Executive Assistant

Position Overview:

Big Impact Tech (BIT) is a Small Business providing IT and business management consulting to

federal and commercial clients. We deliver mission-focused solutions in data, cloud,

cybersecurity, and program management.

Key Responsibilities:

• Manage complex scheduling: coordinate meetings, appointments, travel arrangements,

and calendars across multiple priorities.

• Prioritize and triage incoming requests, communications, and tasks to keep the CEO

focused and on track.

• Track and allocate time, expenses, and resources appropriately across business, personal,

and investment activities.

• Maintain organized digital and physical workspaces, including document categorization,

workflow systems, and file management.

• Handle incoming mail, including check deposits and coordination of equipment/setup

with IT/systems administrators.

• Run errands and manage personal logistics

• Manage personal and investment-related emails/inbox (some requiring prompt decision

making and follow-through).

Qualifications & Requirements:

• Must live in or near Haymarket, VA (or be willing to commute easily); reliable

transportation access required

• Proven track record of strong organization, attention to detail, and proactive problem

solving.

• Ability to juggle competing priorities, adapt quickly, and maintain composure in a high

volume, fast-moving environment.

• Comfortable handling a mix of professional/business and personal tasks with the highest

level of confidentiality and discretion (including sensitive financial, personal, and

investment information).

• Excellent written and verbal communication skills; able to clarify ambiguities, propose

solutions, and collaborate effectively.

• Solid proficiency with standard office tools (e.g., email/Outlook, calendars, Microsoft

Office/Google Workspace); tech-savvy and comfortable troubleshooting basic technology

issues logically.

• Own laptop required (company computers available occasionally but not dedicated).

Preferred Qualifications:

• Prior experience supporting executives with high-intensity, detail-oriented, or fast-paced

work styles (e.g., entrepreneurial founders or similar).

• Familiarity with task management tools, calendar optimization, and workflow systems.

• Strong anticipatory skills and ability to identify/resolve issues before they escalate.

• Experience with personal assistant duties, investment/financial coordination, or trading

execution (a plus but not required).

Additional Details:

If you are calm under pressure, exceptionally reliable, and passionate about enabling someone to

operate at their best, we encourage you to apply. This is a trusted, impactful position with direct

access to an innovative leader in a dynamic tech environment.

What We Offer:

• Comprehensive health, dental, and vision coverage

• PTO / flexible work environment

• The opportunity to shape recruiting processes and culture at a growing, fast-paced

company