Information Technology Jobs in Glen Echo, MD

The Meetings and Events Planner is responsible for the development, coordination and execution of logistics for meetings and events including large conferences, workshops, special events, professional meetings, both international and domestic, and live virtual events.

Reporting to the Director, Meetings and Events, they will manage assigned projects, meeting with Science Partnerships project lead staff, developing and managing project budgets, research and inspect fit-for-purpose meeting sites, and negotiate with vendors. In partnership with a meeting coordinator, the planner arranges parking, transportation, signage, catering, marketing, advertising, necessary permits, security, A/V, and event registration. The Meetings and Events Planner is responsible for overseeing the tick-tock of each meeting or event including but not limited to event management tools and software, adherence to budgets, timelines, processes and procedures, and internal and external relations. The Planner takes action to solve problems or issues that routinely arise in assigned areas based on changing needs and escalates to Meetings and Events leadership, when required.

Source venues appropriate for meetings and negotiate contracts per internal guidelines. Oversee all aspects of hotel arrangements including rooming list, meeting space, food and beverage, and audio/visual equipment.

Oversee the coordination of logistical aspects of virtual, hybrid, and in-person meetings and events, including but not limited to, virtual event platforms, hotel rooming lists, meeting room layouts, food and beverage, and audio/visual needs.

Communicate with event-related vendors regarding all preplanning needs and manage related operations onsite.

Anticipate and resolve issues with project schedules, resources, and budgets.

In partnership with a meeting coordinator, oversee travel arrangements ensuring excellent traveler outreach, communication, data tracking, updates and compliance with established processes.

Oversee the life cycle of meetings, conference and special event registration including creating and managing invitations, developing the registration process and communication pieces.

Manage all meeting collateral and production timelines ensuring that materials are professional and appropriately reflect the organization’s standards, thus ensuring quality control.

Oversee and reconcile meeting, conference and special event expenditures to deliver on or below budget objectives while keeping the project leader and finance staff informed on all budget related activities.

Update tasks in project management software on an ongoing basis.

Assist with assigned departmental tasks such as inventory, as needed.

A college degree is preferred.

At least five years of meeting and event planning experience, or an equivalent combination of education and experience is required.

Certified Meeting Professional (CMP) credential is preferred.

Experience planning international meetings and events and traveling internationally to execute these events is desirable but not required.

Proficiency in Microsoft 365 products (Outlook, Word, Excel, PowerPoint) is required.

Effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines; multitask and handle multiple projects efficiently simultaneously.

Collaborate within and contribute positively to a team setting while also able to work independently as an individual contributor with minimum supervision where required.

Elicit cooperation from a wide variety of sources including management, project managers, staff departments, and vendors.

Analyze and solve challenges quickly and effectively including recognizing when to escalate to Meetings & Events team leadership.

Provide exceptional customer service to both internal and external clients while exhibiting a high degree of responsibility, initiative and professionalism.

Strong interpersonal communication skills required.

Solid written communication skills including the ability to communicate effectively with multiple stakeholders in a hybrid environment.

Proficiency in Cvent Event Management software and Cvent Supplier Network software.

Ability to adapt quickly to using new technology and software as implemented by the team.

This is a hybrid position and requires regular visits to FNIH headquarters in Bethesda, MD. The Meetings and Events Planner may be required to occasionally work weekends, evenings and other irregular hours and travel as necessary. Ability to travel domestically 10-15% of the time is required. International travel may be assigned as needed.

Compensation details: 9 Yearly Salary

PIceee669

Meetings and Events Planner North Bethesda, MD 20852 Position Type: Full Time Salary Range: $90,000.00
- $100,000.00 Salary/year Description Position Overview: The Meetings and Events Planner is responsible for the development, coordination and execution of logistics for meetings and events including large conferences, workshops, special events, professional meetings, both international and domestic, and live virtual events.

Reporting to the Director, Meetings and Events, they will manage assigned projects, meeting with Science Partnerships project lead staff, developing and managing project budgets, research and inspect fit-for-purpose meeting sites, and negotiate with vendors.

In partnership with a meeting coordinator, the planner arranges parking, transportation, signage, catering, marketing, advertising, necessary permits, security, A/V, and event registration.

The Meetings and Events Planner is responsible for overseeing the tick-tock of each meeting or event including but not limited to event management tools and software, adherence to budgets, timelines, processes and procedures, and internal and external relations.

The Planner takes action to solve problems or issues that routinely arise in assigned areas based on changing needs and escalates to Meetings and Events leadership, when required.

Key Responsibilities Event Planning Source venues appropriate for meetings and negotiate contracts per internal guidelines.

Oversee all aspects of hotel arrangements including rooming list, meeting space, food and beverage, and audio/visual equipment.

Oversee the coordination of logistical aspects of virtual, hybrid, and in-person meetings and events, including but not limited to, virtual event platforms, hotel rooming lists, meeting room layouts, food and beverage, and audio/visual needs.

Communicate with event-related vendors regarding all preplanning needs and manage related operations onsite.

Anticipate and resolve issues with project schedules, resources, and budgets.

In partnership with a meeting coordinator, oversee travel arrangements ensuring excellent traveler outreach, communication, data tracking, updates and compliance with established processes.

Oversee the life cycle of meetings, conference and special event registration including creating and managing invitations, developing the registration process and communication pieces.

Manage all meeting collateral and production timelines ensuring that materials are professional and appropriately reflect the organization’s standards, thus ensuring quality control.

Oversee and reconcile meeting, conference and special event expenditures to deliver on or below budget objectives while keeping the project leader and finance staff informed on all budget related activities.

Update tasks in project management software on an ongoing basis.

Assist with assigned departmental tasks such as inventory, as needed.

Education & Experience: A college degree is preferred.

At least five years of meeting and event planning experience, or an equivalent combination of education and experience is required.

Certified Meeting Professional (CMP) credential is preferred.

Experience planning international meetings and events and traveling internationally to execute these events is desirable but not required.

Proficiency in Microsoft 365 products (Outlook, Word, Excel, PowerPoint) is required.

Skills: Effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines; multitask and handle multiple projects efficiently simultaneously.

Collaborate within and contribute positively to a team setting while also able to work independently as an individual contributor with minimum supervision where required.

Elicit cooperation from a wide variety of sources including management, project managers, staff departments, and vendors.

Analyze and solve challenges quickly and effectively including recognizing when to escalate to Meetings & Events team leadership.

Provide exceptional customer service to both internal and external clients while exhibiting a high degree of responsibility, initiative and professionalism.

Strong interpersonal communication skills required.

Solid written communication skills including the ability to communicate effectively with multiple stakeholders in a hybrid environment.

Proficiency in Cvent Event Management software and Cvent Supplier Network software.

Ability to adapt quickly to using new technology and software as implemented by the team.

This is a hybrid position and requires regular visits to FNIH headquarters in Bethesda, MD.

The Meetings and Events Planner may be required to occasionally work weekends, evenings and other irregular hours and travel as necessary.

Ability to travel domestically 10-15% of the time is required.

International travel may be assigned as needed.

At FNIH we are committed to living our core values every day.

If you are excited about this role and the work of the Foundation, but your experience doesn’t align perfectly with all the qualifications in the job description, we encourage you to apply nonetheless.

You may be just the right candidate for this or other roles at FNIH.

Compensation details: 9 Yearly Salary PI5934fb4b5be9-25448-39901198

Acclaim Technical Services, founded in 2000, is a leading cyber operations, intelligence solutions and operations, network infrastructure, engineering and business enablement and enterprise operations company supporting a wide range of U.S. Federal agencies. We are an Employee Stock Ownership Plan (ESOP) company, which is uncommon within our business sector. We see this as a significant strength, and it shows: ATS is consistently ranked as a top workplace among DC area firms and continues to grow.

We are actively hiring an Administrative Support Specialist with TS/SCI clearance and polygraph to join our Data and Systems Integration Division, working in Northern Virginia in support of coordination and administration Tasks.

ROLES AND RESPONSIBILITIES:

Tasks shall include, but are not limited to, the following:

• Coordination, organization, and scheduling of meetings. Take meting notes/minutes and meeting attendance.
• Organize and assist with office drills, filings, correspondence, tracking systems, and coordinating office requests.
• Coordinate schedules, generate minutes, and document action items.
• Assist in tracking and managing responses to actions at various levels to include but not limited to: Division Review Forums, Corporate Actions, and Ad-Hoc Front Office Actions.
• Tasking may include congressional responses, testimony reviews, and program data calls.

REQUIRED EDUCATION & EXPERIENCE:

• Thorough familiarity with standard Microsoft Office tools (Outlook, Word, Excel, PowerPoint, etc.).
• Excellent communication and organizational skills.
• Bachelor’s degree
• TS/SCI with polygraph

BBB National Programs

BBB National Programs is where businesses turn to enhance consumer trust and consumers are heard.

Children’s Food & Beverage Advertising Initiative Extern

*This position can be based in McLean, VA or New York, NY

WHO WE ARE

We are a non-profit organization dedicated to fostering a more accountable and trustworthy marketplace. As the foremost thought leader on industry self-regulation, we are shaping the way that businesses and consumers interact with one another. As the home of U.S. independent industry self-regulation, we are currently operating more than twenty globally recognized programs that have been helping enhance consumer trust in business for more than 50 years. Our programs provide third-party accountability and dispute resolution services that address existing and emerging industry issues, create a fairer playing field for businesses, and a better experience for consumers. We continue to evolve our work and grow our impact by providing business guidance and fostering best practices in areas such as advertising, child-and-teen-directed marketing, data privacy, dispute resolution, automobile warranty, technology, and emerging areas.

ABOUT BBB NATIONAL PROGRAMS’ CHILDREN’S FOOD & BEVERAGE ADVERTISING INITIATIVE

The Children’s Food & Beverage Advertising Initiative (CFBAI) is an advertising self-regulation program through which leading U.S. food, beverage, and quick serve restaurant companies work to improve the landscape of food advertising to children. Companies participating in CFBAI voluntarily commit not to advertise any foods to children or to advertise only foods that meet CFBAI’s nutrition criteria, among other commitments. BBB National Programs monitors and publicly reports on participants’ compliance with their CFBAI commitments, keeps participants informed of issues relevant to child-directed food advertising, and works with participants on program modifications that support responsible child-directed advertising practices.

YOUR IMPACT

As an extern with CFBAI, you will help support CFBAI’s mission by monitoring the advertising of CFBAI participants and helping determine the compliance of participants with their program commitments. You will also assist CFBAI with research into the impact of CFBAI on the children's food and beverage advertising landscape and reviews of academic and scientific studies relating to food advertising to children.

Essential Duties and Responsibilities

• Monitor and document participants’ compliance with their CFBAI commitments in television and digital media, including websites, mobile apps, streaming platforms, and video-sharing platforms.
• Research and review academic and scientific studies relating to food advertising to children, and particularly the impact of CFBAI thereon.
• Research and curate content relating to children’s advertising and food policy for newsletters, blog posts, and other external publications.
• Draft summaries of academic and scientific literature regarding food advertising to children and reports of participant's compliance with their program commitments.

WHAT YOU WILL BRING

Must have:

• Bachelor’s Degree or must be currently pursuing a Bachelor’s Degree at an accredited university
• Research and writing experience
• Demonstrated interest in government affairs/public health policy and/or advertising and children’s issues
• Experience with Excel and AI applications (ChatGPT, Microsoft CoPilot)

Remote work is available, but it is preferred that the candidate be able to work periodically from our McLean, VA or New York City office.

Hours: Flexible

This externship is unpaid, but may be considered eligible for school credit

BBB National Programs is Great Place to Work® Certified and has been named Best Place to Work for Working Daughters.

BBB National Programs is proud to be an equal employment opportunity employer.