Hellermanntyton Chennai Office Jobs in Usa

Description

Office managers are role models who exemplify our organization's core values. They lead and develop their team to achieve performance goals while providing outstanding, personalized service to our customers. Office Managers follow our bank philosophy of positive energy, positive outcomes.

Below is a list of essential functions of this position. Additional responsibilities may be assigned in the position.

KEY RESPONSIBILITIES

• Monitor branch performance metrics and implement strategies to meet goals.
• Drive and grow the office's loan and deposit portfolios through proactive client relationship management, business development, and community engagement.
• Manage the office's daily operations, including cash flow, reporting, account management and security procedures.
• Ensure customer satisfaction by addressing customer inquiries, resolving issues, and improving service processes.
• Lead the branch team while promoting employee development, assist with employee recruitment, scheduling and performance evaluations.
• Focus on driving strategic growth through innovative business development initiatives and strong client relationship management.

ATTITUDES

Builds positive relationships with internal and external clients by valuing other's feelings and rights in both words and actions, and embracing other's unique beliefs, backgrounds, and perspectives by demonstrating:

• Respect- Treat colleagues, clients and community members with dignity and fairness. Maintain courteous interactions even during challenging situations.
• Client Focus- Prioritize customer needs and delivering exceptional service. Ensure clients receive timely and personalized support.
• Inclusion- Fostering a diverse and inclusive work environment where all clients and employees feel valued and heard.

BEHAVIORS

Demonstrates strong business ethics and honest behaviors and the ability to positively influence and work with others to achieve excellent results by demonstrating:

• Leadership- Guide, motivate, and develop team members while driving the branch's strategic goals. Lead by example, set clear goals, empower staff and maintain the vision that aligns with the bank's mission.
• Integrity-Uphold ethical standards and honesty in all actions and decisions.
• Collaboration-Work closely and effectively with different departments and branches to achieve collective goals, share insights, and solve problems.
• Volunteerism- Engage in community outreach and corporate social initiatives

COMPETENCIES

Reflects skill, good judgement, positive conduct, and personal responsibility for assigned areas. Seeks to implement and leverage services and technologies that create efficiencies by demonstrating:

• Accountability-Hold yourself and others accountable for meeting performance targets, complying with regulations, and upholding company policies.
• Innovation- Stay updated with industry trends, adopt new technologies and processes, foster a culture of creativity. Find ways to improve efficiency and enhance customer experience.
• Professionalism- Maintain high standards of conduct, appearance, and communication. Handle all customer interactions, employee relations and business challenges with poise and competence.

SUPERVISORY RESPONSIBILITIES (if applicable)

Supervisor drives strategic success from encouraging transparency, maintaining a focus on shared organizational goals, and making time for professional development. Supervisors are expected to hold regular one-on-ones with direct reports to provide them with an invaluable chance to align goals, offer guidance, and foster growth within their teams.

POSITION LEVEL(S) EXPECTATIONS (if applicable)

• Community Office Manager II/Officer- Proactively prospects and grows Business Banking relationships through outreach and call preparation by gathering all appropriate information needed. Maintains a strong pipeline of prospects through proactive business calling. Ask questions to understand the needs/goals of the business to make appropriate recommendations while looking for opportunities to bring in partners to help strengthen the business's relationship with the bank. Builds the bank's presence in the community.
• Community Office Manager, AVP- Including the above plus independently processes all Business Banking loan requests up to $250,000. Has the capacity to review and understand financial statements, providing an appropriate analysis of business performance.
• Community Office Manager, VP- Including the above and focuses on high level strategy, financial performance, and risk management.

SEEKS PROFESSIONAL DEVELOPMENT OPPORTUNITIES

Actively participate in expanding skill sets and career paths by attending training programs, workshops, certifications, and educational resources relevant to the role. Set stretch assignments and cross functional opportunities that foster growth and learning.

Requirements

QUALIFICATIONS, EDUCATION, & EXPERIENCE

To perform this position successfully, an individual must be able to perform each essential position requirement satisfactorily and a skills inventory is listed below. A high school diploma or general education degree (GED) is required, with related experience and secondary education preferred. A background screening will be conducted.

• LANGUAGE SKILLS: Ability to read, comprehend, and interpret documents. Possesses professional communication and interpersonal skills to write and speak effectively both one-on-one and before groups of clients or employees of the organization. Ability to communicate to clients directly and effectively.
• TECHNOLOGY SKILLS: Ability to utilize telephone systems and possess good digital literacy including email, internet and intranet use. Prior experience or the ability to learn core transaction system, debit card system, statement processing system, cash advance machines and any other computer programs pertinent to performing job duties.
• MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure.
• REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to solve challenging problems involving several variables in a standardized situation.
• PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

This position operates in a professional office environment with considerable time spent at a desk using office equipment such as computers, phones, and printers. Noise level is moderate with constant communication and interactions with others. May be required to lift 25 pounds in weight. Ability to travel on occasion to all market areas and attend seminars or training sessions offsite.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER: This job description is not an exclusive list of responsibilities and duties. They may change at any time without notice.

BENEFITS

• Medical, Dental, Vision & Life Insurance
• 401K with company match
• Paid Time Off & Recognized Holidays
• Leave policies
• Voluntary Benefit Options (Life, Accident, Critical Illness, Hospital Indemnity & Pet)
• Employee Assistance Program
• Employee Health & Wellness Program
• Special Loan and Deposit Rates
• Gradifi Student Loan Paydown Plan
• Rewards & Recognition Programs and much more!

Eligibility requirements apply.

CNB Bank is an equal opportunity employer and all applicants are considered based on qualifications without regard to sex, race, color, ancestry, religious creed, national origin, sexual orientation, gender identity, physical disability, mental disability, age, marital status, disabled veteran or Vietnam era veteran status. CNB Financial Corporation is an Affirmative Action Employer and is committed to fostering, cultivating and preserving a culture of diversity and inclusion.

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Position Summary

The School of Pharmacy and Health Professions (SPAHP) is seeking a highly organized and proactive Administrative Assistant III to support senior leadership within the Dean's Office. This role serves as a key operational partner, providing advanced administrative, financial, and project coordination support to members of the Dean's leadership team.

This position requires a professional who thrives in a dynamic, fast-paced academic environment and demonstrates exceptional attention to detail, discretion, and organizational skills. The Administrative Assistant III plays an important role in supporting the daily operations of the Dean's Suite while contributing to the broader success of SPAHP programs and initiatives.

Key responsibilities include managing complex calendars, coordinating meetings and projects, preparing financial and administrative reports, supporting communications such as the Dean's newsletter, and providing general administrative support across SPAHP as needed.

Key Responsibilities

Executive & Administrative Support

• Provide high-level administrative support to senior leadership within the Dean's Office.
• Manage complex calendars and coordinate meetings across multiple departments, campuses, and time zones.
• Draft, edit, and prepare a variety of professional communications, reports, and documents.
• Organize and maintain both electronic and paper records with a high degree of accuracy and confidentiality.
• Coordinate travel arrangements and logistics for leadership as needed.
• Provide general office support and assist with special projects and initiatives.

Office Operations & Customer Service

• Maintain front desk and phone coverage for the Dean's Office.
• Welcome and assist visitors, faculty, staff, and external partners.
• Coordinate facility work orders and requests for university support services.
• Order and manage office supplies and equipment for the Dean's Office and SPAHP programs.
• Supervise a student worker and support general office operations.

Meeting & Event Coordination

• Schedule faculty and leadership meetings for multiple academic programs including Pharmacy, Physical Therapy, and Occupational Therapy.
• Coordinate large virtual meetings (30+ participants) using Zoom or Microsoft Teams, including breakout rooms, polling, and screen sharing.
• Facilitate meetings and record minutes for key committees and leadership meetings.
• Support planning of internal events such as Staff Appreciation Day and other school initiatives.

Financial & Data Management

• Track budgets, reconcile expenses, and assist with financial reporting for leadership.
• Prepare and distribute Banner financial reports to budget managers.
• Assist with grant tracking, faculty startup funds, and other financial records.
• Coordinate and track SPAHP contracts and memoranda of understanding (MOUs).
• Process payments and assist with P-Card reconciliation.

Communications & Special Projects

• Assist with the preparation and distribution of the Dean's newsletter.
• Support donor communications including mail merge letters for the Dean's signature.
• Maintain internal communication lists such as ServeList for staff and committees.
• Assist with accreditation documentation and reports as needed.
• Coordinate continuing education courses including APhA Pharmacy-Based Immunization Courses and Pharmacy Resident Grand Rounds.

Minimum Qualifications

• High school diploma or equivalent required.
• Minimum 6 years of administrative or office management experience.

Preferred Qualifications

• Associate's or Bachelor's degree.
• Experience supporting senior leaders or executives.
• Experience with budgeting, accounting, or financial reporting.

Knowledge, Skills & Abilities

The ideal candidate will demonstrate:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with virtual collaboration platforms such as Zoom and Microsoft Teams
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Exceptional attention to detail and accuracy
• Strong customer service and interpersonal skills
• Ability to work both independently and collaboratively
• Dependability, accountability, and initiative

Why Join the School of Pharmacy and Health Professions?

This position offers an opportunity to play a meaningful role in supporting the leadership and operations of a collaborative academic community dedicated to advancing health professions education. The Administrative Assistant III contributes directly to initiatives that support faculty, students, and programs preparing the next generation of healthcare professionals.

Job Title: Executive Assistant & Office Coordinator (Bilingual – English/Spanish)

Location: North Miami, FL (Fully In-Office)

Schedule: Monday – Friday, 8:30 AM – 5:00 PM

Salary: Up to $56,000 annually (based on experience)

Employment Type: Full-Time

We are seeking a highly organized, tech-savvy, and dependable Executive Assistant & Office Coordinator to support two members of our executive leadership team. This role is based in our administrative office and will serve as the central administrative and front-office support for executive leadership and staff.

This is an excellent opportunity for a motivated professional with some experience who is looking to grow their career in executive-level support within a collaborative, mission-driven organization.

The ideal candidate is proactive, detail-oriented, bilingual (English/Spanish), professional, and comfortable managing multiple responsibilities in a fast-paced office environment.

Company Description

Akeso Community Health is a community-centered healthcare organization serving North Miami and adjacent areas. We are dedicated to providing inclusive, affirming, and accessible care, particularly for the LGBTQIA+ community, including transgender and gender-diverse individuals. Our services include free STI testing and treatment, comprehensive primary care, HIV care, prevention, and PrEP services, all offered within a patient-centered care model. Committed to health equity, we prioritize dignity, confidentiality, and trust while promoting wellness, prevention, and ongoing support for underserved and marginalized populations.

Executive Support

• Manage and maintain calendars for two executives, including scheduling and prioritizing meetings
• Coordinate internal and external meetings, including board and committee meetings
• Draft meeting agendas and prepare supporting materials
• Take meeting notes and track follow-up action items
• Prepare reports, spreadsheets, presentations, and executive correspondence
• Assist with special projects and administrative initiatives as assigned

Front Office & Guest Support

• Serve as the primary point of contact for admin office, greeting visitors and directing guests appropriately
• Answer and route incoming calls and general inquiries
• Maintain a professional and welcoming reception area

Office Coordination

• Help maintain a clean, organized, and professional office environment
• Monitor and replenish office and kitchen supplies as needed
• Coordinate hospitality for meetings (coffee, water, light refreshments) for executives, staff, and guests
• Organize and maintain digital filing systems (Google Drive and shared folders)
• Run occasional local errands as needed
• Support general office operations and vendor coordination when necessary
  

• 2+ years of experience in an administrative or executive assistant role
• Fluency in both English and Spanish (written and verbal)
• Advanced computer proficiency and strong technical aptitude
• Strong working knowledge of Google Workspace (Google Sheets, Docs, Gmail, Calendar, Drive, Keep)
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Professional, polished, and presentable demeanor
• Friendly, outgoing, and customer-service oriented with strong interpersonal skills
• Well-spoken with excellent verbal communication skills
• Reliable transportation
• Dependable, punctual, and professional demeanor
• Ability to handle confidential information with discretion
  

• Experience in nonprofit organizations
• Experience supporting board meetings and preparing meeting agendas
• Canva experience for basic design and presentation materials
• Experience with CRM systems (Salesforce or similar platforms a plus)
• Project coordination experience
  

• Health, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Paid Sick Leave
• Paid Holidays
• Life Insurance
• Pet Insurance

We are seeking a professional who is eager to grow, take initiative, and become a trusted support partner to executive leadership while helping maintain a well-organized and welcoming office environment.

If you are organized, driven, bilingual, and ready to contribute in a collaborative in-office setting, we encourage you to apply.

Job Opportunity – Office Administrator & Executive Support Coordinator

Location: Beverly Hills, CA (onsite 5 days/week)

Compensation: $65K–$75K base (DOE) + benefits

We are partnering with a highly regarded, Los Angeles-based real estate investment and development firm focused on residential and commercial assets across California. The team is seeking a thoughtful, service-minded Office Administrator & Executive Support Coordinator to serve as the front-facing anchor of their Beverly Hills office.

This is a highly visible role sitting at reception and interacting daily with principals, investors, tenants, and vendors. The ideal candidate is warm, grounded, detail-oriented, and takes pride in creating a welcoming, organized, and well-run office environment. This is a great opportunity to join a fast-paced, entrepreneurial team where you can contribute meaningfully across office operations and executive support, gain exposure to the business, and grow over time as the firm continues to expand. The team values humility, collaboration, and a true client-service approach.

Key Responsibilities

• Serve as the first point of contact for all visitors, tenants, and incoming calls

• Create a warm, professional, and highly organized front-of-office experience

• Manage conference room scheduling, guest flow, and overall office presentation

• Oversee day-to-day office operations, supplies, and vendor coordination

• Liaise with building management, IT, and service vendors to ensure seamless operations

• Maintain a clean, well-functioning, and organized office environment

• Coordinate calendars, meetings, and internal scheduling

• Assist with travel booking and itineraries for team members as needed

• Support light accounting tasks such as basic AP processing, invoices, and vendor coordination (training provided)

• Help coordinate team events, client gatherings, and occasional outings

• Contribute to a positive, down-to-earth, team-oriented culture

Ideal Background

• 3–5 years of professional work experience in a receptionist, office administrator, office manager, or administrative support role

• Experience in real estate, finance, professional services, or a corporate office environment preferred

• Strong interpersonal skills and sound judgment

• Highly organized with excellent follow-through

• Comfortable wearing multiple hats and stepping in where needed

• Exposure to AP or basic accounting support is a plus

• Positive, collaborative, and service-minded mindset

The Right Fit

This role is ideal for someone who is:

• Warm, kind, and professional

• Calm under pressure and solutions-oriented

• Detail-oriented and proactive

• A true team player who takes pride in supporting others

• Excited to grow with a dynamic real estate investment team

About Atlantic Retail

Atlantic Retail is a leading commercial real estate brokerage firm offering a comprehensive suite of services, including tenant and landlord representation, portfolio disposition, high street and urban retail, capital markets, corporate services, and property management. With offices in major cities across the United States, our team of dedicated professionals leverages in-depth market knowledge and strong industry relationships to deliver exceptional results for our clients.

About the Role

Atlantic Retail is seeking a Broker Coordinator to support the New York City office’s day to day operations while providing support to brokers and partners. This role is highly visible and central to the success of the office, requiring strong organizational skills, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.

Broker Support

• Create and assemble site packages, tour books and marketing binders
• Conduct market research
• Run demographic and reports
• Responsible for answering and managing main office phone line Gather and maintain market comps database
• Update retail market maps and inventory reports
• Perform miscellaneous job related duties as assigned

Office & Administrative Support

• Serve as the first point of contact for visitors and manage office access
• Assist in organization of expense reports
• Oversee office equipment and operations, including printers and service requests with Property Management.
• Order and manage office and kitchen supplies.

Qualifications & Skills

• Strong organizational skills and ability to manage multiple tasks
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Proficiency in Microsoft Office
• Experience supporting a fast-paced office environment
• Hunger to learn and interest in pursuing a career in New York City Commercial Real Estate

Education & Experience

• Bachelor’s degree preferred, or equivalent experience

Company Description

Fraire Realty Group proudly serves major markets across Texas, specializing in the acquisition, disposition, and sale of single‑family residential lots to home builders. Our team works closely with leading public and private builders, leveraging strong industry relationships to support new construction and community development throughout the state.

Role Description

This is a full‑time, on‑site Office Administrative Assistant role based in San Antonio, TX. This position supports the daily operations of the office by performing routine administrative tasks, assisting team members, and maintaining an organized, efficient work environment. In addition to standard office responsibilities, this role provides support for real estate activities, including preparing documents, coordinating with clients, and helping track property‑related information. Responsibilities include managing schedules, handling inquiries, maintaining accurate records, and communicating with clients, builders, and internal staff. The role also includes assisting with social media management, creating and posting content, and helping maintain a consistent online presence for the company. This position involves completing everyday office duties and providing general support wherever needed. We are looking for someone with prior administrative experience—ideally in a real estate or fast‑paced business setting—who is comfortable with standard office tasks and committed to keeping the office running smoothly.

Base Pay:

$15-$20/hr

Please complete the following DISC Test and send the results along with your resume to and (Copy and Paste to URL):

QUALIFICATIONS & REQUIREMENTS

Required Qualifications

• Prior experience working in a real estate office or brokerage
• Strong interest in real estate, land, or new‑construction operations
• Proven administrative or office support experience in a fast‑paced environment
• Willing to assist with social media management, content creation, or posting for a business or brand
• Excellent verbal and written communication skills
• Strong organizational abilities with the capacity to manage multiple tasks and deadlines
• Proficiency with standard office software (email, calendars, spreadsheets, document creation)
• Ability to maintain accurate records and handle confidential information responsibly
• Reliable, punctual, and comfortable working full‑time on‑site
• High attention to detail and commitment to completing tasks correctly the first time

Preferred Qualifications

• Experience supporting agents, brokers, or transaction‑related workflows
• Familiarity with real estate terminology, documents, or processes (e.g., listings, contracts, property files)
• Comfort communicating with clients, builders, and internal team members
• Experience using social media platforms for business purposes (e.g., Instagram, Facebook, LinkedIn)
• Ability to learn new software, real estate tools, or social media tools quickly
• Experience in a small business or entrepreneurial office setting

General Requirements

• Willingness to perform daily office duties such as filing, scanning, organizing, answering phones, and assisting team members
• Ability to assist with social media tasks, including drafting posts, scheduling content, and maintaining a consistent online presence
• Positive, professional attitude with a willingness to help wherever needed
• Ability to work independently while also being a supportive team player
• Strong problem‑solving skills and a proactive approach to keeping the office running smoothly

At NPSG Built, we believe that our success is driven by the exceptional individuals who make up our workforce. We foster an environment that values creativity, innovation, and collaboration, where each team member is empowered to contribute their unique skills and perspectives.

As you consider this opportunity, envision a workplace where your ideas are not only heard but celebrated, where your contributions are acknowledged and valued. We are not just offering a position; we are inviting you to be a part of something meaningful and impactful.

Company Overview:

NSPG Built, headquartered in Woodstock, GA, is a dynamic, growing, commercial general contractor recognized for transforming visions into reality. We specialize in a broad spectrum of projects, from innovative design-builds and efficient retrofits to seamless facility expansions and new construction. Our approach integrates creative design, meticulous planning, and expert execution, all aimed at enhancing the functionality and appeal of commercial spaces in which we work.

Through close collaboration with our clients, we bring tailored solutions that respect both timelines and budgets, managing each project from concept to completion. With an established network of skilled subcontractors and a commitment to safety, NSPG Built delivers not only quality projects but peace of mind. Our team’s dedication ensures every project meets the highest standards, creating spaces that drive our clients' success and growth.

What We Offer:

▪Culture of Inclusivity: We celebrate diversity and recognize that our differences are what make us stronger. You’ll find a welcoming environment where everyone is empowered to bring their authentic selves to work.

▪Meaningful Work: Join a team that is dedicated to making a difference. Whether it's through innovative solutions, impactful projects, or giving back to the community, your work here will have a purpose.

▪Work-Life Balance: We understand the importance of maintaining a healthy balance between work and personal life. Our flexible work arrangements and supportive policies ensure that you can excel in your career while also prioritizing your well-being.

▪Collaborative Environment: Teamwork lies at the heart of everything we do. You’ll collaborate with talented individuals from diverse backgrounds, fostering creativity and driving impactful results together.

▪Competitive Compensation: Attractive salary package commensurate with experience, including benefits and bonuses.

▪Opportunities for Growth: We are committed to your professional development and offer ample opportunities for learning and advancement. Whether it's through mentorship programs, training

Position Summary:

NPSG Built is looking for someone to be an integral part an amazing team with opportunity for professional growth and advancement. As Construction Office Manager, you will ensure the smooth and efficient operation of our office. This position involves providing administrative support to various departments and personnel within the organization.

General Duties and Responsibilities:

Office Management

a. As Director of First Impressions, you will greet visitors, manage the front desk, and be responsible for the appearance of the overall office environment.

b. Manage Ring Doorbell access.

c. Maintain a tidy and organized office environment.

d. Order and manage office supplies and equipment.

e. Coordinate office maintenance and repairs as needed.

f. Manage, order Break Room supplies, food, and beverages.

CRM Contract Entry & Data Management (Unanet)

a. Verify details and avoid duplicates (search first; confirm name, title, company, email/phone).

b. Create/Update the contact in Unanet CRM using company naming conventions and required fields.

c. Link and categorize correctly (associate to the right account; apply contact type/tags/market/lead source and assign an owner).

d. Document context and supporting info (source of contact, brief notes, attach vCard/business card if available).

e. Trigger next steps and maintain accuracy (set follow-up tasks/reminders and keep records current over time).

Document Management

a. Organize and maintain physical and digital filing systems.

b. Prepare, format, and proofread documents, reports, and presentations.

c. Manage and distribute incoming and outgoing mail and packages.

Scheduling and Calendar Management

a. Schedule meetings, appointments, and conference calls for company events.

b. Coordinate and manage meeting rooms and resources.

c. Send meeting reminders and agendas to participants.

Correspondence and Communication

a. Draft and edit emails, letters, and other correspondence, if requested.

b. Serve as a point of contact for internal and external stakeholders.

c. Relay messages and inquiries to the appropriate personnel.

Meeting Support

a. Assist in preparing meeting materials, including agendas and presentations.

b. Attend meetings and record minutes as necessary.

c. Follow up on action items and deadlines.

Assist Business Development, Estimating, Preconstruction, and Operations

a. Coordinate project-related paperwork and documentation.

b .Assist in the preparation of project proposals and bids.

c. Help track project timelines and milestones.

General Administrative Support

a. Provide administrative support to various team members as needed.

b. Handle sensitive and confidential information with discretion.

c. Perform other administrative tasks and projects as assigned.

Weekly Staff Meeting Support

a. Update Project Board and Meeting Updates weekly prior to weekly Staff Meeting.

b. Prompt team members for project updates including scheduling updates.

c. Handle food ordering for meetings.

Printer/Larger Format Printer Support

a. Manage consumables like paper and ink.

b. Contact and coordinate support from vendors.

Assist with HR Functions

a. Assist in the onboarding process for new employees.

b. Manage New-Hire Welcome Package including lists for swag, IT equipment, etc.

c. Support with organizing employee events and training programs.

d. Manage NSPG Built swag.

e. Coordinate with HR to update Employee Handbook as needed (annually).

f. Keep track of employee birthdays, work anniversaries, etc.

Assist with Safety Functions

a. Update Site Safety Manual (Red Books) for each new job and assemble new manuals as needed.

Qualifications:

•High school diploma or equivalent; some college coursework or degree in business administration or construction administration is a plus.

•Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and Adobe Acrobat/Bluebeam. Procore experience is a plus.

•Excellent organizational, communication, and time management skills.

•Strong attention to detail and accuracy.

•Ability to multitask and work efficiently in a fast-paced environment.

•Previous office management experience is preferred but not required.

Compensation & Benefits:

•Competitive salary commensurate with experience.

•Full corporate benefits package including

• Medical, dental, and vision insurance
• Paid Time Off (PTO)
• Company Holidays
• 401(k) plan

•Professional development and training opportunities

If you are a detail-oriented individual with a passion for the construction process, we encourage you to apply for this opportunity as a Construction Office Manager. Please submit your resumé, cover letter, references, and compensation requirements.

NPSG Built, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Executive Assistant/Office Coordinator– Global Investment Firm

A prestigious global investment firm is seeking a polished and proactive Executive Assistant/Office Coordinator to join their New York team. This role supports a high-performing group of professionals that value their EA and the work they do.

The ideal candidate is someone who thrives in a professional, team-oriented atmosphere, and can really anticipate needs.

Location: Midtown East, in office Monday-Friday

Hours: 8:00am–5:00pm

Compensation: $100k-115k DOE + discretionary bonus + exceptional benefits

Responsibilities include (but aren't limited to):

• Executive Support: Manage complex, multi-time zone calendars and facilitate meetings by preparing all necessary documents and briefing materials.
• Travel Coordination: Arrange intricate domestic and international travel, including itineraries and visa processing.
• Administrative Management: Proactively handle emails and correspondence; manage detailed expense reports and reimbursement processes.
• Office Operations: Support the office with daily operations, including meeting and greeting clients/investors, managing conference room logistics, ordering catering for meetings, and ensuring kitchen and office supplies are fully stocked.
• Stakeholder Interface: Act as a professional point of contact for the building’s reception and external guests
• Ad Hoc Support: Assist with printing and any projects required to ensure the New York office runs seamlessly.

Ideal Candidate

• Experience: 4+ years of EA experience, ideally within finance or professional services.
• Culture Fit: You are reserved, detail-oriented, and highly observant. You understand the pace of finance and can match the energy of a sophisticated investment team.
• Mindset: A "no task too big or too small" attitude. You are a flexible team player who enjoys being the backbone of an office and collaborating closely with other assistants.
• Skills: Advanced proficiency in Microsoft Outlook and the MS Office Suite; highly articulate in both written and verbal communication.
• Attributes: Poised under pressure, exceptionally organized, and able to work autonomously with limited guidance.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Summary:

The Office & Distribution Operations Manager is responsible for leading the daily function of the office while ensuring operational alignment across customer service, sales support, supply chain, and warehouse functions. This role directly supports distribution sales growth by aligning internal processes, team execution, and customer responsiveness.

As a key leader in a small business environment, this individual serves as the internal driver of coordination, accountability, and performance. The role balances the needs of the business, its customers, and its team while maintaining operational discipline and supporting revenue growth through distribution channels.

This position balances strategic planning with hands-on leadership and cross-functional coordination.

Cultural Fit:

As a growing, family-owned business, we prioritize collaboration, continuous improvement, and personal development. The ideal candidate embraces these values, inspires teams, and drives results through innovation and accountability.

Key Responsibilities:

Office Management:

• Oversee daily office operations and ensure smooth workflow across departments.
• Maintain organized systems, documentation, and administrative processes.
• Coordinate communication between customer service, sales, supply chain, and warehouse teams.
• Identify operational inefficiencies and implement practical improvements.
• Support leadership with reporting, data organization, and performance tracking.
• Maintain a professional, productive, and accountable office environment.

Distribution Sales Support & Channel Coordination:

• Lead Sales Support / Customer Service Representatives to ensure high Partner with sales leadership to support distribution channel growth.
• Oversee quoting, order processing, and distributor communication.
• Monitor distribution sales performance metrics and identify trends.
• Maintain and strengthen relationships with distributors and key accounts.
• Ensure operational readiness for promotions, product launches, and sales initiatives.
• Track and report distribution channel performance.
• Analyze sales trends and identify operational improvements that support revenue growth.
• Help remove operational barriers that impact distribution revenue

Operations Oversight:

• Align customer service, sales support, supply chain, and warehouse activities to ensure seamless order execution.
• Improve order-to-delivery cycle time and internal responsiveness.
• Monitor operational KPIs and ensure accountability across teams.
• Ensure accurate and consistent use of CRM and ERP systems.
• Standardize workflows to reduce errors and improve efficiency.
• Balance cost control with service excellence.

Team Leadership & Development:

• Manage and develop a small cross-functional team (sales support/customer service and supply chain).
• Establish performance expectations and accountability measures.
• Conduct regular coaching and performance reviews.
• Foster a collaborative, customer-focused culture.
• Improve team retention and engagement.

Role Impact

• The stabilizer of daily office operations
• The connector between departments
• The operational support behind distribution sales growth
• The accountability leader for internal performance

In a small company, this role has significant influence over culture, efficiency, and revenue support. When executed well, it creates clarity, momentum, and alignment across the organization.

Qualifications

The Office & Distribution Operations Manager serves as:

• 5+ years experience in office management, operations, or distribution support
• Experience in a small business environment preferred
• Experience overseeing customer service and supply chain coordination
• Strong organizational and prioritization skills
• Working knowledge of CRM and ERP systems
• Strong communication and leadership skills
• Ability to think critically and make balanced decisions under pressure

Company Overview

Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of Youtheory® products.

Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence.

As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada’s #1 VMS brand, our purpose is Inspiring Better Lives Every Day.

SUMMARY

The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members. Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PRIMARY RESONSIBLITIES

Executive Assistant Responsibilities and Duties

• Provide direct administrative and office management support to members of the Senior Leadership Team
• Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support
• Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary
• Receive and distribute incoming mail
• Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support
• Facilitate communication from department managers, business unit leaders, and project managers
• Complete expense reports and other related duties
• Prepare and review presentations, as required
• Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons

Office Administrator Responsibilities and Duties

• Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and
• Respond to e-mail and in-person inquiries from clients, business partners, and other parties.
• Schedule parties.
• Schedule conference rooms and ensure the appropriate presentation equipment is available.
• Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings.
• Receive mail/packages and direct appropriately.
• Hand out employee applications.
• Assist in the ordering, receiving, stocking, and distribution of office supplies.
• Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams.
• Troubleshoot and/or escalate office administration issues as appropriate

HR Support Responsibilities and Duties

• Assist with events and planning
• Perform other duties as necessary to support HR

Benefits:

• Competitive salary, including discretionary performance-bases bonuses
• Health Benefits (medical, dental, vision)
• Life Insurance
• 401(k) Matching
• Flexible Spending Accounts
• Employee Assistance Program
• Vacation Time
• Employee Recognition Programs
• Learning & Development
• Work/Life Balance
• Fun Company Events

Our Values

ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business.

RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives.

EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality.

AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional functions and requirements may be assigned by supervisors as deemed appropriate.