Office Manager

Executive Assistant / Office Manager

New York, NY (Financial District)

Target Salary: $120,000 - $150,000

A highly active private investment firm based in the Financial District of New York City is seeking an experienced Executive Assistant / Office Manager to support senior leadership and assist with the coordination of daily operations across the firm.

The organization is active in real estate and alternative investments, managing a diversified portfolio of assets across the United States on behalf of institutional investors and an affiliated family office. Since its founding, the firm has completed over $1 billion in acquisitions across residential and healthcare real estate and continues to expand its investment platform.

Key Responsibilities

• Provide direct administrative support to senior leadership, including managing complex calendars, scheduling meetings, and coordinating logistics for internal and external meetings
• Track priorities and assist executives in managing daily schedules, follow-ups, and key deadlines
• Coordinate domestic and international travel arrangements including itineraries, accommodations, and logistics
• Draft and manage professional correspondence and communications on behalf of leadership
• Maintain strict confidentiality while handling sensitive legal, financial, and personal information
• Assist the General Counsel with the coordination and execution of legal documents, including signature pages, notarizations, and closing materials
• Support the preparation and distribution of investor reporting materials and transaction-related documentation
• Maintain organized document management systems and shared drives, ensuring proper filing, version control, and accessibility
• Serve as the primary administrative point of contact for the office, including greeting visitors, coordinating conference room schedules, and managing visitor access with building management
• Oversee day-to-day office operations including supplies, mailing and shipping, and general office organization
• Assist in planning and coordinating firm events, meetings, and company retreats

Qualifications

• 7–10+ years of Executive Assistant experience supporting senior executives in a professional services, private equity, investment, or law firm environment
• Bachelor’s degree or equivalent professional experience
• Strong written and verbal communication skills
• Highly organized with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism and discretion when handling confidential matters
• Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint
• Experience supporting legal or transaction-related workstreams including document execution, closing materials, and corporate documentation preferred
• Familiarity with real estate transactions, corporate structures, or investment vehicles is advantageous
• New York Notary Public designation, or willingness to obtain shortly after hire, preferred