Harmonic Executive Jobs in Usa

A rapidly growing organization is seeking a highly capable Executive Assistant to support its Chief Financial Officer. This role operates as a strategic partner to the CFO, providing high level administrative and operational support in a fast paced and confidential environment. The Executive Assistant will play a key role in managing priorities, coordinating complex communications, and ensuring seamless execution of critical initiatives across the finance organization.

The ideal candidate is exceptionally organized, proactive, and detail oriented with the ability to manage competing priorities while maintaining the highest level of discretion. This position requires sound judgment, strong communication skills, and the ability to interact confidently with senior leaders and external partners.

Responsibilities:

• Manage a complex and active executive calendar, ensuring meetings and commitments align with leadership priorities and critical financial timelines.
• Coordinate meetings and communications with internal leaders, external partners, advisors, and professional service providers.
• Anticipate scheduling conflicts and competing priorities, proactively adjusting plans to ensure efficient use of executive time.
• Prepare briefing materials, background information, and supporting documents for meetings, presentations, and key decisions.
• Assist in organizing and prioritizing initiatives to ensure the most important matters receive appropriate attention.
• Develop and organize executive presentations, reports, and other key business documentation.
• Support internal workflows related to approvals, signatures, and required documentation.
• Draft, review, and coordinate executive level communications as needed.
• Track action items and ensure timely follow up across departments to keep initiatives moving forward.
• Organize leadership meetings, planning sessions, and executive discussions, ensuring agendas and materials are prepared in advance.
• Assist with tracking ongoing initiatives and maintaining organization across multiple projects and priorities.
• Provide coordination support during key business cycles such as budgeting, audits, financial reporting, or tax preparation.
• Handle confidential business information and financial data with a high level of professionalism and discretion.

Preferred Background

• Approximately 5 to 7 years supporting senior leadership, ideally within an executive office environment.
• Strong attention to detail and ability to keep complex tasks organized.
• Excellent written and verbal communication skills.
• Professional presence with the ability to interact comfortably with senior leaders.
• Ability to work effectively in a dynamic and fast paced environment.

Harvard Resource Solutions is seeking an Executive Administrative Assistant for their non profit client in Troy.

Hybrid Schedule: 2 days remote- M & F / 3 days in office -T-W-Th)

Hours: 8:30am - 5:00pm ( 30 minute lunch)

Summary

The Executive Administrative Assistant provides high-level administrative support and project-based assistance to members of the Foundation’s Executive Office and Executive Team (“Executives”). The Executive Administrative Assistant works closely to support Executives by cultivating positive working relationships through open communication. The Executive Assistant is required to be proactive, self-directed, produce high quality work, possess sound judgment and have a high attention to detail, while exercising discretion and maintaining confidentiality. This position is responsible for effective handling of the Executives’ schedules, as well as coordinating and executing administrative functions including travel, expense reporting, budget monitoring, and proficiently handling documents and tasks for optimal organization.

Duties

Scheduling & Calendar Management

• Manage complex executive calendars, meetings, and departmental schedules.
• Coordinate internal/external meetings, assemble materials, and confirm appointments.
• Collaborate with other assistants and departments for seamless scheduling.
• Proofread, finalize, and distribute documents.

Internal Operations

• Prepare expense reports, contracts, invoices, and resolve discrepancies with Finance.
• Draft correspondence, presentations, spreadsheets, and maintain contact lists.
• Support events, Board meetings, and office logistics, including visitor coordination.

Travel & Logistics

• Arrange business travel, including airfare, lodging, transportation, and itineraries.
• Coordinate with vendors and internal teams to ensure smooth travel plans.
• Support travel for special events and Board activities.

Board of Trustee Support

• Prepare and distribute Board materials.
• Assist with Board meeting logistics and events as directed.

Other Duties

• Perform additional tasks and projects as assigned.

Requirements

• Associate’s degree required, Bachelor’s preferred.
• 5–7 years executive assistant experience, preferably supporting C-level executives.
• Strong organizational, communication, and problem-solving skills with high attention to detail.
• Advanced Microsoft Office skills; experience with calendar management, travel, and document review.
• Demonstrated discretion, professionalism, and ability to prioritize in a fast-paced environment.
• Collaborative, proactive, solutions-oriented, and adaptable to changing priorities.
• Proficiency with MS Office
• Familiarity with web-based office management technology and software tools such as, ADP Workforce Now, Zoom, One Drive, Concur, DocuSign, and Google Docs preferred

If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.

At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.

Company Overview

Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of Youtheory® products.

Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence.

As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada’s #1 VMS brand, our purpose is Inspiring Better Lives Every Day.

SUMMARY

The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members. Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PRIMARY RESONSIBLITIES

Executive Assistant Responsibilities and Duties

• Provide direct administrative and office management support to members of the Senior Leadership Team
• Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support
• Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary
• Receive and distribute incoming mail
• Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support
• Facilitate communication from department managers, business unit leaders, and project managers
• Complete expense reports and other related duties
• Prepare and review presentations, as required
• Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons

Office Administrator Responsibilities and Duties

• Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and
• Respond to e-mail and in-person inquiries from clients, business partners, and other parties.
• Schedule parties.
• Schedule conference rooms and ensure the appropriate presentation equipment is available.
• Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings.
• Receive mail/packages and direct appropriately.
• Hand out employee applications.
• Assist in the ordering, receiving, stocking, and distribution of office supplies.
• Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams.
• Troubleshoot and/or escalate office administration issues as appropriate

HR Support Responsibilities and Duties

• Assist with events and planning
• Perform other duties as necessary to support HR

Benefits:

• Competitive salary, including discretionary performance-bases bonuses
• Health Benefits (medical, dental, vision)
• Life Insurance
• 401(k) Matching
• Flexible Spending Accounts
• Employee Assistance Program
• Vacation Time
• Employee Recognition Programs
• Learning & Development
• Work/Life Balance
• Fun Company Events

Our Values

ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business.

RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives.

EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality.

AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional functions and requirements may be assigned by supervisors as deemed appropriate.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Teamwork

Oversees and manages MMA resources in the delivery of benchmark service to clients. Generally, this position is a very experienced individual contributor who manages 4-5 very complex accounts. This position is matrixed to a specific Producer or Producers under whose auspices the Sr. Account Consultant is fully responsible and accountable for the total management of specific clients and/or is the primary resource to specific account managers on other. Act as Leader of Account Management Teams to specifically:

• Coach, mentor and train Sr. Account Executives, Account Executives, Account Managers and other team members as requested by the Vice President of Client Services, Region Benefits Practice Leader, sponsoring Producer/Partner, location Head of Office, or as appropriate to the needs of the Account Executive Team and/or client.
• Partnering with the Region Client Services Management team, will play an active role in the supervision and management of the support team, including participation in the employee review process.
• Successful performance will be in part evaluated on the growth and development of supporting staff.

Customer Service

• Responsible for all strategies and actions leading to overall customer satisfaction and ongoing client retention.
• Oversee and manage and execute the delivery of client calendar/timeline milestones, typically with matrixed support by Account Management Team members.
• Regular meetings and other communication with appropriate client contacts to assess, maintain, and improve customer satisfaction.
• Monitor and manage the quality of service delivered to the client by MMA team members and carriers/vendors.
• Monitor, manage, and facilitate the resolution by carriers/TPAs/vendors and MMA team members of escalated service issues.
• Participate in and contribute to the RFP process and finalist presentations in order to win new business and retain existing clients.
• Ensure adherence to and completion of Agency workflow/timeline checklists that set minimum service requirements for MMA clients.
• Consult with clients and make strategic plan design recommendations based on valid client data and information. Plan design recommendations that align with clients’ business strategy, culture, and priorities and should focus on trend management.
• Maintain knowledge and command of carrier/vendor products and services and effectively deliver appropriate carrier/TPA recommendations and product and service solutions to clients.
• Maintain knowledge and command of MMS services, resources and capabilities, and leverage them appropriately on behalf of clients.
• Consult with clients and deliver appropriate funding arrangement recommendations based on client priorities and needs. Includes recommendations on stop loss providers, contracts and financial elements for self-funded clients.
• Presentation of financial/risk management reports providing data and information pertinent to risk management, plan design recommendations, products/services recommendations, renewal projections/planning, budget planning, etc.
• Mastery level knowledge and command of iCAF capabilities and services and Milliman capabilities and services.
• Developing, maintaining and expanding business relationships with key client decision makers and senior leaders, often C-suite level.
• Developing, maintaining and expanding relationships with key HR/Benefits team members.

Technical Expertise

• Regularly present and review plan performance reports and renewal projections.
• Mastery level knowledge and command of all EB capabilities and services.
• Conduct pre-renewal planning meetings.
• Consult with clients and make recommendations for renewal strategies.
• Works with the Account Executive to manage renewal bid/RFP strategy and process (Workflow Timeline compliance is the Account Executive’s responsibility).
• Deliver renewal presentations.
• Manage ongoing carrier/TPA/Vendor renewal negotiations on clients’ behalf.
• Deliver final renewal recommendations to clients.
• Make recommendations for additional products/services and for expanding broker/consultant services.
• Manage and monitor revenue levels on all clients and work with Producers to develop strategies and actions for negotiation of commissions/fees.
• Work with Account Executive &/or may work with clients to complete renewals and transition into installation/implementation process.
• Monitor, manage and lead the Account Team as they manage/coordinate the implementation, installation and enrollment process and activities.
• Monitor and manage carrier/TPA/vendor implementation, installation, and enrollment activities.

Marketing

• Participate in MMA marketing activities and events.
• Represent MMA at conferences, meetings, councils, community events.
• Participate in and contribute to RFP process and presentations in order to win new business and retain existing clients.
• Maintain Texas Life, Health & Accident License and other necessary licenses.
• Complete continuing education requirements.
• Maintain market competitive knowledge.
• Maintain knowledge of carriers/TPAs/vendors strengths, weaknesses, products and services.
• Maintain and effectively leverage relationships with carrier/TPA/vendor representatives and managers.
• Maintain and effectively leverage knowledge of provider networks.
• Manage and monitor revenue generated by each account and work with Producers to negotiate appropriate agency revenue levels for each individual client.

General

• Contribute positively to MMA culture and morale, and exhibit and exemplify MMA core values – integrity, win/win business approach, positive attitude, commitment to excellence, client focus, agency loyalty, support of agency vision/mission/strategies, treat internal teammates and external customers/partners with dignity, respect and fairness.
• Serve as internal subject matter expert in designated areas of expertise.
• Coach, mentor and train Sr. Account Executives, Account Executives, Account Managers and other team members as requested by the Vice President of Client Services or Region Benefits Practice Leader, or sponsoring Producer/Partner, or as appropriate to the needs of the Account Management Team and/or clients.
• Meet or exceed MMA standards of excellence, including but not limited to:
• Process mail, email, and phone requests on a daily basis.
• Initiate own correspondence with clients.
• Ensure that items are delivered or mailed to clients on a timely basis.
• Maintain files and records in an orderly, timely manner and in accordance with agency policy and processes, including effective use of Electronic Documentation System.
• Maintain and exhibit a positive, professional appearance and image.
• Understand and adhere to policies and procedures within the MMA employee handbook.
• Adhere to security and compliance requirements, appropriately manage/protect PHI and PII, and protect agency intellectual capital

REQUIREMENTS:

• College degree or equivalent professional experience preferred.
• 5+ years of Account Consultant or Executive experience, ideally with an agency, and in account management, account executive, and/or sales roles. Benefits experience with a carrier or employer may also be considered.
• Mastery level knowledge of benefits products, services, market dynamics, carriers/TPAs/vendors, fully insured and alternative funding arrangements.
• Proven track record of success in client management, account management, executive level relationship building, negotiations, sales/marketing, renewals, financial reporting & analysis, client consultations, presentations, revenue management.
• Ability to fully manage, renew and retain clients without Producer/Partner involvement.
• Proficient with Microsoft Office Suite, especially email, Word, and Excel.
• Proficient with PowerPoint.
• Active Texas Life, Accident & Health License.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at:

Summary

This leadership position will support a designated producer by creating additional capacity. This will be achieved by taking the lead in addressing client issues and providing strategic oversight for assigned small business clients. The Client Relationship Specialist (CRS) will also provide support for the producer's new business efforts and collaborate with service team members to resolve issues, answer questions, and offer strategic guidance. Additionally, the CRS will collaborate with Small Business leadership to develop coverage and program structure guidelines tailored for small business clients in the life science industry, with a focus on consistency and facilitating the transition from small to large commercial teams within the Practice Group.

This position will also assume responsibility as a Client Service Executive for assigned World Class Client accounts and other accounts as assigned. Client Executive Service actsas a leader for the service team members to include Client Service Executives, Client Administrators and Client Managers, as well as Marketing and Risk & Loss associates as the need for their expertise occurs.

Essential Duties & Responsibilities – client relationship specialist

• Act as primary resource for Producer’s clients and collaborate with service team members to effectively resolve issues and provide answers to questions.
• Collaborate with small business service team members regarding service processes, effective deliverables, client communication, and overall service approach.
• Collaborate with small business clients on renewal and ongoing servicing items
• Engage in Producer’s new business activities with prospect audits and ensuring proper placement for new clients.
• Maintain regular communication with producer to address time-sensitive or urgent client needs.
• Collaborate closely with the PG Leaders, Team Mentor, Director of Small Business, and Director of Client Service Executives to ensure the team has the necessary resources to meet their requirements. Engage in discussions to address any project impediments and escalate any issues that cannot be resolved by the team.

Essential Duties & Responsibilities – client Executive Service

Oversee ongoing account service activities.

• Prepare production and activity reports.
• Manage/collect receivables in conjunction with Client Sales Executive.
• Meet regularly with Client Sales Executive to update, advise and inform.
• Coordinate activities on accounts.
• Review and deliver summary, proposals and policies.
• Lead, present and participate in meetings with clients.
• Maintain current Insurance Summaries on all accounts.
• Update EAW’s annually on all accounts.
• Meet World Class Client service commitments (relationship Report, Pre-Renewal Meetings, etc.)
• Participate in new business development and proposals with Client Sales Executive.
• Pursue opportunities to round out existing client programs with additional and/or increased lines of coverage.
• Coordinate coverage placement through managing the direction provided to service team.
• Deliver binders and invoices.

Manage all facets of renewal process.

• Initiate client contact and orchestrate renewal strategy meetings.
• Gather renewal underwriting information.
• Oversee process of preparing and updating underwriting specifications.
• Coordinate coverage placement through instructions provided to Marking and Client Administrator, review and deliver binders, invoices, etc.
• Advise, inform, and involve Client Sales Executive, as required in marketing process.
• Prepare and deliver proposals.
• Prepare all orders and instructions to Client Administrator.
• Manage expiration lists.

Act as a leader for the service team members.

• Create an environment oriented to trust, open communication, and cohesive team effort.
• Facilitate problem solving and collaboration when faced with client difficulties.
• Focus the team on the internal and external client requirements, familiarizing them with client specifications, work procedures and processes, quality standards, techniques and tools to support task performance.
• Provide necessary business information to enhance the team’s professional development.
• Ensure deliverables are prepared to satisfy client requirements, cost and schedule.
• Work closely with department Manager and Director of Client Services to obtain necessary resources to support the team’s requirements, discuss project impediments, and to escalate issues which cannot be resolved by the team.
• Establish and consistently maintain effective and positive working relationships with Associates and clients.

Education and/or Experience

• Bachelor’s degree plus 3 or more years of daily World Class Client service experience is required; or, a minimum of 7 - 8 years industry experience showing increasing responsibility directly related to the performance of the above duties including 3 or more years of daily World Class Client service.
• Maintain a valid unrestricted California Fire & Casualty Solicitors license and a valid Drivers license.
• Achieve and maintain advanced insurance designations applicable to the above duties such as CPCU or CIC designations.
• Excellent understanding of insurance terminology, trends and factor influencing the industry, and the various lines of Business Insurance insurance.
• Proficiency with MS Office Software (Word, Excel, Outlook).
• Prioritize tasks, set and achieve goals, think logically in solving problems and present results neatly, with clarity and precision in both oral and written form.
• Ability to present complicated information to a variety of interest groups in a clear and unambiguous way, connecting with the group in terms of style and content.

Work Environment & Physical Demands

• Ability to use computer keyboard and sit in a stationary position for extended periods as well as the use of office equipment such as fax and copy machines, and telephones.
• Work is performed in a typical interior/office work environment.
• Travel to client sites will be required. Usually travel is within driving distance, but may occasionally consist of a 1 to 2 night stay.

The applicable base salary range for this role is $90,100 to $167,900.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

Executive Director of Ancillary Services | Full-Time, Direct Hire | EXCLUSIVE SEARCH

Base Salary: $160k+ (DOE)

Relocation Assistance

What Matters Most:

• Direct hire executive leadership opportunity within a hospital-based healthcare system

• Oversight of multiple ancillary service departments including cardiopulmonary, radiology, laboratory, and physical therapy

• High-impact leadership role partnering with hospital administration and medical staff

• Opportunity to drive operational improvements, compliance initiatives, and departmental performance

• Competitive executive compensation package with long-term leadership impact

Job Description:

This healthcare organization is seeking an Executive Director of Ancillary Services to oversee cardiopulmonary, radiology, laboratory, and physical therapy departments. This role provides operational leadership, ensures regulatory compliance, and supports high-quality patient care across ancillary services. The Executive Director partners with hospital leadership and department directors to improve departmental performance, strengthen service delivery, and align ancillary operations with the hospital’s strategic goals.

Responsibilities:

• Provide leadership and operational oversight for cardiopulmonary, radiology, laboratory, and physical therapy departments

• Direct department leaders in staffing, scheduling, budgeting, and performance management initiatives

• Implement operational improvements that enhance workflow efficiency, patient experience, and service quality

• Monitor departmental performance metrics and ensure alignment with hospital goals and regulatory requirements

• Collaborate with hospital leadership and medical staff to support strategic initiatives and clinical service delivery

Qualifications and Requirements:

• Bachelor’s degree in a patient care discipline such as nursing, respiratory therapy, laboratory sciences, radiology, or physical therapy required

• Master’s degree in Health Services Administration, Business Administration, or related healthcare leadership field preferred

• Ten or more years of experience in healthcare operations or clinical services

• Minimum five years of leadership experience overseeing clinical departments or ancillary services

• Strong knowledge of healthcare regulations, accreditation standards, and operational compliance

Benefits and Perks:

• Competitive executive compensation package based on experience

• Comprehensive medical, dental, and vision coverage

• 401(k) retirement savings program

• Paid time off and company holidays

• Opportunity to lead critical clinical service departments within a hospital environment

Your New Organization:

You will join a healthcare organization committed to delivering high-quality patient care through strong clinical leadership and operational excellence. The organization promotes collaboration across clinical teams and leadership while supporting innovation, accountability, and continuous improvement in patient care services.

Your Career Partner:

The Reserves Network is a veteran-founded, family-owned talent solutions firm specializing in professional and executive placements nationwide. We focus on thoughtful alignment between candidates and organizations and are proud to be an equal opportunity employer.

NOTE: TO APPLY, FOLLOW APPLICATION INSTRUCTIONS BELOW. APPLYING THROUGH THIRD-PARTY SITES IS NOT SUFFICIENT.

Port of Centralia

Executive Director

Salary Range: $127,000-$190,000

plus benefits

Application Deadline: March 25, 2026

The Port of Centralia is seeking to hire a new Executive Director. The Executive Director performs an essential role in operations, planning, oversight, regulation and policy enforcement, fiscal management, and community outreach.

Job Description

The Executive Director is the chief executive officer of the Port of Centralia, responsible for strategic leadership, daily operations, financial management, economic development, and policy implementation. Reporting to a three-member elected Commission, the role oversees staff, facilities, capital projects, business development, and regulatory compliance while serving as the Port’s primary representative to government partners, businesses, and the community.

Essential Job Duties & Responsibilities:

·        Implementing policies and direction as set by the Port Commission.

·        Keep the Port Commission fully informed of significant operational, financial, legal, risk, safety, and security matters; advise the Port Commission with timely and accurate information and professional recommendations; and ensure there is an official record and history of the Port.

·        Gather, analyze, and present information regarding trends, needs, and utilization of Port resources to support Commission decision making.

·        Work closely with the Director of Finance to ensure long-term financial success.

·        Regularly work with the Director of Finance and Port counsel to confirm legal obligations are met and relevant Public Records Act laws and regulations are adhered to.

·        Manage day-to-day operations, facilities, properties, and infrastructure.

·        Negotiate land sales and building leases.

·        Prepare and administer the annual budget the ensure financial responsibility.

·        Lead business development and tenant relations, including leases, contracts, and revenue generation.

·        Oversee capital projects and compliance with funding regulations.

·        Coordinate efforts with key legislators to improve local economic opportunities by supporting the retention, expansion, and recruitment of preferred employers.

·        Understand and adhere to the principles and requirements of public sector and governmental operations.

·        Ensure compliance with all applicable federal laws, Washington State laws, port district statutes, Open Public Meetings Act laws, regulatory requirements, and adherence to the Port Master Plan.

·        Serve as the Port’s primary public representative working with local and state representatives, businesses, tenants, community partners, regional agencies, and citizens.

·        Promote the Port’s mission to support economic vitality, job creation, and responsible development in the community.

·        Oversee audits and ensure compliance with the Washington State Auditor’s Office.

·        Manage Port legal liabilities and insurance ratings while ensuring public and staff safety.

·        Provide oversight of staff and consultants to prepare, manage, or contract for studies, architectural designs, engineering reports, land appraisals and surveys, and other information services.

·        Ensure a positive, collaborative, and operationally successful working environment.

Community, Intergovernmental, and Stakeholder Relations:

·        Attend Centralia City Council and Lewis County Board of County Commissioners meetings and maintain a strong, collaborative working relationship with the other local agencies.

·        Oversee the resolution of grievances and sensitive personnel matters in accordance with Port policies and applicable laws.

·        Ensure proper handling, documentation, and response to inquiries, complaints, and concerns related to Port operations and personally respond to the most serious or complex matters.

Level of Authority:

·        Report directly to the elected 3-member Port of Centralia Commission.

·        Follow the Port’s Delegation of Authority as adopted or amended by the Port Commission.

·        Manage and motivate all levels of Port staff while encouraging autonomy in accordance with the Port’s personnel policies.

Work Environment/Location:

·        Full-time in-person position at the Port of Centralia Administrative Office.

·        Office hours are 8:00 am to 5:00 pm Monday through Friday.

·        Work will primarily be indoors in offices and meeting rooms.

·        Some work will be performed outdoors within the Port’s three parks and on construction sites with exposure to potential hazards and all weather conditions.

·        Some travel will be required for meetings.

·        Some work will be after regular business hours and on weekends.

·        Port Commission-led employee reviews will take place after an initial term of 3 months of employment and then again at 6 months and one year after time of hire. Employee reviews will then take place annually thereafter. The probationary period ends at 6 months after time of hire.

Physical Capabilities

·        Ability to traverse Port buildings, facilities, and properties in the course of every day responsibilities.

·        Ability to maintain visual surveillance of Port facilities and properties and be able to recognize unsafe or undesirable conditions that are not in accord with Port policies.

Qualifications/Competencies:

·        Master’s degree in business administration, economics, economic development, marketing, public policy, finance, or similar educational background (preferred).

·        Bachelor’s degree in the areas listed above with 5-10 years of experience in a similar role (minimum requirement).

·        Must be skilled with computer and office equipment, public speaking and presentations, and other business communications.

·        Must possess a valid driver’s license.

·        Demonstrated track record of success in public administration, economic development, or port management (or a similar field).

·        Strong background in accounting, budgeting, contracts, and grants; an understanding of public sector finances and operations, including distinctions between public and private work; and with experience in public service and management of public funds preferred.

·        Knowledge of public port operations in Washington State.

·        Understanding of the role of Port Commissioners to the Executive Director.

·        Familiarity with construction processes and projects and railroad operations.

·        Ability to anticipate future trends and possible revenue streams and work proactively to promote and efficiently run the Port to move forward proactively in a strategic manner.

·        Excellent communications skills with experience in negotiations, relationship building, and working with elected officials and governing boards.

·        Strong oral communication skills, including the ability to make effective presentations to leadership boards, public groups, and community stakeholders.

·        Reading and comprehension ability sufficient to review legal, technical, plans and blueprints, and financial materials and apply them appropriately to Port operations.

·        Willingness and ability to serve as the public face of the Port, setting a tone of honesty, fairness, accountability, and open communication.

·        Residency within the Port district (preferred, though not required at time of hire. Relocation will be expected within a reasonable timeframe after probationary period has ended).

Compensation/Benefits:

·        Base salary range of $127,000-$190,000 DOE.

·        Exempt position.

·        Paid vacation and sick leave consistent with applicable laws and the Port’s personnel policy.

·        Paid federal holidays.

·        Medical, dental, and vision insurance for full family.

·        Long-term disability and life insurance.

·        Participation in the State of Washington Public Employees Retirement Systems (PERS) and Washington State Deferred Compensation (DCP) programs (optional).

To Apply:

Candidates should submit the following to on or before March 25, 2026:

·        Cover letter

·        Resume

·        Short biography demonstrating the connection between applicant’s work history and relevance to this role.

Submitted materials will be screened based on criteria outlined in this request. The submission of an application does not guarantee an interview. A full description is available at  

Selection Process:

·        Initial and secondary interviews will be conducted with the Port of Centralia Commission and Port staff privately during executive sessions of Port of Centralia Commission meetings.

·        Final candidates will be required to attend an open house to meet local officials and members of the public.

·        Final candidates will be required to pass detailed background and soft credit checks.

·        Final candidates will be required to provide five references.

This request for applications has been posted on the Port of Centralia’s website and its Facebook page. It can also be located on Indeed, the Washington and Oregon Public Ports Associations’ websites, and LinkedIn.

The Port Commission reserves the right to reopen the position for further application submissions or to acquire the assistance of a recruiting agency at its discretion.

The Port of Centralia is an equal opportunity employer. In accordance with Federal law

 and US Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, nation of origin, age, disability, religion, sex, and familial status. (Not all prohibited bases apply to all programs.) 

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue SW, Washington, DC, 20250-9410, or call (8 voice) or (2 TDD).

WHO WE ARE

All NYC students deserve equitable access to a high quality public school education. The New York City Charter School Center (Charter Center) team works for that future by supporting public charter schools at every stage. We help new charter schools get started, provide programs and resources to empower existing schools, and we build community and legislative support, so that highly effective schools can flourish. In turn, these schools and their students show us what is possible in public education.

Additional background information can be found at AND EXPERIENCE

• Bachelor’s degree required

• Strong work ethic and tenure: a minimum of two years of experience supporting executive or senior leadership in a nonprofit organization preferable

• Experience and interest in internal and external communications and partnership development

• Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat, Salesforce, Mailchimp and Social media web platforms.

RESPONSIBILITIES

Reporting to the COO, the Executive Assistant serves as a key point of contact for internal and external constituencies on matters pertaining to the executive team as well as provides administrative and coordination for the implementation of key organizational programs and initiatives.  

The Executive Assistant will be creative and enjoy working in a small, entrepreneurial environment that is mission-focused, results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and have strong written and verbal communication, organizational, and project coordination skills. They must also have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities include, but are not limited to:

Executive Support 

• Responsible for a variety of high-level administrative tasks for the CEO and COO including managing dynamic calendars; arranging travel plans, itineraries, and agendas; completing expense reports; composing and preparing correspondence that may contain confidential information; and, compiling/creating documents for travel-related meetings. 
• Organize and coordinate executive outreach and external relations efforts: follow up on contacts made by leadership, and research, prioritize, and address incoming issues and concerns addressed to the CEO and COO and determine appropriate course of action, referral, or response. 
• Serve as administrative liaison to the New York City Charter School Center’s Board of Directors, assisting with the coordination of quarterly Board meetings, including preparing and distributing Board materials. Maintain and ensure compliance with by-laws and applicable nonprofit regulations.
• Support fundraising and development efforts by managing a reporting calendar, conducting research, and compiling reports for grant applications and funder requirements.

Departmental Liaison & Support

• In partnership with the COO, coordinate with the Charter Center’s various department leads (Communications & Media, School Supports, Collaborative for Inclusive Education, Policy & Advocacy, etc.) to provide administrative leadership on projects integral to the work of the Charter Center. Tasks to include everything from data entry and management to developing programmatic materials and presentations, et al.
• Aid the administration of the main office by providing customer support, assisting with event planning and coordination, and other general administrative tasks as requested.

QUALIFICATIONS

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners 
• Expert level written and verbal communication skills
• Demonstrated proactive approach to problem-solving and decision-making 
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions

COMPENSATION

$34 per hour 

ANTICIPATED START DATE

Immediate

APPLY TO

Please send a resume and cover letter to

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Charter Center to provide employment opportunities without regard to race, color, religion, creed, national origin, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law. Inquiries regarding compliance with this equal opportunity policy may be directed to the Office of Equal Opportunity.

Title:

Executive Assistant to CEO, President & Owner

Location: San Antonio, TX (Corporate Office)

Type: Full-Time | On-Site | Senior-Level

We are seeking a highly organized, strategic, and trusted Executive Assistant to support our CEO, President, and Owner of a well-established, multi-location automotive services company with 350+ employees across Texas.

This role is more than administrative support — it is a key business partner position that ensures leadership can operate at the highest level. The ideal candidate is proactive, detail-oriented, discreet, and thrives in a fast-paced, high-accountability environment.

You will serve as the right hand to executive leadership, managing priorities, protecting time, and driving operational efficiency across the organization.

• Manage complex calendars, priorities, and executive scheduling
• Coordinate leadership meetings, board/executive sessions, and offsites
• Prepare presentations, reports, and executive communications
• Track key initiatives and follow-ups across departments
• Serve as liaison between executives and corporate/field leadership
• Anticipate needs and proactively solve problems before they arise
• Support special projects that directly impact company growth

Executive Chef 

Lefty’s Alley & Eats is unique destination in Delaware, bringing people together through interactive entertainment and unexpectedly high-quality food and beverages. We will be opening our new location at the Grove in Newark, DE in June 2026. We are currently in search of an Executive Chef to oversee all kitchen operations within our 55,000 square foot venue. This position will begin approximately April 13, 2026

Position Summary 

The Executive Chef serves as the culinary leader and figurehead of the kitchen and food & beverage operations at Lefty’s Alley & Eats. This role is responsible for upholding and advancing the company’s culinary standards while leading, training, and inspiring a high-performing kitchen team. 

The Executive Chef oversees all kitchen operations, including food purchasing, preparation, quality control, sanitation, cost management, staff development, and compliance with health and safety regulations. This position plays a key leadership role in fostering a positive, professional culture that promotes accountability, teamwork, confidence, and morale. 

Key Responsibilities 

• Ensure all food is consistently prepared and presented in accordance with established recipes, portioning, cooking, and plating standards. 
• Maintain compliance with all health, safety, sanitation, energy management, and preventive maintenance standards. 
• Implement and enforce standard operating procedures related to food quality, cost control, and revenue management. 
• Oversee all aspects of kitchen staff management, including recruiting, interviewing, hiring, training, performance evaluation, discipline, and termination as needed. 
• Conduct onboarding and orientation for new kitchen team members, ensuring understanding of company policies and departmental procedures. 
• Develop seasonal and calendar-driven menus that provide a fresh and engaging culinary experience throughout the year. 
• Ensure full compliance with all applicable federal, state, and local laws related to labor, food safety, sanitation, and alcoholic beverages. 
• Develop, implement, and maintain policies and procedures for the food and beverage departments. 
• Manage purchasing, receiving, and storage of all food and supplies to ensure proper quality, quantity, and cost control. 
• Evaluate and introduce new culinary techniques and presentations to enhance guest satisfaction while managing food costs. 
• Collaborate daily with the General Manager to achieve the highest level of guest satisfaction at optimal cost. 
• Address guest feedback and complaints promptly and professionally, recommending or implementing corrective actions as needed. 
• Maintain the cleanliness, organization, and overall condition of all kitchen equipment and food & beverage facilities. 
• Enforce employee appearance and dress code standards. 
• Review and approve product invoices and submit them to accounting in a timely manner. 
• Oversee physical inventory counts and provide accurate reporting to the accounting department. 
• Partner with other managers to ensure proper reconciliation of point-of-sale systems and revenues. 
• Audit and approve weekly payroll. 
• Collaborate with management to plan and execute special menus, promotions, and food & beverage offerings. 
• Work closely with group sales and event managers to ensure exceptional execution and client satisfaction for events and parties. 

Daily Operational Duties 

• Oversee daily opening and closing procedures for the restaurant. 
• Ensure consistent station set-up and readiness for each service. 
• Partner with management to promote upselling of new menu items and specials. 
• Manage staff scheduling and timekeeping. 
• Report on maintenance and equipment needs to the General Manager. 
• Support operations during high-volume or emergency situations as needed. 
• Maintain organization, cleanliness, and compliance across all food and beverage storage areas. 

Qualifications & Skills 

The Executive Chef must demonstrate comprehensive knowledge of food and beverage operations, a strong sense of hospitality, and effective leadership skills. This role requires excellent communication, organizational, and collaboration abilities, along with experience coordinating special events from both back-of-house and front-of-house perspectives. 

The Executive Chef will be responsible for planning and executing special event culinary stations, developing new concepts, contributing to menu innovation, and assisting with event layouts and flow. 

Equal Opportunity Employer 

Lefty’s Alley & Eats is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination based on race, color, sex, religion, national origin, age, disability, pregnancy, sexual orientation, or any other protected status under applicable law. This policy applies to all aspects of employment, including hiring, promotion, discipline, and termination. 

Executive Assistant to the CEO

On-site | Los Angeles, CA

A globally admired consumer‐lifestyle brand is scaling its next chapter from its Los Angeles executive hub. The incoming CEO needs a sharp, seasoned business partner who can craft rhythm, guard focus, and keep critical initiatives marching in tune. If you thrive on anticipation (not reaction) and love being the conductor behind a high-energy, creative enterprise, this is your stage.

Top-Three Impact Goals (first 90 days)

• Engineer a purpose-driven calendar. Design an intentional cadence that protects strategic blocks and reduces reactive noise.
• Earn trusted-gatekeeper status. Establish instant credibility with the board, ELT, and partner EAs while diplomatically managing access and information flow.
• Lock executive & board rhythms. Own weekly operating rituals, board-prep timelines, and material workflows so everything feels buttoned-up—no last-minute scrambles.

Compensation & Logistics

• Competitive base salary, commensurate with scope and prior board exposure.
• Work model: Primarily on-site with limited travel for key board meetings and off-sites.
• Relocation support considered for exceptional talent.

Core Responsibilities

• Curate and optimize a multi-time-zone agenda that aligns priorities and shields the CEO’s focus.
• Orchestrate complex domestic and international travel with proactive contingency playbooks.
• Drive board-meeting readiness—own timelines, materials, and logistics so leadership walks in prepared.
• Produce polished executive communications, decks, and briefing docs that elevate brand voice.
• Act as “adult-in-the-room” gatekeeper—confidently saying no, setting boundaries, and filtering noise.
• Informally lead fellow EAs for major events, multi-day off-sites, and cross-functional initiatives.

Ideal Profile

• 12+ years supporting senior executives, including direct CEO partnership within global, matrixed organizations.
• Proven board-facing experience and mastery of high-stakes executive environments.
• Polished presence, detail obsession, and a proactive mindset that enforces boundaries with grace.
• Fluency with modern productivity stacks (Outlook, Slack, Zoom) and comfort steering other admins.
• Tenure at brand-driven or large-scale consumer companies highly valued.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS

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• Own and grow a defined portfolio of Tier-1 and Tier-2 data center accounts, including operators, hyperscalers, and large enterprise customers
  
• Develop and execute multi-year account plans focused on share-of-wallet growth, service line expansion, and long-term partnerships
  
• Establish executive-level relationships (Director, VP, and C-Suite) across customer organizations
  
• Approximately 40% travel
  

• 
  
• Consistently achieve or exceed annual bookings and gross-profit targets
  
• Originate, qualify, and close complex opportunities
  
• Drive cross-sell and upsell opportunities across Delivery and Services lines of business
  
• Maintain disciplined pipeline management, forecasting accuracy, and deal qualification standards
  

• 
  
• Lead the full pursuit process including discovery, solution shaping, pricing strategy, and commercial negotiations
  
• Partner closely with Preconstruction, Estimating, Engineering, and Operations to deliver technically and financially sound proposals
  

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• Represent the company in the local and national data center ecosystem, including industry events, operator forums, and partner meetings
  
• Collaborate with OEMs, GCs, ECs, developers, and design partners to influence early project positioning
  
• Provide market intelligence on customer buying behavior, competitor activity, and emerging service demand
  

• 
  
• Serve as a senior commercial leader and role model within the sales organization
  
• Mentor junior sellers or inside sales partners supporting assigned accounts
  
• Act as the voice of the customer internally, ensuring alignment between sales commitments and delivery execution
  

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• Bachelor's degree or Associate's degree preferred
  

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• 10+ years of B2B sales experience, with significant experience selling into the data center industry
  
• Proven success managing and growing large, complex strategic accounts
  
• Demonstrated experience selling construction, commissioning, controls, or technical services in mission-critical environments
  
• Strong understanding of data center delivery models, buying cycles, and stakeholder dynamics
  
• Track record of closing multi-million-dollar deals and managing long sales cycles
  
• Exceptional executive presence, communication, and negotiation skills
  
• Must be a US Citizen
  

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• Experience working with or selling to Hyperscalers, Colocation Providers, or Fortune 500 Enterprises
  
• Background in White Space Fit-Out, Commissioning, Controls, or Integrated Data Center Services
  
• Experience operating within a private-equity-backed or high-growth environment
  
• Familiarity with Ashburn, Phoenix, or Dallas data center markets and customer ecosystems
  

• 
  
• Annual bookings and gross-profit attainment
  
• Strategic account growth and penetration
  
• Pipeline health and forecast accuracy
  
• Customer retention and expansion
  
• Cross-line-of-business revenue contribution
  

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• Microsoft Office Suite or related software.
  

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• No supervisory responsibilities for this position.
  

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• Prolonged periods of sitting at a desk and working on a computer.
  
• Must be able to lift 15 pounds at times.
  
• Frequently required to stand, walk, stoop, kneel, crouch, or crawl.
  

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• CPG offers a competitive and comprehensive package that includes additional benefits beyond enhanced medical, dental, and vision coverage
  
• Health Benefits - (Medical, Dental & Vision Insurance)
  
• Flexible Spending Account Options
  
• 401K Plan
  
• Employer paid Life & Disability Insurance
  
• Paid Time Off
  
• Employee Referral Program
  
• Employee Assistance Program (EAP)
  

Project Executive – Commercial Construction

Location: Columbus, OH

Salary: $140,000 – $170,000 base + performance bonus + profit sharing + ownership opportunity

The Opportunity

Our client, a respected and growing General Contractor with a strong footprint across Central Ohio, is seeking a Project Executive to help lead their commercial construction operations. This position is suited for a proven leader who values collaboration, enjoys developing teams, and wants to play a meaningful role in both project delivery and organizational growth.

The company is open to high-performing Senior Project Managers ready to step into an executive-level role, offering a clear path for career progression. You will provide oversight across multiple projects while driving consistency and operational excellence throughout a diverse portfolio that includes K-12, higher education, commercial, retail, public/civic, and community-focused work. Project sizes vary, creating opportunities to influence both large, complex builds and high-profile local projects.

What You'll Do:

• Provide executive oversight across multiple projects from preconstruction through closeout
• Lead, mentor, and develop Project Managers, Project Engineers, and field teams
• Partner with preconstruction to support pursuit strategy, budgeting, and client presentations
• Maintain strong relationships with owners, architects, and trade partners
• Drive project performance related to schedule, budget, safety, and quality
• Support strategic planning and help position the business for continued growth
• Foster a positive, accountable, team-first culture

What We're Looking For:

• 10+ years of commercial construction experience with progressive leadership responsibility
• Background managing multiple projects and guiding teams simultaneously
• Strong operational and financial acumen
• Proven ability to develop people and build high-performing teams
• Client-facing presence with excellent communication skills
• Experience across diverse commercial project types preferred

Ideal Profile:

A Senior Project Manager ready for the next step — or an emerging executive who wants a larger voice within an organization and a clear runway for advancement.

Why This Role Stands Out

• Clear path toward executive leadership
• Opportunity to influence business strategy and team growth
• Ownership potential
• Strong backlog of work across multiple market sectors
• Collaborative, relationship-driven culture
• Long-term stability with a builder known for promoting from within

If you are looking for a leadership role where your impact will be felt immediately — and your career trajectory can accelerate — this is a rare opportunity to step into a high-visibility position with meaningful upside.

Overview

We are seeking a senior, client-facing leader to manage and grow one of K2View’s most strategic customers. This role blends the customer advocacy and adoption focus with the executive engagement and account ownership responsibilities. You will serve as the primary point of accountability for guiding adoption, driving executive relationships, and shaping a long-term growth strategy across the enterprise.

Key Responsibilities

• Act as the primary executive sponsor and trusted advisor for 1–2 strategic accounts.
• Own the long-term account strategy: map stakeholders, define success plans, and align K2view with the customer’s digital transformation journey.
• Drive account expansion through identifying new use cases, cross-selling additional solutions, and expanding across lines of business.
• Build C-level relationships and lead executive business reviews that demonstrate measurable ROI and business impact.
• Coordinate across K2view’s COE, Support, and Product teams to ensure adoption, satisfaction, and continuous value delivery.
• Serve as the voice of the customer internally, influencing K2view product roadmap and strategic priorities.
• Maintain accurate pipeline and forecast for account growth, ensuring predictable revenue delivery.
• Negotiate multi-year agreements and complex enterprise deals.

Requirements:

• 10+ years in customer-facing roles, including at least 7 years working with executive stakeholders at Fortune 100 companies.
• Proven success managing large, complex accounts with multi-million-dollar annual revenue impact.
• Strong track record of expanding within a single customer, ideally in telecom, financial services, retail, or other data-intensive industries.
• Ability to engage and influence C-suite executives, procurement, and IT leaders simultaneously.
• Experience with data management, data integration, SaaS, or enterprise platforms is highly desirable.
• Exceptional account planning, relationship management, and executive communication skills.
• Bachelor’s degree required; MBA or equivalent a plus.

COMPANY OVERVIEW:

Bowa Construction is a General Contractor and Construction Management firm built on the core principles of family, honesty, discipline, and quality. With a team of industry experts experienced in general contracting, design-build, and construction management, we deliver every project with passion and purpose. We are driven by the long-term impact our work has on the communities we serve.

ROLE SUMMARY:

As a Construction Project Executive at Bowa Construction, you will lead the delivery of complex, high-value healthcare construction projects across multiple regions. These projects may include hospitals, medical office buildings, specialty clinics, and other mission-critical healthcare facilities. This executive leadership role requires deep expertise in healthcare construction, strong operational oversight, and the ability to manage projects within highly regulated environments.

You will be responsible for overall project performance from preconstruction through closeout, while maintaining strong relationships with healthcare clients, design partners, and internal teams. This role also supports healthcare market growth, procurement strategy, and company-wide operational initiatives across BOWA’s portfolio.

KEY RESPONSIBILITIES:

Client & Stakeholder Leadership

• Serve as the primary executive point of contact for healthcare clients, owners, architects, engineers, and consultants.
• Lead executive-level meetings, progress reviews, and planning sessions to ensure alignment on scope, budget, schedule, and regulatory requirements.
• Support business development efforts within the healthcare sector by strengthening client relationships and identifying repeat and future opportunities.

Project Oversight & Execution

• Provide strategic oversight across the full project lifecycle, including preconstruction planning, budgeting, scheduling, risk management, and closeout.
• Lead execution of healthcare projects while ensuring compliance with safety standards, infection control requirements, and healthcare regulatory guidelines.
• Partner closely with field leadership and project management teams across regions to drive performance, accountability, safety, and collaboration.

Team Leadership & Development

• Mentor and oversee senior project managers, project managers, engineers, and support staff across multiple healthcare projects and locations.
• Facilitate regular coaching, performance feedback, and professional development to build strong and capable project teams.
• Foster a culture of integrity, inclusion, accountability, and excellence throughout all phases of project delivery.

Financial & Operational Excellence

• Oversee project financial performance, including forecasting, cost control, billing, and cash flow management.
• Lead contract strategy, subcontractor negotiations, procurement planning, and vendor partnerships specific to healthcare work.
• Ensure project financials align with company goals, reporting standards, and executive leadership expectations.

Innovation & Process Improvement

• Champion the use of construction technology, lean construction principles, and best practices tailored to healthcare environments.
• Drive continuous improvement by implementing systems, processes, and lessons learned across healthcare projects to improve consistency and outcomes.

QUALIFICATIONS & SKILLS:

• 12+ years of progressive experience in commercial construction, with 8+ years experience delivering healthcare projects.
• Proven track record managing complex healthcare facilities valued at $50M+ from preconstruction through closeout.
• Strong understanding of healthcare construction requirements, including regulatory compliance, permitting, safety, and infection control protocols.
• Demonstrated ability to lead large, multidisciplinary project teams across multiple geographic areas.
• Advanced knowledge of contracts, procurement strategies, scheduling, and construction financial management.
• Excellent communication skills with the ability to lead executive-level discussions and maintain strong client relationships.
• Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field. Advanced certifications such as PMP, CCM, or LEED are preferred.

BENEFITS:

• Medical, Dental, Vision Insurance with 80% employer contribution
• Performance-Based Bonuses as a percentage of base salary
• Parental Leave
• Basic Life and AD&D Insurance
• Short-Term and Long-Term Disability Coverage
• 401(k) with Company Match
• Paid Vacation, Sick Time, and Holidays
• Employee Assistance Program (EAP)

Location: Seattle, WA (Remote with some local presence required)

Status: Part-time Nonexempt, 30 hours per week

Salary: $38,000 - $48,000

Reports To: Director of Finance & Operations

Supports: Executive Director, Board and Operations Administration.

Entities Supported: Feel Good Action (FGA), Feel Good Impact (FGI), and Feel Good Power (FGP)

Position Overview

Feel Good Action is seeking an experienced Administrative & Executive Operations Assistant based in Seattle, WA. This role reports directly to the Director of Finance & Operations and provides strategic administrative support to the Executive Director and to the Administrative functioning of the organization.

While primarily remote, the role requires local presence to manage physical mail, deposit checks, and support essential operational functions.

This is not an entry-level admin role. We are seeking a professional with at least five years of experience supporting senior executives and boards in fast-paced environments. The ideal candidate is proactive, detail-oriented, highly organized, and confident interacting with board members, donors, senior leadership, and external partners.

Core Responsibilities:

Executive and Priority Management

●     Maintain and manage the Executive Director’s calendar in alignment with organizational priorities

●     Serve as a strategic filter for scheduling requests and time allocation

●     Track key initiatives, deadlines, and commitments to ensure follow-through

●     Coordinate meetings using Google Calendar, Zoom, and Doodle

●     Prepare meeting logistics and support follow-up tracking as needed

Board & Committee Administration

●     Coordinate scheduling for board and committee meetings

●     Communicate professionally with board members and external stakeholdes

●     Assist with document organization and distribution via Google Drive

●     Support administrative aspects of board engagement and compliance tracking

Financial & Compliance Support

●     Retrieve mail from Seattle mailbox

●     Scan checks and upload documentation to shared Drive folders

●     Deposit checks into bank accounts in a timely manner

●     Assist in pulling monthly bank statements

●     Track city, state, and regulatory filing deadlines and send proactive reminders to ensure timely compliance

Operations & Cross-Team Support

●     Collaborate with staff on ad hoc operational projects

●     Maintain organized digital filing systems

●     Support task tracking and workflow management in Asana

●     Coordinate communication via Slack in a fully remote environment

Qualifications

●     Seattle-based with ability to perform in-person administrative tasks

●     5+ years of executive-level administrative experience

●     Demonstrated experience supporting board members and senior leadership

●     Strong written and verbal communication skills

●     High level of discretion and professionalism

●     Exceptional organizational skills and attention to detail

●     Ability to manage multiple shifting priorities in a high-paced remote environment

Technical Proficiency

Required experience with:

●     Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)

●     Zoom

●     Asana

●     Slack

●     Online scheduling platforms (e.g., Doodle)

Compensation & Classification

●     $38,000 - $48,000 annually

●     Part-time, non-exempt (overtime eligible per Washington State law)

●     Fully employer-paid medical, dental, and vision

●     Short term disability

●     Paid vacation

●     Paid sick leave

●     10 Recognized holidays

●     $2,000 Home office allowance

●     Other benefits as outlined in the Employee Handbook

To apply, email resume and cover letter to Mitra Karami at

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

Reporting to the Senior Vice President of Healthcare Development, with a dotted line reporting to the Chief Hospital Executive (CHE), the Executive Director, Development, Riverview Medical Center functions as the lead development officer for the general and active management of the affairs of the hospital foundation. Responsibilities include working collaboratively with the CHE to ensure the development and execution of approved fundraising plans and a comprehensive, integrated fundraising program, as well as monitoring of financial assets and fund allocation, in consultation with the hospital foundation Board and HMH Foundation Operations. The Executive Director provides leadership to the board to motivate and execute a comprehensive, compelling and successful fundraising plan.

A day in the life of a Executive Director, Development, Riverview Medical Center at Hackensack Meridian Health includes:

• In collaboration with the CHE and Senior Vice President of Healthcare Development, manage the affairs of the hospital foundation, including but not limited to: Developing, executing and monitoring a comprehensive development program; setting and achieving goals; legal, financial and general management; Board management and trustee recruitment.
• Responsible for setting realistic, challenging goals and directing major gift activity aimed at meeting those goals within budget.
• Develop and maintain senior level communication with CHE, Board of Trustees and Senior Vice President of Healthcare Development to align priorities, goals and strategies in the creation and implementation of a comprehensive development program for the hospital. Maintain high visibility with and participate in management groups and maintain a regular physical presence at the medical center. Ensure that fund raising strategies are consistent with hospital and network goals and work closely with leaders on collaborative projects.
• Manage a portfolio of principal and major gift donors and prospects. Create and execute cultivation, solicitation and stewardship strategies for donors and prospects. Work closely with affiliated foundations to ensure appropriate solicitation and minimal duplication in crossover catchment areas.
• Provide leadership and support to the hospital foundation Board of Trustees. Recruit and orient new trustees, prepare annual budgets and plans, report regularly to board on progress against goals, motivate Board effectiveness and ensure the effective involvement of trustees with all hospital foundation activities. Effectively articulate strategy to the board, motivate trustees and direct board activities necessary to achieve results.
• Supervise and direct the activities of the hospital foundation staff, helping to set and monitor goals, manage prospects and close gifts.
• Oversee the coordination of activities with planned giving, annual fund, grants and strategic events departments for the successful implementation of related programs and achievement of goals in these areas.
• Engage board members and friends to host awareness building and networking forums. Recruit hosts for and coordinate appropriate cultivation gatherings of prospects at various educational, social and hospitality events. Manage cultivation events and internal constituency giving subcommittees and oversee management.
• Collaborate effectively as part of the hospital's leadership team to ensure that the hospital's philanthropy objectives are met through developing important relationships with physicians, nurses and staff to promote a culture of philanthropy and grateful patient prospect pipeline.
• Work collaboratively with physicians and helps to engage grateful patients in fundraising for the hospital. Must maintain patient confidentiality.
• Serve as needed on an on-call basis (including nights and weekends) for the Friends of the Foundation (FOF) program. Act as a liaison between program members, the Foundation, and clinicians and administrators, navigating the health care system on behalf of FOF program members, nurturing donor relationships, and providing continuity of a consistently high level of service. Express genuine compassion and ability to maintain confidentiality.
• If applicable, participate in auxiliary meetings and events to help achieve compliance and to provide funding information, as well as secure auxiliary funding.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge, Skills and Abilities Required:

• Ten or more years of professional experience in the development field.
• Demonstrated success with major gifts and capital campaigns.
• Established track record closing six- and seven-figure gifts independently.
• Bachelor's degree in a related field.
• Highly functional with Microsoft Office Suite.
• Highly articulate and professional with strong oral and written communication skills.

Education, Knowledge, Skills and Abilities Preferred:

• Experience managing legal, financial, and general management responsibilities for a not-for-profit organization.
• Masters degree or specialized certification.
• Certified Fund Raising Executive (CFRE).
• Experience in a healthcare environment, preferably a hospital system.
• Experience working with Raiser's Edge and/or other fundraising/CRM management software. 

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!