bookkeeping or tax
• Experience conducting virtual tax interviews
• Experience with tax planning and audit support
• Sales and/or marketing experience

• Conduct tax interviews with clients face to face and through virtual tools video, phone, chat, email
• Prepare complete and accurate tax returns
• Generate business growth, increase client retention, and offer additional products and services
• Provide clients with IRS support
• All certification levels can provide tax notice services
• Circular 230 associates can provide audit representation
• Mentor and support teammates
• Successful completion of the H&R Block Tax Knowledge Assessment*
• Experience in accounting, finance, bookkeeping or tax
• Experience completing individual returns
• Experience working in a fast-paced environment
• Comfort working with virtual tools video, phone and chat
• Ability to effectively communicate in person, via phone and in writing
• Must meet IRS and applicable state requirements
• High school diploma / equivalent or higher

At H&R Block, we believe and invest in our people by committing to their total well-being. Our benefit offerings can help associates plan for their unique health, wellbeing and financial wellness needs.

• Employee Assistance Program with Health Advocate.
• Wellbeing program, BetterYou, to help you build healthy habits.
• Neurodiversity and caregiver support available to you and your family.
• Various discounts on everyday items and services.
• Benefits with additional eligibility requirements: Medical Coverage, 401k Retirement Savings Plan and Employee Stock Purchase Plan.

The community you will join:

At H&R Block we remain committed to building a Connected Culture one in which trust, care, and connections are how we work together as we continue to create an environment where everyone feels safe to bring their authentic self to work every day and feels like they belong as part of a larger team.

You will be immersed in an exceptional work environment that is recognized throughout the world on Best Companies lists! You will also be surrounded by colleagues who are committed to helping each other grow and support each other.

H&R Block is an equal opportunity employer. We welcome and celebrate diversity in the workplace regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status.

If you're looking to make an impact, H&R Block is the place for you.

*Enrollment?in?or completion of the H&R Block Income Tax Course or Tax Knowledge Assessment is neither an offer nor a guarantee of employment.

The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit.

$11.00 - $80.00/Hr.

Sponsored Job #28113

External Applicant Instructions

* Please upload your resume/CV for automatic population of information to your Kean application.

* Your contact information, work experience and education will be automatically filled in. Please review all fields - you will need to verify that the data is accurate.

* In the \"My Experience\" section, you will find a resume/CV upload option where you can submit your cover letter and any other supporting documents you may wish to submit.

Kean University

Part-time Positions

Kean University is seeking applicants for hourly, part-time employment opportunities across the University. Part-time employees perform a variety of responsibilities and assist with special projects. Positions are available at the Union campus, with potential opportunities at Kean Ocean.

Positions are temporary and filled on a semester-to-semester basis, up to a maximum of 15 hours per week. Some positions may be filled for a shorter time period, depending on department needs and work assignments. The work schedule may vary each semester with most positions working daytime hours between 8 am and 5 pm; some positions may require evening and/or weekend hours.

In compliance with New Jersey's Pay Transparency Law, the salary range for this position begins at $18.00. This is a part-time, temporary, hourly position and since this advertisement sources applications for positions across Kean's multiple campus locations, the maximum hourly rate may be determined by position, discipline and available budget. Part-time, hourly employees are eligible for sick leave, in accordance with New Jersey's Earned Sick Leave Law. For a full overview of our benefits offerings, please refer to our Kean University Benefits website.

Qualifications: A Bachelor's degree is required. Additionally, some positions require training or experience in a related field. Candidates should possess excellent oral and written communication skills, attention to detail, organizational skills, interpersonal skills and have suitable scheduling flexibility.

Please submit your resume and cover letter including your hours of availability. Official transcripts are required prior to the starting date of employment.

Attention current Kean University employees (including part-time Student Assistants, Graduate Assistants, Academic Specialists and Adjuncts): Please apply via the internal career site to ensure consideration as an internal candidate. To apply internally, please log into your Workday account and select the Career icon on your homepage to view available positions.

Additional Information

Employment at Kean requires working at any of our New Jersey campus locations or affiliated work sites, which may include, but not be limited to: the main campus in Union; Kean Ocean in Toms River; Kean Skylands in Jefferson Township; Kean Jersey City; Kean at Brookdale in Middletown Township; Manahawkin; Princeton; and Trenton. Location assignments will be based on operational and university needs. Faculty may also be assigned to teach online classes for Kean Global.

Kean University complies with the New Jersey First Act (Senate Bill No. 1730, P.L. 2011, Chapter 70). Any individual newly hired by Kean University will be required to abide by this law and establish a principal residence in New Jersey. New employees will have a full 365 days to establish such residence, from the effective date of hire.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position, please refer to Section III.A. of our Reasonable Accommodations Policy & Procedures.

Kean University participates in E-Verify. For further information about the E-Verify program, please click here: E-Verify.

Mission Statement

Kean University, New Jersey's first Urban Research University, creates a world-class, innovative and inclusive society through equity and excellence in teaching, learning, global research, and impactful public engagement.

EEO/AA Statement

Kean University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

Joining us as an Associate Team Leader, you'll support a single retail office during tax season to consistently exceed client expectations and provide daily operations direction for the tax office. You'll begin working a flexible part-time schedule in late fall as you ramp up for the busy tax season and transition to a full-time schedule from January through April.

It would be even better if you also had:

• Experience supervising or managing people
• History of delivering outstanding customer experiences

What you'll bring to the team:

• Support the Multi-Unit Team Leader, serving as an onsite point of contact for tax office associates and clients, ensuring quality and consistent execution that will allow us to promote the value of H&R Block
• Execute and hold all tax office associates accountable to the client service experience, with escalation to the Multi-Unit Team Leader and District General Manager as necessary
• Serve as point of contact for onsite escalated client service concerns
• Ensure clients are scheduled properly and conflicts are resolved, with escalation to the Multi-Unit Team Leader and District General Manager as necessary
• Lead the office from the front desk, providing phone coverage and engaging with clients to deliver an outstanding experience
• Lead daily activities to ensure that all tax office associates are scheduled, and work is completed according to deadlines, with attention to quality standards, priorities and overall goals
• Lead daily huddles and communicate essential information to office associates

Your expertise:

• Prior experience working in customer service or similar role
• Strong organizational skills and ability to plan and manage day-to-day office operations
• Customer-centric mindset and strong communication skills
• Computer proficient with the ability to use MS Office
• Demonstrated ability to work independently with minimal supervision
• Able to work a flexible work schedule of 40 hours per week and flexibility based on business needs
• High school diploma / equivalent or higher

Why work for us:

• Employee Assistance Program with Health Advocate.
• Wellbeing program, BetterYou, to help you build healthy habits.
• Neurodiversity and caregiver support available to you and your family.
• Various discounts on everyday items and services.
• Benefits with additional eligibility requirements: Medical Coverage, 401k Retirement Savings Plan and Employee Stock Purchase Plan.

The community you will join:

At H&R Block we remain committed to building a Connected Culture one in which trust, care, and connections are how we work together as we continue to create an environment where everyone feels safe to bring their authentic self to work every day and feels like they belong as part of a larger team.

You will be immersed in an exceptional work environment that is recognized throughout the world on Best Companies lists! You will also be surrounded by colleagues who are committed to helping each other grow and support each other.

H&R Block is an equal opportunity employer. We welcome and celebrate diversity in the workplace regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status.

If you're looking to make an impact, H&R Block is the place for you.

Pay Range Information

The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit.

Pay Range

$11.00 - $29.00/Hr.

Sponsored Job #28103

About the Company:

Celltrion USA is Celltrion’s U.S. subsidiary established in 2018. Headquartered in New Jersey, Celltrion USA is committed to expanding access to biologics to improve care for U.S. patients. Celltrion USA will continue to leverage Celltrion’s unique heritage in biotechnology, supply chain excellence, and best-in-class sales capabilities to improve access to high-quality biopharmaceuticals for U.S. patients. Celltrion Healthcare, which suggested a new growth model in the Korean biopharmaceutical industry through biosimilars, is now advancing to new challenges to become a global pharmaceutical provider. Just as it has overcome many obstacles in the past, Celltrion Healthcare will successfully pave the path for global direct selling, which has never been achieved yet by Korean biopharmaceutical companies. As it continues to surpass its current success, Celltrion Healthcare will take a leap forward to become a leading global biopharmaceutical company.

Celltrion Healthcare provides biosimilar and innovative biopharmaceutical medications to help increase patient access to advanced therapies around the world.

POSITION SUMMARY

Reporting to the Sr. Director of Executive Management & Government Affairs, will serve as a key partner within the Office of the CEO, supporting enterprise-wide strategic initiatives, executive decision-making, and cross-functional execution.

This role will act as a force multiplier to the CEO Office by driving structured analysis, managing high-impact projects, coordinating cross-departmental priorities, and supporting public affairs and external advisory engagements.

The ideal candidate is highly analytical, detail-oriented, politically astute, and capable of operating in a fast-paced, high-visibility executive environment.

KEY ROLES AND RESPONSIBILITIES

• Executive Strategy & Decision Support
• Provide structured analytical support to the CEO and Chairman (COB) on high-priority business issues.
• Develop executive-level briefing materials, board presentations, and strategic recommendation documents.
• Conduct financial, operational, and market analyses to inform leadership decisions.
• Track and systematize key corporate KPIs and executive dashboards.
• Enterprise Project Management & Cross-Functional Coordination
• Support enterprise-wide strategic initiatives by establishing milestone tracking and governance frameworks.
• Facilitate cross-functional alignment across commercial, medical, regulatory, finance, and operations teams.
• Identify risks, bottlenecks, interdependencies and escalate issues proactively.
• Prepare periodic executive progress reports and performance summaries.
• Drive Process optimization efforts to improve organizational efficiency and reduce silos
• Public Affairs & External Advisory Support
• Support management of external advisory firms, consultants, and lobbying partners.
• Conduct regulatory and policy research and assist in risk monitoring activities.
• Prepare briefing materials for government relations and strategic stakeholder engagements.
• Maintain structured documentation and tracking of external engagements and outcomes. Prepare daily/weekly/monthly distribution related reports and analyze to monitor performance
• Strategic & Special Projects
• Support planning and execution of high-impact strategic initiatives and confidential executive projects.
• Develop business cases, scenario analyses, and financial models.
• Conduct competitive intelligence and industry benchmarking.
• Ensure disciplined execution from project initiation through post-implementation review.

WORK EXPERIENCE

• 1–3 years of professional experience in corporate strategy, consulting, business operations, project management, finance, healthcare, or related fields.
• Experience supporting cross-functional initiatives or participating in multi-departmental projects.
• Exposure to executive-level reporting or presentation preparation preferred but not required.
• Experience in regulated industries (e.g., healthcare and biopharma) is a plus.
• Internship or early-career experience in strategy, analytics, or operations roles will be considered.
• Bilingual, Korean preferred.

QUALIFICATIONS

• Strong analytical and problem-solving skills with the ability to structure ambiguous issues.
• Proficiency in Microsoft PowerPoint and Excel; ability to build clear, data-driven presentations.
• Strong written and verbal communication skills.
• High attention to detail and organizational discipline.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Demonstrated ownership mindset and willingness to learn.
• Ability to handle sensitive information with discretion

EDUCATION

• Bachelor’s Degree required in business or related field

CORE COMPETENCIES

• Strategic Thinking – Ability to connect operational details to enterprise-level strategy.
• Executive Communication – Clear, concise, board-ready communication skills.
• Analytical Rigor – Data-driven mindset with strong quantitative capability.
• Project Discipline – Structured planning, milestone tracking, and accountability management.
• Organizational Influence – Ability to navigate complex stakeholder environments without formal authority.
• Discretion & Integrity – High ethical standards and confidentiality in handling sensitive information.
• Agility & Ownership – Comfortable operating in ambiguity with strong execution bias.

Celltrion USA is an equal opportunity employer. It is our policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

#LI-MDRD

About the Company:

Celltrion USA is Celltrion’s U.S. subsidiary established in 2018. Headquartered in New Jersey, Celltrion USA is committed to expanding access to biologics to improve care for U.S. patients. Celltrion USA will continue to leverage Celltrion’s unique heritage in biotechnology, supply chain excellence, and best-in-class sales capabilities to improve access to high-quality biopharmaceuticals for U.S. patients. Celltrion Healthcare, which suggested a new growth model in the Korean biopharmaceutical industry through biosimilars, is now advancing to new challenges to become a global pharmaceutical provider. Just as it has overcome many obstacles in the past, Celltrion Healthcare will successfully pave the path for global direct selling, which has never been achieved yet by Korean biopharmaceutical companies. As it continues to surpass its current success, Celltrion Healthcare will take a leap forward to become a leading global biopharmaceutical company.

Celltrion Healthcare provides biosimilar and innovative biopharmaceutical medications to help increase patient access to advanced therapies around the world.

POSITION SUMMARY

Provide administrative and operational support to the IDN Task Force by managing contract documentation, coordinating cross-functional reviews, and tracking approval workflows. This role focuses on ensuring efficient execution of confidentiality agreements (NDA), direct supplier agreement and consulting agreements through structured documentation control, internal coordination, and compliance tracking. The position does not involve commercial negotiation but plays a critical role in ensuring that contract workflows remain organized, accurate, and on schedule.

This position requires a 3 days work on-site at the Jersey City office / 2 days WFH.

KEY ROLES AND RESPONSIBILITIES

Contract Management & Documentation:

• Manage NDAs, direct supplier agreements and consulting agreements
• Track contract status from initiation through execution
• Maintain executed contracts and version history
• Manage contract filing system and document organization
• Monitor open items and alert internal stakeholders of missing approvals

Cross-functional Coordination:

• Coordinate contract review processes with Cross-functional teams (Legal, Finance, Trade, Pricing)
• Ensure required departmental involvement prior to execution
• Follow up on pending reviews and approvals
• Support contract-related scheduling and documentation

Compliance Tracking & Process Support:

• Maintain and update the contract tracker in real time
• Monitor approval status and completeness of documentation
• Support internal compliance procedures related to contract handling
• Prepare contract status summaries for leadership as needed

WORK EXPERIENCE

• With 2–5 years of relevant experience in administrative support, contract coordination, operations, or related roles preferred.
• Junior to mid-level professionals (Associate to Manager level)
• Experience in pharmaceutical, healthcare, or corporate environment preferred
• Exposure to document management, contract tracking, or compliance workflows is a plus
• Project coordination experience is preferred but not required

QUALIFICATIONS

• Strong organizational skills and high attention to detail
• Ability to manage multiple agreements simultaneously
• Comfortable working with cross-functional teams
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
• Experience with Concur or similar expense or administrative systems preferred
• Ability to handle confidential information appropriately
• Strong written and verbal communication skills
• Bilingual, preferably in Korean

EDUCATION

• Associate or bachelor’s degree in Business Administration, Management, Healthcare Management, Life Sciences, or a related field

CORE COMPETENCIES

• Detail-oriented
• Organized and process-driven
• Strong follow-up capability
• Reliable and accountable
• Professional communication skills
• High integrity and discretion when handling sensitive information

Celltrion USA is an equal opportunity employer. It is our policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

#LI-MDRD

Job Summary

Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.

Key Responsibilities:

Administrative & Business Support

• Serve as a trusted administrative partner, supporting multiple executives and their teams as needed

• Provide day-to-day administrative and operational assistance, including documentation, records management such as filing and scanning, time entry, invoices, and ad hoc projects.

Calendar, Meetings & Communications

• Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.

• Act as a primary point of contact for scheduling communications, including high volumes of phone calls, ensuring timely, accurate messaging and professional interaction with senior leaders and clients.

• Coordinate meetings onsite as well as externally, working with conference services to secure rooms, arranging catering, registering guests, and ensuring materials are prepared.

Travel & Expenses

• Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.

• Prepare and submit expense reports and process related invoices in a timely and accurate manner, utilizing approved expense platforms.

Compliance & Confidentiality

• Handle highly confidential and sensitive client and business information with discretion and sound judgment.

• Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies.

Skills & Qualifications Required:

• Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government.

• Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams.

• Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment.

• Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities.

• High degree of professionalism, integrity, and diplomacy.

• Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed.

• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom.

• Familiarity with expense platforms such as SAP Concur.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Applicant Privacy Disclosure

We collect personal information from applicants during the recruiting, pre-offer, and offer process.

During the recruiting, pre-offer process and offer process, we may collect the following categories of personal information:

1. Identifiers, such as name, address, and email address.
2. Professional and Employment-Related Information, such as resume, work history, education, and qualifications.
3. Information Voluntarily Provided by You in connection with the recruiting and pre-offer process.
4. Sensitive Personal Information, where legally permitted and necessary, such as Social Security number and date of birth.

Personal information is collected and used for the following business purposes: evaluating qualifications and eligibility for employment; communication regarding the recruitment and application process; verifying eligibility for employment; and complying with applicable legal, regulatory, and contractual obligations.

Personal information is collected and used only as necessary, and we are committed to data minimization, privacy, and providing equal employment opportunities. We are an international organization, and personal information may be accessed or processed by authorized personnel or service providers located outside the United States, subject to appropriate safeguards. We restrict use and access to personal information to authorized personnel and service providers with confidentiality and data security obligations. We maintain administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, or disclosure.

For information about our privacy practices, please review our Privacy Policy at: you do not consent to the collection of such personal information, please advise us immediately in writing at