Information Technology Jobs in Haddonfield

The Vehicle Documentation Coordinator ensures timely and accurate communication with clients regarding the arrival and condition of their vehicles. This role involves verifying and organizing documentation, sending Warehouse Receipts with photos, and coordinating with logistics to ensure all necessary information is accurate and complete. The Coordinator plays a critical role in maintaining client trust and supporting seamless vehicle processing.

ABOUT MATUS INTERNATIONAL

We are Matus International, offering top-tier shipping services with a mission to inspire the growth of our clients' businesses by building strong, long term relationships through our personalized and efficient services. We are committed to seeing each team member achieve their personal, professional, and financial goals through the work we do together. Our core values are the backbone of our business and guide our hiring process: alongside Commitment, we are Disciplined, act with Integrity, take Responsibility, stay Aligned, and are Results-Oriented.

OBJECTIVES

• Receive and organize vehicle documentation and keys from the reception team.
• Classify keys accurately for documentation purposes.
• Verify documentation for accuracy and completeness, including titles, invoices, Power of Attorney (POA), and client IDs.
• Check for and document any additional expenses, such as storage fees.
• Send Warehouse Receipts to clients with corresponding photos in a timely manner.
• Confirm and address any special requests from clients or the destination team.
• Retain incomplete or expired documents and resolve issues with support from destination teams.
• Ensure compliance with export processes and regulations.
• Double-check all printed documentation for accuracy, including Customs information, VINs, and client details.
• Handover complete and verified documentation to the logistics team for further processing.
• Monitor deadlines and resolve discrepancies within a 72-hour timeframe.
• Maintain clear communication with clients and internal teams regarding document status and vehicle conditions.
• Ensure high levels of accuracy to avoid additional costs and maintain client satisfaction.
• Uphold organizational standards for confidentiality and documentation security.
• Performs other duties as assigned.

COMPETENCIES

• Exceptional attention to detail to ensure accuracy in documentation.
• Strong organizational skills for managing multiple tasks and deadlines.
• Proficiency in export systems such as Magaya.
• Knowledge of export documentation, including Bills of Lading and invoices.
• Familiarity with country-specific processes and legal requirements.
• Ability to prioritize tasks with a high sense of urgency.
• Strong communication skills for interacting with clients and internal teams.
• Problem-solving abilities to resolve document discrepancies.
• Time management skills to meet 24-hour and 72-hour deadlines.
• Customer-focused mindset to maintain trust and satisfaction.
• Analytical skills to identify and address errors or missing information.
• Collaboration skills for effective teamwork with logistics and reception teams.
• Adaptability to manage evolving processes and client requirements.
• Commitment to maintaining accuracy and confidentiality in documentation.
• Familiarity with documentation classification and key management processes.

EDUCATION AND EXPERIENCE

• Familiarity with export systems, such as Magaya.
• Knowledge of export processes, country-specific laws, and required documentation.
• Experience in a related role involving documentation and client communication.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Reporting to the Chief Operating Officer, the Administrative Officer performs a variety of complex professional administrative and office management functions, prepares correspondence; maintains departmental records and filing systems; conducts special projects; and performs other duties as assigned.

Essential Functions

• Coordinates office services such as personnel, budget preparation and control, records control and special management studies and ensures that the work flow is efficient;
• Identifies ways to improve workflow; simplifies reporting procedures and implements work saving methods;
• Obtains research information for PHA projects;
• Serves as supervisor’s designee at meetings when needed, ensuring consistent departmental communication is delivered to meeting attendees; may make commitments in accordance with the supervisor’s thinking if so authorized;
• Prepares presentations and speeches for supervisor;
• Presents departmental information to diverse audiences throughout the Authority, using a variety of mediums, including audio-visual aids.
• Prepares executive reports, letters, memos, and correspondence for the department;
• Sets up and maintains departmental file system;
• Responds to inquiries, disseminates information and routes incoming calls to appropriate point of contact; follows up to ensure timely completion of delegated assignments;
• Types correspondence, statistical and related reports and into final format; t
• Conducts extensive clerical research and completes data for reports, bulletins, questionnaires, and other documents; performs directed analysis; collects, assembles and verifies information, drafts specific sections of statistical reports; may have frequent contact with other organizational members and departments in the collection of data or the coordination of efforts that serve mutual interests and objectives;
• Monitors requisitions, ensures invoices are paid in a timely manner, coordinates activities related to both internal and external organizations, and maintains petty cash funds in accordance with established procedures;

Minimum Qualifications

Bachelor’s degree in a related field, AND a minimum five (5) years of administrative support experience; an equivalent combination of education and experience may be considered.

Required Knowledge

• Principles, methods and practices of public sector finance, budgeting and accounting.
• Research techniques, methods and procedures and report presentation.
• Standard computer operations and software applications.
• Telephone etiquette and customer service protocol.
• General office practices and equipment.

Required Skills

• Coordinating and performing a variety of professional administrative support functions.
• Researching and preparing correspondence, agendas, reports and various types of documents.
• Interpreting specific rules, laws and policies and applying them in a variety of procedural situations.
• Solving practical problems and dealing with a variety of concrete variables in situations where only limited standards exist.
• Providing highly skilled administrative support to executive-level personnel.
• Organizing and maintaining departmental records and filing systems.
• Answering incoming calls and responding to public inquiries.
• Coordinating special projects in support of departmental operations.
• Interacting with people of different social, economic, and ethnic backgrounds.

Establishing and maintaining effective working relationships with staff, PHA departments, employee groups, management, and the general public.

Ramblei is YD Fortune's full-service short-term rental brand. We handle everything for homeowners — interior design, staging, professional photography, listing creation, dynamic pricing, platform management, 24/7 guest support, cleaning, maintenance, and licensing. We're building something ambitious, and we want driven people to grow with us.

No prior STR experience required — we provide full training. If you are organized, tech-comfortable, a strong communicator, and genuinely care about delivering a great guest experience, we want to hear from you.

WHAT YOU'LL DO

Listing Management

• Maintain property listings across Airbnb, VRBO, , and other platforms.
• Write clear, engaging listing titles, descriptions, house rules, and check-in instructions.
• Coordinate listing updates when property features, pricing strategy, or guest policies change.
• Monitor listing quality and help improve conversion rates based on guest feedback and platform data.
• Support calendar management, booking restrictions, and reservation-related adjustments.

Guest Relations & Complex Support

• Support our five full-time CSRs by handling complex guest cases they escalate to you.
• Resolve reservation issues, special requests, complaints, refund situations, and platform disputes.
• Communicate with homeowners in a calm, professional, and on-brand voice during sensitive situations.
• Document escalated cases and follow-up actions clearly so nothing falls through the cracks.
• Spot patterns in guest complaints or listing confusion and suggest improvements to listings or workflows.

WHO WE'RE LOOKING FOR

• A strong communicator — clear, warm, and professional in writing.
• Detail-oriented: you catch errors, inconsistencies, and missing information before they cause problems.
• Comfortable working across multiple platforms and digital tools simultaneously.
• Calm under pressure — you don't panic when a guest is upset, you solve the problem.
• A team player who proactively shares information and supports the people around them.
• Experience with Airbnb, VRBO, , Hostaway or similar tools is a plus — not required.
• Bilingual (English/Mandarin) is a strong plus.

WHAT WE OFFER

• Full training provided — no STR background needed, just a willingness to learn.
• Competitive salary with performance-based bonuses.
• Real growth opportunities as Ramblei scales — listing, operations, and platform strategy tracks available.
• OPT/STEM OPT supported and H1b sponsorship

Based in Philadelphia, FlynnO'Hara Uniforms is a leading provider of high-quality school uniforms, medical apparel, and gym wear. As a family-owned and operated company, FlynnO'Hara proudly serves more than 500,000 students across 1,500+ schools nationwide each year.

The ERP Project Manager leads full lifecycle implementations of Infor ERP solutions, including CloudSuite, M3, Factory Track, OS, and Document Management, along with Point of Sale (XStore) and eCommerce platforms such as Shopify. This role is responsible for managing project scope, budgets, timelines, stakeholder communications, regulatory compliance, and risk (RAID) processes. The ERP Project Manager partners with cross-functional teams and third-party vendors to ensure successful, business-driven go-live outcomes.

Full Lifecycle Implementation

Oversee end-to-end ERP and system implementations-from solution design and configuration through testing, training, and deployment-while maintaining strict control of scope, schedule, and budget. Strong focus on Infor M3, XStore, and Shopify integrations.

Project Planning & Governance

Develop and maintain detailed project plans, define milestones, allocate resources, and ensure alignment with established project management methodologies and governance standards.

Budget & Resource Management

Manage project budgets, forecast staffing requirements, monitor resource utilization, and drive cost-effective project delivery.

Stakeholder & Vendor Management

Act as the primary liaison for internal stakeholders and external partners. Provide regular status updates to executive leadership and proactively manage expectations throughout the project lifecycle.

Risk & Issue Management

Identify, document, and mitigate risks and issues to ensure timely and successful project completion.

Change Management & User Adoption

Support organizational change initiatives by coordinating training programs and guiding business users through new system adoption and process transitions.

• ERP Experience: 5+ years of experience leading ERP implementations. Required 3-5 years' experience with Infor Solutions (CloudSuite (M3), Factory Track, ION, Document Manager (IDM)).
• Customer Education: Experience in building out a training schedule and managing continuous learnings of the Infor System to our employees.
• Business Liaison: Experience in being the point person for the business to answer any "How to " questions and communicate to the Implementation team of any issues or recommendations before going live.
• Project Management Tools: Experience with tools such as Jira and Microsoft Project.
• Meeting & Training Facilitation: Demonstrated ability to lead executive-level project meetings and coordinate end-user training, including post-training support.
• Parallel Testing: Proven experience managing end-to-end parallel testing between legacy and new systems in collaboration with IT and business teams.
• Retail Experience: 5+ years in retail operations, ideally within manufacturing or contract-based retail environments.
• User Adoption: Strong track record of aligning business stakeholders and driving system adoption.
• Education: Bachelor's degree in Business, Information Systems, or related field.
• Certification: PMP certification preferred.
• Core Competencies: Exceptional leadership, communication, negotiation, and problem-solving skills with experience managing complex, cross-functional initiatives.
• Technical Expertise: Solid understanding of ERP functional and technical architecture, including integrations and data migration.

• Hybrid schedule: three days onsite and two days remote.
• Full onsite presence required during peak selling season (August–September).

• Competitive compensation
• Comprehensive medical, dental, and vision coverage
• Health Savings Account (HSA) with employer contributions
• 401(k) plan with company match
• Company-paid life insurance
• Parental leave policy
• Paid time off and holidays
• Employee discount

Shyne Jewelers, founded by Josef Roth in 2008, is a renowned name in the luxury jewelry industry, located in Philadelphia's iconic South Street District. Known as a Celebrity Jeweler, the brand built its reputation with a distinguished collection of custom jewelry and luxury timepieces, attracting numerous celebrity clients. Shyne Jewelers goes beyond traditional jewelry, offering clients a unique ‘celebrity experience.’ With passion and a commitment to excellence, Shyne continues to innovate and lead the industry with unparalleled craftsmanship.

This is a full-time, on-site role for an Executive Assistant located in Philadelphia, PA. The Executive Assistant will be responsible for providing high-level executive support, managing schedules, coordinating meetings, preparing expense reports, and handling administrative tasks. Additionally, the role requires clear communication with internal and external stakeholders, maintaining organizational efficiency, and supporting executive needs in a professional manner.

• Comprehensive experience in Executive Administrative Assistance and preparing accurate and timely Expense Reports
• Proficiency in Executive Support and Administrative Assistance to manage daily office operations seamlessly
• Strong Communication skills, including written and verbal, to interact effectively with various stakeholders
• Exceptional organizational and time-management abilities
• Proficiency in using office productivity tools (e.g., MS Office Suite, scheduling software)
• Professional demeanor with attention to detail and discretion when handling confidential information
• Prior experience supporting executives, with a strong preference for candidates with a background in luxury retail or customer service