Information Technology Jobs in Oak Brook

CROSSMARK is a leading sales and marketing services company founded in 1908, and for over 100 years we have been working with retailers and manufacturers to increase product sales by employing more than 30,000 associates throughout the United States, Canada, Mexico, Australia, and New Zealand. We are headquartered in Plano, Texas. Equal Opportunity Employer

As a retail merchandising representative you will be ensuring that a proper level of product stock is maintained and that merchandise is displayed appropriately with proper signage and favorable shelf space. This includes setup, plan-o-gram execution, stocking, facing, and rotating of the manufacturer's product (experience required). You will also have the opportunity in many stores to build relationships with the store management. You must be willing to work on all types of resets. Resets can include (but are not limited to) grocery, cosmetic, and hair care. This position requires the ability to travel within at least a 40 mile radius within a specified zip code. This position requires travel to multiple stores so reliable transportation is required. Note: This job description does not imply that the above functions are the only tasks that may be performed. Associates will be expected, if possible, to follow any other job-related instructions and perform any other job-related tasks as directed by management.

RESET EXPERIENCE!

PLANOGRAM OR SCHEMATIC EXPERIENCE!

All your information will be kept confidential according to EEO guidelines.

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• Assembling Aerospace products consisting of various components
  
• Enter data into MRP system using a computer.
  
• Actively participate in cross training program to improve and broaden skill set.
  
• Perform other responsibilities as required.
  

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• \"Restrictions imposed by federal export control laws may limit this job opportunity to candidates who are a 'U.S. Person', which includes U.S. citizens, U.S. nationals, U.S. permanent residents, individuals granted asylum in the United States, and refugees in the United States, or who otherwise can qualify for a license that permits them to hold the position.\"
  
• Requires a high school education or equivalent experience. Ability to read work instructions in English, and strong math skills required.
  
• Reliability - attendance is a critical qualifications, we need a person who is able to arrive at work on time and work their scheduled shift
  
• May require 0-2 years of experience in the field, previous assembly experience preferred. Capable of entering data into ERP system. Ability to read and interpret component prints.
  
• Ability to verify part conformity using micrometers, calipers, dial indicators, and other gauges.
  
• Ability to perform repetitive tasks and lift/move up to 50lbs occasionally. May be required to stand for entire shift.
  

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• Competitive Hourly Wage
  
• Matching 401(k) contribution
  
• Medical/Dental/Vision Insurance - Start day 1
  
• Short-Term and Long-Term Disability Insurance
  
• Accidental Death and Dismemberment Insurance
  
• Life Insurance
  
• Flexible Spending Accounts (Medical and Dependent Care) & Health Savings Accounts
  
• Critical illness and Accident Insurance, as well Life Insurance, and an EAP
  
• Educational Reimbursement
  

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• Medical, Dental, Vision and Prescription Drug Coverage
  
• Spending accounts (HSA, Health Care FSA and Dependent Care FSA)
  
• Paid Time Off and Holidays
  
• 401k Retirement Plan with Matching Employer Contributions
  
• Life and Accidental Death & Dismemberment (AD&D) Insurance
  
• Paid Leaves
  
• Tuition Assistance
  

DocCafe has an immediate opening for the following position: Nurse Practitioner - Psychiatric-Mental Health in Westmont, Illinois.

Make $140,000 - $150,000/yearly.

DocCafe is the premier physician and advanced practice job board to help you advance your healthcare career.

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About Covista


Covista is America's largest healthcare educator, serving more than 97,000 students and supported by a community of 385,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers.

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.

For more information, visit and follow us on LinkedIn, Instagram and YouTube.

Reporting directly to the Manager of Student Accounts in a fast paced and goal-oriented contact center environment, this role is responsible for assisting in student success through proactive and accurate account assessment and student assistance on past due balances for inactive students. This position manages a portfolio of multiple institutions under Financial Account Management. Colleague participates in servicing out of school student accounts, negotiating mutually acceptable payment plans and performing delinquency management on an assigned portfolio of accounts. Ensures that all students have the appropriate guidance to make informed financial decisions to resolve outstanding balances on their account and provides accurate information for students looking to resume. Ensures team members are identifying trends and providing a thorough, holistic customer experience to internal and external customers. Works closely with academic partners and other departments to research and resolve any student issues. This colleague is charged with being a role model for the organization Covista values and fosters a culture of CARE consistent with organization's mission, vision, and purpose.

Responsibilities

• Manage a portfolio of assigned student accounts, some of which may be complicated or unique, to ensure payment is received; this may include research, validating data and postings in student ledgers, and/or working with other departments to ensure accuracy of accounts following account(s) through resolution.

• Collect payments on open receivable balances in a timely manner; this includes making outbound phone calls and taking inbound calls as well as responding to emails and Salesforce cases timely.

• Negotiate mutually acceptable payment plans with students in accordance to policy.

• Accountable to reduce delinquency for all assigned accounts to reduce bad debt.

• Deliver on expected department goals and activity metrics.

• Establish and maintain an effective, collaborative and cooperative working relationships with stakeholders, other departments and functional areas to deliver optimal results.

• Provide exceptional customer care to students and colleagues by accepting ownership of issues and questions by completing research, identifying solutions and bringing matters to a satisfactory resolution.

• Function as the point of contact for escalated student issues. Expected to research, identify solutions and bring accounts to a satisfactory resolution with students.

• Ensures compliance with all SOX controls, quality assurance, regulations and internal policies and procedures.

• Demonstrates and communicates current, detailed and accuracy of University withdrawal policies including the understanding of postings in ledgers for Title IV, Grants, Military/Veteran’s Affairs, and international and domestic procedure and policies to prospective return students, and non-returning students. Communicates these policies and procedures in a manner that displays deep understanding of the rationale and the value of the policy or procedure to the student.

• Identifies solutions for continuous improvement to existing processes and actively participates in UAT and the roll-out and execution of process changes.

• Attends team meetings, meetings with stakeholders and contributes to organizational committees.

• Performs other duties as assigned

• Complies with all policies and standards
  
  

• High School Diploma Required or Bachelor's Degree Some college preferred.
• 1+ year experience in consumer collections Required.
• Knowledgeable in collections regulations, laws and associated processing procedures, required.
• Excellent, customer service, organizational, critical thinking, communication, and time management skills.
• Effective inter/intra-departmental verbal and written communication skills.
• Ability to work independently as well as function as part of a team.
• Computer skills in Microsoft Office products, student accounts systems and internet applications.
  
  

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $17.00 and $23.00. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Covista offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year
• 12 Paid Holidays + 2 floating holidays
  
  For more information related to our benefits please visit:
  
  

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation

LHH Recruitment Solutions has partnered with a growing organization, and they are seeking a motivated Manufacturing Data & Sales Analyst to join their team. Seeking a data-driven analytics professional who thrives at the intersection of manufacturing operations, business intelligence, and executive decision support. This is a high-impact role for someone who enjoys building insight from the ground up—designing dashboards, automating reporting, owning data integrity, and translating complex information into clear, actionable business outcomes.

Why This Role Stands Out:

• High visibility and direct partnership with senior leadership.
• Opportunity to own and evolve enterprise-level analytics and reporting.
• Manufacturing environment where data truly drives strategy.
• Long-term growth potential in a stable, well-capitalized organization.

Key Responsibilities:

Data, Analytics & Reporting:

• Design, build, and continuously enhance dashboards, scorecards, and KPI reporting to support operational and commercial performance.
• Translate raw data into meaningful insights that influence decision-making at the executive level.
• Automate recurring reports and analytics processes to improve efficiency, accuracy, and scalability.
• Analyze trends related to revenue, production performance, forecasting, and product initiatives.

Manufacturing & Cross-Functional Partnership:

• Collaborate closely with Operations, Finance, IT, and Commercial teams to align data, metrics, and performance goals.
• Support forecasting, planning cycles, and performance reviews with reliable, actionable analytics.
• Identify risks, opportunities, and performance gaps within data sets and recommend solutions.

Systems & Data Ownership:

• Act as the primary owner of manufacturing and sales-related data systems, ensuring usability, accuracy, and value.
• Lead continuous improvement of reporting tools and system integrations.
• Partner with internal and external stakeholders to enhance system reporting capabilities.
• Champion data governance, consistency, and best practices across the organization.

Qualifications and Skills:

• Bachelor’s Degree in Data Science, Analytics, Business Intelligence, or a related field
• Proven experience building and maintaining dashboards, scorecards, and analytics tools.
• Background supporting a manufacturing environment.
• Strong ability to own data end-to-end—from extraction to interpretation to executive presentation.
• Experience automating reporting and analytics processes.
• Advanced analytical, problem-solving, and critical-thinking skills.
• Ability to clearly communicate insights to both technical and non-technical audiences.
• Advanced proficiency with Excel, reporting platforms, and Microsoft Office Suite.
• Advanced proficiency in SQL, PowerBI, and/or Tableau.
• Experience with IQMS is preferred.
• Strategic mindset with exceptional attention to detail.

Compensation Range: $90,000 - $120,000 + 15% Bonus

Benefits Offered: 2 weeks of vacation, paid sick leave where applicable by state law, Medical Insurance, Dental Insurance Vision Insurance, 401K, and Life Insurance.

If you are a passionate Manufacturing Data & Sales Analystlooking for anew and rewarding career, please apply today! You don’t want to miss out on this opportunity!

LHH is a leader in permanent recruitment—and in the placement of top talent. Our areas of specialty include office administration, customer service, human resources, engineering, and supply chain and logistics. Please feel to check us out and apply for other opportunities if this role isn’t a perfect match.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit

Location: Oak Park, Illinois

Business Unit: Rush Oak Park

Hospital: Rush Oak Park Hospital

Department: Diag Srvcs-NucMed

Work Type: Per Diem/As Needed/PRN (Total FTE less than 0.5)

Shift: Shift 2

Work Schedule: 8 Hr (4:00 PM - 9:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page ( ).

Pay Range: $42.00 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:

Under the direction of the Supervisor Nuclear Medicine and with limited supervision, coordinates and performs a full range of Nuclear Medicine examinations, contributing to the efficient operation of the department. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Other information:

Required Job Qualifications:

• Minimum or 3 months to 1 year experience

• Graduate of an accredited Nuclear Medicine Program. Associate degree preferred, certified in

• Nuclear Medicine, (N.M.T.C.B.) or Registered by the ARRT.

• Must have a current active Illinois State License.

• Current CPR

• Must have the ability to deal efficiently and courteously with all hospital personnel and patients.

• Verbal and written skill necessary to facilitate communication with a variety of people.

• Ability to maintain confidential information.

• Knowledge of various Nuclear Medicine equipment, PACs system, EPIC EMR as well as the hospital phone system and patient transportation devices.

• Basic knowledge of nuclear medicine equipment comes from Clinical experience.

• Orientation of hospital/departmental specific equipment will be provided during orientation/probation period

Physical Demands:

• Physical, visual, auditory as well as full body mobility to successfully, move and/or assists patients on and off exam table or transportation devices and complete ordered exam, 100% if the time.

Responsibilities:

• Receives and reviews requests for Nuclear Medicine Studies.

• Has the knowledge and ability to order radioisotopes needed to complete workflow for the day and in preparation for the next day’s schedule.

• Accepts patients and assesses their condition to determine proper handling and special requirements.

• Explains and prepares the patient for the procedure

• Relies on extensive knowledge of anatomy, physiology and effects of disease process to ensure scans of diagnostic quality.

• Operates highly complex equipment within the department, selecting technical factors to ensure high-quality scans using the established protocols

• Maintains equipment and required logs within the department and hot lab, including quality control measures, within Nuclear Meicine, including daily camera QC, area surveys, and equipment QC

• Reports malfunctions and necessary repairs to the supervisor and helps maintain equipment in proper working condition.

• Administers various radioisotopes to render specific organs or systems for scanning.

• Possesses and utilizes proper aseptic technique and isolation procedures when appropriate.

• Has working knowledge of clinical computer applications, as well as PACs and EPIC applications for patient orders, status changes, patient profiles, charges and imaging.

• Demonstrates the ability to organize patient care and set priorities by providing critical care first and by implementing the physician’s orders

• Able to work independently, document procedures in accordance with departmental policies, procedures, and state/federal requirements.

• Able to take call on a rotating schedule.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Job Description: Sr. Project Manager

Reports To: Director of Operations

FLSA: Exempt

IF INTERESTED IN THIS POSITION, PLEASE EMAIL RESUME TO:

Company Overview

Admiral Heating has been a trusted leader in commercial and industrial HVAC solutions in the Chicagoland area for over 70 years. Specializing in union construction projects and service work, we partner with contractors, developers, and building owners to deliver custom engineered heating, ventilation, and air conditioning solutions. Our reputation is built on quality workmanship, deep industry relationships, and a commitment to long-term customer success.

Admiral Heating operates on EOS (Entrepreneur Operating System). Our Core Values which we require all employees to exemplify are: Safety and Quality First, Intensely Diligent, Own it!, Innovative Approach, Proudly Humble of our Reputation and Exceed Expectations.

IF INTERESTED IN THIS POSITION, PLEASE EMAIL RESUME TO:

Job Duties and Responsibilities:

• Preparation of project budget based on the takeoff estimate
• Plan, organize and manage the construction project in all areas from start to successful completion including contract proposal, budget, change orders, materials procurement, billing, and collection.
• Comply with project contract including legal notifications, scope administration, change order procedures, billing, contract schedules, claims procedures and other contract requirements.
• Responsible for cost management. Monitor efficiency and production for compliance with labor budget.
• Work with field and others on the project team to maintain project tracking and reporting to ensure work progress and budget compliance.
• Control, collect and disseminate all project documentation.
• Maintain professional and timely communication with the general contractor, design team, owner, subcontractors, various company divisions and other key participants.
• Ensure the procurement of major equipment and fixtures
• Assure that all production meets quality control standards. Protect and mitigate liability.
• Support and participate in the company safety program.
• Take off, estimate and Formulate change order requests in a timely and efficient manner and updated internal budgets.
• Proactively manage construction costs to promote the overall projects success
• Communicate with management, vendors, and construction team as necessary.
• Responsible for ensuring project management team delivers projects within estimated gross profit
• Assist estimating team as requested

Qualifications, Competencies, & Abilities:

• Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Excellent time management and organizational skills.
• Self-Motivated, with the ability to work with little or no supervision.
• Strong level of attention to detail.
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Excellent interpersonal skills, and the ability to communicate information and ideas both verbally and written so others will understand.
• Ability to manage and prioritize multiple projects and deadlines.
• Work and communicate effectively with individuals at all levels, including executives.

Physical Demands and Working Environment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Environment: Work is performed primarily in a standard office environment.
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
• Vision: See in the normal visual range with or without correction.
• Hearing: Hear in the normal audio range with or without correction.

Education and Experience:

• Bachelor’s degree in project management, engineering, finance or business from an accredited college or university or associate’s in business or accounting preferred.
• Fluent with Microsoft Office Suite.
• 7 Plus Years’ experience in related industry or Project Management field is preferred
• Extensive knowledge of HVAC, Duct work and piping

Compensation & Benefits

• Base Salary range $120,000 - $180,000
• Bonus and Profit Sharing up to 30% of base salary
• Fidelity 401k Plan with all fees paid by Admiral
• 401k Safe Harbor Match of 4%
• BCBS PPO and HMO Health Insurance Options (Admiral pays 75%)
• Dental and Vision Plans (Admiral pays 75%)
• Tuition Reimbursement
• Generous PTO Policy
• Paid Holiday’s
• 100% Admiral paid Long and Short Term and Short
• $20,000 Admiral Paid Life Insurance
• Flexible Spending and Dependent Care Accounts
• Employee Assistance Plan
• CTA and Parking Reimbursement
• Employee events throughout the year

IF INTERESTED IN THIS POSITION, PLEASE EMAIL RESUME TO:

This job description does not list all the duties of the job. You may be asked by managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment.

Job Description – Recruiter

Reports To: Human Resource Manager

FLSA: Non - Exempt

Position Summary:

The Recruiter is responsible for achieving staffing objectives by recruiting and evaluating job candidates, advising manager, managing the intern program and managing the recruiting process to attract, screen, interview, and hire qualified candidates. This role partners closely with hiring managers to understand staffing needs and deliver a high-quality candidate experience while ensuring compliance with employment laws and company policies.

IF INTERESTED IN THIS POSITION, PLEASE EMAIL RESUME TO:

Job Duties and Responsibilities:

• Manage recruitment for assigned positions (hourly, salaried, technical, and leadership roles as applicable)
• Partner with hiring managers to understand hiring needs, job requirements, and timelines
• Develop and post job ads across multiple platforms (job boards, social media, company website, referrals, etc.)
• Proactively source candidates through networking, databases, and direct outreach
• Screen resumes, Conduct email screens, conduct phone/video interviews, and coordinate interviews with hiring managers
• Facilitate offer letters, background checks, and pre-employment screenings
• Maintain applicant tracking system (ATS) and accurate recruiting records
• Ensure compliance with federal, state, and local employment laws
• Track recruiting metrics such as time-to-fill, cost-per-hire, and candidate pipeline data
• Build talent pipelines for future hiring needs
• Support employer branding initiatives and recruitment marketing efforts
• Participate in job fairs, career events, and community outreach
• Manage the internship program
• Assist with onboarding and orientation activities as needed

Qualifications, Competencies, & Abilities:

• Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Excellent time management and organizational skills.
• Self-Motivated, with the ability to work with little or no supervision.
• Strong level of attention to detail.
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Excellent interpersonal skills, and the ability to communicate information and ideas both verbally and written so others will understand.
• Ability to manage and prioritize multiple projects and deadlines.
• Work and communicate effectively with individuals at all levels, including executives.
• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

Physical Demands and Working Environment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Environment: Work is performed primarily in a standard office environment.
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
• Vision: See in the normal visual range with or without correction.
• Hearing: Hear in the normal audio range with or without correction.

Education and Experience:

• High school diploma or equivalent, college courses a plus
• 2+ years of recruiting experience (corporate or agency)
• Experience with Applicant Tracking Systems (ATS) and HRIS platforms a plus
• Strong interviewing, communication, and relationship-building skills
• Ability to manage multiple open positions and deadlines
• Knowledge of employment laws and recruiting best practices
• High attention to detail and strong organizational skills

IF INTERESTED IN THIS POSITION, PLEASE EMAIL RESUME TO:

Compensation & Benefits

• Base Salary range $50,000 - $60,000
• Bonus and Profit Sharing
• Fidelity 401k Plan with all fees paid by Admiral
• 401k Safe Harbor Match of 4%
• BCBS PPO and HMO Health Insurance Options (Admiral pays 75%)
• Dental and Vision Plans (Admiral pays 75%)
• Education Reimbursement
• Generous PTO Policy
• Paid Holiday’s
• 100% Admiral paid Long and Short Term and Short
• $20,000 Admiral Paid Life Insurance
• Flexible Spending and Dependent Care Accounts
• Employee Assistance Plan
• Parking Reimbursement
• Employee events throughout the year

IF INTERESTED IN THIS POSITION, PLEASE EMAIL RESUME TO:

This job description does not list all the duties of the job. You may be asked by managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment.

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Assistant Property Manager supports this mission by working closely with the Property Manager and Portfolio Manager in the day-to-day office duties and management of the residential real estate properties in their portfolio in accordance with the Company’s mission, vision and objectives.

Essential Duties and Responsibilities include but are not limited to the following:

Tenant Relations:

• Interact and correspond with tenants to address problems or complaints, as it relates to housekeeping, maintenance, leasing or accounting
• Log maintenance work orders; track and follow up with tenant to ensure issue was resolved
• Assist Property Manager with weekly tenant visits as required by client and maintain tenant visit log
• Prepare monthly newsletters and other publications (Fire Plan, Tenant Manual) for distribution.
• Prepare tenant memos, notices and lease correspondence
• Assist in preparation of tenant social events

Facility Management:

• Walk buildings and inspect for maintenance, janitorial & landscape issues
• Walk and inspect vacant suites bi-weekly; complete check list and call in necessary repairs
• Complete monthly building inspections for assigned buildings and place service requests and follow up on completion
• Maintain building signage, order/remove and bill back
• Maintain building access system, handle tenant request for access cards and keys
• Assist Property Manager with construction and interact with contractors for the completion of tenant improvement projects. Prepare specs and obtain bids for building improvements Document incidents and make sure report is routed to all parties

Administrative Responsibilities:

• Responsible for administrative tasks including, but not limited to filing, mailing, ordering office supplies, preparing monthly expense reports for Property Manager and Maintenance Staff, etc.
• Prepare and track all vendor contracts. Maintain current vendor list. Obtain current COI, business licenses and W-9 on all Vendors
• Maintain and keep up to date tenant contact lists and current (COI’s) certificate of insurance
• Update Clients web site monthly with current tenant contact information
• Maintain and keep up to date web base program for building information and preventative maintenance work order system
• Maintain on site lease files

Financial Reporting:

• Prepare monthly budget variance reports for assigned buildings for the Property Manager’s review
• Assist Property Manager with placing calls to tenants regarding collection of past due rents on the 10th, 20th and end of month. Produce MRI Aging Report. Correspond with Tenant and update MRI reports
• Assist in budget planning, i.e., print reports and obtain bids
• Assist Property Manager with invoices, i.e., tenant bill backs, researching invoices, GL coding, etc.
• On a monthly basis, prepare meter reading and tenant bill backs for accounting
• Upload bill backs in the accounting web base program
• Review rent rolls for accuracy and compare with MRI rent roll

Performs other related duties and assignments as required.

Qualifications:

• College Degree preferred or progressive work experience addition to the qualifications below
• Real estate license or ability to obtain license
• Front desk or office management experience
• Two (2) + years’ experience in commercial real estate environment
• Proficient in Microsoft Office Products, Word, Excel and Outlook
• Publisher and Digital Camera knowledge helpful
• MRI Real Estate Software experience or ability to learn new programs quickly
• Desire to pursue CPM designation
• Excellent grammar, clear written and oral communications skills are essential
• Good phone communication skills
• Ability to prioritize, organize and have productive time management skills
• Valid Driver’s license, proof of insurance, and clean MVR report

Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

• Mission: Enriching lives through investment and service
• ENRICH Values:
• Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
• Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
• Respect - We recognize and acknowledge the inherent value of others.
• Integrity – We do the right thing. We exhibit a consistently high moral compass.
• Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
• Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Compensation:

The Assistant Property Manager compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Supervisory Responsibility:

• This position does not have any supervisory responsibility

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

This description is not all inclusive and duties will vary depending on specific property being managed.

Physical Demands:

• Employee is required to walk the premises which can require climbing stairs to inspect stairwells, and be in elevated or high spaces, such as roofs and decking to inspect equipment if necessary
• Employee may occasionally be required to lift or move items over 10 pounds
• On call 24/7 in emergency situations at properties